| Recordkeeping |
|
|
|
|
A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
|
|
|
G =E-F |
| Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Record-keepers |
Records Per Recordkeeper |
Total Annual Records |
Estimated Avg. # of Hours Per Record |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to Authorizing Statute |
Due to Program Change |
Due to an Adjustment |
Total Difference |
| State Agency Level |
| F/R Eligibility |
245.4(e) |
Puerto Rico and Virgin Islands SAs must maintain records on the survey and fund withdrawal factor (burden previously removed). |
|
0 |
0 |
0 |
0.00 |
0 |
0 |
|
|
|
0 |
| Direct Certification |
245.6(b)(1)(iv) |
SA must maintain agreements with the SA conducting eligibility determinations for SNAP. |
|
50 states + DC + Guam + add'l SAs in AR & OK = 54 total
54 |
1 |
54 |
0.10 |
5 |
5 |
|
|
|
0 |
| F/R Eligibility |
245.11 (h) |
SAs maintain requested data on number of schools on Provisions 1, 2, or 3and extensions granted. |
|
43 |
155 |
6,665 |
0.25 |
1,666 |
1,666 |
|
|
|
0 |
| F/R Eligibility |
245.11 (i) |
SAs maintain annual verification data collected from SFAs. |
742 |
50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56
56 |
1 |
56 |
0.20 |
11 |
bkowtha:
burden remains same, but wrong citation and title wrere given in last collection. Correction was made tp fix errors
11 |
|
|
|
0 |
| CIP |
7 CFR 245.12 (e) and (g) |
State agencies that fail to meet the direct certification benchmark must maintain a Continuous Improvement Plan. |
|
18 |
1 |
18 |
0.50 |
9 |
9 |
|
|
|
0 |
|
|
State Agency Level Total |
|
56 |
121.30 |
6,793 |
0.25 |
1,691 |
1,691 |
0 |
0 |
0 |
0 |
| School Food Authority Level |
| F/R Eligibility |
245.6 (e) |
SFAs must maintain documentation substantiating eligibility determinations for 3 years after the end of the fiscal year. |
|
20,858 |
1 |
20,858 |
0.08 |
1,669 |
bkowtha:
new for this renewal. It ws not included in 2010 revision by error.
1,669 |
|
|
- |
- |
| F/R Eligibility |
245.9 (g)&(h) |
SFAs must retain records of schools implementing Provision 1, 2 or 3 for 3 years after submission of the last Claim for Reimbursement. |
|
1,092 |
1 |
1,092 |
2.4715 |
2,699 |
bkowtha:
changes made in number of records and response time.
2,699 |
|
|
- |
- |
|
|
School Food Authority Level Total |
|
20,858 |
1.05 |
21,950 |
0.20 |
4,368 |
4,368 |
0 |
0 |
0 |
0 |
| School Level |
|
|
|
|
|
|
- |
|
- |
|
|
|
|
- |
|
|
|
|
|
|
- |
|
- |
|
|
|
|
- |
|
|
School Level Total |
|
- |
- |
- |
- |
- |
- |
- |
- |
- |
- |
|
|
Total Recordkeeping Burden |
|
20,914 |
1.37 |
28,743 |
0.21 |
6,059 |
6,059 |
0 |
0 |
0 |
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Program Rule |
Estimated # Record-keepers |
Records Per Recordkeeper |
Total Annual Records |
Estimated Avg. # of Hours Per Record |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to Authorizing Statute |
Due to Program Change |
Due to an Adjustment |
Total Difference |
|
|
|
Total |
20,914 |
1.37 |
28,743 |
0.21 |
6,059 |
6,059 |
0 |
0 |
0 |
0 |
| Reporting |
|
|
|
|
A |
B |
C = (A*B) |
D |
E= (C*D) |
F |
|
G =E-F |
| Program Rule |
CFR Citation |
Title |
Form Number |
Estimated # Respondents |
Responses per Respondents |
Total Annual Records |
Estimated Avg. # of Hours Per Response |
Estimated Total Hours |
Current OMB Approved Burden Hrs |
Due to an Adjustment |
Total Difference |
| State Agency Level |
| F/R Eligibility |
245.4 (c) |
Puerto Rico and Virgin Islands SAs conduct triennial survey to develop factor for withdrawal of funds from Letter of Credit. |
|
2 |
0.33 |
0.66 |
70.00 |
46 |
bkowtha:
changes made in number of responses and response time.
