Integrated Postsecondary Education Data System (IPEDS) 2013-2016

IPEDS 2013 IC Student Financial Aid

Integrated Postsecondary Education Data System (IPEDS) 2013-2016

OMB: 1850-0582

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Student Financial Aid
Integrated Postsecondary Education Data System (IPEDS)

This IPEDS Student Financial Aid data collection instrument was used
during the 2012-13 data collection. Per the January 2013 OMB approval
(OMB# 1850-0582 v.12), starting in 2013-14, the Student Financial Aid
data collection will include the Cost of Attendance for Full-time, Firsttime Degree/Certificate-Seeking Undergraduate Students component as
shown on the next page. Additional changes to the IPEDS Student
Financial Aid component starting with the 2014-15 data collection are
reflected on the third page.

Additional Data Collection Screen for Student Financial Aid component, 2013-14, 2014-15, 2015-16
New Screen for SFA Component
Cost of Attendance for
Full-time, First-time Degree/Certificate-Seeking Undergraduate Students
Estimates of expenses for books and supplies, room and board, and other expenses are those from
the Cost of Attendance report used by the financial aid office in determining financial need.
Please talk to your financial aid office to ensure that you are reporting correctly.
Prior Year 1 Prior Year 2 Prior Year 3
Published tuition and required fees
In-district
Tuition
Preloaded
Preloaded
Preloaded
Required fees
Preloaded
Preloaded
Preloaded
Tuition + fees total
Calculated
Calculated
Calculated
In-state
Tuition
Preloaded
Preloaded
Preloaded
Required fees
Preloaded
Preloaded
Preloaded
Tuition + fees total
Calculated
Calculated
Calculated
Out-of-state
Tuition
Preloaded
Preloaded
Preloaded
Required fees
Preloaded
Preloaded
Preloaded
Tuition + fees total
Calculated
Calculated
Calculated
Books and supplies
Preloaded
Preloaded
Preloaded
On campus
Room and board
Preloaded
Preloaded
Preloaded
Other expenses
Preloaded
Preloaded
Preloaded
Room and board and other expenses
Calculated
Calculated
Calculated
Off campus (not with family)
Room and board
Preloaded
Preloaded
Preloaded
Other expenses
Preloaded
Preloaded
Preloaded
Room and board and other expenses
Calculated
Calculated
Calculated
Off campus (with family)
Other expenses
Preloaded
Preloaded
Preloaded

Additions to IPEDS Student Financial Aid Component, 2014-15

New Section 2
Report on 2013-14

Type of benefit/assistance

Number of students
receiving
benefits/assistance

Post-9/11 GI Bill Benefits
Undergraduate students
Graduate students
Total
Department of Defense Tuition Assistance Program
Undergraduate students
Graduate students
Total

Total dollar amount
of
benefits/assistance
awarded through the
institution

2012-13 Survey Materials > Form

date: 12/4/2012

Student Financial Aid for public institutions reporting on a fall cohort (academic
reporters)
Part A
Part A - Establish Your Groups
Part A establishes the number of students in various groups. Note that the numbers on this screen will be carried
forward to other parts of the Student Financial Aid component.
In the fields below, report the number of students in each of the following groups.
Fall 2011

01. Group 1
All undergraduate students
02. Group 2
Of those in Group 1, those who are full-time, first-time degree/certificate-seeking
02a. Of those in Group 2, those who were awarded any Federal Work Study, loans to
students, or grant or scholarship aid from the federal government, state/local
government, the institution, or other sources known to the institution
02b. Of those in Group 2, those who were awarded any loans to students or grant or
scholarship aid from the federal government, state/local government, or the
institution
03. Group 3
Of those in Group 2, those who paying the in-state or in-district tuition rate were
awarded grant or scholarship aid from the federal government, state/local government, or
the institution
04. Group 4
Of those in Group 2, those who paying the in-state or in-district tuition rate were
awarded any Title IV federal student aid

YOUR
PRIOR
YEAR DATA
Fall 2010

Part B
Part B - Enter Information About Group 1
Part B includes information about Group 1. Group 1 students are all undergraduate students enrolled in Fall 2011.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
•
•
•
All undergraduate students
Grant or scholarship aid
Any time during
enrolled in Fall 2011
from the federal
academic year 2011-12
government
•
Grant or scholarship aid
from state/local
government
•
Grant or scholarship aid
from the institution
•
Grant or scholarship aid
from other sources known
to the institution
•
Loans to students from the
federal government
In the fields below, report the number of Group 1 students and the total amount of aid awarded to these
students for each type of aid.
Information from Part A:
Group 1
All undergraduate students
(This number is carried forward from Part A, Line 01.)
Aid Type

Fall 2011

2011-12
Number of Group
Percentage of
Total amount of Average amount
1 students who Group 1 students aid awarded to
of aid awarded
were awarded aid who were awarded Group 1 students
to Group 1
aid
students

01. Grant or scholarship aid from the
federal government, state/local
government, the institution, and
other sources known to the
institution
02. Pell grants
03. Federal student loans
Image
description.
These
context
notes
may
beon
posted
the
College
Navigator
website.
of
image End
description.

You may use the space below to provide context for data you've reported above. These context notes may

be posted on the College Navigator website and should be written to be understood by students and parents.

Part C, Page 1
Part C, Page 1 - Enter Information about Group 2
Part C includes information about Group 2. Group 2 students are all full-time, first-time degree/certificate-seeking
undergraduate students enrolled in Fall 2011.
In the fields below, report the number of Group 2 students paying in-district, in-state, and out-of-state tuition
rates. If your institution does not offer different rates, report all students as paying in-state tuition rates.
Information from Part A:
Group 2
Full-time, first-time degree/certificate-seeking
undergraduates
(This number is carried forward from Part A, Line 02)
Group 2 students:

01. 01a. paying in-district tuition rates
01b. paying in-state tuition rates
01c. paying out-of-state tuition rates
01d. Unknown (calculated value)
This value is calculated using the following
formula: [A02-(C01a+C01b+C01c)]

Fall 2011

YOUR PRIOR YEAR
DATA
Fall 2011
Fall 2010
Number of Group
Percentage of
Percentage of
2 students
Group 2 students Group 2 students

Part C, Page 2
Part C, Page 2 - Enter Information about Group 2
Part C includes financial aid information about Group 2. Group 2 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2011.
For this part, report:
The Following Type(s) of Aid
Awarded in This Period
•
•
Grant or scholarship
Any time during
aid from the federal
academic year
government
2011-12
•
•
Grant or scholarship
For program
aid from state/local
reporters, this is
government
the aid year
period from July
•
Grant or scholarship
1, 2011 through
aid from the
June 30, 2012.
institution
•
Loans to students
from the federal
government and from
other sources,
including private or
other loans
•
Do not include grant
or scholarship aid
from private or other
sources
•
Do not include PLUS
loans or loans made
to anyone other than
the student
In the fields below, report the number of Group 2 students and the total amount of aid awarded to these
students for each type of aid. Enter unduplicated student counts within a category (e.g., Pell grants). However,
a student can appear in more than one aid category.
•

For These Students
Full-time, first-time degree/certificateseeking undergraduate students
enrolled in Fall 2011

Information from Part A:
Group 2
Full-time, first-time degree/certificate-seeking undergraduates
(This number is carried forward from Part A, Line 02)

Fall 2011

Group 2a
Of those in Group 2, those who were awarded any Federal Work Study,
loans to students, or grant or scholarship aid from the federal
government, state/local government, the institution, or other sources
known to the institution
(This number is carried forward from Part A, Line 02a)
Group 2b
Of those in Group 2, those who were awarded any loans to students or
grant or scholarship aid from the federal government, state/local
government, or the institution
(This number is carried forward from Part A, Line 02b)
Group 3
Of those in Group 2, those who were awarded grant or scholarship aid
from the federal government, state/local government, or the institution
Aid Type

01. Grants or scholarships from the
federal government, state/local
government, or the institution
02. Federal grants

03.

02a.

Pell grants

02b.

Other federal grants

YOUR
PRIOR
YEAR DATA
Fall 2011
Fall 2010
Number of
Percentage of Total amount
Average
Average
Group 2
Group 2
of aid awarded amount of amount of
students who students who
to Group 2 aid awarded aid awarded
were awarded were awarded
students
to Group 2 to Group 2
aid
aid
students
students

State/local government grants or
scholarships
(grants/scholarships/waivers)
04. Institutional grants or scholarships
(scholarships/fellowships)
05. Loans to students

Image
description.
These
context
notes
may
beon
posted
the
College
Navigator.
End of image
description.

05a.

Federal loans

05b.

Other loans (including
private loans)

You may use the space below to provide context for the data you've reported above. These context notes

may be posted on the College Navigator website and should be written to be understood by students and
parents. For example, institutions may report here other sources of private aid not included in the categories
above.

Part D
Part D - Enter Information about Group 3
Part D includes financial aid information about Group 3. Group 3 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2011 who paid the in-state or in-district tuition rate and were awarded
grant or scholarship aid from the following sources: the federal government, state/local government, or the institution.
The information you report in this part will be used in Part F to calculate average institutional net price.
For this part report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
•
•
•
Full-time, first-time
Grant or scholarship aid from the
Any time during
degree/certificate-seeking
federal government
academic year
undergraduate students
2011-12
•
Grant or scholarship aid from
enrolled in Fall 2011 who
state/local government
paid the in-state or in-district
•
Grant or scholarship aid from the
tuition rate and were
institution
awarded grant or scholarship
•
Do not include grant or
aid from the following
scholarship aid from private or
sources: the federal
other sources
government, state/local
government, or the
institution
•
Do not include students who
were awarded only grant or
scholarship aid from private
or other sources, or students
who were awarded only nongrant aid
In the fields below, report the number of Group 3 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution
awarded to these students.
Information from Part A:

2011-2012

YOUR
YOUR
PRIOR
PRIOR
YEAR DATA YEAR DATA
2010-2011 2009-2010

2011-12

YOUR
YOUR
PRIOR
PRIOR
YEAR DATA YEAR DATA
2010-11
2009-10

Group 3
Full-time, first-time degree/certificate-seeking undergraduate students who
paid the in-state or in-district tuition rate and were awarded grant or
scholarship aid from the following sources: the federal government, state/local
government, or the institution
(This number is carried forward from Part A, Line 03)
01.

Report the number of Group 3 students with the
following living arrangements:

01a.

On-campus

01b.

Off-campus (with family)

01c.

Off-campus (not with family)

01d.

Unknown (calculated)
This value is calculated using the
following formula: [A03(D01a+D01b+D01c)]
02.
Report the total amount of grant or scholarship aid
from the federal government, state/local government, or
the institution awarded to Group 3 students
03.
Average grant or scholarship aid from the federal
government, state/local government, or the institution
awarded to Group 3 students (calculated value).
This value is calculated using the following formula:
[D02/A03]
You may use the space below to provide context for the data you've reported above.

Part E
Part E – Enter Information about Group 4
Part E includes financial aid information about Group 4. Group 4 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2011 who paid the in-state or in-district tuition rate and were awarded
any Title IV federal student aid, including federal grants or federal student loans. The information you report in this part
will be used in Part G to calculate average institutional net price by income level.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
• Full-time, first-time
•
•
Grant or scholarship aid from the
Any time during
degree/certificate-seeking
federal government
academic year 2011undergraduate students
12
•
Grant or scholarship aid from
enrolled in Fall 2011 who
state/local government
paid the in-state or in•
Grant or scholarship aid from the
district tuition rate and
institution
were awarded any Title
•
Do not include grant or scholarship
IV federal student aid
aid from private or other sources
•
Do not include loan amounts
•
Do not include Federal Work Study
amounts
In the fields below, report the number of Group 4 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution
awarded to these students by income level.
Information from Part A:
Group 4
Full-time, first-time degree/certificate-seeking undergraduate
students who paid the in-state or in-district tuition rate and were
awarded any Title IV federal student aid
(This number is carried forward from Part A, Line 04)

2011-12

2010-11

2009-10

01.

2011-12

YOUR PRIOR
YEAR DATA
2010-11

YOUR PRIOR
YEAR DATA
2009-10

Report the number of Group 4 students with the
following living arrangements:
01a.

On-campus

01b.

Off-campus (with family)

01c.

Off-campus (not with family)

01d.

Unknown (calculated)
This value is calculated using
the formula: [A04(E01a+E01b+E01c)]
2011-12
Number of
Number of
Total amount of
Average
Group 4
Group 4
grant or
amount of grant
students
students who scholarship aid or scholarship
who were
were awarded
awarded to
aid awarded to
awarded any any grant or
Group 4
Group 4
Title IV aid scholarship aid students from students from
from the
the following
the following
following
sources: the
sources: the
sources: the
federal
federal
federal
government,
government,
government,
state/local
state/local
state/local
government, or government, or
government, or the institution the institution
the institution
Col. 1
Col. 2
Col. 3
Col. 4

02.

Income level
02a.

$0-30,000

02b.

$30,001-48,000

02c.

$48,001-75,000

02d.

$75,001-110,000

02e.

$110,001 and
more
Total all income
levels

02f.

2010-11
03.

Income level
03a.

$0-30,000

03b.

$30,001-48,000

03c.

$48,001-75,000

03d.

$75,001-110,000

03e.

$110,001 and
more
Total all income
levels

03f.

Col. 1

Col. 2

Col. 1

Col. 2

Col. 3

Col. 4

Col. 3

Col. 4

2009-10
04.

Income level
04a.

$0-30,000

04b.

$30,001-48,000

04c.

$48,001-75,000

04d.

$75,001-110,000

04e.

$110,001 and
more
04f.
Total all income
levels
You may use the space below to provide context for the data you've reported above.

Part F
Part F – Net Price Calculation for Group 3
The following net price calculation is based on information that your institution reported in the Institutional
Characteristics component and the Student Financial Aid component. For more information about the data your
institution reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.
2011-12
YOUR PRIOR
YOUR PRIOR
YEAR DATA
YEAR DATA
2010-11
2009-10
Components of cost of attendance
01. Published tuition and required fees (lower of in-district or
in-state)
02. Books and supplies
03. Room and board and other expenses by living
arrangement
03a.
On campus
03b.
Off-campus (with family)
03c.
Off-campus (not with
family)
04. Number of Group 3 students by living arrangement
04a.
On campus
04b.
Off-campus (with family)
04c.
Off-campus (not with
family)
04d.
Unknown
05. Weighted average for room and board and other
expenses by living arrangement (excluding unknown
values)
See instructions for the formula for this calculation
06. Total cost of attendance
This value is calculated using the following formula:
[F01+F02+F05]
07. Average amount of grant or scholarship aid awarded
to Group 3 students from the following sources: the
federal government, state/local government, and the
institution
08. Average institutional net price for Group 3 students
This value is calculated using the following formula: [F06
-F07]
As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of
Education’s College Navigator website and used in the U.S. Department of Education’s College Affordability and
Transparency Lists.
Do you wish to provide additional context notes?
Yes
Image
description.
These
context
notes
may beon
posted
the
College
Navigator.
End of image
description.

You may use the space below to provide context for these data. These context notes may be posted on the

College Navigator website and should be written to be understood by students and parents.

Part G
Part G – Net Price Calculation for Group 4
The following net price calculation is based on information that your institution reported in the Institutional
Characteristics component and the Student Financial Aid component. For more information about the data your
institution reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.
2011-12
YOUR PRIOR
YOUR PRIOR
YEAR DATA
YEAR DATA
2010-11
2009-10
Components of cost of attendance
01. Published tuition and required fees (lower of in-district or instate)
02. Books and supplies
03. Room and board and other expenses by living
arrangement
03a.
On campus
03b.
Off-campus (with family)
03c.
Off-campus (not with family)
04. Number of Group 4 students by living arrangement
04a.
On campus
04b.
Off-campus (with family)
04c.
Off-campus (not with family)
04d.
Unknown
05. Weighted average for room and board and other
expenses by living arrangement (excluding unknown
values)
See instructions for the formula for this calculation
06. Total cost of attendance by income level
This value is calculated using the following formula:
[G01+G02+G05]
07. Average amount of grant or scholarship aid awarded to
Group 4 students from the following sources: the federal
government, state/local government, and the institution
07a.
$0-30,000
07b.
$30,001-48,000
07c.
$48,001-75,000
07d.
$75,001-110,000
07e.
$110,001 and more
08. Average institutional net price for Group 4 students
This value is calculated using the following formula: [G06G07]
08a.
$0-30,000
08b.
$30,001-48,000
08c.
$48,001-75,000
08d.
$75,001-110,000
08e.
$110,001 and more
As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of
Education’s College Navigator website.
Do you wish to provide additional context notes?
Yes
Image
description.
These
context
notes
may
beon
posted
the College
Navigator.
End of image
description.

You may use the space below to provide context for these data. These context notes may be posted on the

College Navigator website and should be written to be understood by students and parents.

Prepared by
This survey component was prepared by:
Keyholder
SFA Contact

HR Contact

Finance Contact

Other

Name:
Email:

How long did it take to prepare this survey component?

hours

minutes

The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there
are questions concerning the data. The Keyholder will be copied on all email correspondence to other preparers.
The time it took to prepare this component is being collected so that we can continue to improve our estimate of the
reporting burden associated with IPEDS. Please include in your estimate the time it took for you to review instructions,
query and search data sources, complete and review the component, and submit the data through the Data Collection
System.
Thank you for your assistance.

2012-13 Survey Materials > Instructions

date: 12/4/2012

Student Financial Aid, Public Academic Reporters

Purpose of Component
The purpose of the IPEDS Student Financial Aid (SFA) component is to collect information about
financial aid provided to various groups of undergraduate students in order to meet requirements
of the Higher Education Act of 1965 (HEA), as amended. Item areas include:
•
•
•

•

Financial aid about all undergraduate students
Financial aid about all full-time, first-time degree/certificate-seeking students
Financial aid and living arrangement information about all full-time, first-time
degree/certificate-seeking students who were awarded grant aid. For public institutions, this
includes only students who paid the in-state or in-district tuition rate. For program
reporters, this includes only students enrolled in the institution's largest program.
Financial aid and living arrangement information about all full-time, first-time
degree/certificate-seeking students who were awarded any Title IV federal student aid by
income. For public institutions, this includes only students who paid the in-state or indistrict tuition rate. For program reporters, this includes only students enrolled in the
institution's largest program.
Net Price Calculation for full-time, first-time degree/certificate-seeking students who were
awarded grant aid. For public institutions, this includes only students who paid the in-state
or in-district tuition rate. For program reporters, this includes only students enrolled in the
institution's largest program.
Net Price Calculation for full-time, first-time degree/certificate-seeking students who were
awarded any Title IV federal student aid by income. For public institutions, this includes
only students who paid the in-state or in-district tuition rate. For program reporters, this
includes only students enrolled in the institution's largest program.

Who Must Report
Institutions that had undergraduate students enrolled during academic year 2011-12 must report.

Changes in Reporting
•

•
•

Only one year of data will be collected for existing institutions. New institutions will need to report
multiple years of data. Changes to prior years of data must be made in the Prior Year Revision
System.
SFA is now part of the Winter collection. The Winter collection will close for keyholders on February 6,
2013.
In Part E (data for Group 4), Column 2 has been revised for clarity. It now more clearly matches with
the data in Column 3.

General Instructions
What You Will Need
The institution’s financial aid system should be the beginning basis for reporting to this IPEDS
component.
Data providers for this component should be familiar with college and university
practices associated with student financial aid. In general, there are two types of financial aid data
that will be requested in this component. These types are:
•
•

Numbers of students that meet certain conditions
Total aid dollars awarded to these students
To complete this component, data providers will need the following:
1. Financial aid information about the following student groups:

•
•
•

•

Group 1. All undergraduate students
Group 2. Of the students in Group 1, those who are full-time, first-time degree/certificateseeking students
Group 3. Of the students in Group 2, those who paid the in-state or in-district tuition rate
and were awarded grant or scholarship aid from the following sources: the federal
government, state/local government, or the institution
Group 4. Of the students in Group 2, those who paid the in-state or in-district tuition rate
and were awarded Title IV federal student aid
Image description. SFA Overview End of image description.

2. Living arrangement information for full-time, first-time degree/certificate-seeking
undergraduate students who paid the in-state or in-district tuition rate and were awarded grant or
scholarship aid during the reporting period
3. Living arrangement information for full-time, first-time degree/certificate-seeking
undergraduate students who paid the in-state or in-district tuition rate and were awarded Title IV
federal student aid during the reporting period
4. Income levels for full-time, first-time degree/certificate-seeking undergraduate students who
paid the in-state or in-district tuition rate and were awarded Title IV federal student aid during the
reporting period
About the Data
Five different types of data appear in this component. There are data:
•
•

Optional context boxes throughout the component allow institutions to provide more information
regarding reported data. Note that the information in these context boxes may be posted on the
U.S. Department of Education’s College Navigator website. NCES will review entries in these
context boxes for applicability and appropriateness before posting them on College Navigator.
However, institutions should ensure that entries in these context boxes are free from grammatical
and spelling errors and are written to be understood by students and parents.
Interactive Edits
This component contains interactive edits that will check for blank fields, invalid values, or values
that fall outside expected ranges. Some error messages will require you to confirm or explain the
values that you entered. Some error messages are fatal and will require you to contact the IPEDS
Help Desk (1-877-225-2568 or ipedshelp@rti.org) for resolution.

Coverage
Reporting Period
The data reported for this component should be for academic year 2011-12.
Student Cohort
The student cohort covered by this component includes undergraduate students enrolled as of
October 15, 2011 or as of the institution’s official fall reporting date.
What to Include
The following types of financial aid should be reported in this component:
•

•

Federal loans to students: Monies from the federal government that must be repaid for which the
student is the designated borrower. This type of aid includes all Title IV federal student loan aid such
as Federal Perkins Loans, Subsidized Direct or FFEL Stafford Loans, and Unsubsidized Director or FFEL
Stafford Loans. Do not include PLUS loans and other federal loans not made directly to the student.

•

State/local government grants (grants/scholarships/waivers): Grants that were awarded by
your state such as Leveraging Educational Assistance Partnerships (LEAP) (formerly SSIGs) and
Robert C. Byrd Honors Scholarships. Include merit-based grants or scholarships that were provided by
your state or local government. Also include tuition and fee waivers for which your institution was
reimbursed by a state or local government agency.

•

Institutional grants or scholarships (scholarships/waivers): Grants, scholarships, and
fellowships granted and funded by the institution and/or individual departments within the institution
and are limited to students attending your institution. Also include scholarships targeted to certain
individuals (e.g., based on state of residence, major, or participation in athletic activities) for which
the institution designates the recipient. Also include institutional tuition and fee waivers for which
your institution was not reimbursed by a state or local government agency. This is not intended to
include Federal Work Study.

•

Private grants or scholarships: Grants or scholarships to students that are awarded and paid by an
outside organization but are directed through the institution's financial aid office (e.g., Rotary Club
Scholarship).

•

NOTE: In this component, "aid awarded" refers to grant or scholarship aid that was awarded to students or to
loans awarded to students. For reporting grant or scholarship aid, institutions should report on aid that was
awarded to students. This amount may be different from the amount that was actually disbursed to students.
For example, a student may be awarded grant or scholarship aid at the beginning of the academic year but
then leave the institution before the entire amount is disbursed. In this case, institutions should report the
original amount of grant or scholarship aid that was awarded. For reporting loans to students, institutions
should continue to report on loans that were awarded to the student.
Note also that different types of financial aid should be reported for different groups of students. Please
review the instructions and the screens carefully to ensure that you are reporting the correct types of financial
aid in the appropriate parts.
Institutions need to report aid in this component such that the net price calculations shown on College
Navigator and used for the College Affordability and Transparency lists are a reflection of what students
actually pay.

In cases where a student is awarded aid for multiple academic years within one aid year period,
institutions should report only aid awarded for the student’s first academic year.
For total aid amounts, report to the nearest whole dollar and omit cents. For student counts, an unduplicated
count should be given within a given aid category (e.g., Pell grants). However, a student can appear in more
than one aid category.

What NOT to Include
Do not report student counts or aid amounts for the following:
•
•
•
•

Students
Students
Students
Students

who
who
who
who

were
were
were
were

only graduate students at the institution during the reporting period
enrolled exclusively in courses not creditable toward a certificate/degree
enrolled exclusively in Continuing Education Units (CEUs)
exclusively auditing classes

Do not report Federal Work Study amounts into any total aid amounts.
Do not report loans that are made to someone other than the student.

