NCRP-D Yearend Custody Population Records

SUMMARY OF CHANGES TO NCRP-D RECORD FOR

2012 DATA REPORTING YEAR

(as discussed in Supporting Statements and Supplementary Materials)

1. Requesting additional variable: FBI identification number

2. Requesting additional variable: Prior service in U.S. Armed Forces

3. Requesting additional variable: Date of last discharge from U.S. Armed Forces

4. Requesting additional variable: Type of discharge from U.S. Armed Forces

NCRP RECORD LAYOUT DATA REPORTING YEAR 2012:

YEAR-END CUSTODY POPULATION RECORDS (NCRP-1D)

(PROPOSED VARIABLES ARE IN BOLD TYPE)

Character Field Variable

Position Length Number/Name Variable Description

001 05 1 county County in which sentence was imposed

006 12 2 id Inmate identification number

018 08 3 dob Date of birth (mmddyyyy)

026 01 4 sex Sex

027 01 5 race Race

028 01 6 ethnic Hispanic origin

029 02 7 eductn Highest grade completed prior to this admission to prison

031 08 8 doad Date of admission to prison (mmddyyyy)

039 02 9 adtyp Type of admission to prison

041 02 10 jurad Jurisdiction on date of admission

043 06 11 jail Prior jail time (yymmdd)

049 06 12 prison Prior prison time (yymmdd)

055 06 13 off1 Commitment offense 1

061 02 cnt1 Number of counts, offense 1

075 06 off2 Commitment offense 2

081 02 cnt2 Number of counts, offense 2

095 06 off3 Commitment offense 3

101 02 cnt3 Number of counts, offense 3

115 06 14a maxoff Offense with the longest maximum sentence

121 05 14b maxlen Maximum sent. length for maxoff (yyymm)

126 05 15 totmax Total maximum sentence length for all sentences (yyymm)

131 05 BLANK

136 02 17 loc Location where inmate is to serve sentence

138 06 18 noff1 Additional sentences since admission: new offense 1

144 06 noff2 Additional sentences since admission: new offense 2

150 05 19 totadd Additional sentence time (yyymm)

155 01 20 pfelon Prior felony incarcerations

156 45 BLANK

191 01 29 rectype Record type identifier

192 15 30 SIN Inmate's state identification number

207 04 31 typsen Types of sentences included in total maximum sentence

211 05 32 comsup Length of court- imposed sentence to community supervision

216 08 33 pahear Parole hearing/eligibility date (mmddyyyy)

224 08 34 prodate Projected release date (mmddyyyy)

232 08 35 manrel Mandatory release date (mmddyyyy)

240 40 36 firstnm Prisoner first name

280 40 37 lastnm Prisoner last name

320 120 38 facility Name of facility holding prisoner at yearend

440 15 38 fbiid FBI identification number

455 01 39 priormil Prior military service (Y/N)

456 08 40 discdate Date of last discharge from military (mmddyyyy)

464 01 41 disctype Type of last discharge from military

NCRP VARIABLE CODES

THE FOLLOWING VARIABLES ARE INCLUDED IN THE YEAR-END CUSTODY POPULATION FILES

Record Variable

Position(s) Name Variable Description and Codes

001-005 county 1. County in which Sentence was Imposed (See Appendix D for County Codes or Appendix E for State Codes.)

__999 If only state is known

99999 if state is unknown

006-017 id 2. Inmate Identification Number

018-025 dob 3. Date of Birth (mmddyyyy)

99 If month or day is not known

9999 If year is not known

026 sex 4. Sex

1 Male

2 Female

9 Not Known

027 race 5. Race

1 White

2 Black

3 American Indian/Alaskan Native

4 Asian

5 Native Hawaiian/Pacific Islander

6 Other

9 Not Known

028 ethnic 6. Hispanic Origin

1 Hispanic

2 Not Hispanic

9 Not Known

029-030 eductn 7. Highest Grade Completed Prior to this Admission to Prison

01 8th Grade or Less

02 Some High School (grade unspecified)

03 9th Grade

04 10th Grade

05 11th Grade

06 12th Grade or GED

07 Some College

08 College Degree

09 Special/Ungraded

99 Not Known

031-038 doad 8. Date of Admission to Prison (mmddyyyy)

99 If month or day is not known

9999 If year is not known

039-040 adtyp 9. Type of Admission to Prison

10 Court Commitment

20 Returned from Appeal or Bond

30 Transfer

46 Parole Revocation, New Sentence

47 Parole Revocation, No New Sentence

49 Parole Revocation, No Information

56 Mandatory Parole Release Revocation, New Sentence

57 Mandatory Parole Release Revocation, No New Sentence

59 Mandatory Parole Release Revocation, No Information

65 Court Commitment/Suspended Sentence Imposed

66 Escapee/AWOL Returned, New Sentence

67 Escapee/AWOL Returned, No New Sentence

69 Escapee/AWOL Returned, No Information

70 Court Commitment/Parole Status, Pending Revocation

80 Court Commitment/Mandatory Parole Release Status, Pending Revocation

9. Type of Admission to Prison (cont.)

86 Probation Revocation, New Sentence

87 Probation Revocation, No New Sentence

89 Probation Revocation, No Information

88 Other (Please document type of admission)

90 Court Commitment/Probation Status, Pending Revocation

92 Unsentenced Commitment

99 Not Known

041-042 jurad 10. Jurisdiction on Date of Admission

Use State FIPS Codes (Appendix E)