46 |
0 |
0 |
| F/R Eligibility |
245.4 (d) |
Puerto Rico and Virgin Islands Sas submit survey results and the factor for fund withdrawal to FNS for approval. |
|
2 |
0.33 |
0.66 |
5.00 |
3 |
bkowtha:
Change made in response time
3 |
0 |
0 |
| F/R Eligibility |
245.6(i) |
SAs and LEAs must obtain written consent from parent or guardian prior to use or disclosure for other uses not specified in the regulation. |
|
50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56
56 |
1 |
56 |
0.25 |
14 |
14 |
0 |
0 |
| F/R Eligibility |
245.6(j) |
SAs enter into written agreement with the agency receiving children's free and reduced price eligibility information. |
|
50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56
56 |
1 |
56 |
0.25 |
14 |
14 |
0 |
0 |
| F/R Eligibility |
245.11(a)(1) and 245.3(a) |
SAs issue prototype free and reduced price policy statement and annually announce the family-size income standards to be used in determining eligibility for free or reduced price meals. |
|
50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56
56 |
1 |
56 |
0.10 |
5.6 |
bkowtha:
chagne made in response time.
6 |
0 |
0 |
| F/R Eligibility |
245.11(g) |
SAs notify FNS if TANF is comparable to or more restrictive than AFDC. |
|
50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56
56 |
1 |
56 |
0.10 |
5.6 |
bkowtha:
change made in response time
6 |
0 |
0 |
| F/R Eligibility |
245.11(h)(4) |
SAs submit to FNS upon request, the number of schools on Provision 1, Provision 2 or Provision 3 and extensions. |
|
43 |
1 |
43 |
1.50 |
65 |
bkowtha:
change made in response time.
65 |
0 |
0 |
| F/R Eligibility |
245.11(i) |
SAs must collect, analyze, and report to FNS annual verification data from SFAs. |
742 |
50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56
56 |
1 |
|
4.00 |
0 |
bkowtha:
this line item was missing from 2010 collection. This was an error.
224 |
-224 |
-224 |
| CIP |
245.12(e) and (g) |
State agencies that fail to meet the direct certification benchmark must develop and submit a Continuous Improvement Plan within 60 days of notification. |
|
18 |
1 |
18 |
3.00 |
54 |
54 |
0 |
0 |
| Independent Review |
245.11(b)(2) |
State agencies must annually report the results of the second reviews conducted by LEAs each school year. |
742a |
56 |
1 |
|
0.5 |
0 |
28 |
-28 |
-28 |
|
|
State Agency Level Total |
|
56 |
5.11 |
286 |
0.72 |
207 |
459 |
(252) |
-252 |
| Local Education Agency (LEA) & School Food Authority (SFA) Level |
| F/R Eligibility |
245.6 (c)(6)(i) |
SFAs notify households of approval of meal benefit applications. |
|
20,858 |
300 |
6,257,400 |
0.02 |
125,148 |
bkowtha:
burden as a result of program adjustment. This was not included in 2010 collection as a result of of error.
125,148 |
0 |
0 |
| F/R Eligibility |
245.6 (c)(6)(ii) |
SFAs must notify households in writing that children are eligible for free meals based on direct certification and that no application is required. |
|
20,858 |
150 |
3,128,700 |
0.02 |
62,574 |
bkowtha:
adjustment due to fixing error from 2010 collection
62,574 |
0 |
0 |
| F/R Eligibility |
245.6 (c)(7) |
SFAs provide written notice to each household of denied benefits. |
|
20,858 |
17 |
354,586 |
0.02 |
7,092 |
bkowtha:
burden for this citation was incorrectly placed in school section with 2010 collection. Moved this to SFA side in this revision.