Where to Get Help
IPEDS Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org
Association for Institutional Research Website
The Association for Institutional Research website contains several tutorials on IPEDS data
collection and other valuable resources.
IPEDS Resources Page
The IPEDS Resources Page contains frequently asked questions, a link to the IPEDS glossary, an
archive of survey instruments, and other relevant information.

Where the Data Will Appear
Data collected through IPEDS will be accessible to the public at the institution- and aggregatelevels.
At the institution level, data will appear in:
•
•
•

College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
At the aggregate level, data will appear in:
•
•
•
•
•

IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education

Detailed Instructions
This section provides line-by-line instructions for each part of the Student Financial Aid component.

Instructions:
In the fields provided, report the number of students in each of the following groups:
Item

Description

01.

Group 1
All undergraduate students
Report the number of all undergraduate students who were enrolled as of October 15,
2011 or your institution’s official fall reporting date. Include all new and continuing
undergraduate students (full-time students, part-time students, degree/certificateseeking students, non-degree/certificate-seeking students, and all others). This
number will be preloaded from your institution's IPEDS Fall Enrollment component, but
it may be modified if necessary. If you have questions about the value that has been
preloaded in this field, please contact your institution’s IPEDS Keyholder.

02.

Group 2
Of those in Group 1, those who are full-time, first-time degree/certificateseeking
Report the number of students who are full-time, first-time degree/certificate-seeking
undergraduates. This number will be preloaded from your institution's IPEDS Fall
Enrollment component, but it may be modified if necessary. If you have questions
about the value that has been preloaded in this field, please contact your institution’s
IPEDS Keyholder.
02a.

Of those in Group 2, those who were awarded any Federal Work
Study; loans to students; or grant or scholarship aid from the
federal government, state/local government, the institution, or
other sources known to the institution
Report the number of students who were awarded any of the following:
•
•
•

Federal Work Study;
Government and/or private loans to students;
Grant or scholarship aid from the federal government,
state/local government, or the institution; or
•
Grant or scholarship aid from other sources known to the
institution, such as aid from private sources (e.g., Rotary Club
Scholarship).
Note that the students reported in Line 02a are not defined as a
particular group because no additional financial aid information will be
collected about these students.
02b.

Of those in Group 2, those who were awarded any loans to
students or grant or scholarship aid from the federal
government, state/local government, or the institution
Report the number of students who were awarded any of the following:
•
•

Government and/or private loans to students; or
Grant or scholarship aid from the federal government,
state/local government, or the institution.
Note that the students reported in Line 02b are not defined as a
particular group because no additional financial aid information will be
collected about these students.
03.

Group 3
Of those in Group 2, those who paid the in-state or in-district tuition rate and
were awarded grant or scholarship aid from the following sources: the federal
government, state/local government, or the institution
Report students who paid the in-state or in-district tuition rate and were awarded
grant or scholarship aid from the following sources: the federal government,
state/local government, or the institution. Do not include students who were awarded
aid only from other sources.

04.

Group 4
Of those in Group 2, those who paid the in-state or in-district tuition rate and
were awarded any Title IV federal student aid
Report students who paid the in-state or in-district tuition rate and who were awarded
any Title IV federal student aid (i.e., report students who were awarded federal grant
aid or who were awarded federal work study or federal student loans).
Title IV federal student aid includes:
•
Federal Pell Grant, Federal Supplemental Educational Opportunity Grant
(FSEOG), Academic Competitiveness Grant (ACG), National Science and
Mathematics Access to Retain Talent Grant (National SMART Grant), Teacher
Education Assistance for College and Higher Education (TEACH) Grant
•
Federal Work Study
•
Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and
Unsubsidized Direct or FFEL Stafford Loan

Part B - Financial Aid About Group 1
This part is intended to collect information about the number of Group 1 students and the total
amounts of aid they were awarded by different aid types. Group 1 students are all undergraduate
students enrolled in Fall 2011.
For this part, report:
For These Students

The Following Type(s) of
Awarded in This Period
Aid
· All undergraduate
· Grant or scholarship aid
· Any time during academic
students enrolled in Fall 2011 from the federal government year 2011-12
· Grant or scholarship aid
from state/local government
· Grant or scholarship from
the institution
· Grant or scholarship aid
from other sources known to
the institution
· Loans to students from the
federal government
Data carried forward from Part A include the following:
Information from Part A:
Group 1
All undergraduate students
(This number is carried forward from Part A,
Line 01)

Fall 2011
Carried forward from Part A

Instructions:
In the fields provided, report the number of Group 1 students and the total amount of aid awarded
to these students for each type of aid.
Item

Description

01.

Grant or scholarship aid from the federal government, state/local government,
the institution, and other sources known to the institution
Column 1. Report the number of students in Group 1 who were awarded grant or
scholarship aid from the federal government, state/local government, the institution, and
other sources known to the institution.
Column 2. The percentage of students in Group 1 who were awarded grant or scholarship
aid is calculated for you.
Column 3. Report the total dollar amount of grant or scholarship aid from the federal
government, state/local government, the institution, and other sources known to the
institution awarded to Group 1 students.

Column 4. The average amount of grant or scholarship aid awarded to Group 1 students
is calculated for you.
02.

Pell grants
Column 1. Report the number of Group 1 students who were awarded Pell grants. Do not
include any other type of federal grant aid (e.g., Academic Competitiveness Grants).
Column 2. The percentage of Group 1 students who were awarded Pell grants is
calculated for you.
Column 3. Report the total dollar amount of Pell grants awarded to Group 1 students. Do
not include any other type of federal grant aid (e.g., Academic Competitiveness Grants).
Column 4. The average amount of Pell grants awarded to Group 1 students is calculated
for you.

03.

Federal student loans
Column 1. Report the number of Group 1 students who were awarded federal loans to
students. Do not include any other type of federal loans (e.g., PLUS loans, which are
made to the parent of a student).
Column 2. The percentage of Group 1 students who were awarded federal student loans
is calculated for you.
Column 3. Report the total dollar amount of federal student loans awarded to Group 1
students. Do not include any other type of federal loans (e.g., PLUS loans, which are
made to the parent of a student).
Column 4. The average amount of federal student loans awarded to students in Group 1
is calculated for you.

Context You may use the space below to provide context for the data you’ve reported. The
Box
information you enter in this context box may be posted on College Navigator and should
be written to be understood by students and parents. Make sure that your entries are free
from grammatical and spelling errors.

Part C - Enter Financial Aid about Group 2
This part is intended to collect information about the number of Group 2 students who may be
paying different tuition rates. Group 2 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2011.
Data carried forward from Part A include the following:
Information from Part A:
Fall 2011
Group 2
Carried forward from Part A
Full-time, first-time degree/certificate-seeking
undergraduates
(This number is carried forward from Part A,
Line 02)
Instructions:
In the fields provided, report the number of Group 2 students paying in-district, in-state, and outof-state tuition rates.
Item
Description
01.

01a.

Group 2 students paying in-district tuition rates
Column 1. Report the number of Group 2 students paying the in-district tuition
rate.
Column 2. The percentage of Group 2 students paying the in-district tuition rate
is calculated for you.

01b.

Group 2 students paying in-state tuition rates

Column 1. Report the number of Group 2 students paying the in-state tuition
rate.
Column 2. The percentage of Group 2 students paying the in-state tuition rate is
calculated for you.
01c.

Group 2 students paying out-of-state tuition rates
Column 1. Report the number of students in Group 2 paying the out-of-state
tuition rate.
Column 2. The percentage of students in Group 2 paying the out-of-state tuition
rate is calculated for you.

01d.

Unknown (calculated value)
Column 1. The number of students in Group 2 whose tuition rate is unknown is
generated for you. This value is calculated using the following formula: [A02 –
(C01a + C01b + C01c)].
Column 2. The percentage of students in Group 2 whose tuition rate is unknown
is calculated for you.

Part C - Enter Financial Aid about Group 2
This part is intended to collect information about the number of Group 2 students and the total
amounts of aid they were awarded by different aid types. Group 2 students are all full-time, firsttime degree/certificate-seeking undergraduate students enrolled in Fall 2011.
For this part, report:
For These Students

The Following Type(s) of
Awarded in This Period
Aid
· Full-time, first-time,
· Grant or scholarship aid
· Any time during academic
degree/certificate-seeking
from the federal government year 2011-12
undergraduate students
· Grant or scholarship aid
enrolled in Fall 2011
from state/local government
· Grant or scholarship from
the institution
· Loans to students from the
federal government and from
other sources, including private
loans
· Do not include grant or
scholarship aid from private or
other sources
· Do not include PLUS loans
or loans made to anyone other
than the student
Data carried forward from Part A include the following:
Information from Part A:
Fall 2011
Group 2a
Carried forward from Part A
Of those in Group 2, those who were awarded
any Federal Work Study, loans to students, or
grant or scholarship aid from the federal
government, state/local government, the
institution, or other sources known to the
institution
(This number is carried forward from Part A,
Line 02a)
Group 2b
Carried forward from Part A

Of those in Group 2, those who were awarded
any loans to students or grant or scholarship
aid from the federal government, state/local
government, or the institution
(This number is carried forward from Part A,
Line 02b)
Note: Two aid categories in this section are further disaggregated into subcategories. Because
students may be awarded more than one type of aid, the sum of the values you enter in the
subcategories will not necessarily equal the value you enter in the aid category. However, the total
number of students reported for the aid category cannot exceed the sum of subcategories. (For
example, the number of students who were awarded federal grants cannot exceed the sum of the
number of students who were awarded Pell grants and the number who were awarded other
federal grants). In addition, the total number of students reported for an aid category must be at
least as large as the largest of those reported in a subcategory.
Instructions:
In the fields provided, report the number of Group 2 students and the total amount of aid they
were awarded for each type of aid.
Item
Description
01.

Grant or scholarship aid from the federal government, state/local government,
and the institution
Column 1. Report the number of Group 2 students who were awarded one or
more grants or scholarships from the federal government, state/local government, or the
institution. If a student appears in more than one type of aid category in Lines 02 through
04, that student should only be counted once for Line 01. Do not include students who
were awarded only grants or scholarships from private sources (e.g., Rotary Club
Scholarship).
Column 2. The percentage of Group 2 students who were awarded one or more grants or
scholarships from the federal government, state/local government, or the institution will
be calculated for you.
Column 3. The total dollar amount for Line 01 will be calculated for you. This value is
calculated using the following formula: [(Line 02, Column 3) + (Line 03, Column 3) +
(Line 04, Column 3)].
Column 4. The average amount of grants or scholarships from the federal government,
state/local government, or the institution awarded to Group 2 students will be calculated
for you.

02.

Federal grants
This aid category is disaggregated into the following two subcategories: Pell grants and
other federal grants.
Column 1. Report the number of Group 2 students who were awarded one or more
grants from the federal government. This includes Pell grants and other federal grants. If
a student appears in more than one type of aid category in Lines 02a or 02b, that student
should only be counted once for Line 02. Note that this number should be at least as
large as the largest number reported in Line 02a, Column 1 or Line 02b, Column
1. In addition, this number cannot exceed the sum of [(Line 02a, Column 1) +
(Line 02b, Column 1)].
Column 2. The percentage of Group 2 students who were awarded one or more grants
from the federal government will be calculated for you.
Column 3. The total dollar amount for Line 02 will be calculated for you. This value is
calculated using the following formula: [(Line 02a, Column 3) + (Line 02b, Column 3)].
Column 4. The average amount of grants from the federal government awarded to Group
2 students will be calculated for you.
02a.

Pell grants
Column 1. Report the number of Group 2 students who were awarded a
Pell grant.

Column 2. The percentage of Group 2 students who were awarded a Pell
grant will be calculated for you.
Column 3. Report the total dollar amount of all Pell grants awarded to
Group 2 students.
Column 4. The average amount of Pell grants awarded to Group 2
students will be calculated for you.
02b.

Other federal grants
Column 1. Report the number of Group 2 students who were awarded
other federal grants. Other federal grants include Title IV grant aid other
than a Pell grant.
Column 2. The percentage of students Group 2 students who were
awarded other federal grants will be calculated for you.
Column 3. Report the total dollar amount of all other federal grants
awarded to Group 2 students.
Column 4. The average amount of other federal grants awarded to Group
2 students will be calculated for you.

03.

State/local government grants or scholarships (grants/scholarships/waivers)
Column 1. Report the number of Group 2 students who were awarded grant or
scholarship aid from a state/local government. This includes grants, scholarships, or
waivers funded by a state or local government. Do not include any other types of grants.
Column 2. The percentage of Group 2 students who were awarded grants or scholarships
from a state/local government will be calculated for you.
Column 3. Report the total dollar amount of all grants or scholarships from a state/local
government awarded to Group 2 students.
Column 4. The average amount of grants or scholarships from a state/local government
awarded to Group 2 students will be calculated for you.

04.

Institutional grants or scholarships (scholarships/fellowships)
Column 1. Report the number of Group 2 students who were awarded grant or
scholarship aid from the institution. This includes grants, scholarships, or fellowships
funded by the institution. Do not include any other types of grants.
Column 2. The percentage of Group 2 students who were awarded grants or scholarships
from the institution will be calculated for you.
Column 3. Report the total dollar amount of all grants or scholarships from the institution
awarded to Group 2 students.
Column 4. The average amount of grants or scholarships from the awarded to Group 2
students will be calculated for you.

05.

Column 2. The percentage of Group 2 students who were awarded one or more loans to
students will be calculated for you.
Column 3. The total dollar amount for Line 05 will be calculated for you. This value is
calculated using the following formula: [(Line 05a, Column 3) + (Line 05b, Column 3)].
Column 4. The average amount of loans to students awarded to Group 2 students will be
calculated for you.
05a.

Federal loans
Column 1. Report the number of Group 2 students who were awarded one
or more loans to students from the federal government. Do not include
loans to others (e.g., PLUS loans to parents) and do not include any other
type of grant or loan aid.
Column 2. The percentage of Group 2 students who were awarded one or
more loans to students from the federal government will be calculated for
you.
Column 3. Report the total dollar amount of all loans to students from the
federal government awarded to Group 2 students.
Column 4. The average amount of loans to students from the federal
government awarded to Group 2 students will be calculated for you.

05b.

Other loans
Column 1. Report the number of Group 2 students who were awarded one
or more loans to students from sources other than the federal
government. This includes private loans to students. Do not include loans
to others (e.g., loans to parents).
Column 2. The percentage of Group 2 students who were awarded one or
more loans to students from sources other than the federal government
will be calculated for you.
Column 3. Report the total dollar amount of all loans to students from
sources other than the federal government awarded to Group 2 students.
Column 4. The average amount of loans to students from sources other
than the federal government awarded to Group 2 students will be
calculated for you.

Context You may use the space below to provide context for the data you’ve reported. For
Box
example, institutions may report in the context box other sources of private aid not
included in the categories above (e.g., Rotary Club Scholarship). The information you
enter in this context box may be posted on College Navigator and should be written to be
understood by students and parents. Make sure that your entries are free from
grammatical and spelling errors.

Part D - Enter Financial Aid about Group 3
This part is intended to collect information used to estimate the average net price for Group 3
students in Part F.
Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students
enrolled in Fall 2011 who paid the in-state or in-district tuition rate and were awarded grant or
scholarship aid from the following sources: federal government, state/local government, or the
institution. Students who were awarded only grant or scholarship aid from private or other
sources, or students who were awarded only non-grant aid should not be included in this group.
For this part, report:
For These Students

The Following Type(s) of
Aid

Awarded in This Period

· Full-time, first-time,
· Grant or scholarship aid
· Any time during academic
degree/certificate-seeking
from the federal government year 2011-12
undergraduate students
· Grant or scholarship aid
enrolled in Fall 2011 who paid from state/local government
the in-state or in-district
· Grant or scholarship from
tuition rate and were awarded the institution
grant or scholarship aid from · Do not include grant or
the following sources: the
scholarship aid from private or
federal government, state/local other sources.
government, or the institution
· Do not include students
who were awarded only grant
or scholarship aid from private
or other sources, or students
who were awarded only nongrant aid.
Data carried forward from Part A include the following:
Information from Part A:
YOUR PRIOR YOUR PRIOR
YEAR DATA
YEAR DATA
2011-12
2010-11
2009-10
Group 3
Carried forward Pre-loaded
Pre-loaded
Full-time, first-time degree/certificate-seeking
from Part A
undergraduate students who paid the in-state
or in-district tuition rate and were awarded
grant or scholarship aid from the following
sources: the federal government, state/local
government, or the institution
(This number is carried forward from Part A,
Line 03)
Note: In this part, you will be asked to report living arrangement information for Group 3
students. The living arrangement categories used in this component are the same categories used
to describe living arrangements for Federal Student Aid purposes. Students indicate their intended
living arrangement on the Free Application for Federal Student Aid (FAFSA).
Institutions should use the most recently available information regarding student living
arrangement. For example, a student may have indicated on her or his FAFSA or an institutional
financial aid application that she or he planned to live at home with family. But when the student
enrolled, she or he decided to live on campus. Although the student may not have modified the
FAFSA to reflect the updated living arrangement, the institution may have more recent information
in its financial aid system indicating that the student lived on campus according to the most recent
aid package for that student during the financial aid year. In this case, the institution should
classify this student as an on-campus student.
A student should be counted in only one category—the one that the institution used most recently
to develop or modify that student’s financial aid package. If a student in this group did not
complete the FAFSA, that student may appear as having an unknown living arrangement in Line
01d. However, if the institution knows the living arrangement for the student, then the student
should be reported in the appropriate category.
Instructions:
In the fields provided, report the number of Group 3 students with each type of living arrangement
and the total amount of grant or scholarship aid from the federal government, state/local
government, or the institution awarded to these students.
Item Description
01.

Report the number of Group 3 students with the following living arrangements.
01a.

On-campus. Report the number of Group 3 students who lived on-campus.

01b.

Off-campus (with family). Report the number of Group 3 students who lived offcampus with their parents or guardians.

01c.

Off-campus (not with family). Report the number of Group 3 students who lived
off-campus not with their parents or guardians.

01d.

Unknown (calculated). This value is calculated using the following formula: [A03
– (D01a + D01b + D01c)], where A03 is the number of Group 3 students that you
entered in Part A, Line 03. Note that this number should be a small percentage of
the total number of students in a given year because institutions should have this
information available for all students that completed the FAFSA as well as other
information they have in their financial aid data systems.
02.

Report the total amount of grant or scholarship aid from the federal government,
state/local government, or the institution awarded to Group 3 students
Report the total dollar amount of grants and scholarship aid from the federal government,
state/local government, or the institution awarded to Group 3 students. Exclude grant or
scholarship aid from private sources (e.g., Rotary Club Scholarship) and exclude all loan
aid.

03.

Average grant or scholarship aid from the federal government, state/local
government, or the institution awarded to Group 3 students
The average grant or scholarship aid from the federal government, state/local government,
or the institution awarded to Group 3 students will be calculated for you. This value is
calculated using the following formula: [D02/A03]. This amount will be used in Part F to
calculate net price.

Part E - Enter Financial Aid about Group 4
This part is intended to collect information used to estimate the average net price for Group 4
students in Part G.
Group 4 students are full-time, first-time degree/certificate-seeking undergraduates enrolled in Fall
2011 who paid the in-state or in-district tuition rate and were awarded any Title IV federal student
aid (i.e., students who were awarded federal grant aid or who were awarded federal work study or
federal student loans).
Title IV federal student aid includes the following:
•

Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic
Competitiveness Grant (ACG), National Science and Mathematics Access to Retain Talent
Grant (National SMART Grant), Teacher Education Assistance for College and Higher
Education (TEACH) Grant
•
Federal Work Study
•
Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or
FFEL Stafford Loan
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
· Full-time, first-time,
· Grant or scholarship aid
· Any time during academic
degree/certificate-seeking
from the federal government
year 2011-12
undergraduate students
· Grant or scholarship aid
enrolled in Fall 2011 who paid from state/local government
the in-state or in-district tuition · Grant or scholarship from
rate and were awarded any Title the institution
IV federal student aid
· Do not include grant or
scholarship aid from private or
other sources.
· Do not include loan
amounts.
· Do not include Federal Work
Study amounts.
Data carried forward from Part A include the following:
Information from Part A:

Group 4

YOUR PRIOR
YEAR DATA
2011-12
2010-11
Carried forward Pre-loaded
from Part A

YOUR PRIOR
YEAR DATA
2009-10
Pre-loaded

Full-time, first-time degree/certificate-seeking
undergraduate students who paid the in-state
or in-district tuition rate and were awarded any
Title IV federal student aid
(This number is carried forward from Part A,
Line 04)
Notes: In this part, you will be asked to report living arrangement information for Group 4
students. The living arrangement categories used in this component are the same categories used
to describe living arrangements for Federal Student Aid purposes. Students indicate their intended
living arrangement on the Free Application for Federal Student Aid (FAFSA).
Institutions should use the most recently available information regarding student living
arrangement. For example, a student may have indicated on her or his FAFSA or an institutional
financial aid application that she or he planned to live at home with family. But when the student
enrolled she or he decided to live on campus. Although the student may not have modified the
FAFSA to reflect the updated living arrangement, the institution may have more recent information
in its financial aid system indicating that the student lived on campus according to the most recent
aid package for that student during the financial aid year. In this case, the institution should
classify this student as an on-campus student.
A student should be counted in only one category—the one that the institution used most recently
to develop or modify that student’s financial aid package. If a student in this group did not
complete the FAFSA, that student may appear as having an unknown living arrangement in Line
01d. However, if the institution knows the living arrangement for the student, then the student
should be reported in the appropriate category.
In this part, you will also be asked to report the number of students in Group 4 and the total
amount of grant or scholarship aid they were awarded by income level. To determine the income
level of the student, use the income that was used by the institution’s financial aid office to
determine the student’s Expected Family Contribution (EFC). For dependent students this will
include the parents’ adjusted gross income and the student’s adjusted gross income. For
independent students this will include the student’s adjusted gross income.
Instructions:
In the fields provided, report the number of Group 4 students with each type of living
arrangement.
Item Description
01.

Report the number of Group 4 students with the following living arrangements.
01a.

On-campus. Report the number of Group 4 students who lived on-campus.

01b.

Off-campus (with family). Report the number of Group 4 students who lived offcampus with their parents or guardians.

01c.

Off-campus (not with family). Report the number of Group 4 students who lived
off-campus not with their parents or guardians.

01d.

Unknown (calculated). This value is calculated using the following formula: [A04
– (E01a + E01b + E01c)], where A04 is the number of Group 4 students that you
entered in Part A, Line 04. Note that this number should be a small percentage of
the total number of students in a given year because institutions should have this
information available for all students that completed the FAFSA as well as other
information they have in their financial aid data systems.
In the fields provided, report the number of Group 4 students who were awarded any Title IV aid
(column 1); the number of Group 4 students who were awarded any grant or scholarship aid from
the federal government, state/local government, or the institution (column 2); and the total
amount of grant or scholarship aid from the federal government, state/local government, or the
institution awarded to these students by income level (column 3).
Item
Description
02.

02a.

$0–30,000

Column 1. Report the number of Group 4 students in this
income level who were awarded any Title IV aid.

Column 2. Report the number of Group 4 students in this
income level who were awarded any grant or scholarship aid
from the federal government, state/local government, or the
institution.
Column 3. Report the total amount of grant or scholarship aid
awarded to Group 4 students in this income level from the
following sources: federal government, state/local government,
or the institution.
Column 4. The average dollar amount of grant or scholarship
aid awarded to Group 4 students in this income level from the
federal government, state/local government, or the institution
will be calculated for you.
02b.

$30,001–48,000 Column 1. Report the number of Group 4 students in this
income level who were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this
income level who were awarded any grant or scholarship aid
from the federal government, state/local government, or the
institution.
Column 3. Report the total amount of grant or scholarship aid
awarded to Group 4 students in this income level from the
following sources: federal government, state/local government,
or the institution.
Column 4. The average dollar amount of grant or scholarship
aid awarded to Group 4 students in this income level from the
federal government, state/local government, or the institution
will be calculated for you.

02c.

$48,001–75,000 Column 1. Report the number of Group 4 students in this
income level who were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this
income level who were awarded any grant or scholarship aid
from the federal government, state/local government, or the
institution.
Column 3. Report the total amount of grant or scholarship aid
awarded to Group 4 students in this income level from the
following sources: federal government, state/local government,
or the institution.
Column 4. The average dollar amount of grant or scholarship
aid awarded to Group 4 students in this income level from the
federal government, state/local government, or the institution
will be calculated for you.

02d.

