The School District Review Progrram

School District Review Program:
About the SDRP and the Materials You Receive

Issued
August 2015

Paperwork Reduction Act (PRA) Statement:
A federal agency may not conduct or sponsor, nor shall a person be subject to a penalty
for failure to comply with a collection of information subject to the requirements of the
Paperwork Reduction Act unless that collection of information displays a current valid
OMB Control Number. This collection is voluntary. The authority for conducting this
collection comes from Title 13 U.S.C, Sections 16, 141, and 193.
The OMB Control Number for this information collection is 0607-xxxx. Public reporting
for this collection of information is estimated to be approximately 30 hours per response,
including the time for reviewing instructions, completing and reviewing the collection of
information.
Comments concerning the accuracy of this burden and suggestions for reducing the
burden should be directed to: Paperwork Reduction 0607-xxxx, United States Census
Bureau, 4600 Silver Hill Road, Room 3K138, Washington, DC 20233. You may email
comments to paperwork@census.gov; use “Paperwork Project 0607-xxxx” as the subject.

School District Review Program: About the SDRP and the Materials You Receive

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Table of Contents
I.

General Information .................................................................................................... 4
A.
Background .......................................................................................................... 4
B.
Purpose of the School District Review Program .................................................. 4
C.
Mapping Coordinator Responsibilities................................................................. 5
D.
Schedule ............................................................................................................... 7
E.
Contact Information ............................................................................................. 7
F.
Web Sites.............................................................................................................. 8
II. Description and Use of Files Provided ....................................................................... 8
A.
Inventory and Grade Range File (All States) ....................................................... 9
1.
Grade Ranges .................................................................................................. 10
2.
Official School District Names....................................................................... 11
3.
How to Submit Inventory and Grade Range Changes .................................... 11
B.
County Coverage File (All States) ..................................................................... 11
C.
SD/GEO Relationship File (Limited States) ...................................................... 12
D.
Legal Entity Coextensive File (Limited States) ................................................. 12
E.
Spatial Files (All states) ..................................................................................... 13
Appendix A: Supplementary Text and Excel File Data Dictionary/Record Layout ........ 14
Appendix B: Pseudo School Districts ............................................................................... 20

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I.

General Information
A. Background
The School District Review Program (SDRP) is a U.S. Department of Education
(DoED) National Center for Education Statistics (NCES) sponsored program
conducted by the U.S. Census Bureau every two years. It is of vital importance
for your state’s allocation under Title I of the Elementary and Secondary
Education Act as amended by the No Child Left Behind Act of 2001, Public
Law (P.L.) 107-110. The updated school district boundary information
submitted through this program, along with the Census 2010 population and
income data and current population estimates, are used in forming the Census
Bureau’s estimates of the number of children aged 5 through 17 in low-income
families for each school district. These estimates are the basis of the Title I
allocation for each school district in your state.
The SDRP consists of two phases – the Annotation Phase and the Verification
Phase. In the Annotation Phase, the Census Bureau provides mapping
coordinators with materials containing the most current school district
boundaries and information for their state. The annotation materials you receive
for SDRP 2015-2016 reflect the school district names, Federal Local Education
Agency (LEA) identification (ID) numbers and boundaries updated during the
2013-2014 SDRP. The states review this data and report any changes in the
school district boundaries or attributes to the Census Bureau.
In the Verification Phase the mapping coordinators review any changes they
submitted during the Annotation Phase for the 2015-2016 SDRP, after the
Census Bureau has incorporated those changes into the Master Address File
(MAF)/Topologically Integrated Geographic Encoding and Referencing
(TIGER) database (the Census Bureau’s geographic database).
B. Purpose of the School District Review Program
The purpose of the 2015-2016 SDRP is for state officials to review the Census
Bureau's 2013-2014 school district information and to provide updates and
corrections to the school district names, Federal LEA ID numbers, boundaries,
and grade ranges. The review encompasses only Type 1 and Type 2 school
districts as defined by the NCES.
•
•

Type 1 is a local school district that is not a component of a supervisory
union.
Type 2 is a local school district component of a supervisory union sharing a
superintendent and administrative services with other local school districts.

