Attachment A _RExO-Adult Reporting Handbook

ATTACHMENT A

RExO-ADULT REPORTING HANDBOOK

REINTEGRATION OF

EX-OFFENDERS – ADULT

REPORTING HANDBOOK

CONTENTS

Chapter Page

I INTRODUCTION 1

II REPORTING INSTRUCTIONS 2

A. REPORTING REQUIREMENTS 2

B. DATA COLLECTION AND RECORDKEEPING 2

C. QUARTERLY PERFORMANCE REPORTS 2

D. QUARTERLY NARRATIVE PROGRESS REPORTS 2

E. PERFORMANCE OUTCOME MEASURES 2

F. DATA ELEMENT SPECIFICATIONS 3

G. UPDATING PARTICIPANT INFORMATION 3

H. REPORTING SCHEDULE 3

III COLLECTION OF FEDERAL EQUAL OPPORTUNITY INFORMATION 5

APPENDIX A – REPORT FORMAT

APPENDIX B – DATA ELEMENT SPECIFICATIONS

APPENDIX C – REPORT SPECIFICATIONS

I. INTRODUCTION

RExO-Adult in the Workforce Training and Employment System

This handbook was developed to facilitate completion of the Reintegration of Ex-Offenders – Adult (RExO-Adult) reporting requirements, which fall within the context of the broader workforce training and employment system. Performance accountability is a strategic priority in ETA’s vision for an integrated workforce system that is better able to respond to the needs of customers. Investors in the nation's workforce development system are eager to learn the impact of their investments and how effective the system is at helping individuals to find jobs. Full and accurate information on the performance of the RExO-Adult programs should be available to and easily understood by all interested customers and stakeholders.

Common Measures of Performance

To enhance the management of the workforce system and the usability of program performance information, the Department of Labor, in partnership with other Federal agencies, has developed a set of common performance measures for Federally-funded training and employment programs. The common measures for adult training and employment programs such as RExO-Adult include: entered employment, employment retention, and earnings increase. The common measures took effect on July 1, 2005 for Departmental training and employment programs.

Common measures provide the ability to describe, in a consistent manner, the core purposes of the workforce system, (e.g., how many people found jobs; how many people remained employed; how much did they earn, etc.). Standardizing the definitions of outcomes across programs simplifies reporting and provides a greater ability to compare and manage results. For RExO-Adult services, common measures will help tell a more complete story that will aid Congress, the states, the business community, and other partners and stakeholders in assessing the value of RExO-Adult services for our customers within an integrated workforce investment system.

II. REPORTING INSTRUCTIONS

A. REPORTING REQUIREMENTS

RExO-Adult grantees are required to maintain participant data records and to submit quarterly reports to the Employment and Training Administration (ETA) to comply with the recordkeeping and reporting requirements of the grants. The RExO-Adult reporting structure features standardized data collection for program participants and quarterly performance and narrative progress report formats. Should changes in definitions resulting from new legislation and/or related regulations occur, appropriate revisions will be issued to reflect these changes. Handbook revisions are distributed through Handbook Transmittals issued from the National Office. Dates of issuance are displayed at the bottom of each revised page. Additional clarifying guidance would be issued in the future through formal guidance letters.

B. DATA COLLECTION AND RECORDKEEPING

Data collection and recordkeeping will be carried out using an ETA-provided Management Information System (MIS). The MIS will be a web-based case management and reporting application housed on ETA’s servers. All participant data will be entered directly into the ETA database via the Internet. The data required on individual participant records will vary by participant based on the range and intensity of services provided by the grantee and its partnerships with American Job Centers, local Workforce Investment Boards, employment providers, the criminal justice system, and local housing authorities. For example, data collection may involve acquiring information from the various partner agencies regarding employment training and placement, housing assistance, mentoring, parole, and probation, in addition to the collection of personal and demographic information by the grantees themselves. Appendix B of this document contains the RExO-Adult participant data element specifications.

C. QUARTERLY PERFORMANCE REPORTS

The quarterly performance reports (also referred to as MIS Reports) include aggregate and participant-level information on demographic characteristics, types of services received, placements, outcomes, and follow-up status. All grantees will use the ETA-provided MIS to generate quarterly performance reports. The MIS is designed to apply edit checks to participant data and to generate facsimiles of the aggregate information on enrollee characteristics, services provided, placements, outcomes, and follow-up status in quarterly report format. Quarterly performance report requirements include reviewing and correcting errors identified by the MIS in the participant-level data and generating, reviewing, and approving the aggregate quarterly reports using ETA’s On-Line Electronic Reporting System.

D. QUARTERLY NARRATIVE PROGRESS REPORTS

The quarterly narrative progress reports will provide a detailed, narrative account of program activities undertaken during the quarter, as well as performance outcomes. Grantees are required to provide a narrative account of all activities undertaken during the quarter including in-depth information on accomplishments, promising approaches, progress toward performance outcomes, upcoming grant activities, and updates on product, curricula, and training development.

