IMLS Grant Program Application and Post-Award Report Forms

Forms and Documents

Document Name	Status
Form IMLS-CLR-F-0026A IMLS Interim Performance Report Cover Sheet Form	New
Form IMLS-CLR-F-0022A Final Performance Report Cover sheet Form	New
Form FY16 National Meda FY16 National Medal for Museum and Library Service cover sheet Form and Instruction	Unchanged
Form FY16 Interim Perfo FY16 IMLS Interim Performance Report Form	Unchanged
Form FY16 Final Perform FY16 IMLS Final Performance Report Form	Unchanged
Form FY16 Museum Review Museum Reviewer form Form and Instruction	Unchanged
Form FY16 Library Revie Library Reviewer form Form and Instruction	Unchanged
Form FY16 NA Basic Fina FY16 Native American Basic Final Financial and Performance Report Form and Instruction	Unchanged
Form FY16 NA Basic Budg FY16 Native American Basic Budget A & B Form and Instruction	Unchanged
Form Digital Stewardshi Digital Stewardship Form and Instruction	Unchanged
Form Budget Form 1 Budget Form Form	Unchanged
Performance Report justification for changes 10-15-15.pdf Justification for No Material/Nonsubstantive Change	2015-10-16
PRA burden estimates revised for performance report 20151015.xlsx Supplementary Document	2015-10-15
Justification for Change 3137-0071 General Clearance Grant Application and Post-Award Processes.docx Justification for No Material/Nonsubstantive Change	2015-09-02
Forms justification statement A 0071_2015.docx Supporting Statement A	2015-09-02
Burden estimate for IMLS.xlsx Supplementary Document	2015-06-01
PRA burden est 20150528.xlsx Supplementary Document	2015-06-01
SF-3881.pdf Supplementary Document	2015-06-01
SF-425.pdf Supplementary Document	2015-06-01
SF-425 Instructions.pdf Supplementary Document	2015-06-01
SF-424S.pdf Supplementary Document	2015-06-01
SF-424S Instructions_IMLS.pdf Supplementary Document	2015-06-01
SF-270.pdf Supplementary Document	2015-06-01
State Programs - Program Assurances and Certifications.pdf Supplementary Document	2015-06-01
State Programs - Legal Certification form.pdf Supplementary Document	2015-06-01
State Programs - Internet Safety Certification form.pdf Supplementary Document	2015-06-01
State Programs - Information Update form.pdf Supplementary Document	2015-06-01
State Programs - Certification LSTA State Program Report.pdf Supplementary Document	2015-06-01

IC Document Collections

IC ID	Document Title	Status
218577	IMLS Interim Performance Report Cover Sheet Form	New
218576	Final Performance Report Cover sheet Form	New
216833	Grants to States Reporing Requirements and status reports Instruction	Unchanged
216832	FY16 National Medal for Museum and Library Service cover sheet Form and Instruction	Unchanged
216831	FY16 IMLS Interim Performance Report Form	Unchanged
216830	FY16 IMLS Final Performance Report Form	Unchanged
216828	Museum Reviewer form Form and Instruction	Unchanged
216827	Library Reviewer form Form and Instruction	Unchanged
216825	FY16 Native American Basic Final Financial and Performance Report Form and Instruction	Unchanged
216823	FY16 Native American Basic Budget A & B Form and Instruction	Unchanged
216822	Program Information Form Instruction	Unchanged
216821	Digital Stewardship Form and Instruction	Unchanged
216820	Budget Form Form	Unchanged

ICR Details

OMB Control No: 3137-0071	ICR Reference No: 201510-3137-001
Status: Historical Active	Previous ICR Reference No: 201509-3137-002
Agency/Subagency: IMLS	Agency Tracking No:
Title: IMLS Grant Program Application and Post-Award Report Forms
Type of Information Collection: No material or nonsubstantive change to a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 11/05/2015
	Date Received in OIRA: 10/16/2015
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	07/31/2018	07/31/2018	07/31/2018
Responses	7,367	0	6,327
Time Burden (Hours)	15,085	0	14,890
Cost Burden (Dollars)	417,391	0	411,990

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Abstract: IMLS requests clearance for the forms it uses for all of the grant program applications, post-award reporting, and peer reviewer applications. These forms are directly related to the generic clearance for IMLS grant application and award processes (3137-0029) for which a three-year extension is being submitted at this time.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 25	02/06/2015
30-day Notice:	Federal Register Citation:	Citation Date:
	80 FR 90	05/22/2015
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 13

IC Title	Form No.	Form Name
FY16 IMLS Final Performance Report	FY16 Final Performance Report form 1	FY16 Final Performance Report
Program Information Form
Digital Stewardship	Digital Stewardship form 1	Digital Stewardship Supplementary Information Form
Library Reviewer form	FY16 Library Reviewer form 1	FY16 Library Reviewer form
Museum Reviewer form	FY16 Museum Reviewer form 1	FY16 Museum Reviewer
FY16 Native American Basic Final Financial and Performance Report	FY16 NA Basic Final Financial & Perf Reporting	FY16 NA Basic Final Financial & Performance Reporting
FY16 Native American Basic Budget A & B	FY16 NA Basic Budget A 1, FY 16 Native American Education Budget B form 2	FY16 Native American Basic Budget A ,   FY 16 Native American Education Budget B
Grants to States Reporing Requirements and status reports	State Financial Status Report Final form 1	State Financial Status Report Final
IMLS Interim Performance Report Cover Sheet	IMLS-CLR-F-0026A	IMLS Interim Performance Report Cover Sheet
Budget Form	Budget Form 1	IMLS Budget Form
FY16 National Medal for Museum and Library Service cover sheet	FY16 National Medal cover sheet form 1	FY16 National Medal cover sheet
Final Performance Report Cover sheet	IMLS-CLR-F-0022A	IMLS Final Performance Report Cover Sheet
FY16 IMLS Interim Performance Report	FY16 Interim Performance Report form 1	FY16 Interim Performance Report form

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	7,367	6,327	0	1,040	0	0
Annual Time Burden (Hours)	15,085	14,890	0	195	0	0
Annual Cost Burden (Dollars)	417,391	411,990	0	5,401	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: IMLS is requesting a change to a previously approved clearance in order to extract the IMLS Final Performance Report first page and the IMLS Interim Performance Report first page for additional submissions. The currently approved IMLS Final and Interim Performance Reports are for applicants FY16 forward. Awardees who received a grant FY15 and prior were required to submit only the cover sheet of both those reports. IMLS needs to extract the first page from each report as a standalone document for submission by awardees FY15 and before. This change is requesting the same expiration date of 07/31/2018.

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Annual Cost to Federal Government: $406,017

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 10/16/2015

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