$75,001–110,000Column 1. Report the number of Group 4 students in this
income level who were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this
income level who were awarded any grant or scholarship aid
from the federal government, state/local government, or the
institution.
Column 3. Report the total amount of grant or scholarship aid
awarded to Group 4 students in this income level from the
following sources: federal government, state/local government,
or the institution.

Column 4. The average dollar amount of grant or scholarship
aid awarded to Group 4 students in this income level from the
federal government, state/local government, or the institution
will be calculated for you.
02e.

$110,001 and
more

Column 1. Report the number of Group 4 students in this
income level who were awarded any Title IV aid.
Column 2. Report the number of Group 4 students in this
income level who were awarded any grant or scholarship aid
from the federal government, state/local government, or the
institution.
Column 3. Report the total amount of grant or scholarship aid
awarded to Group 4 students in this income level from the
following sources: federal government, state/local government,
or the institution.
Column 4. The average dollar amount of grant or scholarship
aid awarded to Group 4 students in this income level from the
federal government, state/local government, or the institution
will be calculated for you.

02f.

Total all income
levels

Column 1. The total number of Group 4 students who were
awarded any Title IV aid will be calculated for you.
Column 2. The total number of Group 4 students who were
awarded any grant or scholarship aid from the federal
government, state/local government, or the institution will be
calculated for you.
Column 3. The total amount of grant or scholarship aid
awarded to Group 4 students from the federal government,
state/local government, or the institution will be calculated for
you.
Column 4. The average dollar amount of grant or scholarship
aid awarded to Group 4 students from the federal government,
state/local government, or the institution will be calculated for
you.

Part F - Net Price Calculation for Group 3
This part is intended to summarize the information used to estimate the average net price for
Group 3 students.
Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students
enrolled in Fall 2011 who paid the in-state or in-district tuition rate and were awarded grant or
scholarship aid from the following sources: the federal government, state/local government, or the
institution.
As required by the HEOA, the average net price for Group 3 students will be posted on College
Navigator. In addition, the average net price calculated for this group will be used in the U.S.
Department of Education's College Affordability and Transparency lists.
The components used to estimate the average net price include the average total cost of
attendance and the average grant or scholarship aid awarded to Group 3 students. The total cost
of attendance is the sum of published tuition and required fees (Line 01), books and supplies (Line
02) and the weighted average by living arrangement for room and board and other expenses (Line
05). Information about cost of attendance is carried forward from data that your institution
reported in the Institutional Characteristics component of IPEDS. If you did not enter this
information and have questions about the values entered here, contact your institution’s IPEDS
Keyholder.
The source or calculation for each line is described here.
Item
Description

01.

Published tuition and required fees (lower of in-district or in-state)
The published tuition and required fees (lower of in-district or in-state rates) are carried
forward from data that your institution reported on the Institutional Characteristics
component of IPEDS.

02.

Books and supplies
The cost for books and supplies are carried forward from data that your institution
reported on the Institutional Characteristics component of IPEDS.

03.

Room and board and other expenses by living arrangement
The cost for room and board and other expenses by living arrangement are carried
forward from data that your institution reported on the Institutional Characteristics
component of IPEDS.

04.

Number of Group 3 students by living arrangement
These numbers are carried forward from Part D, Lines 02a through 02d.

05.

Weighted average by living arrangement (excluding unknown values) for room
and board and other expenses
This value is generated by determining the average room and board and other expenses
(Lines 03a through 03c) weighted by student living arrangement (excluding students in
the unknown category). This value is calculated using the following formula:
Line 05 = [(Line 03a*(Line 04a/(Line 04a+Line 04b+Line 04c))] + [Line 03b*(Line
04b/(Line 04a+Line 04b+Line 04c))] + [Line 03c*(Line 04c/(Line 04a+Line 04b+Line
04c))]

06.

Total cost of attendance
This value is calculated using the following formula: Line 01 + Line 02 + Line 05.

07.

Average grant or scholarship aid from the federal government, state/local
government, or the institution awarded to Group 3 students
This value is carried forward from Part D, Line 04.

08.

Average institutional net price for Group 3 students
The average institutional net price for full-time, first-time degree/certificate-seeking
undergraduate students enrolled in Fall 2011 who paid the in-state or in-district rate
and were awarded grant or scholarship aid from the federal government, state/local
government, or the institution is calculated for you. This value is calculated using the
following formula: Line 06 – Line 07. The average net price for Group 3 students will be
posted on College Navigator and used in the U.S. Department of Education's College
Affordability and Transparency lists.

Context
Box

You may use the space below to provide context for the data you’ve reported. The
information you enter in this context box may be posted on College Navigator and
should be written to be understood by students and parents. Make sure that your
entries are free from grammatical and spelling errors.

Part G - Net Price Calculation for Group 4
This part is intended to summarize the information used to estimate the average net price for
Group 4 students.

Group 4 students are all full-time, first-time degree/certificate-seeking undergraduate students
enrolled in Fall 2011 who paid the in-state or in-district tuition rate and were awarded Title IV
federal student aid.
As required by the HEOA, the average net price for Group 4 students will be posted on College
Navigator.
The components used to estimate the average net price include the average total cost of
attendance and the average grant or scholarship aid awarded to Group 4 students. The total cost
of attendance is the sum of published tuition and required fees (Line 01), books and supplies (Line
02) and the weighted average by living arrangement for room and board and other expenses (Line
05). Information about cost of attendance is carried forward from data that your institution
reported in the Institutional Characteristics component of IPEDS. If you did not enter this
information and have questions about the values entered here, contact your institution’s IPEDS
Keyholder.
The source or calculation for each line is described here.
Item
Description
01.

Published tuition and required fees (lower of in-district or in-state)
The published tuition and require fees (lower of in-district or in-state rates) are carried
forward from data that your institution reported on the Institutional Characteristics
component of IPEDS.

02.

Books and supplies
The cost for books and supplies are carried forward from data that your institution
reported on the Institutional Characteristics component of IPEDS.

03.

04.

Number of Group 4 students by living arrangement
These numbers are carried forward from Part E, Lines 02a through 02d.

05.

Weighted average by living arrangement (excluding unknown values) for room
and board and other expenses
This value is generated by determining the average room and board and other expenses
(Lines 03a through 03c) weighted by student living arrangement (excluding students in
the unknown category). This value is calculated using the following formula: Line 05 =
[Line 03a*(Line 04a/(Line 04a+Line 04b+Line 04c))]+[Line 03b*(Line 04b/(Line
04a+Line 04b+Line 04c))]+[Line 03c*(Line 04c/(Line 04a+Line 04b+Line 04c))]

06.

Total cost of attendance
This value is calculated using the following formula: Line 01 + Line 02 + Line 05.

07.

Average grant or scholarship aid from the federal government, state/local
government, or the institution awarded to Group 4 students
These values are carried forward from Part E, Line 03, Column 3 for each income level.

08.

Average institutional net price for Group 4 students
The average institutional net price for full-time, first-time degree/certificate-seeking
undergraduate students enrolled in Fall 2011 who paid the in-state or in-district rate
and were awarded Title IV federal student aid is calculated for you. These values are
calculated for each income level using the following formula: Line 06 – Line 07. The
average net price for Group 4 students by income level will be posted on College
Navigator.

Context
Box

Glossary

date: 12/4/2012

Term

Definition

Federal grants
(grants/educational
assistance funds)

Grants provided by federal agencies such as the U.S. Department of Education, including Title IV Pell
Grants and Supplemental Educational Opportunity Grants (SEOG). Also includes need-based and
merit-based educational assistance funds and training vouchers provided from other federal agencies
and/or federally-sponsored educational benefits programs. (Used for reporting on the Student
Financial Aid component)

Financial aid

Federal Work Study, grants, loans to students (government and/or private), assistantships,
scholarships, fellowships, tuition waivers, tuition discounts, employer aid (tuition reimbursement)
and other monies (other than from relatives/friends) provided to students to meet expenses. This
excludes loans to parents.

First-time student
(undergraduate)

A student who has no prior postsecondary experience (except as noted below) attending any
institution for the first time at the undergraduate level. This includes students enrolled in academic or
occupational programs. It also includes students enrolled in the fall term who attended college for
the first time in the prior summer term, and students who entered with advanced standing (college
credits earned before graduation from high school).

Full-time student

Undergraduate: A student enrolled for 12 or more semester credits , or 12 or more quarter credits,
or 24 or more contact hours a week each term. Graduate: A student enrolled for 9 or more semester
credits, or 9 or more quarter credits, or a student involved in thesis or dissertation preparation that
is considered full time by the institution. Doctor's degree - Professional practice - as defined by the
institution.

Institutional grants

Scholarships and fellowships granted and funded by the institution and/or individual departments
within the institution, (i.e., instruction, research, public service) that may contribute indirectly to the
enhancement of these programs . Includes scholarships targeted to certain individuals (e.g., based
on state of residence, major field of study, athletic team participation) for which the institution
designates the recipient.

Loans to students

Any monies that must be repaid to the lending institution for which the student is the designated
borrower. Includes all Title IV subsidized and unsubsidized loans and all institutionally- and privatelysponsored loans. Does not include PLUS and other loans made directly to parents.

Net price

The Higher Education Opportunity Act of 2008 defines institutional net price as “the average yearly
price actually charged to first-time, full-time undergraduate students receiving student aid at an
institution of higher education after deducting such aid.” In IPEDS, average institutional net price is
generated by subtracting the average amount of federal, state/local government, or institutional
grant and scholarship aid from the total cost of attendance. Total cost of attendance is the sum of
published tuition and required fees (lower of in-district or in-state for public institutions), books and
supplies, and the weighted average for room and board and other expenses. Cost of attendance data
are collected in the Institutional Characteristics (IC) component of IPEDS, and financial aid data are
collected in the Student Financial Aid (SFA) component of IPEDS.

Off-campus (not with
family)

A living arrangement in which a student does not live with the student’s parents or legal guardians in
any housing facility that is not owned or controlled by the educational institution.

Off-campus (with family)

A living arrangement in which a student lives with the student's parents or legal guardians in any
housing facility that is not owned or controlled by the educational institution.

On-campus housing

Any residence hall or housing facility owned or controlled by an institution within the same
reasonably contiguous geographic area and used by the institution in direct support of or in a manner
related to, the institution's educational purposes.

Scholarships

Grants-in-aid, trainee stipends, tuition and required fee waivers, prizes or other monetary awards
given to undergraduate students.

State and local grants

Grant monies provided by the state such as Leveraging Educational Assistance Partnerships (LEAP)
(formerly SSIG's); merit scholarships provided by the state; and tuition and fee waivers for which
the institution was reimbursed by a state agency. Local government grants include scholarships or
gift-aid awarded directly to the student. (Used for reporting Finance data for private for-profit
institutions )

2012-13 Survey Materials > F.A.Q.

date: 12/4/2012

Student Financial Aid
Click one of the following questions to view the answer.

General
1) Which institutions are required to complete the IPEDS Student Financial Aid (SFA) component?
2) What is the reporting period covered by SFA for the 2011-12 collection year?
3) What changes occurred for SFA for the 2011-12 collection year?

Student Counts
1)
2)
3)
4)
5)
6)
7)

For which students should I report financial aid information?
What students are included in Group 1?
What students are included in Group 2?
What students are included in Group 2a?
What students are included in Group 2b?
What students are included in Group 3?
What students are included in Group 4?

Financial Aid
1) What types of financial aid should be reported?
2) What is the time period for which I should report aid amounts?
3) Should tuition and fee waivers be reported?
4) Should veterans education benefits be reported?
5) How should I report two Pell Grant Scheduled Awards (i.e., Year-Round Pell) in an award year?
6) Where in Part C should I report tribal aid?
7) Should PLUS loans be reported?
8) What does "aid awarded" mean?
9) If a student is awarded more than one type of aid, do I count him/her twice?
10) Where can I get living arrangement information for students?
11) How do I get information about students' income categories?

Answers:
General
1) Which institutions are required to complete the IPEDS Student Financial Aid (SFA) component?

All postsecondary institutions that participate in federal student financial aid programs that enrolled
undergraduate students any time during academic year 2010-11 must complete SFA.
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2) What is the reporting period covered by SFA for the 2011-12 collection year?

For the 2011-12 data collection, institutions should report data for academic year 2010-11.
•

•

For academic reporters, the academic year is defined as the period of time generally extending from
September to June; usually equated to 2 semesters or trimesters, 3 quarters, or the period covered by a 4-1-4
calendar system.
To determine the financial aid amounts to report for a given group of students, first identify the students in that
group (e.g., for Group 2, full-time, first-time degree/certificate-seeking undergraduates enrolled in Fall 2010).
Second, determine the financial aid that was awarded to these students any time during the 2010-11 academic
year.
For program reporters, the academic year is defined by the institution, so long as the institutionally-defined
academic year falls within the full aid year period of July 1-June 30.
To determine the financial aid amounts to report for a given group of students, first identify the students in that
group (e.g., for Group 2, full-time, first-time degree/certificate-seeking undergraduates enrolled any time during
the academic year). Second, determine the financial aid that was awarded to these students any time during the
academic year.

For the 2011-12 collection year, the following changes occurred:
For all institutions:
•

An additional column has been added in Part E to collect the number of students in Group 4 who were awarded
any Title IV grant aid, by income categories.

•

Instructions for reporting grant aid to students have been clarified. For reporting grant aid, institutions should
report "aid awarded," rather than "aid received" or "aid awarded and accepted." There is no change to how loans
to students should be reported. Institutions should continue to report on loans that were awarded to and
accepted by the student.

For program reporters:
•

•

The reporting period for program reporters is now an academic year, as defined by the institution, so long as the
institutionally-defined academic year falls within the full aid year period of July 1-June 30. Accordingly, the
student cohort for program reporters will be undergraduate students enrolled any time during the academic year.
Similarly, institutions should report on aid awarded to these students any time during the academic year.
For Groups 3 and 4, program reporters will report only those students in the institution’s largest program. Please
note that because of this change, and since the Higher Education Opportunity Act of 2008 (HEOA) requires three
years’ worth of data on net price, all program reporters must submit three years’ worth of data for Groups 3 and
4 this year. Institutions should be prepared to report data for Group 3 and 4 students for the following academic
years: 2010-11, 2009-10, and 2008-09. Please also note that if an institution’s largest program changes in future
years, the institution will need to report three years’ worth of data for the new largest program.

SFA collects information on undergraduate students only.
Academic reporters should report on students who were enrolled as of October 15, or the institution’s official
Fall reporting date.
Program reporters should report on students who were enrolled any time during the academic year. For
program reporters, the academic year is defined by the institution, so long as it falls between July 1 and June
30.
For the purposes of reporting to SFA, students are divided into the following groups:
•
•
•

•

Group 1: All undergraduate students
Group 2: Of Group 1, full-time, first-time degree/certificate-seeking students
Group 3: Of Group 2, students who were awarded any grant/scholarship aid from the federal government,
state/local government, or the institution. For public institutions, include only those paying in-state/in-district
tuition rates. For program reporters, include only those enrolled in the institution’s largest program.
Group 4: Of Group 2, students who were awarded any Title IV federal student aid. For public institutions, include
only those paying in-state/in-district tuition rates. For program reporters, include only those enrolled in the
institution’s largest program.

Group 1 includes all undergraduate students. You should report the total number of all new and continuing
full-time students, part-time students, degree/certificate-seeking students, and non-degree/certificateseeking students.
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3) What students are included in Group 2?

Group 2 students include all full-time, first-time degree/certificate-seeking undergraduates.
For academic reporters, include students attending your institution for the first time at the undergraduate
level. Also include students enrolled in the fall term who attended college for the first time in the prior
summer term, and students who entered with advanced standing (college credits earned before graduation
from high school). This number should match the data that you reported on the Fall Enrollment component
of IPEDS.
For program reporters, include students attending your institution for the first time at the undergraduate
level anytime during the academic year, as defined at your institution. Also include students who entered
with advanced standing (college credits earned before graduation from high school). This number should
closely match the data you reported on the 12-month Enrollment component of IPEDS.
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4) What students are included in Group 2a?

In Group 2a, you should report the number of full-time, first-time degree/certificate-seeking undergraduate
students who were awarded any of the following:
•
•
•
•
•
•

Federal Work Study
Federal or private loans to students
Grant or scholarship aid from the federal government
Grant or scholarship aid from state/local government
Grant or scholarship aid from the institution
Grant or scholarship aid from other sources known to the institution

In Group 2b, you should report the number of full-time, first-time degree/certificate-seeking undergraduate
students who were awarded any of the following:
•
•
•
•

Federal or private loans to students
Grant or scholarship aid from the federal government
Grant or scholarship aid from state/local government
Grant or scholarship aid from the institution

Group 2b is Group 2a minus those students who were awarded only Federal Work Study or grant or
scholarship aid from other sources known to the institution.
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6) What students are included in Group 3?

Group 3 students include all full-time, first-time degree/certificate-seeking undergraduates who were
awarded grant or scholarship aid from the following sources:
•
•
•

Federal government
State/local government
Institution

For public institutions, include only those students who paid the in-state or in-district tuition rate. For
program reporters, include only those students enrolled in the institution's largest program.
Do not include students who were awarded only grant or scholarship aid from private or other sources, or
students who were awarded only non-grant aid, such as loans.
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7) What students are included in Group 4?

Group 4 students include all full-time, first-time degree/certificate-seeking undergraduates who were
awarded any Title IV aid.
Title IV aid includes the following:
•

•
•

The following types of financial aid should be reported in this component:
•

•

•
•

Federal grants (grants/educational assistance funds): Grants provided by federal agencies such as the
U.S. Department of Education, including Title IV federal student aid grants such as Pell grants, Federal
Supplemental Educational Opportunity Grants (FSEOGs), Academic Competitiveness Grants (ACGs), National
Science and Mathematics Access to Retain Talent (National SMART) Grants, and Teacher Education Assistance for
College and Higher Education (TEACH) Grants. Also include need-based and merit-based educational assistance
funds and training vouchers provided from other federal agencies and/or federally-sponsored educational benefits
programs.
State/local government grants (grants/scholarships/waivers): Grants that were provided by your state
such as Leveraging Educational Assistance Partnerships (LEAP) (formerly SSIGs) and Robert C. Byrd Honors
Scholarships. Also include merit scholarships that were provided by your state and tuition and fee waivers for
which your institution was reimbursed by a state agency. Local grants include any local government grants,
scholarships or gift-aid awarded directly to the student.
Institutional grants: Scholarships and fellowships granted and funded by the institution and/or individual
departments within the institution (and are limited to students attending your institution). Also include
scholarships targeted to certain individuals (e.g., based on state of residence or major) for which the institution
designates the recipient; athletic scholarships; and the like. This is not intended to include Federal Work Study.
Private grants or scholarships: These may include scholarships or grants to students that are paid by an
outside organization but are directed through the institution's financial aid office (e.g., Rotary Club Scholarship).
Loans to students: Monies that must be repaid to the lending institution for which the student is the designated
borrower. Include all Title IV federal student loan aid such as Federal Perkins Loans, Subsidized Direct or FFEL
Stafford Loans, and Unsubsidized Director or FFEL Stafford Loans. Also include all institutionally- and privatelysponsored loans. Please do not include PLUS and other loans made directly to parents.

Note that different parts of the SFA component ask for different types of financial aid to be reported. Please
review the instructions and the survey screens carefully to ensure that you are reporting the correct types of
financial aid in the appropriate parts.
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2) What is the time period for which I should report aid amounts?

Institutions should report aid that was awarded any time during the academic year.

For academic reporters, the academic year is the period of time generally extending from September to
June, usually equated to two semesters or trimesters, three quarters, or the period covered by a 4-1-4
calendar system.
For program reporters, the academic year is defined by the institution, so long as it falls between July 1 and
June 30.
Note that for the purposes of calculating net price, the cost of attendance (COA) for an academic year
reported in the Institutional Characteristics (IC) component should align with the aid amounts reported in the
Student Financial Aid (SFA) component.
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3) Should tuition and fee waivers be reported?

Yes. Tuition and fee waivers should be reported in Part C.
Tuition and fee waivers for which your institution was reimbursed by a state agency should be reported
under state/local government grants.
Tuition and fee waivers granted by your institution (for which your institution is not reimbursed from another
source) should be reported as institutional grants.
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4) Should veterans education benefits be reported?

Veterans education benefits should no longer be reported as financial aid in SFA.
The Higher Education Opportunity Act of 2008 (HEOA) removed veterans education benefits from “estimated
financial assistance,” effective July 1, 2010. A later technical corrections bill (H.R. 1777) updated the list of
programs that meet the definition of "veterans' education benefits" in section 480(c) of the Higher Education
Act (HEA) and moved the effective date of the exclusion to July 1, 2009 (beginning with the 2009-10 award
year).
For more information about the Department's Guidance on Federal Veterans’ Education Benefits for Purposes
of the Title IV Student Assistance Programs, please visit
http://www.ifap.ed.gov/eannouncements/081309GuidFedVeteransEdBenefits.html.
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5) How should I report two Pell Grant Scheduled Awards (i.e., Year-Round Pell) in an award year?

Academic Calendar Institutions (semester/trimester/quarters/4-1-4): In 2010-11, students were
potentially able to receive up to two consecutive Pell Grant Scheduled Awards (i.e., Year-Round Pell) during a
single academic year. For academic calendar institutions, the academic year is generally defined as the
period of time extending from September to June; usually equated to 2 semesters or trimesters, 3 quarters,
or the period covered by a 4-1-4 calendar system. For the purposes of reporting to IPEDS SFA, institutions
should report only Pell grants awarded for the student’s first academic year. Do NOT report the second
award. Aid amounts are used to calculate average institutional net price, so it is important that the aid
reported in SFA is aligned with the price/cost of attendance reported in the IPEDS Institutional
Characteristics (IC) component (e.g., if cost of attendance provided in IC is for a 9-month academic year, aid
reported in SFA must correspond to that same 9-month academic year).
Program Reporter Institutions (continuous enrollment/differs by program): In 2010-11, students
were potentially able to receive up to two consecutive Pell Grant Scheduled Awards (i.e., Year-Round Pell)
during a single financial aid year (July 1, 2010-June 30, 2011). For program reporter institutions, the
academic year is defined by the institution, so long as it falls between July 1 and June 30, and therefore
multiple academic years can occur within a single financial aid year. For the purposes of reporting to IPEDS
SFA, institutions should report only Pell grants awarded for the student’s first academic year. Do NOT
report the second award. Aid amounts are used to calculate average institutional net price, so it is
important that the aid reported in SFA is aligned with the price/cost of attendance reported in the IPEDS
Institutional Characteristics (IC) component (e.g., if cost of attendance provided in IC is for a 30-week
academic year, aid reported in SFA must correspond to that same 30-week academic year).
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6) Where in Part C should I report tribal aid?

In general, institutions should report financial aid from tribal offices awarded to full-time, first-time students
in the state/local government field (Line 03) in Part C.
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7) Should PLUS loans be reported?

No. PLUS loans are made to the parents of students. Any type of loan that is not made to the student should
not be reported.
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8) What does "aid awarded" mean?

Institutions should report on grant or scholarship aid that has been awarded to students. This may be
different from aid that was actually disbursed to students. For example, a student may be awarded grant or
scholarship aid at the beginning of the academic year but then leave the institution before the entire amount
is disbursed. In this case, you would report the original amount of grant or scholarship aid that was awarded,
even though the entire amount was not actually disbursed to the student.
For reporting loans to students, institutions should continue to report on loans that were awarded to and
accepted by the student.
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9) If a student is awarded more than one type of aid, do I count him/her twice?

Yes, students should be included in each category of aid that they are awarded. If a student is awarded both
federal and institutional aid, he/she should be counted under both types of aid.
However, in Part C, count students only once in the major aid category. For example, if a student is awarded
both a Pell Grant (Line 02a) and another type of federal grant (Line 02b), then count that student once for
the major category of Federal grants (Line 02).
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10) Where can I get living arrangement information for students?

Students indicate their intended living arrangement on the Free Application for Federal Student Aid (FAFSA)
or an institutional financial aid application. If a student did not complete the FAFSA or an institutional
financial aid application with living arrangement information, that student may appear as having an unknown
living arrangement.
Institutions should use the most recently available information regarding student living arrangement.
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11) How do I get information about students' income categories?