E. PERFORMANCE OUTCOME MEASURES

Five outcome measures will be used to measure success in the RExO-Adult grants:

- entered employment rate

- employment retention rate

- attainment of a degree or certificate

- average six month post-program earnings

- recidivism rate

Several of these conform to the common performance measures implemented across federal job training programs as of July 1, 2005. By standardizing the reporting and performance requirements of different programs, the common measures give ETA the ability to compare across programs the core goals of the workforce system—how many participants entered jobs; how many stayed employed; and how many successfully completed an educational program.

In addition to the five outcome measures, grantees will report on a number of leading indicators that serve as predictors of success. These include participation in education or training, workforce preparation, mentoring, community service, reduced substance abuse, proportion of enrollees in stable housing, and proportion of enrollees complying with parole conditions.

F. DATA ELEMENT SPECIFICATIONS

Grantees are required to collect and maintain standardized data on characteristics, activities, and outcomes information for all individuals who receive services or benefits through RExO-Adult programs. Grantees will enter this participant data directly into the ETA-provided MIS. Appendix B provides a list of the standardized data elements to be collected by grantees and used in generating the quarterly RExO-Adult reports.

The primary purposes of the RExO-Adult data element specifications are to:

1. Establish a standardized set of data elements, definitions, and specifications that can be used to describe the characteristics, activities, and outcomes of individuals served by RExO-Adult programs;

2. Facilitate the collection and reporting of valid, consistent, and complete information on individual participants in order to support the overall management, evaluation, and continuous improvement of the programs at the local, state, and Federal levels; and

3. Share program performance results with consumers, taxpayers, Congress, and others with an interest in the RExO-Adult programs.

In developing the RExO-Adult data element specifications, every effort has been made to establish common data definitions and formats with minimum burden to grantees. The specifications establish a core set of data that must be collected and maintained by grantees. RExO-Adult data elements are separated into section headings and categories that represent logical groupings related to participant characteristics, services received, and performance outcomes. For each data element, there is an element number, an element name, a definition or reporting instruction, and coding values.

G. UPDATING PARTICIPANT INFORMATION

When participant data is entered into the web-based MIS, it is stored directly in the ETA database. During the 45-day period following the end of each quarter, grantees are responsible for reviewing and approving the aggregate quarterly performance reports generated by the MIS. Quarterly report requirements include reviewing and correcting participant-level data errors identified by the MIS at the time each report is generated. Participant information can be updated at any time and is entered directly into the ETA database at the time it is updated. The participant information in the ETA database is the basis for the RExO-Adult quarterly reports submitted by grantees to ETA.

H. REPORTING SCHEDULE

Quarterly reports are due no later than forty-five (45) days following the completion of each quarter. The reporting schedule is as follows:

Quarter Report Date

July 1 – September 30 November 14

October 1 – December 31 February 14

January 1 – March 31 May 15

April 1 – June 30 August 14

Each quarterly report will include information on participants and services received during the quarter as well as outcome information on exiters.

III. COLLECTION OF FEDERAL EQUAL OPPORTUNITY INFORMATION

Beginning on the effective date of this reporting system, grantees are required to collect, maintain, and report equal opportunity information, including sex, age, disability, ethnicity, and race, for all individuals who apply for benefits or services financially assisted by the program. This requirement is in accordance with 29 CFR Part 37, “Implementation of the Nondiscrimination and Equal Opportunity Provisions of the Workforce Investment Act of 1998.” For reference, sections 37.37(b)(1), (b)(2), and (d) of title 29 CFR mandate the following:

(b)(1) Each recipient must collect such data and maintain such records, in accordance with procedures prescribed by the Director [Director of the Civil Rights Center, Office of the Assistant Secretary for Administration and Management, DOL], as the Director finds necessary to determine whether the recipient has complied or is complying with the nondiscrimination and equal opportunity provisions of WIA or this part. The system and format in which the records and data are kept must be designed to allow the Governor and CRC [Civil Rights Center, Department of Labor] to conduct statistical or other quantifiable data analyses to verify the recipient's compliance with section 188 of WIA and this part;

(b)(2) Such records must include, but are not limited to, records on applicants, registrants, eligible applicants/registrants, participants, terminees, employees, and applicants for employment. Each recipient must record the race/ethnicity, sex, age, and where known, disability status, of every applicant, registrant, eligible applicant/registrant, participant, terminee, applicant for employment, and employee;

(d) Where designation of individuals by race or ethnicity is required, the guidelines of the Office of Management and Budget must be used.

Other sources of authority for this requirement include 29 CFR 31.5(b), in DOL’s regulations implementing Title VI of the Civil Rights Act of 1964, and 29 CFR 32.44(b), in DOL’s regulations implementing Section 504 of the Rehabilitation Act of 1973. The CRC Director has determined that collection of the equal opportunity information sought by this section of the reporting system is necessary in order to determine whether recipients have complied, or are complying, with the nondiscrimination and equal opportunity provisions of WIA and other applicable statutes.

The collection of equal opportunity information is to be self-identified by the individual and is voluntary. Individuals should be made aware of the reason for the request of such information as well as the parties to whom disclosure may be made. Information collected from the individual will be used to monitor compliance of recipients with the equal opportunity and nondiscrimination requirements enforced by the CRC. It will also be used to assist the grantee and the Department in evaluating and improving efforts to conduct outreach to diverse population groups, including racial and ethnic minorities and persons with disabilities.