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C. Mapping Coordinator Responsibilities
The mapping coordinators are the primary liaisons between the Census Bureau
and the local school district officials. It is your responsibility to initiate and
maintain contact throughout the program with your local school district
officials. You must ensure that reviews and submissions are completed within
the time frame of the SDRP.
When you receive updates from your local school district officials, you must
review them for accuracy and completeness before submitting them to the
Census Bureau. This review includes all types of changes submitted: boundary
changes, consolidations, dissolutions, grade range updates, etc.
When you receive a boundary change from a school district, it is your
responsibility to contact all the other school districts that would be affected by
the boundary change to ensure this change is valid and all affected parties agree
to said change. It is also the mapping coordinator’s responsibility to resolve any
problems found in these submissions or discrepancies between school district
boundaries.
Once you feel certain that all of the information submitted is correct and in the
proper format, submit this information by county to the Census Bureau. You
have then completed the Annotation Phase of the program.
After the Census Bureau processes your changes, we will create new materials
for you to review. This the Verification Phase. The mapping coordinator is
responsible for reviewing these materials and notifying the Census Bureau if
there are any additional changes or corrections, or if the information is correct.
The program flowchart shown below is to help you understand how the process
flows.

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School District Review Program Flowchart
1
Annotation
Materials mailed
to State MC and
posted to SDRP
website

3
SD notifies State
MC if there are/
are not changes

2
State MC contacts
SD officials for
any changes

5
Thanks for your
Participation

Changes/
Updates for
State?

MC = Mapping Coordinator
SD = School District Officials

Yes

6
School District
makes/submits
changes to
State MC

Resolved
Verbally?

No

7
State MC checks
for accuracy &
completeness

No

This cycle
(boxes 6, 7 &
8) goes on
until questions
are resolved,
being able to
move onto Box
9

Complete and
Accurate?

Yes

Yes

Resolve
Verbally with
MC?

This cycle (boxes 9,
10, 11, 8, 6, 7, then
back to 9 OR boxes 9,
10, 11, 8, then back to
9) continues until
questions are
resolved, being able to
move onto Box 12

10
Census Bureau
School District
Team reviews
submissions

Yes

13
Verification
Materials
posted

Yes

Submissions
complete and meet
standards?

14
State MC verifies
all changes made
and made
correctly

If changes can be
resolved verbally, loop
through boxes 12, 13,
14, & 15. If not, the
process goes back to
Box 6 and starts again

8
State MC contacts
School District
Official for
resolution

No

9
State MC
submits
changes to
Census
Bureau

12
Updates Made

4
State MC notifies
Census Bureau

No

11
Census Bureau
School District
Team contacts
State MC

No

15
State MC notifies
School District
Team of status

Changes to
Verification
Materials?

No

16
Thanks for your
Participation

Yes

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D. Schedule
We request that the school district information you submit reflect the school
districts as they exist, or will exist, on January 1, 2016. Please contact us
immediately if you are concerned that you may not be able to meet deadlines as
outlined below.
Program Timetable
•

July 2015 - National Center for Education Statistics letter is sent to Title
I coordinators asking for designation of a school district mapping
coordinator for each state and the District of Columbia.

•

August 2015 - Mailout of program instructions and annotation materials
to designated state school district mapping coordinators begins.

•

December 31, 2015 - Deadline for submitting school district changes
during the Annotation Phase. We strongly encourage our partners to submit
changes as soon as possible rather than waiting until this deadline. If your
state is submitting more than 25 changes, please send them on a flow basis
by county, rather than waiting to send the entire state. In order to
participate in the 2015-2016 SDRP’s Verification Phase, the Census
Bureau must receive all your school district updates before December
31, 2015.

•
•

March 2016 – Review of verification materials.
November 2016 - Release of preliminary estimates based on the updated
school district geographic framework.