To assign the income category of the student, use the income that was used by your financial aid office to
determine the student’s Expected Family Contribution (EFC). For dependent students this will include the
parents’ adjusted gross income and the student’s adjusted gross income. For independent students this will
include the student’s adjusted gross income.
If your institution takes part in campus-based aid programs like SEOG, FWS, and Perkins Loans, then it
might be easiest to tell your financial aid office that students should be put in income categories as they are
done on FISAP. Institutions with campus-based based aid programs must report annually to the Department
of Education using the FISAP (Fiscal Operations Report and Application to Participate). Part of the FISAP
includes income-related information. Even if your institution does not file FISAP, the instructions from it may
be helpful (fields 26-39):
Use the FISAP Total Income (FTI), one of the intermediate computed values on the Student Aid Record
(SAR) or ISIR (Institutional Student Information Record), to determine the proper cell for each student. For
dependent students, FTI is the sum of Total Income (TI) and Student’s Total Income (STI). For independent
students, the FTI will equal the TI. Remember, extract this information only from the SARs/ISIRs of
students who actually enrolled in your school.
You might need to correct or adjust a student’s income information and recalculate the EFC. If so, you must
use that corrected or adjusted information when determining the proper income cell for a student. In such a
case, to determine the income cell for a dependent student, you must use the student’s and parents’ base
year incomes, as reported on the SAR/ISIR.
Back to top

2012-13 Survey Materials > Narrative Edits

date: 12/4/2012

Student Financial Aid for public institutions reporting on a fall cohort (academic reporters)
Edit specifications for the 2012-13 IPEDS Student Financial Aid (SFA) Component
Applicable to public institutions reporting on a fall cohort (academic reporters)
Note: The specifications in this document apply to the institutions listed above. Some sections and parts may not
apply to your particular institution. Please read the specifications carefully to determine which sections and/or parts
apply to your institution.
All screens must be completed in order to lock the survey.
Part A: Establish Your Groups
Part B: Enter Information about Group 1
Part C: Enter Information about Group 2
Part D: Enter Information about Group 3
Part E: Enter Information about Group 4
Part F: Net Price Calculation for Group 3
Part G: Net Price Calculation for Group 4
Part A: Establish Your Groups
The Higher Education Opportunity Act of 2008 (HEOA) requires you to report financial aid data for multiple groups of students.
Use Part A to establish these groups, based on the descriptions below:
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Group 1: Report the number of all undergraduate students who were enrolled as of October 15, 2011. Include all
new and continuing undergraduate students (full-time students, part-time students, degree/certificate-seeking
students, non-degree/certificate-seeking students, and all others). This number will be preloaded based on the
data provided by your institution in the prior year IPEDS Fall Enrollment component, but may be modified as
needed.
Group 2: Of those in Group 1, report the number of students who are full-time, first-time degree/certificateseeking undergraduates.
Group 2a: Of those in Group 2, report the number of students who were awarded any Federal Work Study; loans
to students; or grant or scholarship aid from the federal government, state/local government, the institution, or
other sources known to the institution.
Group 2b: Of those in Group 2, report the number of students who were awarded any loans to students; or grant
or scholarship aid from the federal government, state/local government, or the institution.
Group 3: Of those in Group 2, report the number of students who paid the in-state or in-district tuition rate and
were awarded grant or scholarship aid from the federal government, state/local government, or the institution.
Group 4: Of those in Group 2, report the number of students who paid the in-state or in-district tuition rate and
were awarded Title IV federal student aid.

The system will perform the following General edits on the data entered:
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A value must be entered for each field on this screen.
The data on this screen will be considered inconsistent and will not be saved if your institution has reported a
number greater than 0 for Group 1, and any of the following is true:
◦ You reported that you have no students in Group 2, but entered a number greater than 0 for Group 2a.
◦ You reported that you have no students in Group 2a, but entered a number greater than 0 for Group 2b.
◦ You reported that you have no students in Group 2b, but entered a number greater than 0 for Group 3
or 4.

The system will perform the following edits on the data entered for Group 1:
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If the PY EFA value is greater than or equal to 50, then the number of students in Group 1 is expected to be
within a 10% range of that value.
If the PY EFA value is greater than 0 and less than 50, then the number of students in Group 1 is expected to be
within plus or minus 5 of that value.
Based on your prior year data, the current year value reported for Fall 2011 is expected to be within a certain
range of the preloaded PY SFA data, as outlined below:
◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that
number.
◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that
number.
◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that
number.

The system will perform the following edits on the data entered for Group 2:
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The number of students in Group 2 must be less than or equal to the number reported for Group 1.
If you indicate that all of your institution's undergraduate students are first-time, full-time students, you must
confirm this.
If your institution reported award levels between associate's degree and bachelor's degree on the IC Header
survey, then the number of students in Group 2 must be less than the number reported for Group 1.

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If the PY EFA value is greater than or equal to 30, then the number of students in Group 2 must be within a 10%
range of that value.
If the PY EFA value is greater than or equal to 30, and the number reported for Group 2 is within a 10% range of
that value, then the number of students in Group 2 is expected to be within plus or minus 5% of that value.
If the PY EFA value is greater than 0 and less than 30, then the number of students in Group 2 must be
within plus or minus 3 of that value.
If the PY EFA value is greater than 0 and less than 30, and the number reported for Group 2 is within plus or
minus 3 of that value, then the number of students in Group 2 is expected to be within plus or minus 2 of that
value.
Based on the preloaded value in the Fall 2010 column, the current year value reported for Fall 2011 is expected
to be within a certain range of the preloaded data, as outlined below:
◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that
number.
◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that
number.
◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that
number.
If the values reported for Group 1 and Group 2 are greater than 0, and the calculated percentage of students
who received any aid is greater than 30, then the calculated percentage is expected to be within plus or minus
30% of the PY SFA value.
If the values reported for Group 1 and Group 2 are greater than 0, and the calculated percentage of students
who received any aid is greater than 0 and less than or equal to 30, then the calculated percentage is expected to
be within plus or minus 15% of the PY SFA value.

The system will perform the following edits on the data entered for Group 2a:
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The number of students in Group 2a must be less than or equal to the number reported for Group 2.
If the number of students reported for Group 2 is greater than 50, then the number of students reported for
Group 2a must be greater than 0.
If the number of students reported for Group 2a is greater than 0, then the sum of students reported for Groups
2b, 3, and 4 must be greater than 0.
Based on the preloaded value in the Fall 2010 column, the current year value reported for Fall 2011 is expected
to be within a certain range of the preloaded data, as outlined below:
◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that
number.
◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that
number.
◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that
number.
If the values reported for Group 2 and Group 2a are greater than 0, and the calculated percentage of students
who received any aid is greater than 30, then the calculated percentage is expected to be within plus or minus
30% of the PY SFA value.
If the values reported for Group 2 and Group 2a are greater than 0, and the calculated percentage of students
who received any aid is greater than 0 and less than or equal to 30, then the calculated percentage is expected to
be within plus or minus 15% of the PY SFA value.

The system will perform the following edits on the data entered for Group 2b:
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The number of students in Group 2b must be less than or equal to the number reported for Group 2a.
If the number of students reported for Group 2b is greater than 0, then the sum of students reported for Group
3 and Group 4 must be greater than 0.

The system will perform the following edits on the data entered for Group 3:
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The number of students in Group 3 must be less than or equal to the number reported for Group 2b.
If the number of students reported for Group 2 is greater than 50, then the number of students reported for
Group 3 must be greater than 0.

The system will perform the following edits on the data entered for Group 4:
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The number of students in Group 4 must be less than or equal to the number reported for Group 2a.
If the number of students reported for Group 2 is greater than 50, then the number of students reported for
Group 4 must be greater than 0.

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Part B: Enter Information about Group 1
On this screen, you must report the Number of Group 1 students who were awarded aid and the Total amount of aid
awarded to Group 1 students in 2011-12 for each of the following Aid Types:
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Grant or scholarship aid from the federal government, state/local government, the institution, and other sources
known to the institution (line 01)
Pell grants (line 02)
Federal student loans (line 03)

Based on the information entered above, the Percentage of Group 1 students who were awarded aid and the Average
amount of aid awarded to Group 1 students are automatically calculated for each aid type upon saving the screen.
The system will perform the following General edit on the data entered:
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For each Aid Type, if a value greater than 0 is reported for the Number of Group 1 students who were
awarded aid column, then the Total amount of aid awarded to Group 1 students column must contain a
value greater than 0; and vice versa.

The system will perform the following edits on the data entered for line 01:

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The Number of Group 1 students who were awarded Grant or scholarship aid (line 01) is expected to be
greater than 0.
The Number of Group 1 students who were awarded Grant or scholarship aid (line 01) is expected to be less
than or equal to the total number of students in Group 1 (Part A, Line 01).
The Number of Group 1 students who were awarded Grant or scholarship aid (line 01) is expected to be
greater than 5% of the total number of students in Group 1 (Part A, Line 01).
The expected Average amount of aid awarded to Group 1 students for Grant or scholarship aid (line 01) is
based on the institution type, as outlined below:
◦ If your institution is a Public, 4-year-or-above institution, then the line 01 average amount must be
less than $15,000.
◦ If your institution is a Public, 2-year or Public, less-than-2-year institution, then the line 01 average
amount must be less than $8,000.

The system will perform the following edits on the data entered for line 02:
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The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be greater than 0.
The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be less than or equal
to the total number of students in Group 1 (Part A, Line 01).
The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be greater than 5%
of the total number of students in Group 1 (Part A, Line 01).
The Number of Group 1 students who were awarded Pell grants (line 02) is expected to be less than or equal
to the number of students who were awarded Grant or scholarship aid (line 01).
The Average amount of aid awarded to Group 1 students for Pell grants (line 02) must be less than
$6,000.

The system will perform the following edits on the data entered for line 03:
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The Number of Group 1 students who were awarded Federal student loans (line 03) should be less than or
equal to the total number of students in Group 1 (Part A, Line 01).
The Number of Group 1 students who were awarded Federal student loans (line 03) is expected to be
greater than 5% of the total number of students in Group 1 (Part A, Line 01).
The Average amount of aid awarded to Group 1 students for Federal student loans (line 03) must be less
than $12,000.

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Part C: Enter Information about Group 2
Page 1
For your reference, the data you entered in Part A of this survey will be displayed on this screen. You must then enter the
Number of Group 2 students in Fall 2011 who are:
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Paying in-district tuition rates (line 01a)
Paying in-state tuition rates (line 01b)
Paying out-of-state tuition rates (line 01c)

The number of students in Group 2 whose residency status is Unknown (line 01d) is automatically calculated based on the
numbers entered above.
The system will perform the following edits on the data entered:
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For each residency status (in-district, in-state, and out-of-state), a value must be entered in the Number of
Group 2 students column.
The Number of Group 2 students whose residency status is Unknown (line 01d) should be greater than or
equal to 0. If this is not the case, you must adjust the number of students entered in lines 01a through 01c so
that the sum of the values in this column is less than or equal to the total number of students in Group 2.
The Number of Group 2 students whose residency status is Unknown (line 01d) should be less than or equal
to 30% of the total number of students in Group 2.

Page 2
On this screen, you will be asked to enter the Number of Students in Group 2 who were awarded aid in 2011-12 for each
of the following Aid Types:
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Grants or scholarships from federal, state, or local governments, or the institution (line 01)
◦ Federal grants (line 02)
▪
Pell grants (line 02a)
▪
Other Federal grants (line 02b)
◦ State/local government grants or scholarships (grants/scholarships/waivers) (line 03)
◦ Institutional grants or scholarships (scholarships/fellowships) (line 04)
Loans to students (line 05)
◦ Federal loans (line 05a)
◦ Other loans (including private loans) (line05b)

For several of the Aid Types listed above, you will be asked to input the Total dollar amount of aid awarded to Group 2
students in 2011-12. Based on this value, the Percentage of Group 2 students who were awarded aid and the Average
amount of aid awarded to Group 2 students are automatically calculated for each type if aid upon saving the screen. Your
institution's prior year average is displayed for your reference.
The system will perform the following General edits on the data entered:
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For each Aid Type, the Average amount of aid awarded to Group 2 students is expected to be within a 20%
range of the PY Average amount.
The number of students in Group 2b must be less than or equal to the sum of the Number of Group 2
students who were awarded Grants or scholarships (line 01) and those who were awarded Loans (line 05).
If the total number of students in Group 2b is greater than 0, then the sum of the following categories must also
be greater than 0:
◦ Federal grants (line 02)
◦ State/local government grants or scholarships (line 03)
◦ Institutional grants or scholarships (line 04)
◦ Loans to students (line 05)

The system will perform the following edits on the data entered for line 01:
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The Number of Group 2 students who were awarded Grants or scholarships (line 01) is expected to be
greater than or equal to 15% of the total number of students in Group 2 (Part A, Line 02).
The Number of Group 2 students who were awarded Grants or scholarships (line 01) must be less than or
equal to the total number of students in Group 2b (Part A, Line 02b).
The Number of Group 2 students who were awarded Grants or scholarships (line 01) is expected to be
greater than or equal to the total number of students in Group 3 (Part A, Line 03).
The Number of Group 2 students who received Grants or scholarships (line 01) must be less than or equal to
the sum of students reported for Federal grants (line 02), State/local grants (line 03), and Institutional
grants (line 04).
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Grants or
scholarships (line 01) must be less than the number reported for the corresponding type of aid for Group 1 in
Part B of this component:
◦ The Number of students in Group 1 who were awarded Grant or scholarship aid from Part B is greater
than 0; and
◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two
but less than four academic years; and/or a bachelor's degree or equivalent.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Grants or
scholarships (line 01) must be less than or equal to the number reported for the corresponding type of aid for
Group 1 in Part B of this component:
◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and
a postsecondary award, certificate, or diploma of at least one but less than two academic years; and
◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at
least two but less than four academic years; or a bachelor's degree or equivalent.
The expected Average amount of aid awarded to Group 2 students (as calculated in line 01) is based on the
institution type, as outlined below:
◦ If your institution is a Public, 4-year-or-above institution, then the Average amount of aid awarded
to Group 2 students must be less than $15,000.
◦ If your institution is a Public, 2-year or Public, less-than-2-year institution, then the Average
amount of aid awarded to Group 2 students must be less than $8,000.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Grants
or scholarships (line 01) must be less than the amount reported for the corresponding type of aid for Group 1
in Part B of this component:
◦ The Total amount of aid awarded to Group 2 students for Grant or scholarship aid from Part B is greater
than 0; and
◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two
but less than four academic years; and/or a bachelor's degree or equivalent.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Grants
or scholarships (line 01) must be less than or equal to the amount reported for the corresponding type of aid for
Group 1 in Part B of this component:
◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and
a postsecondary award, certificate, or diploma of at least one but less than two academic years; and
◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at
least two but less than four academic years; or a bachelor's degree or equivalent.

The system will perform the following edits on the data entered for line 02:
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The Number of Group 2 students who were awarded Federal grants (line 02) is expected to be greater than
0.
The Number of Group 2 students who were awarded Federal grants (line 02) must be less than or equal to
the total number of students in Group 2b (Part A, Line 02b).
The Number of Group 2 students who were awarded Federal grants (line 02) must be less than or equal to
the number of students who were awarded any Grants or scholarships (line 01).
The Number of Group 2 students who were awarded Federal grants (line 02) must be less than or equal to
the sum of the Number of Group 2 students who were awarded Pell grants (line 02a) and Other federal
grants (line 02b).
The sum of the amounts reported for Pell grants (line 02a) and Other Federal grants (line 02b) must be
greater than 0.

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The Average amount of aid awarded to Group 2 students for Federal grants (line 02) is expected to be less
than $10,000.

The system will perform the following edits on the data entered for line 02a:
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The Number of Group 2 students who were awarded Pell grants (line 02a) is expected to be greater than 0.
The Number of Group 2 students who were awarded Pell grants (line 02a) is expected to be greater than or
equal to 5% of the total number of students in Group 2 (Part A, Line 02).
The Number of Group 2 students who were awarded Pell grants (line 02a) is expected to be less than or equal
to the number of students who were awarded any Grants or scholarships (line 01).
The Number of Group 2 students who were awarded Pell grants (line 02a) must be less than or equal to the
number of students who were awarded Federal grants (line 02).
If you indicated in Part A that all undergraduates at your institution are full-time, first-time students, then the
number of students in Group 1 who receive Pell grants (Part B, Line 02) must be equal to the number of
students in Group 2 who receive Pell grants (Part C, Line 02a).
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Pell
grants (line 02a) must be less than the amount reported for the corresponding type of aid for Group 1 in Part B
of this component:
◦ The Total amount of aid awarded to Group 1 for Pell grants in Part B is greater than 0; and
◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two
but less than four academic years; and/or a bachelor's degree or equivalent.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Pell
grants (line 02a) must be less than or equal to the amount reported for the corresponding type of aid for Group
1 in Part B of this component:
◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and
a postsecondary award, certificate, or diploma of at least one but less than two academic years; and
◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at
least two but less than four academic years; or a bachelor's degree or equivalent.
The Average amount of aid awarded to Group 2 students for Pell grants (line 02a) should be less than
$6,000.

The system will perform the following edits on the data entered for line 02b:
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The Number of Group 2 students who were awarded Other Federal grants (line 02b) is expected to be less
than or equal to the number of students who were awarded any Grants or scholarships (line 01).
The Number of Group 2 students who were awarded Other Federal grants (line 02b) must be less than or
equal to the number of students who were awarded Federal grants (line 02).
The Average amount of aid awarded to Group 2 students for Other Federal grants (line 02b) should be
less than $10,000.

The system will perform the following edits on the data entered for line 03:
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The system will perform the following edits on the data entered for line 04:
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The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) must be
less than or equal to the number of students who were awarded any Grants or scholarships (line 01).
The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) must be
less than or equal to the total number of students in Group 2b.
The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) is
expected to be greater than 0.
The expected Average amount of aid awarded to Group 2 students for Institutional grants or
scholarships (line 04) is based on the institution type, as outlined below:
◦ If your institution is a Public, 4-year-or-above institution, then the line 04 average amount must be
less than $11,000.
◦ If your institution is a Public, 2-year institution, then the line 04 average amount must be less than
$7,000.
◦ If your institution is a Public, less-than-2-year institution, then the line 04 average amount must be
less than $3,000.

The system will perform the following edits on the data entered for line 05:
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The Number of Group 2 students who were awarded and accepted Loans to students (line 05) must be less
than or equal to the total number of students in Group 2b (Part A, Line 02b).

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The Number of Group 2 students who were awarded and accepted Loans to students (line 05) must be less
than or equal to the total number of students in Group 2a.
The Number of students who were awarded and accepted Loans to students (line 05) is expected to be
greater than 0.
The Average amount of aid awarded to Group 2 students for Loans to students (line 05) should be less
than $21,000.

The system will perform the following edits on the data entered for lines 05a:
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The Number of Group 2 students who were awarded and accepted Federal loans (line 05a) must be less than
or equal to the number who were awarded and accepted Loans to students (line 05).
The Number of Group 2 students who were awarded and accepted Federal loans (line 05a) is expected to be
greater than 0.
If the number of students reported for Group 1 is greater than 0, and that number is equal to the number of
students reported for Group 2, then the Number of students in Group 2 who were awarded Federal loans
(line 05a) must be equal to the amount reported for Federal loans in Group 1 (Part B).
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Number of Students in Group 2 who were awarded aid for Federal
loans (line 05a) must be less than the number reported for the corresponding type of aid for Group 1 in Part B
of this component:
◦ The Number of Group 1 students who were awarded aid for Federal student loans in Part B is greater
than 0; and
◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two
but less than four academic years; and/or a bachelor's degree or equivalent.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Federal
loans (line 05a) must be less than or equal to the number reported for the corresponding type of aid for Group 1
in Part B of this component:
◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and
a postsecondary award, certificate, or diploma of at least one but less than two academic years; and
◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at
least two but less than four academic years; or a bachelor's degree or equivalent.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Federal
loans (line 05a) must be less than the amount reported for the corresponding type of aid for Group 1 in Part B
of this component:
◦ The Total dollar amount of aid awarded to Group 1 students for Federal student loans in Part B is greater
than 0; and
◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two
but less than four academic years; and/or a bachelor's degree or equivalent.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPIEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for
Federal loans (line 05a) must be less than or equal to the amount reported for the corresponding type of aid for
Group 1 in Part B of this survey:
◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and
a postsecondary award, certificate, or diploma of at least one but less than two academic years; and
◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at
least two but less than four academic years; or a bachelor's degree or equivalent.
The Average amount of aid awarded to Group 2 students for Federal loans (line 05a) should be less than
$12,000.

The system will perform the following edits on the data entered for lines 05b:
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The Number of Group 2 students who were awarded and accepted Other loans (line 05b) must be less than or
equal to the number who were awarded and accepted Loans to students (line 05).
The Average amount of aid awarded to Group 2 students for Other loans (line 05b) should be less than
$30,000.

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Part D: Enter Information about Group 3
On this screen, you must report the number of Group 3 students (full-time, first-time degree/certificate-seeking
undergraduates who paid the in-state or in-district tuition rate and were awarded grant or scholarship aid from the federal
government, state/local government, or the institution) for academic years 2010-11 and 2009-10. For your reference, this
value for 2011-2012 will be displayed from Part A.
For each academic year (2011-12, 2010-11, and 2009-10), you must report the number of Group 3 students with the following
living arrangements, as applicable to your institution:
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On-campus (line 01a)
Off-campus with family (line 01b)
Off-campus not with family (line 01c)

The number of Group 3 students whose living arrangements are Unknown (line 01d) is automatically calculated by the
system based on the numbers entered above.
Additionally, you must Report the total amount of grant or scholarship aid from the federal government, state/local
government, or the institution awarded to Group 3 students (line 02) for each academic year. The system will then
calculate the Average grant or scholarship aid from the federal government, state/local government, or the institution
awarded to Group 3 students (line 03) based on the reported values.

The system will perform the following General edits on the data entered:
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A value must be entered for each field on this screen.
For 2011-12 and 2010-11 off-campus, if you reported a value of 0 for the prior year, and a value greater than 0
for the subsequent academic year, then you must confirm that the more recent value is correct.
If the total number of Group 3 students is less than the number of students who were awarded Grants or
scholarships from the federal government, state/local government, or the institution (Part C, Page 2, Line 01),
then the Total grant and scholarship aid (line 02) awarded to Group 3 students in 2010-2011 must be less
than the Total dollar amount of aid awarded to Group 2 students in Part C of this component.
If the total number of Group 3 students is equal to the number of students who were awarded Grants or
scholarships from the federal government, state/local government, or the institution (Part C, Page 2, Line 01),
then the Total grant and scholarship aid (line 02) awarded to Group 3 students in 2010-2011 must be equal
to the Total dollar amount of aid awarded to Group 2 students in Part C of this component.

The system will perform the following edits on the data entered for line 01a through line 01d:
•
•

•

•
•

A value must be entered in each field for lines 01a, 01b, and 01c, as applicable to your institution.
For each living arrangement, the number of students reported for the current year (2011-12) is expected to be
within a certain range of the prior year (2010-11) value, as outlined below:
◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1
and 30.
◦ If the prior year value is greater than or equal to 25, then the current year value must be between within
a 30% range of that value.
If your institution has on-campus housing and a value greater than 0 was reported for that living arrangement
in 2009-10, then the number of students reported for 2010-11 is expected to be within a certain range of the
prior year (2009-10) value, as outlined below:
◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1
and 30.
◦ If the prior year value is greater than or equal to 25, then the current year value must be between within
a 30% range of that value.
For each academic year, the number of Group 3 students whose living arrangements are Unknown (line
01d) should be less than or equal to 30% of the total number of Group 3 students for that same year (line 01).
For each academic year, the number of Group 3 students whose living arrangements are Unknown (line 01d)
should be greater than or equal to 0. If this is not the case, you must adjust the number of students entered in
lines 01a through 01c so that the sum of the values in this column is less than or equal to the total number of
students in Group 3.

The system will perform the following edits on the data entered for line 02:
•
•

•

For each academic year, the Total amount of grant or scholarship aid awarded to Group 3 students (line
02) is expected to be greater than or equal to $100.
If the number of Group 3 students is equal to the number of Group 2 students (as reported in Part A), then the
Total amount of grant or scholarship aid awarded to Group 3 students in 2011-12 (line 02) must be equal
to the Total amount of grant or scholarship aid awarded to Group 2 students (Part C, Page 2, Line 01, Column
3).
If the number of Group 3 students is less than the number of Group 2 students (as reported in Part A), then
the Total amount of grant or scholarship aid awarded to Group 3 students in 2011-12 (line 02) must be
less than the Total amount of grant or scholarship aid awarded to Group 2 students in 2011-12 (Part C, Page 2,
Line 01, Column 3).