The collection of ethnicity and race information contained within these reporting instructions are in accordance with the Office of Management and Budget (OMB) Statistical Directive 15 (as adopted October 30, 1997 at https://www.whitehouse.gov/omb/fedreg_1997standards/). The ethnicity and racial categories in this classification are social-political constructs and should not be interpreted as being scientific or anthropological in nature. They are not to be used as determinants of eligibility for participation in any Federal program. The standards have been developed to provide a common language for uniformity and comparability in the collection and use of data on race and ethnicity by Federal agencies.

OMB has determined that a two-question format should be used in all cases involving self-identification of ethnicity and race. Therefore, ethnicity information (i.e., Hispanic or Latino) must be collected separately from race information, and individuals who indicate that they are Hispanic or Latino should also have the opportunity to select one or more racial categories. Information on an individual’s ethnicity must also be collected before information on race. When completing race information, individuals must be offered the option of selecting one or more racial designations. Recommended forms for the instruction accompanying the race information should instruct the individual to read each racial designation carefully and then “Mark one or more . . .” or “Select one or more . . .” races to indicate what the individual considers him/herself to be.

For the purposes of the requirements in this section of the reporting system, disability means, with respect to an individual, a physical or mental impairment that substantially limits one or more of the major life activities of such individual. 29 CFR 37.4 provides further clarification of the term “disability”; relevant portions of the definition have been included below for reference

(1)(i) The phrase physical or mental impairment means—

1. Any physiological disorder or condition, cosmetic disfigurement, or anatomical loss affecting one or more of the following body systems: neurological, musculoskeletal, special sense organs, respiratory (including speech organs), cardiovascular, reproductive, digestive, genitourinary, hemic and lymphatic, skin, and endocrine;

2. Any mental or psychological disorder such as mental retardation, organic brain syndrome, emotional or mental illness, and specific learning disabilities.

(ii) The phrase physical or mental impairment includes, but is not limited to, such contagious and noncontagious diseases and conditions as orthopedic, visual, speech and hearing impairments, cerebral palsy, epilepsy, muscular dystrophy, multiple sclerosis, cancer, heart disease, diabetes, mental retardation, emotional illness, specific learning disabilities, HIV disease (whether symptomatic or asymptomatic), tuberculosis, drug addiction, and alcoholism. The phrase "physical or mental impairment'' does not include homosexuality or bisexuality.

(2) The phrase major life activities means functions such as caring for one's self, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, and working.

Information collected from the individual will be used to monitor compliance of recipients with the equal opportunity and nondiscrimination requirements enforced by the CRC. It will also be used to assist the grantee and the Department in evaluating and improving efforts to conduct outreach to diverse population groups, including racial and ethnic minorities and persons with disabilities.

Personally identifying information (i.e., equal opportunity information by SSN) will not be included in the tabulation or transfer of data to the Department. The Department will use the data supplied by the individual to determine how many applicants are from different groups and how many of these applicants are determined eligible to receive services financially assisted by the program in question. The Department will then assess compliance with nondiscrimination and equal opportunity requirements, as well as the effectiveness of specific outreach efforts and means of communication, in light of this information.

APPENDIX A

REPORT FORMAT

RExO-Adult sample performance Report format

APPENDIX B

DATA ELEMENT SPECIFICATIONS

RExO-Adult sample record layout

Enrollment:

Assessment at Entry:

Services:

Outcomes:

Follow-up:

