Burden Table

Part 245 Burden Chart 4-12-12 updated 2.19.13.xlsx

7 CFR Part 245, Determining Eligibility for Free & Reduced Price Meals

Burden Table

OMB: 0584-0026

⚠️ Notice: This form may be outdated. More recent filings and information on OMB 0584-0026 can be found here:

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Overview

RecordKeeping
Reporting
60 day Summ
Burden Summary
Notes

Sheet 1: RecordKeeping

Recordkeeping
				A	B	C = (A*B)	D	E= (C*D)	F				G =E-F
Program Rule	CFR Citation	Title	Form Number	Estimated # Record-keepers	Records Per Recordkeeper	Total Annual Records	Estimated Avg. # of Hours Per Record	Estimated Total Hours	Current OMB Approved Burden Hrs	Due to Authorizing Statute	Due to Program Change - Direct Certification Rule	Due to an Adjustment	Total Difference
State Agency Level
F/R Eligibility	245.4(e)	Puerto Rico and Virgin Islands SAs must maintain records on the survey and fund withdrawal factor (burden previously removed).		0	0	0	0.00	0	0				0
Direct Certification	245.6(b)(1)(iv)	SA must maintain agreements with the SA conducting eligibility determinations for SNAP.		50 states + DC + Guam + add'l SAs in AR & OK = 54 total 54	1	54	0.10	5	0		5		5
F/R Eligibility	245.11 (h)	SAs maintain requested data on number of schools on Provisions 1, 2, or 3and extensions granted.		43	155	6,665	0.25	1,666	1,666				0
F/R Eligibility	245.11 (i)	SAs maintain annual verification data collected from SFAs.	742	50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56 56	1	56	0.20	11	bkowtha: burden remains same, but wrong citation and title wrere given in last collection. Correction was made tp fix errors 11				0
		State Agency Level Total		56	120.98	6,775	0.25	1,682	1,677	0	5	0	5
School Food Authority Level
F/R Eligibility	245.6 (e)	SFAs must maintain documentation substantiating eligibility determinations for 3 years after the end of the fiscal year.		20,858	1	20,858	0.08	1,669	bkowtha: new for this renewal. It ws not included in 2010 revision by error. 0			1,669	1,669
F/R Eligibility	245.9 (g)&(h)	SFAs must retain records of schools implementing Provision 1, 2 or 3 for 3 years after submission of the last Claim for Reimbursement.		1,092	1	1,092	2.4715	2,699	bkowtha: changes made in number of records and response time. 4,368			(1,669)	(1,669)
		School Food Authority Level Total		20,858	1.05	21,950	0.20	4,368	4,368	0	0	(0)	(0)
School Level
						-		-					-
						-		-					-
		School Level Total		-	-	-	-	-	-	-	-	-	-
		Total Recordkeeping Burden		20,914	1.37	28,725	0.21	6,050	6,045	0	5	(0)	5

			Program Rule	Estimated # Record-keepers	Records Per Recordkeeper	Total Annual Records	Estimated Avg. # of Hours Per Record	Estimated Total Hours	Current OMB Approved Burden Hrs	Due to Authorizing Statute	Due to Program Change - Direct Certification Rule	Due to an Adjustment	Total Difference
			F/R Eligibility	20,914	1.37	28,671	0.21	6,045	6,045	0	0	(0)	(0)
			Direct Certification	54.0	1.00	54.0	0.10	5.3	-	-	5.3	-	5.3
			0	-	0.00	-	0.00	-	-	-	-	-	-
			0	-	0.00	-	0.00	-	-	-	-	-	-	"Please un-hide the colums 26-33 for more data"
			Total	20,968	2.37	28,725	0.31	6,050	6,045	0	5	0	5

Sheet 2: Reporting

Reporting

C = (A*B)

E= (C*D)

G =E-F

Program Rule

CFR Citation

Title

Form Number

Estimated # Respondents

Responses per Respondents

Total Annual Records

Estimated Avg. # of Hours Per Response

Estimated Total Hours

Current OMB Approved Burden Hrs

Due to Authorizing Statute

Due to Program Change - Direct Certification Rule

Due to an Adjustment

Total Difference

State Agency Level

F/R Eligibility

245.4 (c)

Puerto Rico and Virgin Islands SAs conduct triennial survey to develop factor for withdrawal of funds from Letter of Credit.