The system will perform the following edits on the data entered for line 03:
•
•
•

Top
Part E: Enter Information about Group 4
On this screen, you must report the number of Group 4 students (full-time, first-time degree/certificate-seeking
undergraduates paying the in-state or in-district tuition rate who were awarded Title IV federal student aid) for 2011-12, 201011, and 2009-10. For your reference, this value for 2011-2012 will be displayed from Part A.
For each academic year (2011-12, 2010-11, and 2009-10), you must report the number of Group 4 students with the following
living arrangements, as applicable to your institution:
•
•
•

On-campus (line 01a)
Off-campus (with family) (line 01b)
Off-campus (not with family) (line 01c)

The number of Group 4 students whose living arrangements are Unknown (line 01d) is automatically calculated by the
system based on the numbers entered above.
The system will perform the following edits on the data entered for line 01a through line 01d:
•
•

•

•
•
•

For each living arrangement, the number of students reported for the current year (2011-12) is expected to be
within a certain range of the prior year (2010-11) value, as outlined below:
◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1
and 30.
◦ If the prior year value is greater than or equal to 25, then the current year value must be between within
a 30% range of that value.
If your institution has on-campus housing and a value greater than 0 was reported for that living arrangement
in 2009-10, then the number reported for 2010-11 is expected to be within a certain range of the prior year (2009
-10) value, as outlined below:
◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1
and 30.
◦ If the prior year value is greater than or equal to 25, then the current year value must be between within
a 30% range of that value.
For 2011-12 and 2010-11 off-campus, if you reported a value of 0 for the prior year, and a value greater than 0
for the subsequent academic year, then you must confirm that the more recent value is correct.
The number of Group 4 students whose living arrangements were Unknown (line 01d) should be less than or
equal to 30% of the total number of Group 4 students for that same year.
The number of Group 4 students whose living arrangements were Unknown (line 01d) should be greater than or
equal to 0. If this is not the case, you must adjust the number of students entered in lines 01a through 01c so
that the sum of the values in this column is less than or equal to the total number of students in Group 4.

Additionally, you must report the Number of students in Group 4 who were awarded any Title IV aid (column 1), the
Number of students in Group 4 who were awarded any Title IV grant aid (column 2), and the Total grant or scholarship
aid awarded to Group 4 students from the federal government, state/local government, or the institution (column 3) for
the following income levels for 2011-12 (section 2), 2010-11 (section 3), and 2009-10 (section 4):
•
•
•
•
•

$0-30,000 (line a)
$30,001-48,000 (line b)
$48,001-75,000 (line c)
$75,001-110,000 (line d)
$110,001 and more (line e)

A Total all income levels (line f) value is calculated for each column, and the Average amount of grant or scholarship aid
awarded to Group 4 students (column 4) is calculated for each income level, based on the numbers entered above.
The system will perform the following edits on the data entered for each academic year (lines 02 through 04):

•

•
•

•

•
•

•

If a value greater than 0 is reported for the Number of Group 4 students who were awarded any Title IV
aid (column 1), then a value greater than 0 must also be entered for the Total amount of grant or scholarship
aid awarded (column 3); and vice versa.
The total Number of Group 4 students who were awarded any Title IV aid for all income levels (line f,
column 1) should be equal to the total number of students in Group 4 (Part A, Line 04).
For each income level, the Number of Group 4 students who were awarded any Title IV grant aid (column
2) must be less than or equal to the Number of Group 4 students who were awarded any Title IV aid
(column 1).
For each income level, if the Number of Group 4 students who were awarded any Title IV grant aid
(column 2) is greater than 0, then Total amount of grant or scholarship aid awarded to Group 4 students
(column 3) must be greater than 0.
For 2011-12 and 2010-11, the Total amount of grant or scholarship aid awarded to Group 4 students
reported across all income levels (line f, column 3) is expected to be within a 25% range of the
corresponding prior year amount.
For each academic year, the Total amount of grant or scholarship aid awarded to Group 4
students reported across all income levels (line f, column 3) should be less than or equal to the Total dollar
amount of grant or scholarship aid awarded to Group 2 students (Part C, Page 2, Line 01, Column 3).
For each income level, the Average amount of grant or scholarship aid awarded to Group 4 students is
expected to be greater at lower income levels than at higher ones.

Top
Part F: Net Price Calculation for Group 3
The worksheet in this section displays information compiled from data reported by your institution in the IPEDS Institutional
Characteristics and Student Financial Aid components. Based on this information, the system computes the Weighted
average for room and board and other expenses by living arrangement, the Total cost of attendance, the Average
amount of grant or scholarship aid awarded to Group 3 students from the federal government, state/local
government, and the institution, and the Average institutional net price for Group 3 students. This information is posted
on the U.S. Department of Education's College Navigator website and used in the U.S. Department of Education's College
Affordability and Transparency Lists.
The system will perform the following edits on the data entered:
•

•

For each academic year, the Average institutional net price for Group 3 students should be greater than
zero. If an average of less than 0 is calculated, and you believe that this value is incorrect, you must fix it by
adjusting your entries in the previous sections of this survey. If the calculated average is correct, you must enter
an explanation for why this is true. In addition, you may wish to add information in the context box at the bottom
of the screen.
If you selected Yes to indicate that you wish to provide additional context for these data, you must enter the
desired information in the space provided. If you no longer wish to provide additional context notes, please
change your response to No.

Top

Part G: Net Price Calculation for Group 4
The worksheet in this section displays information compiled from data reported by your institution in the IPEDS Institutional
Characteristics and Student Financial Aid components. Based on this information, the system computes the Weighted
average for room and board and other expenses by living arrangement, the Total cost of attendance by income level,
the Average amount of grant or scholarship aid awarded to Group 3 students from the federal government,
state/local government, and the institution total and by income level, and the Average institutional net price for Group 4
students. This information is then included on the U.S. Department of Education's College Navigator website.
The system will perform the following edits on the data entered:
•

•

For 2011-12, the Average institutional net price for Group 4 students for each income level should be
greater than zero. If an average of less than 0 is calculated, and you believe that this value is incorrect, you must
fix it by adjusting your entries in the previous sections of the survey. If the calculated average is correct, you
must enter an explanation for why this is true. In addition, you may wish to add information in the context box at
the bottom of the screen.
If you selected Yes to indicate that you wish to provide additional context for these data, you must enter the
desired information in the space provided. If you no longer wish to provide additional context notes, please
change your response to No.

Top

2012-13 Survey Materials > Form

date: 12/4/2012

Student Financial Aid for institutions reporting on a full-year cohort (public
program reporters)
Part A
Part A - Establish Your Groups
Part A establishes the number of students in various groups. Note that the numbers on this screen will be carried
forward to other parts of the Student Financial Aid component.
In the fields below, report the number of students in each of the following groups.
2011-12

01. Group 1
All undergraduate students
02. Group 2
Of those in Group 1, those who are full-time, first-time degree/certificate-seeking
02a. Of those in Group 2, those who were awarded any Federal Work Study, loans to
students, or grant or scholarship aid from the federal government, state/local
government, the institution, or other sources known to the institution
02b.
Of those in Group 2, those who were awarded any loans to students or grant or
scholarship aid from the federal government, state/local government, or the
institution
03. Group 3
Of those in Group 2, those enrolled in your institution’s largest program paying the instate or in-district tuition rate who were awarded grant or scholarship aid from the
following sources: the federal government, state/local government, or the institution
04. Group 4
Of those in Group 2, those enrolled in your institution’s largest program paying the instate or in-district tuition rate who were awarded any Title IV federal student aid

YOUR
PRIOR
YEAR DATA
2010-11

Part B
Part B – Enter Information about Group 1
Part B includes information about Group 1. Group 1 students are all undergraduate students enrolled any time during
academic year 2011-12.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
•

•
Grant or scholarship aid
Any time during academic
from the federal
year 2011-12 (the aid year
government
period from July 1, 2011
through June 30, 2012)
•
Grant or scholarship aid
from state/local
government
•
Grant or scholarship aid
from the institution
•
Grant or scholarship aid
from other sources known
to the institution
•
Loans to students from the
federal government
In the fields below, report the number of Group 1 students and the total amount of aid awarded to these
students for each type of aid.
All undergraduate
students

•

Information from Part A:
Group 1
All undergraduate students
(This number is carried forward from Part A, Line 01)
Aid Type

2011-12

2011-12
Number of Group
Percentage of Total amount of aid Average amount
1 students who Group 1 students awarded to Group of aid awarded to
were awarded aid who were awarded
1 students
Group 1 students
aid

You may use the space below to provide context for data you've reported above. These context notes may

be posted on the College Navigator website and should be written to be understood by students and parents.

Part C, Page 1
Part C, Page 1 - Enter Information about Group 2
Part C includes information about Group 2. Group 2 students are all full-time, first-time degree/certificate-seeking
undergraduate students enrolled any time during academic year 2011-12.
In the fields below, report the number of Group 2 students paying in-district, in-state, and out-of-state tuition
rates. If your institution does not offer different rates, report all students as paying in-state tuition rates.
Information from Part A:
Group 2
Full-time, first-time degree/certificate-seeking
undergraduates
(This number is carried forward from Part A, Line 02)
Group 2 students:

2011-12

YOUR PRIOR YEAR
DATA
2011-12
2010-11
Number of Group
Percentage of
Percentage of
2 students
Group 2 students Group 2 students

Part C, Page 2
Part C, Page 2 - Enter Information about Group 2
Part C includes financial aid information about Group 2. Group 2 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled any time during academic year 2011-12.
For this part, report:
The Following Type(s) of Aid
Awarded in This Period
•
•
Grant or scholarship
Any time during
aid from the federal
academic year
government
2011-12
•
•
Grant or scholarship
For program
aid from state/local
reporters, this is
government
the aid year
period from July
•
Grant or scholarship
1, 2011 through
aid from the
June 30, 2012.
institution
•
Loans to students
from the federal
government and from
other sources,
including private or
other loans
•
Do not include grant
or scholarship aid
from private or other
sources
•
Do not include PLUS
loans or loans made
to anyone other than
the student
In the fields below, report the number of Group 2 students and the total amount of aid awarded to these
students for each type of aid. Enter unduplicated student counts within a category (e.g., Pell grants). However,
a student can appear in more than one aid category.
•

For These Students
Full-time, first-time degree/certificateseeking undergraduate students
enrolled any time during academic year
2011-12

Information from Part A:
Group 2
Full-time, first-time degree/certificate-seeking undergraduates
(This number is carried forward from Part A, Line 02)

2011-12

01. Grants or scholarships from the
federal government, state/local
government, or the institution
02. Federal grants

03.

02a.

Pell grants

02b.

Other federal grants

YOUR
PRIOR
YEAR DATA
2011-12
2010-11
Number of
Percentage of Total amount
Average
Average
Group 2
Group 2
of aid awarded amount of amount of
students who students who
to Group 2 aid awarded aid awarded
were awarded were awarded
students
to Group 2 to Group 2
aid
aid
students
students

State/local government grants or
scholarships
(grants/scholarships/waivers)
04. Institutional grants or scholarships
(scholarships/fellowships)
05. Loans to students

Image
description.
These
context
notes
may
beon
posted
the
College
Navigator.
End of image
description.

05a.

Federal loans

05b.

Other loans (including
private loans)

You may use the space below to provide context for the data you've reported above. These context notes

Part D
Part D - Enter Information about Group 3
Part D includes financial aid information about Group 3. Group 3 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in your institution’s largest program any time during academic year 2011-12
paying the in-state or in-district tuition rate who were awarded grant or scholarship aid from the following sources:
the federal government, state/local government, or the institution. The information you report in this part will be used in
Part F to calculate average institutional net price.
Note:
In this part, you must report information for your institution’s largest program. Your largest program is the program with
the most number of undergraduate students enrolled. You must provide three years’ worth of data for your largest
program.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
•
•
•
Full-time, first-time
Grant or scholarship aid from the
Any time during
degree/certificate-seeking
federal government
academic year
undergraduate students
2011-12 (the aid
•
Grant or scholarship aid from
enrolled in your institution’s
year period from
state/local government
largest program paying the
July 1, 2011
•
Grant or scholarship aid from the
in-state or in-district
through June 30,
institution
tuition rate who were
2012)
•
Do not include grant or
awarded grant or scholarship
scholarship aid from private or
aid from the following
other sources
sources: the federal
government, state/local
government, or the
institution
•
Do not include students who
were awarded only grant or
scholarship aid from private
or other sources, or students
who were awarded only nongrant aid
In the fields below, report the number of Group 3 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution
awarded to these students.
Largest Program Information from the IPEDS Institutional Characteristics
component
CIP Code
Title
Information from Part A:

2011-12

YOUR PRIOR YOUR PRIOR
YEAR DATA YEAR DATA
2010-11
2009-10

2011-12

YOUR PRIOR YOUR PRIOR
YEAR DATA YEAR DATA
2010-11
2009-10

Group 3
Full-time, first-time degree/certificate-seeking undergraduate students
enrolled in your institution’s largest program paying the in-state or indistrict tuition rate who were awarded grant or scholarship aid from the
following sources: the federal government, state/local government, or the
institution
(This number is carried forward from Part A, Line 03)
01.

Report the number of Group 3 students with the
following living arrangements:
01a.

On-campus

01b.

Off-campus (with family)

01c.

Off-campus (not with family)

01d.

02.
03.

Unknown (calculated)
This value is calculated using the
following formula: [A03(D01a+D01b+D01c)]
Report the total amount of grant or scholarship aid
from the federal government, state/local government,
or the institution awarded to Group 3 students
Average grant or scholarship aid from the federal
government, state/local government, or the institution
awarded to Group 3 students (calculated value).
This value is calculated using the following formula:
[D02/A03]

You may use the space below to provide context for the data you've reported above.

Part E
Part E – Enter Information about Group 4
Part E includes financial aid information about Group 4. Group 4 students are full-time, first-time degree/certificateseeking undergraduate students enrolled in your institution’s largest program any time during academic year 2011-12
paying the in-state or in-district tuition rate who were awarded any Title IV federal student aid. The information you
report in this part will be used in Part G to calculate average institutional net price by income level.
Note:
In this part, you must report information for your institution’s largest program. Your largest program is the program with
the most number of undergraduate students enrolled. You must provide three years’ worth of data for your largest
program.
For this part report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
• Full-time, first-time
•
•
Grant or scholarship aid from the
Any time during
degree/certificate-seeking
federal government
academic year 2011undergraduate students
12 (the aid year
•
Grant or scholarship aid from
enrolled in your
period from July 1,
state/local government
institution’s largest
2011 through June
•
Grant or scholarship aid from the
program paying the in30, 2012)
institution
state or in-district
•
Do not include grant or scholarship
tuition rate who were
aid from private or other sources
awarded any Title IV
•
Do not include loan amounts
federal student aid
•
Do not include Federal Work Study
amounts
In the fields below, report the number of Group 4 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution
awarded to these students by income level.
Largest program:
CIP Code
Title
Information from Part A:
2011-12
YOUR PRIOR YOUR PRIOR
YEAR DATA
YEAR DATA
2010-11
2009-10
Group 4
Full-time, first-time degree/certificate-seeking undergraduate
students enrolled in your institution’s largest program paying the instate or in-district tuition rate who were awarded any Title IV
federal student aid
(This number is carried forward from Part A, Line 04)
01.

Report the number of Group 4 students with the
following living arrangements:
01a.

On-campus

01b.

Off-campus (with family)

01c.

Off-campus (not with family)

01d.

Unknown (calculated)
This value is calculated using
the formula: [A04(E01a+E01b+E01c)]

2011-12

YOUR PRIOR
YEAR DATA
2010-11

YOUR PRIOR
YEAR DATA
2009-10

2011-12
Number of
Number of Total amount of
Average
Group 4
Group 4
grant or
amount of
students who students who scholarship aid
grant or
were
were awarded
awarded to scholarship aid
awarded any any grant or
Group 4
awarded to
Title IV aid scholarship aid students from
Group 4
from the
the following students from
following
sources: the
the following
sources: the
federal
sources: the
federal
government,
federal
government,
state/local
government,
state/local
government, or
state/local
government, or the institution government, or
the institution
the institution
Col. 1
Col. 2
Col. 3
Col. 4
02.

Income level
02a.

$0-30,000

02b.

$30,001-48,000

02c.

$48,001-75,000

02d.

$75,001-110,000

02e.

$110,001 and
more
Total all income
levels

02f.

2010-11
03.

Income level
03a.

$0-30,000

03b.

$30,001-48,000

03c.

$48,001-75,000

03d.

$75,001-110,000

03e.

$110,001 and
more
Total all income
levels

03f.

Col. 1

Col. 2

Col. 1

Col. 2

Col. 3

Col. 4

Col. 3

Col. 4

2009-10
04.

Income level
04a.

$0-30,000

04b.

$30,001-48,000

04c.

$48,001-75,000

04d.

$75,001-110,000

04e.

$110,001 and
more
04f.
Total all income
levels
You may use the space below to provide context for the data you've reported above.

Part F
Part F - Net Price Calculation for Group 3
The following net price calculation is based on information that your institution reported in the Institutional
Characteristics component and the Student Financial Aid component. For more information about data your institution
reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.
2011-12
YOUR PRIOR
YOUR PRIOR
YEAR DATA
YEAR DATA
2010-11
2009-10
Components of cost of attendance
Largest program:
CIP Code
Title
01. Published tuition and required fees (lower of in-district or
in-state)
02. Books and supplies
03. Room and board and other expenses by living
arrangement
03a.
On campus
03b.
Off-campus (with family)
03c.
Off-campus (not with
family)
04. Number of Group 3 students by living arrangement
04a.
On campus
04b.
Off-campus (with family)
04c.
Off-campus (not with
family)
04d.
Unknown
05. Weighted average for room and board and other
expenses by living arrangement (excluding unknown
values)
See instructions for the formula for this calculation
06. Total cost of attendance
This value is calculated using the following formula:
[F01+F02+F05]
07. Average amount of grant or scholarship aid awarded
to Group 3 students from the following sources: the
federal government, state/local government, and the
institution
08. Average institutional net price for Group 3 students
This value is calculated using the following formula: [F06
-F07]
As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of
Education’s College Navigator website and used in the U.S. Department of Education’s College Affordability and
Transparency Lists.
Do you wish to provide additional context notes?
Yes
Image
description.
These
context
notes
may
beon
posted
the
College
Navigator.
End of image
description.

You may use the space below to provide context for these data. These context notes may be posted on the

College Navigator website and should be written to be understood by students and parents.

Part G
Part G - Net Price Calculation for Group 4
The following net price calculation is based on information that your institution reported in the Institutional
Characteristics component and the Student Financial Aid component. For more information about data your institution
reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.
2011-12
YOUR PRIOR
YOUR PRIOR
YEAR DATA
YEAR DATA
2010-11
2009-10
Components of cost of attendance
Largest program:
CIP Code
Title
01. Published tuition and required fees (lower of in-district or instate)
02. Books and supplies
03. Room and board and other expenses by living
arrangement
03a.
On campus
03b.
Off-campus (with family)
03c.
Off-campus (not with family)
04. Number of Group 4 students by living arrangement
04a.
On campus
04b.
Off campus (with family)
04c.
Off-campus (not with family)
04d.
Unknown
05. Weighted average for room and board and other
expenses by living arrangement (excluding unknown
values)
See instructions for the formula for this calculation
06. Total cost of attendance
This value is calculated using the following formula:
[G01+G02+G05]
07. Average amount of grant or scholarship aid awarded to
Group 4 students from the following sources: the federal
government, state/local government, and the institution.
07a.
$0-30,000
07b.
$30,001-48,000
07c.
$48,001-75,000
07d.
$75,001-110,000
07e.
$110,001 and more
08. Average institutional net price for Group 4 students
This value is calculated using the following formula: [G06G07]
08a.
$0-30,000
08b.
$30,001-48,000
08c.
$48,001-75,000
08d.
$75,001-110,000
08e.
$110,001 and more
As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of
Education’s College Navigator website.
Do you wish to provide additional context notes?
Yes
Image
description.
These
context
notes
may
beon
posted
the
College
Navigator.
End of image
description.

You may use the space below to provide context for these data. These context notes may be posted on the

College Navigator website and should be written to be understood by students and parents.

Prepared by
This survey component was prepared by:
Keyholder
SFA Contact

HR Contact

Finance Contact

Other

Name:
Email:

How long did it take to prepare this survey component?

hours

minutes

2012-13 Survey Materials > Instructions

date: 12/4/2012

Student Financial Aid, Public Program Reporters

•

Who Must Report
Institutions that had undergraduate students enrolled any time during academic year 2011-12
must report.

Changes in Reporting
•

•
•

Numbers of students that meet certain conditions
Total aid dollars awarded to these students
To complete this component, data providers will need the following:

1. Financial aid information about the following student groups:
•
•
•

•

Group 1. All undergraduate students
Group 2. Of the students in Group 1, those who are full-time, first-time degree/certificateseeking students
Group 3. Of the students in Group 2, those enrolled in the institution's largest program
who paid the in-state or in-district tuition rate and were awarded grant or scholarship aid
from the following sources: the federal government, state/local government, or the
institution.
Group 4. Of the students in Group 2, those enrolled in the institution's largest program
who paid the in-state or in-district tuition rate and were awarded Title IV federal student
aid.
Image description. SFA Overview End of image description.

2. Living arrangement information for full-time, first-time degree/certificate-seeking
undergraduate students enrolled in the institution's largest program who paid the in-state or indistrict tuition rate and were awarded grant or scholarship aid during the reporting period.
3. Living arrangement information for full-time, first-time degree/certificate-seeking
undergraduate students enrolled in the institution's largest program who paid the in-state or indistrict tuition rate and were awarded Title IV federal student aid during the reporting period.
4. Income levels for full-time, first-time degree/certificate-seeking undergraduate students
enrolled in the institution's largest program who paid the in-state or in-district tuition rate and
were awarded Title IV federal student aid during the reporting period.
About the Data
Five different types of data appear in this component. There are data:
•
•

Coverage
Reporting Period
The data reported for this component should be for academic year 2011-12. For the purposes of
reporting to SFA, "academic year 2011-12" is the aid year period from July 1, 2011 through June
30, 2012.
Program reporters will report students' aid data for an institutionally-defined academic year. This is
the academic year length, in weeks, used by your institution to calculate your Pell budget. It must
begin within the aid year period specified above and will vary from student to student depending
on when he or she enrolled.
Student Cohort
The student cohort covered by this component includes undergraduate students enrolled any time
during academic year 2011-12 (the aid year period from July 1, 2011 through June 30, 2012).
What to Include
The following types of financial aid should be reported in this component:
•

•

Private loans to students: Monies that must be repaid to the lending institution for which the
student is the designated borrower. Include all institutionally- and privately-sponsored loans. Do not
include loans that are not made directly to the student.
NOTE: In this component, "aid awarded" refers to grant or scholarship aid that was awarded to students or to
loans awarded to students. For reporting grant or scholarship aid, institutions should report on aid that was
awarded to students. This amount may be different from the amount that was actually disbursed to students.
For example, a student may be awarded grant or scholarship aid at the beginning of the academic year but
then leave the institution before the entire amount is disbursed. In this case, institutions should report the
original amount of grant or scholarship aid that was awarded. For reporting loans to students, institutions
should continue to report on loans that were awarded to the student.
Note also that different types of financial aid should be reported for different groups of students. Please
review the instructions and the screens carefully to ensure that you are reporting the correct types of financial
aid in the appropriate parts.
Institutions need to report aid in this component such that the net price calculations shown on College
Navigator and used for the College Affordability and Transparency lists are a reflection of what students
actually pay.
In cases where a student is awarded aid for multiple institutionally-defined academic years within one aid
year period, institutions should report only aid awarded for the student's first institutionally-defined academic
year.
For total aid amounts, report to the nearest whole dollar and omit cents. For student counts, an unduplicated
count should be given within a given aid category (e.g., Pell grants). However, a student can appear in more
than one aid category.

What NOT to Include
Do not report student counts or aid amounts for the following:
•
•
•
•

Students
Students
Students
Students

who
who
who
who

were
were
were
were

Do not report Federal Work Study amounts into any total aid amounts.
Do not report loans that are made to someone other than the student.

Where the Data Will Appear
Data collected through IPEDS will be accessible to the public at the institution- and aggregatelevels.
At the institution level, data will appear in:
•
•
•

College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
At the aggregate level, data will appear in:
•
•
•
•
•

IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education

Detailed Instructions
This section provides line-by-line instructions for each part of the Student Financial Aid component.