APPENDIX C

REPORT SPECIFICATIONS

RExO-Adult Report specifications

2. Participant Summary Information

Report Item	Specification
1. Total Exiters	Count of unique RECORDs where DATE OF EXIT is within the reporting period.
2. Total Participants Served	Count of unique RECORDs where DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
3. New Participants Served	Count of unique RECORDs where DATE OF PARTICIPATION is within the reporting period
4a. Male	Count of unique RECORDs where GENDER = Male and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
4b. Female	Count of unique RECORDs where GENDER = Female and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
5a. Hispanic/Latino	Count of unique RECORDs where ETHNICITY HISPANIC/LATINO = Yes and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
5b. American Indian or Alaskan Native	Count of unique RECORDs where AMERICAN INDIAN OR ALASKAN NATIVE = Yes and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
5c. Asian	Count of unique RECORDs where ASIAN = Yes and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
5d. Black or African American	Count of unique RECORDs where BLACK OR AFRICAN AMERICAN = Yes and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
5e. Hawaiian Native or Other Pacific Islander	Count of unique RECORDs where HAWAIIAN NATIVE OR OTHER PACIFIC ISLANDER = Yes and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
5f. White	Count of unique RECORDs where WHITE = Yes and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
6a. 8th Grade and Under	Count of unique RECORDs where HIGHEST GRADE COMPLETED <= 8 and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
6b. 9th grade – 12th grade	Count of unique RECORDs where HIGHEST GRADE COMPLETED => 9 and HIGHEST GRADE COMPLETED <= 12 and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
6c. High School Graduate or Equivalent	Count of unique RECORDs where (HIGHEST GRADE COMPLETED = High School Diploma or HIGHEST GRADE COMPLETED = GED or Equivalent) and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
6d. 1 – 3 years of college or full-time technical equivalent	Count of unique RECORDs where HIGHEST GRADE COMPLETED = 1 – 3 years of college or full-time equivalent and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
6e. 4 years college or more	Count of unique RECORDs where HIGHEST GRADE COMPLETED = Bachelor’s Degree or more and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
7a. 18 – 24	Count of unique RECORDs where DATE OF PARTICIPATION minus DATE OF BIRTH >= 18 and DATE OF PARTICIPATION minus DATE OF BIRTH <= 24 and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
7b. 25 - 34	Count of unique RECORDs where DATE OF PARTICIPATION minus DATE OF BIRTH >= 25 and DATE OF PARTICIPATION minus DATE OF BIRTH <= 34 and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
7c. 35 - 44	Count of unique RECORDs where DATE OF PARTICIPATION minus DATE OF BIRTH >= 35 and DATE OF PARTICIPATION minus DATE OF BIRTH <= 44 and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
7d. 45 - 54	Count of unique RECORDs where DATE OF PARTICIPATION minus DATE OF BIRTH >= 45 and DATE OF PARTICIPATION minus DATE OF BIRTH <= 54 and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
7e. 55 or older	Count of unique RECORDs where DATE OF PARTICIPATION minus DATE OF BIRTH >= 55 and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
8. Eligible Veterans	Count of unique RECORDs where (Eligible Veteran = Yes, <= 180 days OR Eligible Veteran = Yes, Eligible Veteran OR Eligible Veteran = Yes, Other Eligible Person) and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
9. Limited English Proficient	Count of unique RECORDs where Limited English Proficient = Yes and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
10. Persons with a Disability	Count of unique RECORDs where Individual with Disability = Yes and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
11. Not Employed at Program Participation	Count of unique RECORDs where (EMPLOYMENT STATUS AT PARTICIPATION = Employed, but Received Notice of Termination of Employment or Military Separation OR EMPLOYMENT STATUS AT PARTICIPATION = Not Employed) and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)

2. Additional Participant Information to be collected at enrollment

Report Item	Specification
1a. Own/rent apartment, room, or house	Count of unique RECORDs where HOUSING STATUS AT ENROLLMENT = Own/rent apartment, room, or house and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
1b. Staying at someone's apartment, room or house (Stable)	Count of unique RECORDs where HOUSING STATUS AT ENROLLMENT = Staying at someone's apartment, room or house (Stable) and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
1c. Halfway House/Transitional House	Count of unique RECORDs where HOUSING STATUS AT ENROLLMENT = Halfway House/Transitional House and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
1d. Residential Treatment	Count of unique RECORDs where HOUSING STATUS AT ENROLLMENT = Residential Treatment and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
1e. Homeless	Count of unique RECORDs where HOUSING STATUS AT ENROLLMENT = Homeless and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
1f. Staying at someone's apartment, room or house (Unstable)	Count of unique RECORDs where HOUSING STATUS AT ENROLLMENT = Staying at someone's apartment, room or house (Unstable) and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
2. Used Illegal Drugs or Abused Alcohol at enrollment or prior to incarceration	Count of unique RECORDs where (ALCOHOL ABUSE/ILLEGAL DRUG PRIOR TO INCARCERATION = Prior to incarceration OR ALCOHOL ABUSE/ILLEGAL DRUG PRIOR TO INCARCERATION = Prior to enrollment OR ALCOHOL ABUSE/ILLEGAL DRUG PRIOR TO INCARCERATION = both) and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
3. Average Number of Days Since Release at enrollment	Sum (DATE OF PARTICIPATION minus DATE OF RELEASE in days) where DATE OF PARTICIPATION is less than or equal to the end of the reporting period and DATE OF EXIT is null or greater than the start of the reporting period DIVIDED BY Count of unique RECORDs where DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
4. Average Number of Years Incarcerated	Sum TOTAL TIME INCARCERATED where DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period) DIVIDED BY Count of unique RECORDs where DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
5a. Parole	Count of unique RECORDs where POST RELEASE STATUS AT ENROLLMENT = Parole and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
5b. Probation	Count of unique RECORDs where POST RELEASE STATUS AT ENROLLMENT = Probation and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
5c. Other Post-Release Supervision	Count of unique RECORDs where POST RELEASE STATUS AT ENROLLMENT = Other Criminal Justice/Court Supervision and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
5d. None	Count of unique RECORDs where POST RELEASE STATUS AT ENROLLMENT = None and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
6a. Property Crimes	Count of unique RECORDs where PROPERTY CRIME is not null and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
6b. Drug Offenses	Count of unique RECORDs where DRUG OFFENSES is not null and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
6c. Public Order Offenses	Count of unique RECORDs where PUBLIC ORDER OFFENSES is not null and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
6d. Other	Count of unique RECORDs where OTHER OFFENSES is not null And OTHER_OFFENSES = 1 DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)
7. DoJ Pre-Release Participants	Count of unique RECORDs where RECEIVED DOJ PRE-RELEASE SERVICES = Yes and DATE OF PARTICIPATION is less than or equal to the end of the reporting period and (DATE OF EXIT is null OR DATE OF EXIT => the start of the reporting period)