E. Contact Information
We encourage you to contact the following Census Bureau‘s School District
Team with any questions about the SDRP at 301.763.1099:
•
•
•
•

Mr. Ian Millett
Mr. Nathan Jones
Ms. Lauren Kirsch
Mr. Ryan Short

E-mail: geo.school@census.gov
Fax number: 301.763.4710

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F. Web Sites
School District Review Program (SDRP) Web Page
http://www.census.gov/geo/partnerships/sdrp.html
Links to the Annotation Phase materials will be available on the SDRP website
soon after you receive your discs. You may want to use this website to distribute
review materials to local school district superintendents or others who may be
able to participate by reviewing their local areas online.
Your discs contain various Annotation Phase materials and data that you will
need to participate in the program (explained in section II below.) The
shapefiles and MTPS software provided on the discs will also be available on,
and able to be downloaded from, the web site (go to www.census.gov and click
on “Geography”, then “Partnerships”, then “School District Review Program”,
then “Annotation Phase Program Materials”). You will need to contact the
School District Team for a password in order to download the MTPS
software. The text and Excel files are not available for download.
After we have completed processing your submissions, Census Bureau staff will
notify you via e-mail when the verification materials for your state are ready for
review so you can verify we have processed all your state’s changes correctly.
Participants will be able to download and review their verification shapefiles
using the MTPS, the Census Crowdsourcing Tool, or other GIS software. The
Census Bureau will provide instructions for verifying your boundaries at the
same time we notify you that your Verification Phase materials are available.
Reviewing Current School District Boundaries Online
All current school district boundaries can be reviewed online using the Census
Bureau's TIGERweb Map Viewer at: http://tigerweb.geo.census.gov/tigerweb/.
Instructions for using the TIGERweb Map Viewer are provided in the document
TIGERweb Map Viewer for Review of School Districts which is available on
your MTPS Data disc.

II.

Description and Use of Files Provided
The data disc contains a number of important files. Depending on the particulars of
your state’s school district geography and how your state participates in this
program, some files may not be included in the package sent. The Readme.txt on
the data disc contains a complete list of materials your state will receive. You will
see that for convenience purposes, we have provided both a text file and an Excel
file for each listing on your disc. The potential files include:

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Listings
 Inventory and Grade Range File (All States)
 County Coverage File (All States)
 Relationship Files (Limited States)
 Legal Entity Coextensive File (Limited States)
Spatial Files
 Shapefiles (All states)
MAF/TIGER Partnership Software (MTPS) (All states)
A description of each file and how each one should be used to report
updates/corrections are below.
NOTE: Due to the formatting of the text documents, please use a text viewer such
as WordPad (located in Microsoft Office/Accessories) to open them. Otherwise,
the margins and page orientation will have to be changed to accommodate the text.
A. Inventory and Grade Range File (All States)
The Inventory and Grade Range files are named "_SD_Inventory_A.txt"
and "_SD_Inventory_A.xls" (see Appendix A for record layout). This
file is a listing of all the 2013-2014 school districts that the Census Bureau has
in its database and includes the school district name, Federal LEA ID number
(SDLEA), level, type, and grade range. We request that you carefully review the
information contained on this listing and provide us with updates and
corrections.
Please Note: Because the Census Bureau requires complete school district
coverage in its geographic database, this file may contain school districts that
are not Type 1 or Type 2. These are flagged in the file as follows: Pseudo (A)
(See Appendix B for more information on pseudo school districts), Department
of Defense (B), Interstate (C), and Bureau of Indian Affairs [BIA] (D). This file
also flags school districts within a state or county that have the same name but
different Federal LEA ID (SDLEA) numbers with an E. In these situations, the
SDLEA numbers are the means to identify unique school districts that share the
same name.
In addition, we have discovered that some states contain elementary school
districts without secondary coverage. We request that these states pay special
attention to the grade ranges on the list and let us know what the secondary
coverage should be or let us know why there is no secondary coverage. Those
states are:
• Arizona
• California