Part A - Establish Your Groups
Part A establishes the number of students in various groups. Note that the data you report on this
screen will be carried forward to other parts of the Student Financial Aid component.
Instructions:
In the fields provided, report the number of students in each of the following groups:
Item

Description

01.

Group 1
All undergraduate students
Report the number of all undergraduate students who were enrolled any time during
academic year 2011-12. Include all new and continuing undergraduate students (fulltime students, part-time students, degree/certificate-seeking students, nondegree/certificate-seeking students, and all others). This number will be preloaded
from your institution's IPEDS 12-month Enrollment component, but it may be modified
if necessary. If you have questions about the value that has been preloaded in this
field, please contact your institution’s IPEDS Keyholder.

02.

Group 2
Of those in Group 1, those who are full-time, first-time degree/certificateseeking
Report the number of students who are full-time, first-time degree/certificate-seeking
undergraduates.
02a.

Group 3
Of those in Group 2, those enrolled in your institution's largest program who
paid the in-state or in-district tuition rate and were awarded grant or
scholarship aid from the following sources: the federal government,
state/local government, or the institution

Report students who were awarded grant or scholarship aid from the following
sources: the federal government, state/local government, or the institution. Do not
include students who were awarded aid only from other sources.
04.

Group 4
Of those in Group 2, those enrolled in your institution's largest program who
paid the in-state or in-district tuition rate and were awarded any Title IV
federal student aid
Report students who were awarded any Title IV federal student aid (i.e., report
students who were awarded federal grant aid or who were awarded federal work study
or federal student loans).
Title IV federal student aid includes:
•
Federal Pell Grant, Federal Supplemental Educational Opportunity Grant
(FSEOG), Academic Competitiveness Grant (ACG), National Science and
Mathematics Access to Retain Talent Grant (National SMART Grant), Teacher
Education Assistance for College and Higher Education (TEACH) Grant
•
Federal Work Study
•
Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and
Unsubsidized Direct or FFEL Stafford Loan

Part B - Financial Aid About Group 1
This part is intended to collect information about the number of Group 1 students and the total
amounts of aid they were awarded by different aid types. Group 1 students are all undergraduate
students enrolled any time during academic year 2011-12.
For this part, report:
For These Students

The Following Type(s) of
Aid
· All undergraduate
· Grant or scholarship aid
students
from the federal government
· Grant or scholarship aid
from state/local government
· Grant or scholarship from
the institution
· Grant or scholarship aid
from other sources known to
the institution
· Loans to students from the
federal government
Data carried forward from Part A include the following:
Information from Part A:
Group 1
All undergraduate students
(This number is carried forward from Part A,
Line 01)

Awarded in This Period
· Any time during academic
year 2011-12 (the aid year
period from July 1, 2011
through June 30, 2012)

2011-12
Carried forward from Part A

Instructions:
In the fields provided, report the number of Group 1 students and the total amount of aid awarded
to these students for each type of aid.
Item

Description

01.

Column 3. Report the total dollar amount of grant or scholarship aid from the federal
government, state/local government, the institution, and other sources known to the
institution awarded to Group 1 students.
Column 4. The average amount of grant or scholarship aid awarded to Group 1 students
is calculated for you.
02.

03.

Part C, Page 1 - Enter Financial Aid about Group 2
This part is intended to collect information about the number of Group 2 students who may be
paying different tuition rates. Group 2 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled any time during academic year 2011-12.
Data carried forward from Part A include the following:
Information from Part A:
2011-12
Group 2
Carried forward from Part A
Full-time, first-time degree/certificate-seeking
undergraduates
(This number is carried forward from Part A,
Line 02)
Instructions:
In the fields provided, report the number of Group 2 students paying in-district, in-state, and outof-state tuition rates.
Item
Description
01.

01a.

Group 2 students paying in-district tuition rates
Column 1. Report the number of Group 2 students paying the in-district tuition
rate.

Column 2. The percentage of Group 2 students paying the in-district tuition rate
is calculated for you.
01b.

Group 2 students paying in-state tuition rates
Column 1. Report the number of Group 2 students paying the in-state tuition
rate.
Column 2. The percentage of Group 2 students paying the in-state tuition rate is
calculated for you.

01c.

01d.

Part C, Page 2 - Enter Financial Aid about Group 2
This part is intended to collect information about the number of Group 2 students and the total
amounts of aid they were awarded by different aid types. Group 2 students are all full-time, firsttime degree/certificate-seeking undergraduate students enrolled any time during academic year
2011-12.
For this part, report:
For These Students

The Following Type(s) of
Awarded in This Period
Aid
· Full-time, first-time,
· Grant or scholarship aid
· Any time during academic
degree/certificate-seeking
from the federal government year 2011-12 (the aid year
undergraduate students
· Grant or scholarship aid
period from July 1, 2011
through June 30, 2012)
from state/local government
· Grant or scholarship from
the institution
· Loans to students from the
federal government and from
other sources, including private
loans
· Do not include grant or
scholarship aid from private or
other sources
· Do not include PLUS loans
or loans made to anyone other
than the student
Data carried forward from Part A include the following:
Information from Part A:
2011-12
Group 2a
Carried forward from Part A
Of those in Group 2, those who were awarded
any Federal Work Study, loans to students, or
grant or scholarship aid from the federal
government, state/local government, the
institution, or other sources known to the
institution
(This number is carried forward from Part A,
Line 02a)

Group 2b
Carried forward from Part A
Of those in Group 2, those who were awarded
any loans to students or grant or scholarship
aid from the federal government, state/local
government, or the institution
(This number is carried forward from Part A,
Line 02b)
Note: Two aid categories in this section are further disaggregated into subcategories. Because
students may be awarded more than one type of aid, the sum of the values you enter in the
subcategories will not necessarily equal the value you enter in the aid category. However, the total
number of students reported for the aid category cannot exceed the sum of subcategories. (For
example, the number of students who were awarded federal grants cannot exceed the sum of the
number of students who were awarded Pell grants and the number who were awarded other
federal grants). In addition, the total number of students reported for an aid category must be at
least as large as the largest of those reported in a subcategory.
Instructions:
In the fields provided, report the number of Group 2 students and the total amount of aid they
were awarded for each type of aid.
Item
Description
01.

02.

Pell grants

Column 1. Report the number of Group 2 students who were awarded a
Pell grant.
Column 2. The percentage of Group 2 students who were awarded a Pell
grant will be calculated for you.
Column 3. Report the total dollar amount of all Pell grants awarded to
Group 2 students.
Column 4. The average amount of Pell grants awarded to Group 2
students will be calculated for you.
02b.

03.

04.

05.

Loans to students
This aid category is disaggregated into the following two subcategories: federal loans and
other loans.

Column 1. Report the number of Group 2 students who were awarded one or more loans
to students. This includes loans from the federal government and from other sources
(including private lenders). If a student appears in more than one type of loan category in
Lines 05a or 05b, that student should only be counted once for Line 05. Note that this
number should be at least as large as the largest number reported in Line 05a,
Column 1 or Line 05b, Column 1. In addition, this number cannot exceed the sum
of [(Line 05a, Column 1) + (Line 05b, Column 1)].
Column 2. The percentage of Group 2 students who were awarded one or more loans to
students will be calculated for you.
Column 3. The total dollar amount for Line 05 will be calculated for you. This value is
calculated using the following formula: [(Line 05a, Column 3) + (Line 05b, Column 3)].
Column 4. The average amount of loans to students awarded to Group 2 students will be
calculated for you.
05a.

05b.

Part D - Enter Financial Aid about Group 3
This part is intended to collect information used to estimate the average net price for Group 3
students in Part F.

Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students
enrolled in your institution's largest program any time during academic year 2011-12 who paid the
in-state or in-district tuition rate and were awarded grant or scholarship aid from the following
sources: federal government, state/local government, or the institution. Students who were
awarded only grant or scholarship aid from private or other sources, or students who were
awarded only non-grant aid should not be included in this group.
For this part, report:
For These Students

The Following Type(s) of
Aid
· Grant or scholarship aid
from the federal government
· Grant or scholarship aid
from state/local government
· Grant or scholarship from
the institution
· Do not include grant or
scholarship aid from private or
other sources.

· Full-time, first-time,
degree/certificate-seeking
undergraduate students
enrolled in your institution's
largest program who paid the
in-state or in-district tuition
rate and were awarded grant
or scholarship aid from the
following sources: the federal
government, state/local
government, or the institution
· Do not include students
who were awarded only grant
or scholarship aid from private
or other sources, or students
who were awarded only nongrant aid.
Data carried forward from Part A include the following:
Information from Part A:

Awarded in This Period
· Any time during academic
year 2011-12 (the aid year
period from July 1, 2011
through June 30, 2012)

YOUR PRIOR YOUR PRIOR
YEAR DATA
YEAR DATA
2010-11
2009-10

2011-12
Group 3
Carried forward
Full-time, first-time degree/certificate-seeking
from Part A
undergraduate students enrolled in your
institution's largest program who paid the instate or in-district tuition rate and were
awarded grant or scholarship aid from the
following sources: the federal government,
state/local government, or the institution
(This number is carried forward from Part A,
Line 03)
Note: In this part, you will be asked to report living arrangement information for Group 3
students. The living arrangement categories used in this component are the same categories used
to describe living arrangements for Federal Student Aid purposes. Students indicate their intended
living arrangement on the Free Application for Federal Student Aid (FAFSA).
Institutions should use the most recently available information regarding student living
arrangement. For example, a student may have indicated on her or his FAFSA or an institutional
financial aid application that she or he planned to live at home with family. But when the student
enrolled, she or he decided to live on campus. Although the student may not have modified the
FAFSA to reflect the updated living arrangement, the institution may have more recent information
in its financial aid system indicating that the student lived on campus according to the most recent
aid package for that student during the financial aid year. In this case, the institution should
classify this student as an on-campus student.
A student should be counted in only one category—the one that the institution used most recently
to develop or modify that student’s financial aid package. If a student in this group did not
complete the FAFSA, that student may appear as having an unknown living arrangement in Line
01d. However, if the institution knows the living arrangement for the student, then the student
should be reported in the appropriate category.
Instructions:
In the fields provided, report the number of Group 3 students with each type of living arrangement
and the total amount of grant or scholarship aid from the federal government, state/local
government, or the institution awarded to these students.
Item Description

01.

Report the number of Group 3 students with the following living arrangements.

02.

01a.

On-campus. Report the number of Group 3 students who lived on-campus.

01b.

Off-campus (with family). Report the number of Group 3 students who lived offcampus with their parents or guardians.

01c.

Off-campus (not with family). Report the number of Group 3 students who lived
off-campus not with their parents or guardians.

01d.

03.

Part E - Enter Financial Aid about Group 4
This part is intended to collect information used to estimate the average net price for Group 4
students in Part G.
Group 4 students are full-time, first-time degree/certificate-seeking undergraduates enrolled in
your institution's largest program any time during academic year 2011-12 who paid the in-state or
in-district tuition rate and were awarded any Title IV federal student aid (i.e., students who were
awarded federal grant aid or who were awarded federal work study or federal student loans).
Title IV federal student aid includes the following:
•

Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic
Competitiveness Grant (ACG), National Science and Mathematics Access to Retain Talent
Grant (National SMART Grant), Teacher Education Assistance for College and Higher
Education (TEACH) Grant
•
Federal Work Study
•
Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or
FFEL Stafford Loan
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
· Full-time, first-time,
· Grant or scholarship aid
· Any time during academic
degree/certificate-seeking
from the federal government
year 2011-12 (the aid year
undergraduate students
· Grant or scholarship aid
period from July 1, 2011
enrolled in your institution's
through June 30, 2012)
from state/local government
largest program who paid the in · Grant or scholarship from
-state or in-district tuition rate the institution
and were awarded any Title IV · Do not include grant or
federal student aid
scholarship aid from private or
other sources.
· Do not include loan
amounts.

· Do not include Federal Work
Study amounts.
Data carried forward from Part A include the following:
Information from Part A:

YOUR PRIOR
YEAR DATA
2010-11

YOUR PRIOR
YEAR DATA
2009-10

2011-12
Group 4
Carried forward
Full-time, first-time degree/certificate-seeking
from Part A
undergraduate students enrolled in your
institution's largest program who paid the instate or in-district tuition rate and were
awarded any Title IV federal student aid
(This number is carried forward from Part A,
Line 04)
Notes: In this part, you will be asked to report living arrangement information for Group 4
students. The living arrangement categories used in this component are the same categories used
to describe living arrangements for Federal Student Aid purposes. Students indicate their intended
living arrangement on the Free Application for Federal Student Aid (FAFSA).
Institutions should use the most recently available information regarding student living
arrangement. For example, a student may have indicated on her or his FAFSA or an institutional
financial aid application that she or he planned to live at home with family. But when the student
enrolled she or he decided to live on campus. Although the student may not have modified the
FAFSA to reflect the updated living arrangement, the institution may have more recent information
in its financial aid system indicating that the student lived on campus according to the most recent
aid package for that student during the financial aid year. In this case, the institution should
classify this student as an on-campus student.
A student should be counted in only one category—the one that the institution used most recently
to develop or modify that student’s financial aid package. If a student in this group did not
complete the FAFSA, that student may appear as having an unknown living arrangement in Line
01d. However, if the institution knows the living arrangement for the student, then the student
should be reported in the appropriate category.
In this part, you will also be asked to report the number of students in Group 4 and the total
amount of grant or scholarship aid they were awarded by income level. To determine the income
level of the student, use the income that was used by the institution’s financial aid office to
determine the student’s Expected Family Contribution (EFC). For dependent students this will
include the parents’ adjusted gross income and the student’s adjusted gross income. For
independent students this will include the student’s adjusted gross income.
Instructions:
In the fields provided, report the number of Group 4 students with each type of living
arrangement.
Item Description
01.

Report the number of Group 4 students with the following living arrangements.
01a.

On-campus. Report the number of Group 4 students who lived on-campus.

01b.

Off-campus (with family). Report the number of Group 4 students who lived offcampus with their parents or guardians.

01c.

Off-campus (not with family). Report the number of Group 4 students who lived
off-campus not with their parents or guardians.

01d.

In the fields provided, report the number of Group 4 students who were awarded any Title IV aid
(column 1); the number of Group 4 students who were awarded any grant or scholarship aid from
the federal government, state/local government, or the institution (column 2); and the total
amount of grant or scholarship aid from the federal government, state/local government, or the
institution awarded to these students by income level (column 3).
Item
Description
02.

02a.

$0–30,000

02b.

02c.

02d.

$75,001–110,000Column 1. Report the number of Group 4 students in this
income level who were awarded any Title IV aid.

$110,001 and
more

02f.

Total all income
levels

The components used to estimate the average net price include the average total cost of
attendance for the institution's largest program and the average grant or scholarship aid awarded
to Group 3 students. The total cost of attendance is the sum of published tuition and required fees
(Line 01), books and supplies (Line 02) and the weighted average by living arrangement for room
and board and other expenses (Line 05). Information about cost of attendance is carried forward
from data that your institution reported in the Institutional Characteristics component of IPEDS. If
you did not enter this information and have questions about the values entered here, contact your
institution’s IPEDS Keyholder.
The source or calculation for each line is described here.
Item
Description
01.

02.

Books and supplies
The cost for books and supplies are carried forward from data that your institution
reported on the Institutional Characteristics component of IPEDS.

03.

04.

Number of Group 3 students by living arrangement
These numbers are carried forward from Part D, Lines 02a through 02d.

05.

06.

Total cost of attendance
This value is calculated using the following formula: Line 01 + Line 02 + Line 05.

07.

Average grant or scholarship aid from the federal government, state/local
government, or the institution awarded to Group 3 students
This value is carried forward from Part D, Line 04.

08.

Average institutional net price for Group 3 students
The average institutional net price for full-time, first-time degree/certificate-seeking
undergraduate students enrolled in your institution's largest program any time during
academic year 2011-12 who paid the in-state or in-district tuition rate and were
awarded grant or scholarship aid from the federal government, state/local government,
or the institution is calculated for you. This value is calculated using the following
formula: Line 06 – Line 07. The average net price for Group 3 students will be posted on
College Navigator and used in the U.S. Department of Education's College Affordability
and Transparency lists.

Context
Box

Part G - Net Price Calculation for Group 4
This part is intended to summarize the information used to estimate the average net price for
Group 4 students.
Group 4 students are all full-time, first-time degree/certificate-seeking undergraduate students
enrolled in your institution's largest program any time during academic year 2011-12 who paid the
in-state or in-district tuition rate and were awarded Title IV federal student aid.
As required by the HEOA, the average net price for Group 4 students will be posted on College
Navigator.
The components used to estimate the average net price include the average total cost of
attendance for the institution's largest program and the average grant or scholarship aid awarded
to Group 4 students. The total cost of attendance is the sum of published tuition and required fees
(Line 01), books and supplies (Line 02) and the weighted average by living arrangement for room
and board and other expenses (Line 05). Information about cost of attendance is carried forward
from data that your institution reported in the Institutional Characteristics component of IPEDS. If
you did not enter this information and have questions about the values entered here, contact your
institution’s IPEDS Keyholder.
The source or calculation for each line is described here.
Item
Description
01.

02.

Books and supplies
The cost for books and supplies are carried forward from data that your institution
reported on the Institutional Characteristics component of IPEDS.

03.

04.

Number of Group 4 students by living arrangement
These numbers are carried forward from Part E, Lines 02a through 02d.

05.

Weighted average by living arrangement (excluding unknown values) for room
and board and other expenses
This value is generated by determining the average room and board and other expenses
(Lines 03a through 03c) weighted by student living arrangement (excluding students in
the unknown category). This value is calculated using the following formula: Line 05 =
[Line 03a*(Line 04a/(Line 04a+Line 04b+Line 04c))]+[Line 03b*(Line 04b/(Line
04a+Line 04b+Line 04c))]+[Line 03c*(Line 04c/(Line 04a+Line 04b+Line 04c))]

06.

Total cost of attendance
This value is calculated using the following formula: Line 01 + Line 02 + Line 05.

07.

Average grant or scholarship aid from the federal government, state/local
government, or the institution awarded to Group 4 students

These values are carried forward from Part E, Line 03, Column 3 for each income level.
08.

Average institutional net price for Group 4 students
The average institutional net price for full-time, first-time degree/certificate-seeking
undergraduate students enrolled in your institution's largest program any time during
academic year 2011-12 who paid the in-state or in-district tuition rate and were
awarded Title IV federal student aid is calculated for you. These values are calculated
for each income level using the following formula: Line 06 – Line 07. The average net
price for Group 4 students by income level will be posted on College Navigator.

Context
Box

Glossary

date: 12/4/2012

Term

Definition

Federal grants
(grants/educational
assistance funds)

Financial aid

First-time student
(undergraduate)

Full-time student

Institutional grants

Loans to students

Net price

Off-campus (not with
family)

A living arrangement in which a student does not live with the student’s parents or legal guardians in
any housing facility that is not owned or controlled by the educational institution.

Off-campus (with family)

A living arrangement in which a student lives with the student's parents or legal guardians in any
housing facility that is not owned or controlled by the educational institution.

On-campus housing

Scholarships

Grants-in-aid, trainee stipends, tuition and required fee waivers, prizes or other monetary awards
given to undergraduate students.

State and local grants

2012-13 Survey Materials > F.A.Q.

date: 12/4/2012

Student Financial Aid
Click one of the following questions to view the answer.

Student Counts
1)
2)
3)
4)
5)
6)
7)

Answers:
General
1) Which institutions are required to complete the IPEDS Student Financial Aid (SFA) component?

For the 2011-12 data collection, institutions should report data for academic year 2010-11.
•

•

For the 2011-12 collection year, the following changes occurred:
For all institutions:
•

An additional column has been added in Part E to collect the number of students in Group 4 who were awarded
any Title IV grant aid, by income categories.

•

For program reporters:
•

•

In Group 2a, you should report the number of full-time, first-time degree/certificate-seeking undergraduate
students who were awarded any of the following:
•
•
•
•
•
•

In Group 2b, you should report the number of full-time, first-time degree/certificate-seeking undergraduate
students who were awarded any of the following:
•
•
•
•

Federal or private loans to students
Grant or scholarship aid from the federal government
Grant or scholarship aid from state/local government
Grant or scholarship aid from the institution

Group 3 students include all full-time, first-time degree/certificate-seeking undergraduates who were
awarded grant or scholarship aid from the following sources:
•
•
•

Federal government
State/local government
Institution

Group 4 students include all full-time, first-time degree/certificate-seeking undergraduates who were
awarded any Title IV aid.
Title IV aid includes the following:
•

•
•

The following types of financial aid should be reported in this component:
•

•

•
•

Institutions should report aid that was awarded any time during the academic year.

No. PLUS loans are made to the parents of students. Any type of loan that is not made to the student should
not be reported.
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8) What does "aid awarded" mean?

2012-13 Survey Materials > Narrative Edits

date: 12/4/2012

Student Financial Aid for institutions reporting on a full-year cohort (program reporters)
Edit specifications for the 2012-13 IPEDS Student Financial Aid (SFA) Component
Applicable to all program reporters
Note: The specifications in this document apply to the institutions listed above. Some sections and parts may not
apply to your particular institution. Please read the specifications carefully to determine which sections and/or parts
apply to your institution.
All screens must be completed in order to lock the survey.
Part A: Establish Your Groups
Part B: Enter Information about Group 1
Part C: Enter Information about Group 2
Part D: Enter Information about Group 3
Part E: Enter Information about Group 4
Part F: Net Price Calculation for Group 3
Part G: Net Price Calculation for Group 4
Part A: Establish Your Groups
The Higher Education Opportunity Act of 2008 (HEOA) requires you to report financial aid data for multiple groups of students.
Use Part A to establish these groups, based on the descriptions below:
•

•
•

•

Group 1: Report the number of all undergraduate students who were enrolled as of October 15, 2011. Include all
new and continuing undergraduate students (full-time students, part-time students, degree/certificate-seeking
students, non-degree/certificate-seeking students, and all others). This number will be preloaded based on the
data provided by your institution in the prior year IPEDS Fall Enrollment component, but may be modified as
needed.
Group 2: Of those in Group 1, report the number of students who are full-time, first-time degree/certificateseeking undergraduates.
Group 2a: Of those in Group 2, report the number of students who were awarded any Federal Work Study; loans
to students; or grant or scholarship aid from the federal government, state/local government, the institution, or
other sources known to the institution.
Group 2b: Of those in Group 2, report the number of students who were awarded any loans to students; or grant
or scholarship aid from the federal government, state/local government, or the institution.
Group 3: Of those in Group 2, report the number of students enrolled in the institution’s largest program who
paid the in-state or in-district tuition rate and were awarded grant or scholarship aid from the following sources:
the federal government, state/local government, or the institution. For public institutions, include only those
students who paid the in-state or in-district tuition rate.
Group 4: Of those in Group 2, report the number of students enrolled in the institution’s largest program who
paid the in-state or in-district tuition rate and were awarded Title IV federal student aid. For public institutions,
include only those students who paid the in-state or in-district tuition rate.

The system will perform the following General edits on the data entered:
•
•

The system will perform the following edits on the data entered for Group 1:
•
•

If the 2011-12 value should be equal to the total number of students reported in Part A of the IPEDS 12-month
enrollment survey.
Based on your prior year data, the current year value reported for Fall 2011 is expected to be within a certain
range of the preloaded PY SFA data, as outlined below:
◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that
number.
◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that
number.
◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that
number.

The system will perform the following edits on the data entered for Group 2:
•
•
•

•

Based on the preloaded value in the Fall 2010 column, the current year value reported for Fall 2011 is expected
to be within a certain range of the preloaded data, as outlined below:
◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that
number.
◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that
number.
◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that
number.
If the values reported for Group 1 and Group 2 are greater than 0, and the calculated percentage of students
who received any aid is greater than 30, then the calculated percentage is expected to be within plus or minus
30% of the PY SFA value.
If the values reported for Group 1 and Group 2 are greater than 0, and the calculated percentage of students
who received any aid is greater than 0 and less than or equal to 30, then the calculated percentage is expected to
be within plus or minus 15% of the PY SFA value.