D. PROGRAM SERVICES, ACTIVITIES, AND OTHER RELATED ASSISTANCE

Report Item	Specification
1. Received Education or Job Training Activities	Count of unique RECORDs where (DATE ENTERED MATH/READING REMEDIATION <= the last date of the reporting period and (DATE ENDED MATH/READING REMEDIATION >= the first day of the reporting period OR DATE ENDED MATH/READING REMEDIATION is null) and one of the DATE OF LAST MATH/READING REMEDIATION SERVICES DURING THE MONTH is during the reporting period) OR (DATE ENTERED GED PREPARATION <= the last date of the reporting period and (DATE ENDED GED PREPARATION >= the first day of the reporting period OR DATE ENDED GED PREPARATION is null) and one of the DATE OF LAST GED PREPARATION SERVICES DURING THE MONTH is during the reporting period.) OR (DATE ENTERED VOCATIONAL/OCCUPATIONAL SKILLS TRAINING SERVICES <= the last date of the reporting period and (DATE ENDED VOCATIONAL/OCCUPATIONAL SKILLS TRAINING SERVICES >= the first day of the reporting period OR DATE ENDED VOCATIONAL/OCCUPATIONAL SKILLS TRAINING SERVICES is null) and one of the DATE OF LAST VOCATIONAL/OCCUPATIONAL SKILLS TRAINING SERVICES DURING THE MONTH is during the reporting period.) OR (DATE ENTERED OJT <= the last date of the reporting period and (DATE ENDED OJT >= the first day of the reporting period OR DATE ENDED OJT is null) and one of the DATE OF LAST OJT SERVICES DURING THE MONTH is during the reporting period.) OR (DATE ENTERED OTHER EDUCATION OR JOB TRAINING ACTIVITIES <= the last date of the reporting period and (DATE ENDED OTHER EDUCATION OR JOB TRAINING ACTIVITIES >= the first day of the reporting period OR DATE ENDED OTHER EDUCATION OR JOB TRAINING ACTIVITIES is null) and one of the DATE OF LAST OTHER EDUCATION OR JOB TRAINING ACTIVITIES SERVICES DURING THE MONTH is during the reporting period.)
2. Received Workforce Preparation Activities	Count of unique RECORDs where (DATE ENTERED SUBSIDIZED EMPLOYMENT <= the last date of the reporting period and (DATE ENDED SUBSIDIZED EMPLOYMENT >= the first day of the reporting period OR DATE ENDED SUBSIDIZED EMPLOYMENT is null) and one of the DATE OF LAST SUBSIDIZED EMPLOYMENT SERVICES DURING THE MONTH is during the reporting period) OR (DATE ENTERED INTERNSHIP <= the last date of the reporting period and (DATE ENDED INTERNSHIP >= the first day of the reporting period OR DATE ENDED INTERNSHIP is null) and one of the DATE OF LAST INTERNSHIP SERVICES DURING THE MONTH is during the reporting period) OR (DATE ENTERED WORKFORCE INFORMATION SERVICES <= the last date of the reporting period and (DATE ENDED WORKFORCE INFORMATION SERVICES >= the first day of the reporting period OR DATE ENDED WORKFORCE INFORMATION SERVICES is null) and one of the DATE OF LAST WORKFORCE INFORMATION SERVICES DURING THE MONTH is during the reporting period) OR (DATE ENTERED WORK READINESS TRAINING <= the last date of the reporting period and (DATE ENDED WORK READINESS TRAINING >= the first day of the reporting period OR DATE ENDED WORK READINESS TRAINING is null) and one of the DATE OF LAST WORKFORCE READINESS TRAINING SERVICES DURING THE MONTH is during the reporting period) OR (DATE ENTERED CAREER/LIFE SKILLS COUNSELING <= the last date of the reporting period and (DATE ENDED CAREER/LIFE SKILLS COUNSELING >= the first day of the reporting period OR DATE ENDED CAREER/LIFE SKILLS COUNSELING is null) and one of the DATE OF LAST CAREER/LIFE SKILLS COUNSELING SERVICES DURING THE MONTH is during the reporting period) OR (DATE ENTERED OTHER WORKFORCE PREPARATION ACTIVITIES <= the last date of the reporting period and (DATE ENDED OTHER WORKFORCE PREPARATION ACTIVITIES >= the first day of the reporting period OR DATE ENDED OTHER WORKFORCE PREPARATION ACTIVITIES is null) and one of the DATE OF LAST OTHER WORKFORCE PREPARATION ACTIVITIES SERVICES DURING THE MONTH is during the reporting period)
