Letters to Respondents

Appendix A - Agency and Court Cover Letters
U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Statistics
Washington, D.C. 20531

DATE
Mr. John Doe
Municipal Court
123 Government Court
City, State 12345
Dear Mr. John Doe,
I am writing to request your assistance in providing information about COURT NAME’s role in adult
probation supervision in [STATE]. Even if your court does not assign adults to or supervise adults on any
form of probation, please provide information on your court.
This effort is being done to support the Annual Probation Survey, one of two components of the U.S.
Department of Justice’s Bureau of Justice Statistics’ (BJS) Annual Surveys of Probation and Parole (ASPP).
Data from the ASPP allow BJS to report on the size and composition of the community corrections
populations in the United States. The data from these surveys provide the only comprehensive overview
of the total community supervision population, as well as the parole and probation populations
individually, at both the national and state levels.
To ensure that the Annual Probation Survey is comprehensive, we are developing a complete listing of all
courts and agencies with responsibility for supervising adults on probation. RTI International, BJS’s data
collection agent, has attempted to contact you via phone to discuss your court’s potential eligibility for
inclusion in the Annual Probation Survey. We understand that your time is limited, so the questions we
have should only take you about 10 minutes to complete. Your participation in this effort is voluntary, but
is also needed to produce complete and accurate statistics about the probation population in the United
States. Please complete the enclosed Court Information Form and return it to RTI’s Agency Support Team
via fax (866-509-7471) or e-mail (bjs-aps-help@rti.org) by DATE. If you prefer to complete these questions
over the phone, please contact RTI’s Agency Support Team toll-free at 866-334-4175.
Sincerely,
Jeri M. Mulrow, Acting Director
Bureau of Justice Statistics
Learn more about the Annual Surveys of Probation and Parole (ASPP)
•
•

Enclosure: Court Information Form

Review the most recent survey reports:
http://www.bjs.gov/index.cfm?ty=dcdetail&iid=271
Contact Danielle Kaeble, BJS project manager, at (202) 305-2017 or
Danielle.Kaeble@usdoj.gov

U.S. Department of Justice
Office of Justice Programs
Bureau of Justice Statistics
Washington, D.C. 20531

DATE
Mr. John Doe
Probation Agency
123 Government Court
City, State 12345
Dear Mr. John Doe,
I am writing to request your assistance in providing information about AGENCY NAME’s role in adult
probation in [STATE]. Even if your agency does not supervise adults under any form of probation, please
provide information on your agency.
This effort is being done to support the Annual Probation Survey, one of two components of the U.S.
Department of Justice’s Bureau of Justice Statistics’ (BJS) Annual Surveys of Probation and Parole (ASPP).
Data from the ASPP allow BJS to report on the size and composition of the community corrections
populations in the United States. The data from these surveys provide the only comprehensive overview
of the total community supervision population, as well as the parole and probation populations
individually, at both the national and state levels.
To ensure that the Annual Probation Survey is comprehensive, we are developing a complete listing of all
agencies and courts with responsibility for supervising adults on probation. RTI International, BJS’s data
collection agent, has attempted to contact you via phone to discuss your agency’s potential eligibility for
inclusion in the Annual Probation Survey. We understand that your time is limited, so the questions we
have should only take you 10 minutes to complete. Your participation in this effort is voluntary, but is also
needed to produce complete and accurate statistics about the probation population in the United States.
Please complete the enclosed Agency Information Form and return it to RTI’s Agency Support Team via
fax (866-509-7471) or e-mail (bjs-aps-help@rti.org) by DATE. If you prefer to complete these questions
over the phone, please contact RTI’s Agency Support Team toll-free at 866-334-4175.
Sincerely,
Jeri M. Mulrow, Acting Director
Bureau of Justice Statistics
Learn more about the Annual Surveys of Probation and Parole (ASPP)
•
•

Enclosure: Agency Information Form

Review the most recent survey reports:
http://www.bjs.gov/index.cfm?ty=dcdetail&iid=271
Contact Danielle Kaeble, BJS project manager, at (202) 305-2017 or
Danielle.Kaeble@usdoj.gov