The system will perform the following edits on the data entered for Group 2a:
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•
•
•

•

The number of students in Group 2a must be less than or equal to the number reported for Group 2.
If the number of students reported for Group 2 is greater than 100, then the number of students reported for
Group 2a must be greater than 0.
If the number of students reported for Group 2a is greater than 0, then the sum of students reported for Groups
2b, 3, and 4 must be greater than 0.
Based on the preloaded value in the Fall 2010 column, the current year value reported for Fall 2011 is expected
to be within a certain range of the preloaded data, as outlined below:
◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that
number.
◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that
number.
◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that
number.
If the values reported for Group 2 and Group 2a are greater than 0, and the calculated percentage of students
who received any aid is greater than 30, then the calculated percentage is expected to be within plus or minus
30% of the PY SFA value.
If the values reported for Group 2 and Group 2a are greater than 0, and the calculated percentage of students
who received any aid is greater than 0 and less than or equal to 30, then the calculated percentage is expected to
be within plus or minus 15% of the PY SFA value.

The system will perform the following edits on the data entered for Group 2b:
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•

The system will perform the following edits on the data entered for Group 3:
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•

The system will perform the following edits on the data entered for Group 4:
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•

The system will perform the following edits on the data entered for line 01:
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•
•
•

The Number of Group 1 students who were awarded Grant or scholarship aid
greater than 0.
The Number of Group 1 students who were awarded Grant or scholarship aid
than or equal to the total number of students in Group 1 (Part A, Line 01).
The Number of Group 1 students who were awarded Grant or scholarship aid
greater than 5% of the total number of students in Group 1 (Part A, Line 01).
The expected Average amount of aid awarded to Group 1 students for Grant
based on the institution type, as outlined below:

(line 01) is expected to be
(line 01) is expected to be less
(line 01) is expected to be
or scholarship aid (line 01) is

◦
◦
◦
◦
◦
◦
◦

If your institution is a Public, 4-year-or-above institution, then the line 01 average amount must be
less than $15,000.
If your institution is a Private non-profit, 4-year-or-above institution, then the line 01 average
amount must be less than $40,000.
If your institution is a Private for-profit, 4-year-or-above institution, then the line 01 average
amount must be less than $12,000.
If your institution is a Public, 2-year or Public, less-than-2-year institution, then the line 01 average
amount must be less than $8,000.
If your institution is a Private non-profit, 2-year institution, then the line 01 average amount must be
less than $10,000.
If your institution is a Private for-profit 2-year or less institution, then the line 01 average
amount must be less than $8,000.
If your institution is a Private non-profit, less-than-2-year institution, then the line 01 average
amount must be less than $7,000.

The system will perform the following edits on the data entered for line 02:
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•
•
•
•

The system will perform the following edits on the data entered for line 03:
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•

Paying in-district tuition rates (line 01a)
Paying in-state tuition rates (line 01b)
Paying out-of-state tuition rates (line 01c)

•

Page 2
On this screen, you will be asked to enter the Number of Students in Group 2 who were awarded aid in 2011-12 for each
of the following Aid Types:
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•

•
•
•
•

For each required Aid Type, the Total dollar amount of aid awarded to Group 2 students is expected to be
greater than or equal to $100.
For each Aid Type, the Average amount of aid awarded to Group 2 students is expected to be within a 20%
range of the PY Average amount.
The number of students in Group 2b must be less than or equal to the sum of the Number of Group 2
students who were awarded Grants or scholarships (line 01) and those who were awarded Loans (line 05).
If the total number of students in Group 2b is greater than 0, then the sum of the following categories must also
be greater than 0:
◦ Federal grants (line 02)
◦ State/local government grants or scholarships (line 03)
◦ Institutional grants or scholarships (line 04)
◦ Loans to students (line 05)

The system will perform the following edits on the data entered for line 01:
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•
•
•

•

The Number of Group 2 students who were awarded Grants or scholarships (line 01) is expected to be
greater than or equal to 15% of the total number of students in Group 2 (Part A, Line 02).
The Number of Group 2 students who were awarded Grants or scholarships (line 01) must be less than or
equal to the total number of students in Group 2b (Part A, Line 02b).
The Number of Group 2 students who were awarded Grants or scholarships (line 01) is expected to be
greater than or equal to the total number of students in Group 3 (Part A, Line 03).
The Number of Group 2 students who received Grants or scholarships (line 01) must be less than or equal to
the sum of students reported for Federal grants (line 02), State/local grants (line 03), and Institutional
grants (line 04).
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Grants or
scholarships (line 01) must be less than the number reported for the corresponding type of aid for Group 1 in
Part B of this component:
◦ The Number of students in Group 1 who were awarded Grant or scholarship aid from Part B is greater
than 0; and
◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two
but less than four academic years; and/or a bachelor's degree or equivalent.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Grants or
scholarships (line 01) must be less than or equal to the number reported for the corresponding type of aid for
Group 1 in Part B of this component:
◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and
a postsecondary award, certificate, or diploma of at least one but less than two academic years; and
◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at
least two but less than four academic years; or a bachelor's degree or equivalent.
The expected Average amount of aid awarded to Group 2 students (as calculated in line 01) is based on the
institution type, as outlined below:
◦ If your institution is a Public, 4-year-or-above institution, then the Average amount of aid awarded
to Group 2 students must be less than $15,000.
◦ If your institution is a Private non-profit, 4-year-or-above institution, then the Average amount of
aid awarded to Group 2 students must be less than $40,000.
◦ If your institution is a Private for-profit, 4-year-or-above institution, then the Average amount of
aid awarded to Group 2 students must be less than $12,000.
◦ If your institution is a Public, 2-year or Public, less-than-2-year institution, then the Average
amount of aid awarded to Group 2 students must be less than $8,000.
◦ If your institution is a Private non-profit, 2-year institution, then the Average amount of aid
awarded to Group 2 students must be less than $10,000.
◦ If your institution is a Private for-profit, 2-year-or-less institution, then the Average amount of aid
awarded to Group 2 students must be less than $8,000.
◦ If your institution is a Private non-profit, less-than-2-year institution, then then the Average amount
of aid awarded to Group 2 students must be less than $7,000.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Grants
or scholarships (line 01) must be less than the amount reported for the corresponding type of aid for Group 1
in Part B of this component:
◦ The Total amount of aid awarded to Group 2 students for Grant or scholarship aid from Part B is greater
than 0; and
◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two
but less than four academic years; and/or a bachelor's degree or equivalent.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Grants
or scholarships (line 01) must be less than or equal to the amount reported for the corresponding type of aid for
Group 1 in Part B of this component:
◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and
a postsecondary award, certificate, or diploma of at least one but less than two academic years; and
◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at
least two but less than four academic years; or a bachelor's degree or equivalent.

The system will perform the following edits on the data entered for line 02:

•
•
•
•

•
•

The system will perform the following edits on the data entered for line 02a:
•
•
•
•
•

•

The system will perform the following edits on the data entered for line 02b:
•
•
•

The system will perform the following edits on the data entered for line 03:
•

•
•

•

The Number of Group 2 students who were awarded State/local government grants or scholarships (line
03) must be less than or equal to the number of students who were awarded any Grants or scholarships (line
01).
The Number of Group 2 students who were awarded State/local government grants or scholarships (line
03) must be less than or equal to the total number of students in Group 2b.
If your institution is a Public, 2-year or Public, 4-year-or-above institution, then the Number of Group 2
students who were awarded State/local government grants or scholarships (line 03) is expected to be
greater than 0.
The expected Average amount of aid awarded to Group 2 students for State/local government grants or
scholarships (line 03) is based on the institution type, as outlined below:
◦ If your institution is a Public, 4-year-or-above or Public, 2-year institution, then the line 03 average
amount must be less than $4,000.
◦ If your institution is a Private non-profit, 4-year-or-above institution, then the line 03 average
amount must be less than $4,000.
◦ If your institution is a Private for-profit, 4-year-or-above institution, then the line 03 average
amount must be less than $10,000.
◦ If your institution is a Private non-profit, 2-year institution, then the line 03 average amount must be
less than $6,000.
◦ If your institution is a Private for-profit, 2-year or less institution, then the line 03 average
amount must be less than $10,000.
◦ If your institution is a Public, less-than-2-year institution, then the line 03 average amount must be
less than $8,000.

The system will perform the following edits on the data entered for line 04:
•
•
•
•

The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) must be
less than or equal to the number of students who were awarded any Grants or scholarships (line 01).
The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) must be
less than or equal to the total number of students in Group 2b.
The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) is
expected to be greater than 0.
The expected Average amount of aid awarded to Group 2 students for Institutional grants or
scholarships (line 04) is based on the institution type, as outlined below:
◦ If your institution is a Public, 4-year-or-above institution, then the line 04 average amount must be
less than $10,000.
◦ If your institution is a Private non-profit, 4-year-or-above institution, then the line 04 average
amount must be less than $10,000.
◦ If your institution is a Private for-profit, 4-year-or-above institution, then the line 04 average
amount must be less than $8,000.
◦ If your institution is a Public, 2-year institution, then the line 04 average amount must be less than
$4,000.
◦ If your institution is a Private, 2-year or less institution, then the line 04 average amount must be less
than $10,000.
◦ If your institution is a Public, less-than-2-year institution, then the line 04 average amount must be
less than $5,000.

The system will perform the following edits on the data entered for line 05:
•
•
•
•

The Number of Group 2 students who were awarded and accepted Loans to students (line 05) must be less
than or equal to the total number of students in Group 2b (Part A, Line 02b).
The Number of Group 2 students who were awarded and accepted Loans to students (line 05) must be less
than or equal to the total number of students in Group 2a.
The Number of students who were awarded and accepted Loans to students (line 05) is expected to be
greater than 0.
The Average amount of aid awarded to Group 2 students for Loans to students (line 05) should be less
than $21,000.

The system will perform the following edits on the data entered for lines 05a:
•
•
•

•

The Average amount of aid awarded to Group 2 students for Federal loans (line 05a) should be less than
$12,000.

The system will perform the following edits on the data entered for lines 05b:
•
•

Top
Part D: Enter Information about Group 3
On this screen, you must report the number of Group 3 students (full-time, first-time degree/certificate-seeking
undergraduates enrolled in your institution's largest program who were awarded grant or scholarship aid from the federal
government, state/local government, or the institution) for academic years 2010-11 and 2009-10. For your reference, this
value for 2011-2012 will be displayed from Part A.
For each academic year (2011-12, 2010-11, and 2009-10), you must report the number of Group 3 students with the following
living arrangements, as applicable to your institution:
•
•
•

On-campus (line 01a)
Off-campus with family (line 01b)
Off-campus not with family (line 01c)

•

The system will perform the following edits on the data entered for line 01a through line 01d:
•
•

•

•
•

The system will perform the following edits on the data entered for line 02:
•
•

•

The system will perform the following edits on the data entered for line 03:

•
•
•

For academic years 2011-12 and 2010-11, the Average grant or scholarship aid (line 03) must be within a
25% range of the prior year value.
For academic years 2011-12 and 2010-11, if the Average grant or scholarship aid (line 03) is within a 25%
range of the prior year value, then line 03 is expected to be within a 15% range of the prior year value.
The expected Average grant or scholarship aid (line 03) is based on the institution type, as outlined below:
◦ If your institution is a Public, 4-year-or-above institution, then the Average grant or scholarship aid
is expected be less than $15,000.
◦ If your institution is a Private non-profit, 4-year-or-above institution, then the Average grant or
scholarship aid is expected be less than $40,000.
◦ If your institution is a Private for-profit, 4-year-or-above institution, then the Average grant or
scholarship aid is expected be less than $12,000.
◦ If your institution is a Public, 2-year or less institution, then the Average grant or scholarship aid is
expected be less than $8,000.
◦ If your institution is a Private non-profit, 2-year institution, then the Average grant or scholarship
aid is expected be less than $10,000.
◦ If your institution is a Private for-profit, 2 year or less institution, then the Average grant or
scholarship aid is expected be less than $8,000.
◦ If your institution is a Private non-profit, less-than-2-year institution, then the Average grant or
scholarship aid is expected be less than $7,000.

Top
Part E: Enter Information about Group 4
On this screen, you must report the number of Group 4 students (full-time, first-time degree/certificate-seeking
undergraduates enrolled in your institution's largest program who were awarded Title IV federal student aid) for 2011-12, 2010
-11, and 2009-10. For your reference, this value for 2011-2012 will be displayed from Part A.
For each academic year (2011-12, 2010-11, and 2009-10), you must report the number of Group 4 students with the following
living arrangements, as applicable to your institution:
•
•
•

On-campus (line 01a)
Off-campus (with family) (line 01b)
Off-campus (not with family) (line 01c)

•

•
•
•

A value must be entered in each field for lines 01a, 01b, and 01c, as applicable to your institution.
For each academic year, the number of students entered for all applicable living arrangements (lines 01a through
01d) must equal the total Group 4 amount for that year.
For each living arrangement, the number of students reported for the current year (2011-12) is expected to be
within a certain range of the prior year (2010-11) value, as outlined below:
◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1
and 30.
◦ If the prior year value is greater than or equal to 25, then the current year value must be between within
a 30% range of that value.
If your institution has on-campus housing and a value greater than 0 was reported for that living arrangement
in 2009-10, then the number reported for 2010-11 is expected to be within a certain range of the prior year (2009
-10) value, as outlined below:
◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1
and 30.
◦ If the prior year value is greater than or equal to 25, then the current year value must be between within
a 30% range of that value.
For 2011-12 and 2010-11 off-campus, if you reported a value of 0 for the prior year, and a value greater than 0
for the subsequent academic year, then you must confirm that the more recent value is correct.
The number of Group 4 students whose living arrangements were Unknown (line 01d) should be less than or
equal to 30% of the total number of Group 4 students for that same year.
The number of Group 4 students whose living arrangements were Unknown (line 01d) should be greater than or
equal to 0. If this is not the case, you must adjust the number of students entered in lines 01a through 01c so
that the sum of the values in this column is less than or equal to the total number of students in Group 4.

$0-30,000 (line a)
$30,001-48,000 (line b)
$48,001-75,000 (line c)
$75,001-110,000 (line d)
$110,001 and more (line e)

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Top
Part G: Net Price Calculation for Group 4
The worksheet in this section displays information compiled from data reported by your institution in the IPEDS Institutional
Characteristics and Student Financial Aid components. Based on this information, the system computes the Weighted
average for room and board and other expenses by living arrangement, the Total cost of attendance by income level,
the Average amount of grant or scholarship aid awarded to Group 3 students from the federal government,
state/local government, and the institution total and by income level, and the Average institutional net price for Group 4
students. This information is then included on the U.S. Department of Education's College Navigator website.
The system will perform the following edits on the data entered:
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•

Top

2012-13 Survey Materials > Form

date: 12/4/2012

Student Financial Aid for private institutions reporting on a fall cohort (academic
reporters)
Part A
Part A - Establish Your Groups
Part A establishes the number of students in various groups. Note that the numbers on this screen will be carried
forward to other parts of the Student Financial Aid component.
In the fields below, report the number of students in each of the following groups.
Fall 2011

01. Group 1
All undergraduate students
02. Group 2
Of those in Group 1, those who are full-time, first-time degree/certificate-seeking
02a. Of those in Group 2, those who were awarded any Federal Work Study, loans to
students, or grant or scholarship aid from the federal government, state/local
government, the institution, or other sources known to the institution
02b. Of those in Group 2, those who were awarded any loans to students or grant or
scholarship aid from the federal government, state/local government, or the
institution
03. Group 3
Of those in Group 2, those who were awarded grant or scholarship aid from the federal
government, state/local government, or the institution
04. Group 4
Of those in Group 2, those who were awarded any Title IV federal student aid

YOUR
PRIOR
YEAR DATA
Fall 2010

Fall 2011

You may use the space below to provide context for data you've reported above. These context notes may

be posted on the College Navigator website and should be written to be understood by students and parents.

Part C
Part C - Enter Information about Group 2
Part C includes financial aid information about Group 2. Group 2 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2011.
For this part, report:
The Following Type(s) of Aid
Awarded in This Period
•
•
Grant or scholarship
Any time during
aid from the federal
academic year
government
2011-12
•
•
Grant or scholarship
For program
aid from state/local
reporters, this is
government
the aid year
period from July
•
Grant or scholarship
1, 2011 through
aid from the
June 30, 2012.
institution
•
Loans to students
from the federal
government and from
other sources,
including private or
other loans
•
Do not include grant
or scholarship aid
from private or other
sources
•
Do not include PLUS
loans or loans made
to anyone other than
the student
In the fields below, report the number of Group 2 students and the total amount of aid awarded to these
students for each type of aid. Enter unduplicated student counts within a category (e.g., Pell grants). However,
a student can appear in more than one aid category.
•

For These Students
Full-time, first-time degree/certificateseeking undergraduate students
enrolled in Fall 2011

Information from Part A:
Group 2
Full-time, first-time degree/certificate-seeking undergraduates
(This number is carried forward from Part A, Line 02)

Fall 2011

01. Grants or scholarships from the
federal government, state/local
government, or the institution
02. Federal grants
02a.

Pell grants

02b.

Other federal grants

03. State/local government grants or
scholarships
(grants/scholarships/waivers)
04. Institutional grants or scholarships
(scholarships/fellowships)
05. Loans to students

Image
description.
These
context
notes
may
beon
posted
the
College
Navigator.
End of image
description.

05a.

Federal loans

05b.

Other loans (including
private loans)

You may use the space below to provide context for the data you've reported above. These context notes

Part D
Part D - Enter Information about Group 3
Part D includes financial aid information about Group 3. Group 3 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2011 who were awarded grant or scholarship aid from the following
sources: the federal government, state/local government, or the institution. The information you report in this part will be
used in Part F to calculate average institutional net price.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
•
•
•
Full-time, first-time
Grant or scholarship aid from the
Any time during
degree/certificate-seeking
federal government
academic year
undergraduate students
2011-12
•
Grant or scholarship aid from
enrolled in Fall 2011 who
state/local government
were awarded grant or
•
Grant or scholarship aid from the
scholarship aid from the
institution
following sources: the federal
•
Do not include grant or scholarship
government, state/local
aid from private or other sources
government, or the
institution
•
Do not include students who
were awarded only grant or
scholarship aid from private
or other sources, or students
who were awarded only nongrant aid
In the fields below, report the number of Group 3 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution
awarded to these students.
2011-2012

YOUR
YOUR
PRIOR
PRIOR
YEAR DATA YEAR DATA
2010-2011 2009-2010

2011-12

YOUR
YOUR
PRIOR
PRIOR
YEAR DATA YEAR DATA
2010-11
2009-10

Information from Part A:
Group 3
Full-time, first-time degree/certificate-seeking undergraduate students who
were awarded grant or scholarship aid from the following sources: the federal
government, state/local government, or the institution
(This number is carried forward from Part A, Line 03)
01.

Report the number of Group 3 students with the
following living arrangements:

01a.

On-campus

01b.

Off-campus (with family)

01c.

Off-campus (not with family)

01d.

Unknown (calculated)
This value is calculated using the
following formula: [A03(D01a+D01b+D01c)]
02.
Report the total amount of grant or scholarship aid
awarded to Group 3 students from the following
sources: the federal government, state/local
government, or the institution
03.
Average grant or scholarship aid from the federal
government, state/local government, or the institution
awarded to Group 3 students (calculated value).
This value is calculated using the following formula:
[D02/A03]
You may use the space below to provide context for the data you've reported above.

Part E
Part E – Enter Information about Group 4
Part E includes financial aid information about Group 4. Group 4 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in Fall 2011 who were awarded any Title IV federal student aid, including
federal grants or federal student loans. The information you report in this part will be used in Part G to calculate average
institutional net price by income level.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
• Full-time, first-time
•
•
Grant or scholarship aid from the
Any time during
degree/certificate-seeking
federal government
academic year 2011undergraduate students
12
•
Grant or scholarship aid from
enrolled in Fall 2011 who
state/local government
were awarded any Title
•
Grant or scholarship aid from the
IV federal student aid
institution
•
Do not include grant or scholarship
aid from private or other sources
•
Do not include loan amounts
•
Do not include Federal Work Study
amounts
In the fields below, report the number of Group 4 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution
awarded to these students by income level.
Information from Part A:
2011-12
YOUR PRIOR
YOUR PRIOR
YEAR DATA
YEAR DATA
2010-11
2009-10
Group 4
Full-time, first-time degree/certificate-seeking undergraduate
students who were awarded any Title IV federal student aid
(This number is carried forward from Part A, Line 04)
01.

Report the number of Group 4 students with the
following living arrangements:
01a.

On-campus

01b.

Off-campus (with family)

01c.

Off-campus (not with family)

01d.

Unknown (calculated)
This value is calculated using
the formula: [A04(E01a+E01b+E01c)]

2011-12

YOUR PRIOR
YEAR DATA
2010-11

YOUR PRIOR
YEAR DATA
2009-10

2011-12
Number of
Number of
Total amount of Average amount
Group 4
Group 4
grant or
of grant or
students
students who scholarship aid scholarship aid
who were
were awarded
awarded to
awarded to
awarded any any grant or
Group 4
Group 4
Title IV aid scholarship aid students from students from
from the
the following
the following
following
sources: the
sources: the
sources: the
federal
federal
federal
government,
government,
government,
state/local
state/local
state/local
government, or government, or
government, or the institution the institution
the institution
Col. 1
Col. 2
Col. 3
Col. 4
02.

Income level
02a.

$0-30,000

02b.

$30,001-48,000

02c.

$48,001-75,000

02d.

$75,001-110,000

02e.

$110,001 and
more
Total all income
levels

02f.

03.

Income level
03a.

$0-30,000

03b.

$30,001-48,000

03c.

$48,001-75,000

03d.

$75,001-110,000

03e.

$110,001 and
more
Total all income
levels

03f.

04.

Income level
04a.

$0-30,000

04b.

$30,001-48,000

04c.

$48,001-75,000

04d.

$75,001-110,000

04e.

Col. 1

Col. 2

2010-11
Col. 3

Col. 4

Col. 1

Col. 2

2009-10
Col. 3

Col. 4

$110,001 and
more
04f.
Total all income
levels
You may use the space below to provide context for the data you've reported above.

Part F
Part F – Net Price Calculation for Group 3
The following net price calculation is based on information that your institution reported in the Institutional
Characteristics component and the Student Financial Aid component. For more information about the data your
institution reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.
2011-12
YOUR PRIOR
YOUR PRIOR
YEAR DATA
YEAR DATA
2010-11
2009-10
Components of cost of attendance
01. Published tuition and required fees
02. Books and supplies
03. Room and board and other expenses by living
arrangement
03a.
On campus
03b.
Off-campus (with family)
03c.
Off-campus (not with
family)
04. Number of Group 3 students by living arrangement
04a.
On campus
04b.
Off-campus (with family)
04c.
Off-campus (not with
family)
04d.
Unknown
05. Weighted average for room and board and other
expenses by living arrangement (excluding unknown
values)
See instructions for the formula for this calculation
06. Total cost of attendance
This value is calculated using the following formula:
[F01+F02+F05]
07. Average amount of grant or scholarship aid awarded
to Group 3 students from the following sources: the
federal government, state/local government, and the
institution
08. Average institutional net price for Group 3 students
This value is calculated using the following formula: [F06
-F07]
As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of
Education’s College Navigator website and used in the U.S. Department of Education’s College Affordability and
Transparency Lists.
Do you wish to provide additional context notes?
Yes
Image
description.
These
context
notes
may
beon
posted
the College
Navigator.
End of image
description.

You may use the space below to provide context for these data. These context notes may be posted on the

College Navigator website and should be written to be understood by students and parents.

Part G
Part G – Net Price Calculation for Group 4
The following net price calculation is based on information that your institution reported in the Institutional
Characteristics component and the Student Financial Aid component. For more information about the data your
institution reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.
2011-12
YOUR PRIOR
YOUR PRIOR
YEAR DATA
YEAR DATA
2010-11
2009-10
Components of cost of attendance
01. Published tuition and required fees
02. Books and supplies
03. Room and board and other expenses by living
arrangement
03a.
On campus
03b.
Off-campus (with family)
03c.
Off-campus (not with family)
04. Number of Group 4 students by living arrangement
04a.
On campus
04b.
Off-campus (with family)
04c.
Off-campus (not with family)
04d.
Unknown
05. Weighted average for room and board and other
expenses by living arrangement (excluding unknown
values)
See instructions for the formula for this calculation
06. Total cost of attendance by income level
This value is calculated using the following formula:
[G01+G02+G05]
07. Average amount of grant or scholarship aid awarded to
Group 4 students from the following sources: the federal
government, state/local government, and the institution
07a.
$0-30,000
07b.
$30,001-48,000
07c.
$48,001-75,000
07d.
$75,001-110,000
07e.
$110,001 and more
08. Average institutional net price for Group 4 students
This value is calculated using the following formula: [G06G07]
08a.
$0-30,000
08b.
$30,001-48,000
08c.
$48,001-75,000
08d.
$75,001-110,000
08e.
$110,001 and more
As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of
Education’s College Navigator website.
Do you wish to provide additional context notes?
Yes
Image
description.
These
context
notes
may
beon
posted
the
College
Navigator.
End of image
description.