3. Community Involvement Activities	Count of unique RECORDs where (DATE ENTERED COMMUNITY SERVICES <= the last date of the reporting period and (DATE ENDED COMMUNITY SERVICES >= the first day of the reporting period OR DATE ENDED COMMUNITY SERVICES is null) and one of the DATE OF LAST COMMUNITY SERVICE DURING THE MONTH is during the reporting period) OR (DATE ENTERED OTHER COMMUNITY INVOLVEMENT ACTIVITIES <= the last date of the reporting period and (DATE ENDED OTHER COMMUNITY INVOLVEMENT ACTIVITIES >= the first day of the reporting period OR DATE ENDED OTHER COMMUNITY INVOLVEMENT ACTIVITIES is null) and one of the DATE OF LAST OTHER COMMUNITY SERVICES DURING THE MONTH is during the reporting period)
4. Received Mentoring Activities	Count of unique RECORDs where (DATE ENTERED MENTORING ACTIVITIES <= the last date of the reporting period and (DATE ENDED MENTORING ACTIVITIES >= the first day of the reporting period OR DATE ENDED MENTORING ACTIVITIES is null) and one of the DATE OF LAST MENTORING ACTIVITES DURING THE MONTH is during the reporting period)
5. Received Supportive Services	Count of unique RECORDs where (DATE ENTERED TRANSPORTATION SERVICES <= the last date of the reporting period and (DATE ENDED TRANSPORTATION SERVICES >= the first day of the reporting period OR DATE ENDED TRANSPORTATION SERVICES is null) and one of the DATE OF LAST TRANSPORTATION SERVICES DURING THE MONTH is during the reporting period) OR (DATE ENTERED CHILD CARE SERVICES <= the last date of the reporting period and (DATE ENDED CHILD CARE SERVICES >= the first day of the reporting period OR DATE ENDED CHILD CARE SERVICES is null) and one of the DATE OF LAST CHILD CARE SERVICES DURING THE MONTH is during the reporting period) OR (DATE ENTERED NEEDS RELATED PAYMENTS <= the last date of the reporting period and (DATE ENDED NEEDS RELATED PAYMENTS >= the first day of the reporting period OR DATE ENDED NEEDS RELATED PAYMENTS is null) and one of the DATE OF LAST NEEDS RELATED PAYMENTS DURING THE MONTH is during the reporting period) OR (DATE ENTERED FOLLOW-UP MENTORING SERVICES <= the last date of the reporting period and (DATE ENDED FOLLOW-UP MENTORING SERVICES >= the first day of the reporting period OR DATE ENDED FOLLOW-UP MENTORING SERVICES is null) and one of the DATE OF LAST FOLLOW-UP MENTORING SERVICES DURING THE MONTH is during the reporting period) OR (DATE ENTERED OTHER FOLLOW-UP SERVICES <= the last date of the reporting period and (DATE ENDED OTHER FOLLOW-UP SERVICES >= the first day of the reporting period OR DATE ENDED OTHER FOLLOW-UP SERVICES is null) and one of the DATE OF LAST OTHER FOLLOW-UP SERVICES DURING THE MONTH is during the reporting period) OR (DATE ENTERED OTHER SUPPORTIVE SERVICES <= the last date of the reporting period and (DATE ENDED OTHER SUPPORTIVE SERVICES >= the first day of the reporting period OR DATE ENDED OTHER SUPPORTIVE SERVICES is null) and one of the DATE OF LAST OTHER SUPPORTIVE SERVICES DURING THE MONTH is during the reporting period)
6. Overall Participation Rate (participating in at least one activity from 1 through 4. Does not include supportive services.)	Count of Unique RECORDS that were included in D.1. RECEIVED EDUCATION OR JOB TRAINING ACTIVITIES OR D.2. RECEIVED WORKFORCE PREPARATION ACTIVITIES OR D.3. COMMUNITY INVOLVEMENT ACTIVITIES for the reporting period OR D.4. RECEIVED MENTORING ACTIVITIES Divided by B.2 TOTAL PARTICIPANTS SERVED