• North Dakota
• Oklahoma

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•
•
•
•
•

Connecticut
Illinois
Michigan
Missouri
New Hampshire

•
•
•
•
•

Oregon
Rhode Island
Vermont
Virginia
Wyoming

1.
Grade Ranges
The grade ranges included in this file indicate the grade ranges for which
each school district is financially responsible. We use original obligation,
not the provision of educational services, to define financial responsibility.
We use this set of grades, based on financial responsibility, to assign the
data for each child to exactly one school district.
Examples of Financial Responsibility:
A school district is financially responsible for the education of all children
in a geographic area if it is the only district serving that area. It may meet
that responsibility by:
1. Operating schools that provide education to children in all grades
2. Operating schools that provide education for children in some grades
and paying another school district to provide education for the children
in the remaining grades
3. Not operating any schools, but paying another school district to
provide education to all the school district's children.
If the children in a geographic area are served by an elementary school
district, and also served by a separate high school district that receives no
payment from the elementary district, then the two school districts share
the geographic area and financial responsibility is divided between them.
The grade ranges on the listing should show which district is financially
responsible for the children in each grade. The grade ranges listed for each
of the two school districts must not overlap, and every grade must be
assigned to one of the school districts.
Responsibility for a particular grade exists even if, from time to time, there
are no children in that grade living in the service area of the school
district. Thus, a school district that is responsible for providing 6th grade
schooling should appear on the listing with the "6th grade" in its grade
range, even if there are no actual 6th grade students living there.

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2.
Official School District Names
The official school district name should be its legal name including any
state-used descriptive wording, such as "Independent School District",
"Consolidated School District" or "Supervisory Union."
3.
How to Submit Inventory and Grade Range Changes
Submit grade range and name changes to the Census Bureau as follows:
(Do not make these changes using the MAF/TIGER Partnership Software
(MTPS).
•

Include all changes manually using the Excel
Submission_Log.xls spreadsheet (referenced in the User Guide
for the Excel Submission Log and included on your MTPS Data
disc), or

•

Update either the School District Inventory and Grade Range text
or Excel file, not both, with all grade range changes, additions
(new school districts) and deletions (deleted school districts)
making clear what you are changing by highlighting, changing text
color, text bolding, adding, or crossing out what has changed.

•

Send the Submission Log or updated file by e-mail to
geo.school@census.gov.
IMPORTANT: If you plan to submit more than 25 changes,
please contact the SDRP team before you fill out the submission
log.

B. County Coverage File (All States)
The County Coverage files are named "_County_Coverage_A.txt” and
"_County_Coverage_A.xls” (see Appendix A for record layout). The
files are sorted by county and list the school districts that are located in each
county. There is a separate record for each unique school district/county
combination.
The County Coverage file reflects the boundaries of the 2013-2014 school
districts as shown in the shapefiles and the TIGERweb map viewer. Use this file
to locate each school district and to review the extent of the areas of each school
district as they relate to counties.
Please review these listings and notify us where we should no longer maintain
a relationship, or where we should create and maintain a new relationship.

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C. SD/GEO Relationship File (Limited States)
Connecticut, Maine, Massachusetts, New Hampshire, New Jersey,
Pennsylvania, Rhode Island, and Vermont are states where school districts are
commonly coextensive with one or more incorporated places and/or county
subdivisions (towns, townships, boroughs, etc.). Please review the relationships
listed in the file named: _SD_GEO_Relationship_A.txt or
_SD_GEO_Relationship_A.xls to ensure that your school districts are
maintaining the correct relationships with the aforementioned legal
governmental entities (See Appendix A for record layout). Similar to the
County Coverage files, this file contains records for each school
district/incorporated place and school district/county subdivision combination.
Both the _SD_GEO_Relationship_A.txt and the
_SD_GEO_Relationship_A.xls files are sorted by Federal LEA ID
number (SDLEA) for use in reviewing the geographic relationship between the
local governments (towns, townships, boroughs, etc.) and each school district.
Currently, the Census Bureau maintains these relationships without the need for
states to submit boundary corrections for the listed school districts. All changes
to incorporated places and county subdivisions are obtained through the Census
Bureau's Boundary and Annexation Survey (BAS). If you believe that a legal
boundary is incorrect, please notify the Census Bureau via email at
geo.bas@census.gov. Boundaries of these school districts are updated
accordingly.
Please review these listings and notify us where we should no longer
maintain a relationship, or where we should create and maintain a new
relationship.
D. Legal Entity Coextensive File (Limited States)
The Legal Entity Coextensive files named
"_Coextensive_Coverage_A.txt," and
"_Coextensive_Coverage_A.xls," (see Appendix A for record layout)
are being provided to Alabama, Alaska, Georgia, Kentucky, Louisiana,
Mississippi, North Carolina, South Carolina, Tennessee, Utah, and Virginia
because some of their school districts are coextensive with legal entities such as
counties, county equivalents, or incorporated places.
The Census Bureau maintains these coextensive relationships without the need
for states to submit boundary corrections for the listed school districts. All
changes to counties, county equivalents and incorporated places are obtained
through the Census Bureau's BAS. Boundaries of these school districts are
updated accordingly.