7,092 |
0 |
0 |
| F/R Eligibility |
245.6(j) |
SFA must enter into written agreement with the agency receiving children's free and reduced price eligibility information. |
|
20,858 |
1 |
20,858 |
0.166 |
3,462 |
bkowtha:
burden remains the same from 2010 collection, but program adjustments were made to fix errors in number of respondents and response time.
3,462 |
0 |
0 |
| F/R Eligibility |
245.6a (c) |
SFAs must determine sample size of households to verify eligibility. |
|
20,858 |
1 |
20,858 |
0.33 |
6,883 |
6,883 |
0 |
0 |
| F/R Eligibility |
245.6a (f) |
SFAs notify households of selection for verification. |
|
20,858 |
12 |
250,296 |
0.25 |
62,574 |
bkowtha:
no change in burden for this line item, but citation is corrected from 245.6a(f) (1)
to 245.6a(f)
62,574 |
0 |
0 |
| F/R Eligibility |
245.6a (h) |
SFAs must report verification information to SA. |
742 |
20,858 |
1 |
|
0.75 |
0 |
bkowtha:
This is not a new citation. It got reported as 245.6(a)© in 2010 collection.
15,644 |
-15,644 |
-15,644 |
| F/R Eligibility |
245.9 (f) |
SFAs with schools under Provisions 1, 2, or 3 must identify those schools in its free and reduced price policy statement and certify their eligibility for the first year of operation. |
|
1,092 |
1 |
1,092 |
0.25 |
273 |
bkowtha:
no change in burden, but citation is corrected ifrom 245.9(c) to 245.9(f)
273 |
0 |
0 |
| F/R Eligibility |
245.9 (h) |
SFAs with schools under Provision 2 or Provision 3 submit to FNS upon request all data and documentation used in granting extensions. |
|
1,092 |
1 |
1,092 |
0.25 |
273 |
273 |
0 |
0 |
| F/R Eligibility |
245.10 (a) |
SFAs submit to SA for approval a free and reduced price policy statement. |
|
20,858 |
1 |
20,858 |
0.07535 |
1,572 |
bkowtha:
Time required to complete response changed from .083 hours to .075.
1,572 |
0 |
0 |
| Independent Review |
245.11(c)(3) |
Local educational agencies must annually report the results of the second reviews conducted each school year. |
742a |
1,400 |
1 |
|
0.25 |
0 |
350 |
-350 |
-350 |
|
|
LEA & SFA Level Total |
|
20,858 |
482.105 |
10,055,740 |
0.027 |
269,851 |
285,845 |
-15,994 |
-15,994 |
| School Level |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
School Level Total |
|
- |
- |
- |
- |
- |
- |
- |
0 |
| Household Level |
| F/R Eligibility |
245.6 (a) |
Households complete application form for free or reduced price meal benefits. |
|
8,262,043 |
1 |
8,262,043 |
0.07 |
578,343 |
578,343 |
|
0 |
| F/R Eligibility |
245.6a (a)(7)(i) |
Households assemble written evidence for verification of eligibility and send to SFA. |
|
190,000 |
1 |
190,000 |
0.50 |
95,000 |
95,000 |
|
0 |
| F/R Eligibility |
245.6a (a)(7)(ii) |
Households cooperate with collateral contacts for verification of eligibility. |
|
1,900 |
1 |
1,900 |
0.167 |
317 |
317 |
|
0 |
|
|
Household Level Total |
|
8,262,043 |
1.02 |
8,453,943 |
0.08 |
673,660 |
673,660 |
0 |
0 |
|
|
Total Reporting Burden |
|
8,282,957 |
2.23 |
18,509,969 |
0.05 |
943,718 |
959,964 |
(16,246) |
(16,246) |
|
|
|
|
|
|
|
|
|
|
|
|