E. SHORT-TERM INDICATORS OF PERFORMANCE

Report Item	Specification
1. Enrollment Rate	Count of unique RECORDs where DATE OF PARTICIPATION is within the reporting period Divided by ENROLLMENT GOAL
2. Abstained from Alcohol Abuse or Illegal Drug Use (6 months after enrollment)	Count of unique RECORDs where DATE OF PARTICIPATION plus 6 months is within the reporting period and ALCOHOL ABUSE/DRUG USE AT 6 MONTHS = No Divided by Count of unique RECORDs where DATE OF PARTICIPATION plus 6 months is within the reporting period And (ALCOHOL ABUSE/DRUG USE AT ENROLLMENT = Prior to Incarceration OR ALCOHOL ABUSE/DRUG USE AT ENROLLMENT = Prior to Enrollment OR ALCOHOL ABUSE/DRUG USE AT ENROLLMENT = Both)
3. Stable Living Arrangements (6 months after enrollment)	Count of unique RECORDs where (HOUSING STATUS AT ENROLLMENT AT 6 MONTHS = Own/rent apartment, room, or house or HOUSING STATUS AT ENROLLMENT AT 6 MONTHS = Staying at someone’s apartment, room, or house (Stable) or HOUSING STATUS AT ENROLLMENT AT 6 MONTHS = Halfway House/Transitional House or HOUSING STATUS AT ENROLLMENT AT 6 MONTHS = Residential Treatment) and DATE OF PARTICIPATION plus 6 months is within the reporting period Divided by Count of unique RECORDs where DATE OF PARTICIPATION plus 6 months is within the reporting period
4a. Number of Initial Job Placements	Count of unique RECORDs where DATE OF INITIAL PLACEMENT INTO UNSUBSIDIZED EMPLOYMENT is within the reporting period.
4b. Average Hourly Wage Rate at Placement	SUM of HOURLY WAGE AT PLACEMENT FOR INITIAL PLACEMENT INTO UNSUBSIDIZED EMPLOYMENT where DATE OF INTIAL PLACEMENT INTO UNSUBSIDIZED EMPLOYEMENT is within the reporting period Plus SUM of HOURLY WAGE AT PLACEMENT FOR PLACEMENT UNSUBSIDIZED EMPLOYMENT #1 where DATE OF PLACEMENT INTO UNSUBSIDIZED EMPLOYEMENT #1 is within the reporting period Plus Sum of earnings for all subsequent job placements within the reporting period. DIVIDED BY Count of HOURLY WAGE AT PLACEMENT FOR INITIAL PLACEMENT INTO UNSUBSIDIZED EMPLOYMENT where DATE OF INTIAL PLACEMENT INTO UNSUBSIDIZED EMPLOYEMENT is within the reporting period Plus Count of HOURLY WAGE AT PLACEMENT FOR PLACEMENT UNSUBSIDIZED EMPLOYMENT #1 where DATE OF PLACEMENT INTO UNSUBSIDIZED EMPLOYEMENT #1 is within the reporting period Plus Count of HOURLY WAGE AT PLACEMENT for all subsequent job placements within the reporting period.
4c. Number of Job Re-Placements	Count of DATE OF PLACEMENT INTO UNSUBSIDIZED EMPLOYMENT #1 where DATE OF PLACEMENT INTO UNSUBSIDIZED EMPLOYMENT #1 is within the reporting period. PLUS Count of ALL SUBSEQUENT DATE OF PLACEMENT INTO UNSUBSIDIZED EMPLOYMENT #N where DATE OF PLACEMENT INTO UNSUBSIDIZED EMPLOYMENT #N is within the reporting period.
4d. Average Hours 1st Week of Placement	SUM of NUMBER OF HOURS WORKED DURING THE 1ST WEEK IN INTIAL PLACEMENT INTO UNSUBSIDIZED EMPLOYMENT where DATE OF INTIAL PLACEMENT INTO UNSUBSIDIZED EMPLOYEMENT is within the reporting period Plus SUM of NUMBER OF HOURS WORKED DURING THE 1ST WEEK IN PLACEMENT INTO UNSUBSIDIZED EMPLOYMENT #1 where DATE OF PLACEMENT INTO UNSUBSIDIZED EMPLOYEMENT #1 is within the reporting period Plus Sum of hours worked during the 1st full week for all subsequent job placements within the reporting period. DIVIDED BY Count of NUMBER OF HOURS WORKED DURING THE 1ST WEEK IN INTIAL PLACEMENT INTU UNSUBSIDIZED EMPLOYMENT where DATE OF INTIAL PLACEMENT INTO UNSUBSIDIZED EMPLOYEMENT is within the reporting period Plus Count of NUMBER OF HOURS WORKED DURING THE 1ST WEEK IN PLACEMENT INTO UNSUBSIDIZED EMPLOYMENT #1 where DATE OF PLACEMENT INTO UNSUBSIDIZED EMPLOYEMENT #1 is within the reporting period Plus Count of hours worked for all subsequent job placements within the reporting periods
5. Number Obtained High School Diploma or GED	Count of unique RECORDs where (((ATTAINED DIPLOMA, GED, OR CERTIFICATE #1 = Attained a secondary school diploma or ATTAINED DIPLOMA, GED, OR CERTIFICATE #1 = Attained a GED or high school equivalency diploma) and DATE ATTAINED DEGREE OR CERTIFICATE #1 is within the reporting period) or (((ATTAINED DIPLOMA, GED, OR CERTIFICATE #2 = Attained a secondary school diploma or ATTAINED DIPLOMA, GED, OR CERTIFICATE #2 = Attained a GED or high school equivalency diploma) and DATE ATTAINED DEGREE OR CERTIFICATE #2 is within the reporting period))
6. Number Obtained a Certificate or License	Count of unique RECORDs where ((ATTAINED DIPLOMA, GED, OR CERTIFICATE #1 = Attained a certificate in recognition of attainment of technical or occupational skills and DATE ATTAINED DEGREE OR CERTIFICATE #1 is within the reporting period) or (ATTAINED DIPLOMA, GED, OR CERTIFICATE #2 = Attained a certificate in recognition of attainment of technical or occupational skills and DATE ATTAINED DEGREE OR CERTIFICATE #2 is within the reporting period))
7. Entered Post-Secondary Education	Count of unique RECORDs where DATE ENTERED POST-SECONDARY is within the reporting period.
8. Entered Vocational/ Occupational Skills Training	Count of unique RECORDs where DATE ENTERED VOCATIONAL/OCCUPATION SKILLS TRAINING SERVICES is within the reporting period.