0.33

0.66

70.00

bkowtha: changes made in number of responses and response time. 166

-120

F/R Eligibility

245.4 (d)

Puerto Rico and Virgin Islands Sas submit survey results and the factor for fund withdrawal to FNS for approval.

0.33

0.66

5.00

bkowtha: Change made in response time 2

F/R Eligibility

245.6(i)

SAs and LEAs must obtain written consent from parent or guardian prior to use or disclosure for other uses not specified in the regulation.

50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56 56

0.25

F/R Eligibility

245.6(j)

SAs enter into written agreement with the agency receiving children's free and reduced price eligibility information.

50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56 56

0.25

F/R Eligibility

245.11(a)(1) and 245.3(a)

SAs issue prototype free and reduced price policy statement and annually announce the family-size income standards to be used in determining eligibility for free or reduced price meals.

50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56 56

0.10

5.6

bkowtha: chagne made in response time. 4.6

F/R Eligibility

245.11(g)

SAs notify FNS if TANF is comparable to or more restrictive than AFDC.

50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56 56

0.10

5.6

bkowtha: change made in response time 4.6

F/R Eligibility

245.11(h)(4)

SAs submit to FNS upon request, the number of schools on Provision 1, Provision 2 or Provision 3 and extensions.

1.50

bkowtha: change made in response time. 172

-108

F/R Eligibility

245.11(i)

SAs must collect, analyze, and report to FNS annual verification data from SFAs.

742

50 states + DC + Guam + Puerto Rico + Virgin Islands + add'l SAs in AR & OK = 56 56

4.00

224

bkowtha: this line item was missing from 2010 collection. This was an error. 0

224

State Agency Level Total

5.79

324

1.16

377

(0)

School Food Authority Level

F/R Eligibility

245.6 (c)(6)(i)

SFAs notify households of approval of meal benefit applications.

20,858

300

6,257,400

0.02

125,148

bkowtha: burden as a result of program adjustment. This was not included in 2010 collection as a result of of error. 0

125,148

F/R Eligibility

245.6 (c)(6)(ii)

SFAs must notify households in writing that children are eligible for free meals based on direct certification and that no application is required.

20,858

150

3,128,700

0.02

62,574

bkowtha: adjustment due to fixing error from 2010 collection 1,731

60,843

F/R Eligibility

245.6 (c)(7)

SFAs provide written notice to each household of denied benefits.

20,858

354,586

0.02

7,092

bkowtha: burden for this citation was incorrectly placed in school section with 2010 collection. Moved this to SFA side in this revision. 192,922

-185,830

F/R Eligibility

245.6(j)

SFA must enter into written agreement with the agency receiving children's free and reduced price eligibility information.

20,858

0.166

3,462

bkowtha: burden remains the same from 2010 collection, but program adjustments were made to fix errors in number of respondents and response time. 3,463

-1

F/R Eligibility

245.6a (c)

SFAs must determine sample size of households to verify eligibility.

20,858

0.33

6,883

F/R Eligibility

245.6a (f)

SFAs notify households of selection for verification.

20,858

250,296

0.25

62,574

bkowtha: no change in burden for this line item, but citation is corrected from 245.6a(f) (1) to 245.6a(f) 62,574

F/R Eligibility

245.6a (h)

SFAs must report verification information to SA.

742

20,858

0.75

15,644

bkowtha: This is not a new citation. It got reported as 245.6(a)© in 2010 collection. 10,429

5,215

F/R Eligibility

245.9 (f)

SFAs with schools under Provisions 1, 2, or 3 must identify those schools in its free and reduced price policy statement and certify their eligibility for the first year of operation.

