9000-0057 Supporting Statement

SUPPORTING STATEMENT

FOR INFORMATION COLLECTION SUBMISSION

9000-0057, EVALUATION OF EXPORT OFFERS

A. Justification.

1. Administrative requirements. Offers submitted in response to Government solicitations must be evaluated and awards made on the basis of the lowest laid down cost to the Government at the overseas port of discharge, via methods and ports compatible with required delivery dates and conditions affecting transportation known at the time of evaluation. Offers are evaluated on the basis of shipment through the port resulting in the lowest cost to the Government. FAR provision, 52.247-51 collects information [when supplies are to be exported through Contiguous United States (CONUS) ports and offers are solicited on a Free On Board (f.o.b.) origin or f.o.b. destination basis regarding the vendor's preference for delivery ports.

2. Uses of information. The information is used to evaluate offers and award a contract based on the lowest cost to the Government.

3. Consideration of information technology. We use improved information technology to the maximum extent practicable. Where both the Government agency and contractors are capable of electronic interchange, the contractors may submit this information collection requirement electronically.

4. Efforts to identify duplication. This requirement is being issued under the Federal Acquisition Regulation (FAR) which has been developed to standardize Federal procurement practices and eliminate unnecessary duplication.

5. If the collection of information impacts small businesses or other entities, describe methods used to minimize burden. The burden applied to small businesses is the minimum consistent with applicable laws, Executive orders, regulations, and prudent business practices.

6. Describe consequence to Federal program or policy activities if the collection is not conducted or is conducted less frequently. Collection of information on a basis other than solicitation-by-solicitation is not practical.

7. Special circumstances for collection. Collection is consistent with guidelines in 5 CFR 1320.6.

8. Efforts to consult with persons outside the agency. A notice was published in the Federal Register at 80 FR 65761 on October 27, 2015. No comments were received. A 30-day notice was published in the Federal Register at 81 FR 6519 on February 8, 2016.

9. Explanation of any decision to provide any payment or gift to respondents, other than remuneration of contractors or grantees. Not applicable.

10. Describe assurance of confidentiality provided to respondents. This information is disclosed only to the extent consistent with prudent business practices and current regulations.

11. Additional justification for questions of a sensitive nature. No sensitive questions are involved.

12 & 13. Estimated total annual public hour and cost burden. Time required to read and prepare information is estimated at 30 minutes by subject matter experts for the first completion, 10 minutes for subsequent completions, or an average of 15 minutes per completion.

There is no centralized database system that maintains statistics on the number of contractors that supply the Government with information on the lowest laid down cost to the Government at the overseas port of discharge, via methods and ports compatible with required delivery dates and conditions affecting transportation. The United States Transportation Command (TRANSCOM) estimates that the number of respondents is a best guess as there is no hard data to verify this number as these types of request are not reviewed at a single point. It is estimated that it takes approximately 15 minutes for each contractor to read and prepare the information needed for the certification description.

Estimated respondents/yr 100

Responses annually x 4

Total annual responses 400

Estimated hrs/response x .25

Estimated total burden/hrs 100

Cost per hour x $57.00*

Estimated cost to public ($14.25 per hr) $5,700

* Based on the salary table for GS-12/step 5 salary ($41.48 an hour) plus 36.25 percent burden, rounded to the nearest dollar, or $57 an hour. The burden rate used is that mandated by OMB memorandum M-08-13 for use in public-private competition, as updated by OMB for the current year. Reference Salary Table 2015-GS, Effective January 2015, found at www.opm.gov).

14. Estimated cost to the Government. Time required for Governmentwide review is estimated at 30 minutes per response.

Annual Reporting Burden and Cost

Reviewing time/hr .5

Responses/yr x 400

Review time/yr 200

Average wages/hr x $57.00*

Total Government cost $11,400

* Based on the salary table for GS-12/step 5 salary ($41.48 an hour) plus 36.25 percent burden, rounded to the nearest dollar, or $57 an hour. The burden rate used is that mandated by OMB memorandum M-08-13 for use in public-private competition, as updated by OMB for the current year. Reference Salary Table 2015-GS, Effective January 2015, found at www.opm.gov).

15. Explain reasons for program changes or adjustments reported in Item 13 or 14. This submission requests an extension of OMB approval of an information collection requirement in the FAR. The information collection requirement in the FAR remains unchanged.

16. Outline plans for published results of information collections. Results will not be tabulated or published.

17. Approval not to display expiration date. Not applicable.

18. Explanation of exception to certification statement. Not applicable.

B. Collections of Information Employing Statistical
Methods. Statistical methods are not used in this information collection.

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