2016 Part_B_Generic_Clearance_Cognitive_Pilot_and_Field_Studies_final

B. Collections of Information Employing Statistical Methods

1. Universe and Respondent Selection

The information collected will be used for collection development activities rather than to produce estimates about populations. For the most part, the small scale testing activities undertaken as part of this clearance will involve purposive or quota samples, with respondents selected either to cover a range of demographic subgroups or to include specific characteristics related to the topic of the survey. In some instances, a probability sample may be drawn, such as for mail surveys or to permit statistical comparisons about the effectiveness of alternative procedural treatments. A description of the plans for selecting respondents for each individual test will be provided to OMB at the time the development activities are submitted for approval.

2. Procedures for Collecting Information

Data collection procedures for the testing conducted under this clearance will be varied, and will most likely include group administration, personal visits, telephone interviews, CATI/CAPI, mail surveys, in-person interviews, web-based surveys, and in-person focus groups. Statistical results will generally be limited to response rates, item nonresponse rates, frequency distributions of data items, reliability estimates, and analysis of behavior coding and respondent debriefing data. More specific information about data collection procedures will be contained in the description provided to OMB at the time the development activities are submitted for approval.

3. Methods to Maximize Response

In general, callbacks will be used to maximize response rates in personal visit or telephone field tests; reminder phone calls, letters, or second questionnaires will be used to maximize response rates in group administration, mail, and web-based surveys. Part A of the supporting statement provides information on the possible use of incentives for cognitive interviews and focus groups. Reminder phone calls and/or letters to participants will be used to encourage them to keep their appointments. Tallies will be kept of the number of nonrespondents to all testing activities. More specific information about the specific methods used to maximize response will be contained in the description provided to OMB at the time the development activities are submitted for approval.

4. Testing of Procedures

This submission for an agency generic information clearance consists of tests of data collection instruments and survey/assessment procedures. We expect that all the development activities conducted under this clearance will result in more refined and clearer questionnaires and/or data collection procedures and thus reduced respondent burden.

5. Contacts for Statistical Aspects and Data Collection

Advice on statistical aspects of each individual survey will be sought as the testing program proceeds. Depending on the nature of the research, staff from the five BJS statistical divisions and PREA staff, staff and management from the Criminal Justice Data Improvement Program unit, the Deputy Director for Prosecution, Courts, and Special Projects, the Principal Deputy Director for Statistical Collections & Analysis, or the BJS Director will have primary responsibility for data collection and analysis. The specific research project will also determine whether the data will be collected by BJS or through a contractor. Ms. Devon Adams and Ms. Allina Lee are the contacts for general questions about BJS data collection activities submitted to OMB for approval. Other contact persons for questions regarding data collections and statistical aspects of the design will be provided to OMB at the time the development activities are submitted for approval. BJS contacts for the generic clearance include:

Devon B. Adams

Chief

Criminal Justice Data Improvement Program Unit

810 Seventh Street, N.W.

Washington, DC 20531

202-514-9157

Devon.Adams@usdoj.gov

Allina D. Lee

Statistical Policy Advisor

Criminal Justice Data Improvement Program Unit

810 Seventh Street, NW

Washington, DC 20531

202-305-2696

Allina.Lee@usdoj.gov