52 Jurisdiction Shared between States

60 State Not Known

99 Not Known

043-048 jail 11. Prior Jail Time (yymmdd)

000000 None

999999 Not Known

049-054 prison 12. Prior Prison Time (yymmdd)

000000 None

999999 Not Known

055-060 off1 13. Commitment Offense 1

Use State Codes

061-062 cnt1 Number of Counts, Offense 1

99 Not Known

075-080 off2 Commitment Offense 2

Use State Codes

999999 Not Known

999998 Not Applicable (Only one offense)

081-082 cnt2 Number of Counts, Offense 2

99 Not Known

98 Not Applicable

095-100 off3 Commitment Offense 3

Use State Codes

999999 Not Known

999998 Not Applicable (Only 1 or 2 Offenses)

101-102 cnt3 Number of Counts, Offense 3

99 Not Known

98 Not Applicable

115-120 maxoff 14a. Offense with the Longest Maximum Sentence

Use State Codes

999999 Not Known

121-125 maxlen 14b. Maximum Sentence Length for that Offense (yyymm)

000__ No Years, Months Entry

___00 Years Entry, No Months

99993 Life Without Parole

99994 Life Plus Additional Years

99996 Life

99997 Death

99999 Not Known

126-130 totmax 15. Total Maximum Sentence Length of all Offenses (yyymm)

000__ No Years, Months Entry

___00 Years Entry, No Months

99993 Life Without Parole

99994 Life Plus Additional Years

99996 Life

99997 Death

99999 Not Known

131-135 BLANK

136-137 loc 17. Location where Inmate is to Serve Sentence

01 State Prison

02 Local Jail/County Detention/County Holding

04 Hospital - Mental

05 Hospital - Medical

06 Rehabilitation Unit

57 Federal Prison

03 Other

99 Not Known

138-143 noff1 18. Additional Sentence Since Admission: New Offense 1

Use State Codes

000000 None

999999 Not Known whether there are Additional Sentences

999997 Additional Sentence, but Offense Not Known

144-149 nofff2 Additional Sentence Since Admission: New Offense 2

Use State Codes

000000 None

999998 Not Applicable (Only One New Sentence)

999999 Not Known whether there are Additional Sentences

999997 Additional Sentence, but Offense Not Known

150-154 totadd 19. Additional Sentence Time (yyymm)

000__ No Years, Months Entry

___00 Years Entry, No Months

00000 None (Sentence is Concurrent)

99993 Life Without Parole

99994 Life Plus Additional Years

99996 Life

99997 Death

99998 Not Applicable/No Additional Sentence

99999 Not Known

155 pfelon 20. Prior Felony Incarcerations

1 Yes

2 No

9 Not Known

156-190 BLANK

191 rectype 29. Record Type Identifier

1 Prison Admission

2 Prison Release

3 Parole Exit

4 Year-End Custody Population

192-206 30. Inmate's State Identification Number

207-207 typsen1 31a. Is any part of the total maximum sentence reported in variable 15a an Indeterminate sentence?

1 Yes

2 No

9 Not Known

208-208 typsen2 31b. Is any part of the total maximum sentence reported in variable 15a a Determinate sentence?

1 Yes

2 No

9 Not Known

209-209 typesen3 31c. Is any part of the total maximum sentence reported in variable 15a a Mandatory minimum sentence?

1 Yes

2 No

9 Not Known

210-210 typesen4 31d. Is any part of the total maximum sentence reported in variable 15a a Restricted by a truth in sentencing law?

1 Yes

2 No

9 Not Known

211-215 comsup 32. Length of court- imposed sentence to community supervision (yyymm)

000__ No Years, Months Entry

___00 Years Entry, No Months

88888 Not Applicable

99996 Life

99999 Not Known

216-223 pahear 33. Parole hearing/eligibility date (mmddyyyy)

99 If month or day is not known

88888888 Not Applicable

99999993 Life without Parole

99999997 Sentenced to Death

9999 If year is not known

224-231 prodate 34. Projected release date (mmddyyyy)

99 If month or day is not known

88888888 Not Applicable

99999993 Life without Parole

99999997 Sentenced to Death

9999 If year is not known

232-239 manrel 35. Mandatory release date (mmddyyyy)

99 If month or day is not known

88888888 Not Applicable

99999993 Life without Parole

99999997 Sentenced to Death

9999 If year is not known

240-279 firstnm 36. Prisoner first name

280-319 lastnm 37. Prisoner last name

320-439 facility 38. Name of facility holding prisoner at yearend

440-454 fbiid 38 FBI identification number

455-455 priormil 39 Did inmate ever serve in the U.S. Armed Forces?

1. Yes

2. No

9 Not known

456-463 discdate 40 What was the date of the inmate’s last discharge

from the U.S. Armed Forces (mmddyyyy)?

99 If month or day is not known

88888888 Not Applicable

9999 If year is not known

464-464 disctype 41 What type of discharge from the U.S. Armed Forces

did the inmate receive?

1. Honorable

2. General (honorable conditions)

3. General (without honorable conditions)

4. Other than honorable

5. Bad conduct

6. Dishonorable

7. Other

9 Not known

NCRP-D Yearend Custody Population Records RY 2012