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Please review these listings and notify us where we should no longer maintain
a coextensive relationship, or where we should create and maintain a new
relationship.
Please Note: If your state did not receive an SD/GEO Relationship File or a
Coextensive Coverage file, we also would like to know if there are school
districts in your state that are legally coextensive with local governments. Please
contact the SDRP team if you wish to provide this information.
How do I make corrections to the “County Coverage”, “Relationship”
and/or “Legal Entity Coextensive” Files?
•

Update either the text file or the Excel file, not both, with all changes,
additions, and deletions making clear what you are changing by
highlighting, changing text color, text bolding, adding, or crossing out what
has changed.

•

Send the updated file(s) by e-mail to geo.school@census.gov.

E. Spatial Files (All states)

You will receive a customized software application created by the Census
Bureau called the MAF/TIGER Partnership Software (MTPS).
The MTPS uses spatial and tabular data from the MAF/TIGER Database, (the
Census Bureau’s geographic database) enabling participants to review and
modify their school district boundaries and return a file to the Census Bureau in
a pre-approved, standard digital format.
Included in the MTPS application is a “Computer Based Training (CBT)”
module. This tutorial provides an automated overview of the software’s basic
functionality along with some additional tools, such as how to select and edit
features. Detailed instructions for using the MTPS are included in the User
Guide for the MAF/TIGER Partnership Software (MTPS) provided on your
Data disc.
Please do not hesitate to contact the Census Bureau if you encounter any
technical questions/issues. You can send an email to geo.school@census.gov or
call any of the School District Team listed in the “Contacts” section of this
document.

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13

Appendix A: Supplementary Text and Excel File Data Dictionary/Record Layout
Text and Excel files are produced for both the Annotation Phase and the Verification
Phase of the SDRP.
For the Annotation Phase, the file names will be followed by “_A”; e.g.,
_SD_Inventory_A.txt, _SD_Inventory_A.xls where = two-digit State
FIPS code.
For the Verification Phase, the file names will be followed by “_V”; e.g.,
_County_Coverage_V.txt. _SD_Inventory_V.xls where = two-digit
State FIPS code.
________________________________________________________________________
Data Dictionary for the School District Inventory and Grade Range File
These files follow the naming convention of _SD_Inventory_*.txt and
_SD_Inventory_*.xls
The Data Dictionary Table, Table 1.a, describes the fields in the inventory, their length,
data type, a brief description of the field and the valid value ranges.
Table 1.a Data Dictionary for the School District Inventory and Grade Range File
ATTRIBUTE FIELD LENGTH
TYPE
DESCRIPTION
Value/Range
State FIPS (Federal
01,02,04-06,08-13,15STATE CODE
2
VARCHAR Information Processing
42,44-51,53-56
Standards) Code
VARCHAR
School District Local
SDLEA
5
00001-99998
Education Agency Code
VARCHAR
School District Low
LOGRADE
2
PK,KG,01-12
Grade
VARCHAR
School District High
HIGRADE
2
PK, KG, 01-12
Grade
VARCHAR
E=Elementary
SDLEVEL
1
School District Level
S=Secondary
U=Unified
VARCHAR
A=Pseudo
B=Dept. of Defense
C=Interstate
SDTYPE
1
School District Type
D=Bureau of Indian
Affairs
E=Same Name
VARCHAR
NAME
100
School District Name
Not Blank

14
Appendix A: Data Dictionary/Record Layout for School District Listings

Record Layout for the School District Inventory and Grade Range File
The Record Layout, Table 1.b, defines how each record’s information is displayed giving
the number of spaces in each column and the column name.
Table 1.b Record Layout for the
School District Inventory and Grade Range File
Space
Column Name
1-2