F. SHORT-TERM INDICATORS OF PERFORMANCE

Report Item	Specification
1. Entered Employment Rate	Count of UNIQUE RECORDS where (EMPLOYMENT STATUS AT PARTICIPATION = Employed, but Received Notice of Termination of Employment or Military Separation OR EMPLOYMENT STATUS AT PARTICIPATION = Not Employed) and EMPLOYED 1ST QUARTER AFTER EXIT QUARTER = Yes and DATE OF EXIT is within the reporting period and OTHER REASONS FOR EXIT is null Divided by Count of UNIQUE RECORDS where (EMPLOYMENT STATUS AT PARTICIPATION = Employed, but Received Notice of Termination of Employment or Military Separation OR EMPLOYMENT STATUS AT PARTICIPATION = Not Employed) and DATE OF EXIT is within the reporting period and OTHER REASONS FOR EXIT is null
2. Employment Retention (includes all participants who entered employment, regardless of follow-up)	Count of UNIQUE RECORDS where EMPLOYED 1ST QUARTER AFTER EXIT QUARTER = Yes and EMPLOYED 2ND QUARTER AFTER EXIT QUARTER = Yes and EMPLOYED 3RD QUARTER AFTER EXIT QUARTER = Yes and DATE OF EXIT is within the reporting period and OTHER REASONS FOR EXIT is null Divided by Count of UNIQUE RECORDS where EMPLOYED 1ST QUARTER AFTER EXIT QUARTER = Yes and DATE OF EXIT is within the reporting period and OTHER REASONS FOR EXIT is null
3. Attainment of a Degree Or Certificate	Count of UNIQUE RECORDS where (DATE ENTERED GED PREPARATION is not null or DATE ENTERED VOCATIONAL/OCCUPATIONAL SKILLS TRAINING is not null) and (((ATTAINED DIPLOMA, GED, OR CERTIFICATE #1 = Attained a secondary school diploma or ATTAINED DIPLOMA, GED, OR CERTIFICATE #1 = Attained a GED or high school equivalency diploma or ATTAINED DIPLOMA, GED, OR CERTIFICATE #1 = Attained a certificate in recognition of attainment of technical or occupational skills) and DATE ATTAINED DEGREE OR CERTIFICATE #1 <= end of quarter of DATE OF EXIT + 3 quarters) or ((ATTAINED DIPLOMA, GED, OR CERTIFICATE #2 = Attained a secondary school diploma or ATTAINED DIPLOMA, GED, OR CERTIFICATE #2 = Attained a GED or high school equivalency diploma or ATTAINED DIPLOMA, GED, OR CERTIFICATE #2 = Attained a certificate in recognition of attainment of technical or occupational skills) and DATE ATTAINED DEGREE OR CERTIFICATE #2 <= end of quarter of DATE OF EXIT + 3 quarters )) and DATE OF EXIT is within the reporting period and OTHER REASONS FOR EXIT is null Divided by Count of UNIQUE RECORDS where (DATE ENTERED GED PREPARATION is not null or DATE ENTERED VOCATIONAL/OCCUPATIONAL SKILLS TRAINING is not null) and DATE OF EXIT is within the reporting period and OTHER REASONS FOR EXIT is null
4. Mean Six Months Earnings (includes only those who have been successfully contacted during follow-up)	Sum of ((HOURS WORKED FIRST FULL WEEK FOR THE 2ND QUARTER AFTER EXIT multiplied by HOURLY WAGES FIRST FILL WEEK OF WORK FOR THE 2ND QUARTER AFTER THE EXIT QUARTER multiplied by 13) plus (HOURS WORKED FIRST FULL WEEK FOR THE 3RD QUARTER AFTER EXIT multiplied by HOURLY WAGES FIRST FILL WEEK OF WORK FOR THE 3RD QUARTER AFTER THE EXIT QUARTER multiplied by 13) where EMPLOYED IN 1ST QUARTER AFTER EXIT QUARTER = Yes and DATE OF FOLLOW-UP FOR 3RD QUARTER AFTER THE EXIT QUARTER EMPLOYMENT AND WAGE INFORMATION is not null and SUCCESSFUL FOLLOW-UP FOR 3RD QUARTER AFTER THE EXIT QUARTER EMPLOYMENT AND WAGE INFORMATION = Yes and DATE OF EXIT is within the reporting period and OTHER REASONS FOR EXIT is null Divided by Count of UNIQUE RECORDS where FOLLOW-UP = Yes and DATE OF EXIT is within the reporting period and OTHER REASONS FOR EXIT is null.
5. Recidivism Rate	Count of unique Records where (RE-ARRESTED/RE-INCARCERATED = Re-Arrested for a new crime OR RE-ARRESTED/RE-INCARCERATED = Re-incarcerated for a revocation of the parole or probation order for violations of terms of sentence) and DATE RE-ARRESTED/RE-INCARCERATED minus DATE OF RELEASE <= 1 year and DATE OF RELEASE plus 1 year is within the reporting period. Divided by Count of unique RECORDS where DATE OF RELEASE plus 1 year is within the reporting period.