1,092

0.25

273

bkowtha: no change in burden, but citation is corrected ifrom 245.9(c) to 245.9(f) 273

F/R Eligibility

245.9 (h)

SFAs with schools under Provision 2 or Provision 3 submit to FNS upon request all data and documentation used in granting extensions.

1,092

0.25

273

F/R Eligibility

245.10 (a)

SFAs submit to SA for approval a free and reduced price policy statement.

20,858

0.07535

1,572

bkowtha: Time required to complete response changed from .083 hours to .075. 1,731

-160

-160

School Food Authority Level Total

20,858

483.105

10,076,598

0.028

285,494

280,280

5,215

School Level

School Level Total

Household Level

F/R Eligibility

245.6 (a)

Households complete application form for free or reduced price meal benefits.

8,262,043

0.07

578,343

657,300

78,957

-78,957

F/R Eligibility

245.6a (a)(7)(i)

Households assemble written evidence for verification of eligibility and send to SFA.

190,000

0.50

95,000

129,000

34,000

-34,000

F/R Eligibility

245.6a (a)(7)(ii)

Households cooperate with collateral contacts for verification of eligibility.

1,900

0.167

317

430

113

-113

Household Level Total

8,262,043

1.02

8,453,943

0.08

673,660

786,730

113,070

-113,070

Total Reporting Burden

8,282,957

2.24

18,530,865

0.05

959,532

1,067,387

113,070

5,215

(107,855)

Program Rule

Estimated # Respondents

Responses per Respondents

Total Annual Records

Estimated Avg. # of Hours Per Response

Estimated Total Hours

Current OMB Approved Burden Hrs

Due to Authorizing Statute

Due to Program Change - Direct Certification Rule

Due to an Adjustment

Total Difference

F/R Eligibility

8,282,957

2.24

18,530,865

0.05

959,532

1,067,387

113,070.0

5,215

(107,855)

Direct Certification

"Please un-hide the colums 40-47 for more data"

Total

8,282,957

2.24

18,530,865

0.05

959,532

1,067,387

113,070

5,215

-107,855

Sheet 3: 60 day Summ


SUMMARY OF BURDEN RECORDKEEPING & REPORTING
TOTAL NO. RESPONDENTS	8,303,871
AVERAGE NO. RESPONSES PER RESPONDENT	2.235
TOTAL ANNUAL RESPONSES	18,559,590
AVERAGE HOURS PER RESPONSE	0.052026036763294
TOTAL BURDEN HOURS FOR PART 245 WITH REVISIONS	965,582
CURRENT OMB INVENTORY FOR PART 245	1,073,432	This is the Current OMB Approved Burden Hrs column 'J'
DIFFERENCE (BURDEN REVISIONS REQUESTED)	-107,850

Sheet 4: Burden Summary

ICR #0584-0026, 7 CFR Part 245, Free and Reduced Price Eligibility - Summary

	Estimated # Respondents	Responses Per Respondent	Total Annual Responses (Col. BxC)	Estimated Avg. # of Hours Per Response	Estimated Total Hours (Col. DxE)
Recordkeeping
State Agency Level	56	120.982	6,775	0.248	1,682
School Food Authority Level	20,858	1.052	21,950	0.199	4,368
School Level	-	-	-	-	-
Recordkeeping Total	20,914	1.373	28,725	0.211	6,050
Reporting
State Agency Level	56	5.791	324	1.163	377
School Food Authority Level	20,858	483.105	10,076,598	0.028	285,494
Household Level	8,262,043	1.023	8,453,943	0.080	673,660
Reporting Total	8,282,957	2.237	18,530,865	0.052	959,532
TOTAL BURDEN	8,303,871	2.235	18,559,590	0.262	965,582

Sheet 5: Notes

Date	User Initials	Comments
7/11/11	SW	This is a DRAFT of the Burden doc using the redesigned template
10/31/11	SW	This has been corrected to incorporate the interim rule for direct certification published April 2011
3/15/12	SW	Ready for submssion to PRAB

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File Modified	0000-00-00
File Created	0000-00-00