STATE CODE

4-8

SDLEA

10-11

LOGRADE

13-14

HIGRADE

16

SDLEVEL

18

SDTYPE

20-119

NAME

Data Dictionary for the County Coverage File
These files follow the naming convention _County_Coverage_*txt and
_County_Coverage_*.xls
The Data Dictionary Table, Table 2.a, describes the fields in the file, their length, data
type, a brief description of the field and the valid value ranges.
Table 2.a Data Dictionary for the County Coverage File
ATTRIBUTE FIELD
LENGTH
TYPE
DESCRIPTION
Value/Range
State FIPS (Federal
01,02,04-06,08-13,15STATE CODE
2
VARCHAR
Information Processing
42,44-51,53-56
Standards) Code
VARCHAR
County FIPS (Federal
COUNTY CODE
3
Information Processing
001-840
Standards) Code
VARCHAR
COUNTY NAME
100
County Name
Not Blank
SDLEA

5

NAME

100

VARCHAR

School District Local
Education Agency Code

00001-99998

VARCHAR

School District Name

Not Blank

Appendix A: Data Dictionary/Record Layout for School District Listings

15

Record Layout for the County Coverage File
The Record Layout, Table 2.b, defines how each record’s information is displayed giving
the number of spaces in each column and the column name.
Table 2.b Record Layout for the
County Coverage File
Space
Column Name
1-2

STATE CODE

3-5

COUNTY CODE

7-106

COUNTY NAME

108-112

SDLEA

114-213

NAME

________________________________________________________________________
Data Dictionary for the Coextensive Coverage File
These files follow the naming convention _Coextensive_Coverage_*txt and
_Coextensive_Coverage_*.xls
The Data Dictionary Table, Table 3.a, describes the fields in the file, their length, data
type, a brief description of the field and the valid value ranges.

ATTRIBUTE FIELD
STATE CODE

COUNTY CODE
COUNTY NAME

Table 3.a Data Dictionary for the Coextensive File
LENGTH
TYPE
DESCRIPTION
State FIPS (Federal
2
VARCHAR
Information Processing
Standards) Code
VARCHAR
County FIPS (Federal
3
Information Processing
Standards) Code
VARCHAR
100
County Name

SDLEA

5

SDLEVEL

1

SDNAME

100

COEXTWITH

100

VARCHAR

Value/Range
01,02,13,21,22,28,
37,45,47,49,51
001-840
Not Blank

School District Local
Education Agency Code

00001-99998

School District Level

E=Elementary
S=Secondary
U=Unified

VARCHAR

School District Name

Not Blank

VARCHAR

Name of Entity School
District Coextensive
With
FIPS(Federal
Information Processing
Standards) Code of
Entity

VARCHAR

VARCHAR
FIPS55 CODE

5

Not Blank

001-840, 00000-98999,
99001-99840

Appendix A: Data Dictionary/Record Layout for School District Listings

16

Record Layout for the Coextensive Coverage File
The Record Layout, Table 3.b, defines how each record’s information is displayed giving
the number of spaces in each column and the column name.
Table 3.b Record Layout for the
Coextensive Coverage File
Space
Column Name
1-2

STATE CODE

3-5

COUNTY CODE

7-106

COUNTY NAME

108-112

SDLEA

114

SDLEVEL

116-215

SDNAME

217-316

COEXTWITH

318-322

FIPS55 CODE

________________________________________________________________________
Data Dictionary for the School District to Geography Relationship File
These files follow the naming convention _SD_GEO_Relationship_*txt and
_SD_GE)_Relationship_*.xls
The Data Dictionary Table, Table 4.a, describes the fields in the file, their length, data
type, a brief description of the field and the valid value ranges.

Appendix A: Data Dictionary/Record Layout for School District Listings

17

Table 4.a Data Dictionary for the School District to Geography Relationship File
ATTRIBUTE FIELD

LENGTH

TYPE

SDLEA

5

VARCHAR

SDLEVEL

1

SDNAME
COUNTY
SUBDIVISION
‘PART’ FLAG

100

STATE CODE

2

COUNTY CODE

3

DESCRIPTION
School District Local
Education Agency
Code

VARCHAR
School District Level
VARCHAR
VARCHAR

1
VARCHAR

VARCHAR

VARCHAR
COUNTY
SUBDIVISION CODE

5

COUNTY
SUBDIVISION
NAME

100

PLACE ‘PART’
FLAG

1

PLACE CODE

5

PLACE NAME

100

VARCHAR

VARCHAR

VARCHAR

VARCHAR

School District Name
School District Partially
Covers County
Subdivision Part Flag
State FIPS (Federal
Information Processing
Standards) Code
County FIPS (Federal
Information Processing
Standards) Code
County Subdivision
FIPS (Federal
Information Processing
Standards) Code

Value/Range
00001-99998
E=Elementary
S=Secondary
U=Unified
Not Blank
P
01, 02, 04-06, 08-13, 1542, 44-51, 53-56
001-840

00000-98999

County Subdivision
Name
School District Partially
covers Incorporated
Place Part Flag
Place FIPS (Federal
Information Processing
Standards) Code

Not Blank

P

00001-89999

Place Name

Appendix A: Data Dictionary/Record Layout for School District Listings

Not Blank

18

Record Layout for the School District to Geography Relationship File
The Record Layout, Table 4.b, defines how each record’s information is displayed giving
the number of spaces in each column and the column name.
Table 4.b Record Layout for the
School District to Geography Relationship File
Space
Column Name
1-5

SDLEA

7

SDLEVEL

9-108

SDNAME

110

COUNTY SUBDIVISION
‘PART’ FLAG

112-113

STATE CODE

115-117

COUNTY CODE

119-123
125-224

COUNTY SUBDIVISION
CODE
COUNTY SUBDIVISION
NAME

226

PLACE ‘PART’ FLAG

228-232

PLACE CODE

234-333

PLACE NAME

Appendix A: Data Dictionary/Record Layout for School District Listings

19

Appendix B: Pseudo School Districts
This section applies to states that have pseudo school districts.
In order to create accurate tabulations to support Title I funding allocations, the Census
Bureau creates a pseudo school district for each school district that is financially
responsible for providing education for one set of grades in one geographic area and also
financially responsible for a different set of grades in a different geographic area. For
example, a school district that is financially responsible for grades K-12 in one area is
also financially responsible for grades 9-12 in a different area where it shares financial
responsibility with an elementary school district. The pseudo district is always associated
with a regular district so that the regular district is given “credit” for the additional
financial responsibility.
In this example, the Science Hill Independent School District has very few children in
grades 9-12, so those children attend school in the Pulaski County School District.
Pulaski County School District is financially responsible for educating children in grades
9-12 who live in the Science Hill Independent School District and Pulaski County School
District is also financially responsible for educating children in grade ranges K-12 within
Pulaski County, outside of the Science Hill Independent School District. Therefore, the
Census Bureau created the pseudo district “Pulaski County School District for Science
Hill” using the same boundaries as the Science Hill Independent School District and
assigned grades 9-12 to “Pulaski County School District for Science Hill”. The Science
Hill Independent School District is assigned grades K-8 while the Pulaski County School
District maintains its grades K-12.

Appendix B: Pseudo School Districts

Pulaski County, Kentucky

These pseudo districts are identified in the Inventory and Grade Range file by a flag with
a value of "A." In addition, the Census Bureau assigns them a pseudo Federal LEA ID
number and a school district name that is slightly different than the official name of the
school district.
They appear in the School District Inventory and Grade Range Listing 1 as:
State

LEA

21
21
21

04950
21002
05220

Grade Range
PK
09
PK

12
12
08

Flag
A

Name of School District
PULASKI COUNTY SCHOOL DISTRICT
PULASKI COUNTY SCHOOL DISTRICT FOR SCIENCE HILL ISD
SCIENCE HILL INDEPENDENT SCHOOL DISTRICT

When submitting a pseudo school district, please provide the following information:
•
•
•

Official School District Name and Federal LEA ID number
Alternate Grade Range
Service area of Alternate Grade Range

Currently, the Census Bureau has defined pseudo school districts in California, Georgia,
Illinois, Kentucky, Massachusetts, Minnesota, Oklahoma, South Carolina, Tennessee,
Texas, and Vermont.
If you think that you have school districts that fit the above description, please
contact the School District Team.
Refer to Appendix A for supplementary text file, data dictionary and record layout
information.
1

Appendix B: Pseudo School Districts

21