You may use the space below to provide context for these data. These context notes may be posted on the

College Navigator website and should be written to be understood by students and parents.

Prepared by
This survey component was prepared by:
Keyholder
SFA Contact

HR Contact

Finance Contact

Other

Name:
Email:

How long did it take to prepare this survey component?

hours

minutes

2012-13 Survey Materials > Instructions

date: 12/4/2012

Student Financial Aid, Private Academic Reporters

•

Who Must Report
Institutions that had undergraduate students enrolled during academic year 2011-12 must report.

Changes in Reporting
•

•
•

•
•
•

•

Group 1. All undergraduate students
Group 2. Of the students in Group 1, those who are full-time, first-time degree/certificateseeking students
Group 3. Of the students in Group 2, those who were awarded grant or scholarship aid
from the following sources: the federal government, state/local government, or the
institution
Group 4. Of the students in Group 2, those who were awarded Title IV federal student aid
Image description. SFA Overview End of image description.

2. Living arrangement information for full-time, first-time degree/certificate-seeking
undergraduate students who were awarded grant or scholarship aid during the reporting period
3. Living arrangement information for full-time, first-time degree/certificate-seeking
undergraduate students who were awarded Title IV federal student aid during the reporting period
4. Income levels for full-time, first-time degree/certificate-seeking undergraduate students who
were awarded Title IV federal student aid during the reporting period
About the Data
Five different types of data appear in this component. There are data:
•
•

That institutions provide from their own financial aid records
That are prior year data, shown in red, which can be used as a comparison with the current
year's data being reported
•
That are carried forward from the IPEDS Fall Enrollment (EF) component and the IPEDS
Institutional Characteristics (IC) component that your institution completed in Spring 2012
and Fall 2012, respectively.
That are carried forward from one part of the Student Financial Aid component to another
part to ensure that the data are internally consistent
•
That are calculated from the other data elements
In the latter two cases, the data provider should check that the data that are carried forward and
calculated are consistent with the data in the institution's underlying financial aid records. If the
data carried forward or calculated are not consistent with the institution's records, then an error in
data entry may have occurred.
Context Boxes
Optional context boxes throughout the component allow institutions to provide more information
regarding reported data. Note that the information in these context boxes may be posted on the
U.S. Department of Education’s College Navigator website. NCES will review entries in these
context boxes for applicability and appropriateness before posting them on College Navigator.
However, institutions should ensure that entries in these context boxes are free from grammatical
and spelling errors and are written to be understood by students and parents.
Interactive Edits

This component contains interactive edits that will check for blank fields, invalid values, or values
that fall outside expected ranges. Some error messages will require you to confirm or explain the
values that you entered. Some error messages are fatal and will require you to contact the IPEDS
Help Desk (1-877-225-2568 or ipedshelp@rti.org) for resolution.

•

In cases where a student is awarded aid for multiple academic years within one aid year period,
institutions should report only aid awarded for the student’s first academic year.

For total aid amounts, report to the nearest whole dollar and omit cents. For student counts, an unduplicated
count should be given within a given aid category (e.g., Pell grants). However, a student can appear in more
than one aid category.

What NOT to Include
Do not report student counts or aid amounts for the following:
•
•
•
•

Students
Students
Students
Students

who
who
who
who

were
were
were
were

Do not report Federal Work Study amounts into any total aid amounts.
Do not report loans that are made to someone other than the student.

Where the Data Will Appear
Data collected through IPEDS will be accessible to the public at the institution- and aggregatelevels.
At the institution level, data will appear in:
•
•
•

College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
At the aggregate level, data will appear in:
•
•
•
•
•

IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education

Detailed Instructions
This section provides line-by-line instructions for each part of the Student Financial Aid component.

Description

01.

Group 1
All undergraduate students

Report the number of all undergraduate students who were enrolled as of October 15,
2011 or your institution’s official fall reporting date. Include all new and continuing
undergraduate students (full-time students, part-time students, degree/certificateseeking students, non-degree/certificate-seeking students, and all others). This
number will be preloaded from your institution's IPEDS Fall Enrollment component, but
it may be modified if necessary. If you have questions about the value that has been
preloaded in this field, please contact your institution’s IPEDS Keyholder.
02.

Group 3
Of those in Group 2, those who were awarded grant or scholarship aid from
the following sources: the federal government, state/local government, or
the institution
Report students who were awarded grant or scholarship aid from the following
sources: the federal government, state/local government, or the institution. Do not
include students who were awarded aid only from other sources.

04.

Group 4
Of those in Group 2, those who were awarded any Title IV federal student aid
Report students who were awarded any Title IV federal student aid (i.e., report
students who were awarded federal grant aid or who were awarded federal work study
or federal student loans).
Title IV federal student aid includes:

•

•
•

Fall 2011
Carried forward from Part A

Instructions:
In the fields provided, report the number of Group 1 students and the total amount of aid awarded
to these students for each type of aid.
Item

Description

01.

02.

Column 3. Report the total dollar amount of Pell grants awarded to Group 1 students. Do
not include any other type of federal grant aid (e.g., Academic Competitiveness Grants).
Column 4. The average amount of Pell grants awarded to Group 1 students is calculated
for you.
03.

02.

Pell grants
Column 1. Report the number of Group 2 students who were awarded a
Pell grant.

03.

04.

05.

05b.

Part D - Enter Financial Aid about Group 3
This part is intended to collect information used to estimate the average net price for Group 3
students in Part F.
Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students
enrolled in Fall 2011 who were awarded grant or scholarship aid from the following sources:
federal government, state/local government, or the institution. Students who were awarded only
grant or scholarship aid from private or other sources, or students who were awarded only nongrant aid should not be included in this group.
For this part, report:
For These Students

The Following Type(s) of
Aid

Awarded in This Period

· Full-time, first-time,
· Grant or scholarship aid
· Any time during academic
degree/certificate-seeking
from the federal government year 2011-12
undergraduate students
· Grant or scholarship aid
enrolled in Fall 2011 who were from state/local government
awarded grant or scholarship · Grant or scholarship from
aid from the following sources: the institution
the federal government,
· Do not include grant or
state/local government, or the scholarship aid from private or
institution
other sources.
· Do not include students
who were awarded only grant
or scholarship aid from private
or other sources, or students
who were awarded only nongrant aid.
Data carried forward from Part A include the following:
Information from Part A:
YOUR PRIOR YOUR PRIOR
YEAR DATA
YEAR DATA
2010-11
2009-10
2011-12
Group 3
Carried forward Pre-loaded
Pre-loaded
Full-time, first-time degree/certificate-seeking
from Part A
undergraduate students who were awarded
grant or scholarship aid from the following
sources: the federal government, state/local
government, or the institution
(This number is carried forward from Part A,
Line 03)
Note: In this part, you will be asked to report living arrangement information for Group 3
students. The living arrangement categories used in this component are the same categories used
to describe living arrangements for Federal Student Aid purposes. Students indicate their intended
living arrangement on the Free Application for Federal Student Aid (FAFSA).
Institutions should use the most recently available information regarding student living
arrangement. For example, a student may have indicated on her or his FAFSA or an institutional
financial aid application that she or he planned to live at home with family. But when the student
enrolled, she or he decided to live on campus. Although the student may not have modified the
FAFSA to reflect the updated living arrangement, the institution may have more recent information
in its financial aid system indicating that the student lived on campus according to the most recent
aid package for that student during the financial aid year. In this case, the institution should
classify this student as an on-campus student.
A student should be counted in only one category—the one that the institution used most recently
to develop or modify that student’s financial aid package. If a student in this group did not
complete the FAFSA, that student may appear as having an unknown living arrangement in Line
01d. However, if the institution knows the living arrangement for the student, then the student
should be reported in the appropriate category.
Instructions:
In the fields provided, report the number of Group 3 students with each type of living arrangement
and the total amount of grant or scholarship aid from the federal government, state/local
government, or the institution awarded to these students.
Item Description
01.

Report the number of Group 3 students with the following living arrangements.
01a.

On-campus. Report the number of Group 3 students who lived on-campus.

01b.

Off-campus (with family). Report the number of Group 3 students who lived offcampus with their parents or guardians.

01c.

Off-campus (not with family). Report the number of Group 3 students who lived
off-campus not with their parents or guardians.

01d.

03.

Part E - Enter Financial Aid about Group 4
This part is intended to collect information used to estimate the average net price for Group 4
students in Part G.
Group 4 students are full-time, first-time degree/certificate-seeking undergraduates enrolled in Fall
2011 who were awarded any Title IV federal student aid (i.e., students who were awarded federal
grant aid or who were awarded federal work study or federal student loans).
Title IV federal student aid includes the following:
•

Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic
Competitiveness Grant (ACG), National Science and Mathematics Access to Retain Talent
Grant (National SMART Grant), Teacher Education Assistance for College and Higher
Education (TEACH) Grant
•
Federal Work Study
•
Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or
FFEL Stafford Loan
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
· Full-time, first-time,
· Grant or scholarship aid
· Any time during academic
degree/certificate-seeking
from the federal government
year 2011-12
undergraduate students
· Grant or scholarship aid
enrolled in Fall 2011 who were from state/local government
awarded any Title IV federal
· Grant or scholarship from
student aid
the institution
· Do not include grant or
scholarship aid from private or
other sources.
· Do not include loan
amounts.
· Do not include Federal Work
Study amounts.
Data carried forward from Part A include the following:
Information from Part A:

Group 4
Full-time, first-time degree/certificate-seeking
undergraduate students who were awarded any
Title IV federal student aid

YOUR PRIOR
YEAR DATA
2011-12
2010-11
Carried forward Pre-loaded
from Part A

YOUR PRIOR
YEAR DATA
2009-10
Pre-loaded

(This number is carried forward from Part A,
Line 04)
Notes: In this part, you will be asked to report living arrangement information for Group 4
students. The living arrangement categories used in this component are the same categories used
to describe living arrangements for Federal Student Aid purposes. Students indicate their intended
living arrangement on the Free Application for Federal Student Aid (FAFSA).
Institutions should use the most recently available information regarding student living
arrangement. For example, a student may have indicated on her or his FAFSA or an institutional
financial aid application that she or he planned to live at home with family. But when the student
enrolled she or he decided to live on campus. Although the student may not have modified the
FAFSA to reflect the updated living arrangement, the institution may have more recent information
in its financial aid system indicating that the student lived on campus according to the most recent
aid package for that student during the financial aid year. In this case, the institution should
classify this student as an on-campus student.
A student should be counted in only one category—the one that the institution used most recently
to develop or modify that student’s financial aid package. If a student in this group did not
complete the FAFSA, that student may appear as having an unknown living arrangement in Line
01d. However, if the institution knows the living arrangement for the student, then the student
should be reported in the appropriate category.
In this part, you will also be asked to report the number of students in Group 4 and the total
amount of grant or scholarship aid they were awarded by income level. To determine the income
level of the student, use the income that was used by the institution’s financial aid office to
determine the student’s Expected Family Contribution (EFC). For dependent students this will
include the parents’ adjusted gross income and the student’s adjusted gross income. For
independent students this will include the student’s adjusted gross income.
Instructions:
In the fields provided, report the number of Group 4 students with each type of living
arrangement.
Item Description
01.

Report the number of Group 4 students with the following living arrangements.
01a.

On-campus. Report the number of Group 4 students who lived on-campus.

01b.

Off-campus (with family). Report the number of Group 4 students who lived offcampus with their parents or guardians.

01c.

Off-campus (not with family). Report the number of Group 4 students who lived
off-campus not with their parents or guardians.

01d.

02a.

$0–30,000

Column 3. Report the total amount of grant or scholarship aid
awarded to Group 4 students in this income level from the
following sources: federal government, state/local government,
or the institution.
Column 4. The average dollar amount of grant or scholarship
aid awarded to Group 4 students in this income level from the
federal government, state/local government, or the institution
will be calculated for you.
02b.

02c.

02d.

02e.

$110,001 and
more

Column 1. Report the number of Group 4 students in this
income level who were awarded any Title IV aid.

Total all income
levels

Part F - Net Price Calculation for Group 3
This part is intended to summarize the information used to estimate the average net price for
Group 3 students.
Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students
enrolled in Fall 2011 who were awarded grant or scholarship aid from the following sources: the
federal government, state/local government, or the institution.
As required by the HEOA, the average net price for Group 3 students will be posted on College
Navigator. In addition, the average net price calculated for this group will be used in the U.S.
Department of Education's College Affordability and Transparency lists.
The components used to estimate the average net price include the average total cost of
attendance and the average grant or scholarship aid awarded to Group 3 students. The total cost
of attendance is the sum of published tuition and required fees (Line 01), books and supplies (Line
02) and the weighted average by living arrangement for room and board and other expenses (Line
05). Information about cost of attendance is carried forward from data that your institution
reported in the Institutional Characteristics component of IPEDS. If you did not enter this
information and have questions about the values entered here, contact your institution’s IPEDS
Keyholder.
The source or calculation for each line is described here.
Item
Description
01.

Published tuition and required fees
The published tuition and required fees are carried forward from data that your
institution reported on the Institutional Characteristics component of IPEDS.

02.

Books and supplies

The cost for books and supplies are carried forward from data that your institution
reported on the Institutional Characteristics component of IPEDS.
03.

04.

Number of Group 3 students by living arrangement
These numbers are carried forward from Part D, Lines 02a through 02d.

05.

06.

Total cost of attendance
This value is calculated using the following formula: Line 01 + Line 02 + Line 05.

07.

Average grant or scholarship aid from the federal government, state/local
government, or the institution awarded to Group 3 students
This value is carried forward from Part D, Line 04.

08.

Average institutional net price for Group 3 students
The average institutional net price for full-time, first-time degree/certificate-seeking
undergraduate students enrolled in Fall 2011 who were awarded grant or scholarship aid
from the federal government, state/local government, or the institution is calculated for
you. This value is calculated using the following formula: Line 06 – Line 07. The average
net price for Group 3 students will be posted on College Navigator and used in the U.S.
Department of Education's College Affordability and Transparency lists.

Context
Box

Part G - Net Price Calculation for Group 4
This part is intended to summarize the information used to estimate the average net price for
Group 4 students.
Group 4 students are all full-time, first-time degree/certificate-seeking undergraduate students
enrolled in Fall 2011 who were awarded Title IV federal student aid.
As required by the HEOA, the average net price for Group 4 students will be posted on College
Navigator.
The components used to estimate the average net price include the average total cost of
attendance and the average grant or scholarship aid awarded to Group 4 students. The total cost
of attendance is the sum of published tuition and required fees (Line 01), books and supplies (Line
02) and the weighted average by living arrangement for room and board and other expenses (Line
05). Information about cost of attendance is carried forward from data that your institution
reported in the Institutional Characteristics component of IPEDS. If you did not enter this
information and have questions about the values entered here, contact your institution’s IPEDS
Keyholder.

The source or calculation for each line is described here.
Item
Description
01.

Published tuition and required fees
The published tuition and require fees are carried forward from data that your institution
reported on the Institutional Characteristics component of IPEDS.

02.

Books and supplies
The cost for books and supplies are carried forward from data that your institution
reported on the Institutional Characteristics component of IPEDS.

03.

04.

Number of Group 4 students by living arrangement
These numbers are carried forward from Part E, Lines 02a through 02d.

05.

Weighted average by living arrangement (excluding unknown values) for room
and board and other expenses
This value is generated by determining the average room and board and other expenses
(Lines 03a through 03c) weighted by student living arrangement (excluding students in
the unknown category). This value is calculated using the following formula: Line 05 =
[Line 03a*(Line 04a/(Line 04a+Line 04b+Line 04c))]+[Line 03b*(Line 04b/(Line
04a+Line 04b+Line 04c))]+[Line 03c*(Line 04c/(Line 04a+Line 04b+Line 04c))]

06.

Total cost of attendance
This value is calculated using the following formula: Line 01 + Line 02 + Line 05.

07.

08.

Average institutional net price for Group 4 students
The average institutional net price for full-time, first-time degree/certificate-seeking
undergraduate students enrolled in Fall 2011 who were awarded Title IV federal student
aid is calculated for you. These values are calculated for each income level using the
following formula: Line 06 – Line 07. The average net price for Group 4 students by
income level will be posted on College Navigator.

Context
Box

Glossary

date: 12/4/2012

Term

Definition

Federal grants
(grants/educational
assistance funds)

Financial aid

First-time student
(undergraduate)

Full-time student

Institutional grants

Loans to students

Net price

Off-campus (not with
family)

A living arrangement in which a student does not live with the student’s parents or legal guardians in
any housing facility that is not owned or controlled by the educational institution.

Off-campus (with family)

A living arrangement in which a student lives with the student's parents or legal guardians in any
housing facility that is not owned or controlled by the educational institution.

On-campus housing

Scholarships

Grants-in-aid, trainee stipends, tuition and required fee waivers, prizes or other monetary awards
given to undergraduate students.

State and local grants

2012-13 Survey Materials > F.A.Q.

date: 12/4/2012

Student Financial Aid
Click one of the following questions to view the answer.

Student Counts
1)
2)
3)
4)
5)
6)
7)

Answers:
General
1) Which institutions are required to complete the IPEDS Student Financial Aid (SFA) component?

For the 2011-12 data collection, institutions should report data for academic year 2010-11.
•

•

For the 2011-12 collection year, the following changes occurred:
For all institutions:
•

An additional column has been added in Part E to collect the number of students in Group 4 who were awarded
any Title IV grant aid, by income categories.

•

For program reporters:
•

•

In Group 2a, you should report the number of full-time, first-time degree/certificate-seeking undergraduate
students who were awarded any of the following:
•
•
•
•
•
•

In Group 2b, you should report the number of full-time, first-time degree/certificate-seeking undergraduate
students who were awarded any of the following:
•
•
•
•

Federal or private loans to students
Grant or scholarship aid from the federal government
Grant or scholarship aid from state/local government
Grant or scholarship aid from the institution

Group 3 students include all full-time, first-time degree/certificate-seeking undergraduates who were
awarded grant or scholarship aid from the following sources:
•
•
•

Federal government
State/local government
Institution

Group 4 students include all full-time, first-time degree/certificate-seeking undergraduates who were
awarded any Title IV aid.
Title IV aid includes the following:
•

•
•

The following types of financial aid should be reported in this component:
•

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•
•

Institutions should report aid that was awarded any time during the academic year.

No. PLUS loans are made to the parents of students. Any type of loan that is not made to the student should
not be reported.
Back to top
8) What does "aid awarded" mean?

2012-13 Survey Materials > Narrative Edits

date: 12/4/2012

Student Financial Aid for private institutions reporting on a fall cohort (academic reporters)
Edit specifications for the 2012-13 IPEDS Student Financial Aid (SFA) Component
Applicable to private institutions reporting on a fall cohort (academic reporters)
Note: The specifications in this document apply to the institutions listed above. Some sections and parts may not
apply to your particular institution. Please read the specifications carefully to determine which sections and/or parts
apply to your institution.
All screens must be completed in order to lock the survey.
Part A: Establish Your Groups
Part B: Enter Information about Group 1
Part C: Enter Information about Group 2
Part D: Enter Information about Group 3
Part E: Enter Information about Group 4
Part F: Net Price Calculation for Group 3
Part G: Net Price Calculation for Group 4
Part A: Establish Your Groups
The Higher Education Opportunity Act of 2008 (HEOA) requires you to report financial aid data for multiple groups of students.
Use Part A to establish these groups, based on the descriptions below:
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•
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•
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•

The system will perform the following General edits on the data entered:
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•

The system will perform the following edits on the data entered for Group 1:
•
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•

The system will perform the following edits on the data entered for Group 2:
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•
•
•

•
•
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•

If the PY EFA value is greater than or equal to 30, and the number reported for Group 2 is within a 10% range of
that value, then the number of students in Group 2 is expected to be within plus or minus 5% of that value.
If the PY EFA value is greater than 0 and less than 30, then the number of students in Group 2 must be
within plus or minus 3 of that value.
If the PY EFA value is greater than 0 and less than 30, and the number reported for Group 2 is within plus or
minus 3 of that value, then the number of students in Group 2 is expected to be within plus or minus 2 of that
value.
Based on the preloaded value in the Fall 2010 column, the current year value reported for Fall 2011 is expected
to be within a certain range of the preloaded data, as outlined below:
◦ If the PY SFA value is between 1 and 25, then the Fall 2011 value must be within a 50% range of that
number.
◦ If the PY SFA value is between 26 and 100, then the Fall 2011 value must be within a 30% range of that
number.
◦ If the PY SFA value is greater than 100, then the Fall 2011 value must be within a 20% range of that
number.
If the values reported for Group 1 and Group 2 are greater than 0, and the calculated percentage of students
who received any aid is greater than 30, then the calculated percentage is expected to be within plus or minus
30% of the PY SFA value.
If the values reported for Group 1 and Group 2 are greater than 0, and the calculated percentage of students
who received any aid is greater than 0 and less than or equal to 30, then the calculated percentage is expected to
be within plus or minus 15% of the PY SFA value.

The system will perform the following edits on the data entered for Group 2a:
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•
•
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•

The system will perform the following edits on the data entered for Group 2b:
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•

The system will perform the following edits on the data entered for Group 3:
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•

The system will perform the following edits on the data entered for Group 4:
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•

The system will perform the following edits on the data entered for line 01:
•

The Number of Group 1 students who were awarded Grant or scholarship aid (line 01) is expected to be
greater than 0.

•
•
•

The Number of Group 1 students who were awarded Grant or scholarship aid (line 01) is expected to be less
than or equal to the total number of students in Group 1 (Part A, Line 01).
The Number of Group 1 students who were awarded Grant or scholarship aid (line 01) is expected to be
greater than 5% of the total number of students in Group 1 (Part A, Line 01).
The expected Average amount of aid awarded to Group 1 students for Grant or scholarship aid (line 01) is
based on the institution type, as outlined below:
◦ If your institution is a Private non-profit, 4-year-or-above institution, then the line 01 average
amount must be less than $40,000.
◦ If your institution is a Private for-profit, 4-year-or-above institution, then the line 01 average
amount must be less than $12,000.
◦ If your institution is a Private non-profit, 2-year institution, then the line 01 average amount must be
less than $10,000.
◦ If your institution is a Private non-profit, less-than-2-year institution, then the line 01 average
amount must be less than $7,000.
◦ If your institution is a Private for-profit 2-year-or-less institution, then the line 01 average
amount must be less than $8,000.

The system will perform the following edits on the data entered for line 02:
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•
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The system will perform the following edits on the data entered for line 03:
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Top
Part C: Enter Information about Group 2
On this screen, you will be asked to enter the Number of Students in Group 2 who were awarded aid in 2011-12 for each
of the following Aid Types:
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•

•
•
•
•

For each Aid Type, if a value greater than 0 is reported for the Number of Group 2 students who were
awarded aid, then the adjacent Total dollar amount of aid awarded to Group 2 students column must
contain a value greater than 0; and vice versa.
For each required Aid Type, the Total dollar amount of aid awarded to Group 2 students is expected to be
greater than or equal to $100.
For each Aid Type, the Average amount of aid awarded to Group 2 students is expected to be within a 20%
range of the PY Average amount.
The number of students in Group 2b must be less than or equal to the sum of the Number of Group 2
students who were awarded Grants or scholarships (line 01) and those who were awarded Loans (line 05).
If the total number of students in Group 2b is greater than 0, then the sum of the following categories must also
be greater than 0:
◦ Federal grants (line 02)
◦ State/local government grants or scholarships (line 03)
◦ Institutional grants or scholarships (line 04)
◦ Loans to students (line 05)

The system will perform the following edits on the data entered for line 01:
•

The Number of Group 2 students who were awarded Grants or scholarships (line 01) is expected to be
greater than or equal to 15% of the total number of students in Group 2 (Part A, Line 02).

•
•
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•

The Number of Group 2 students who were awarded Grants or scholarships (line 01) must be less than or
equal to the total number of students in Group 2b (Part A, Line 02b).
The Number of Group 2 students who were awarded Grants or scholarships (line 01) is expected to be equal
to the total number of students in Group 3 (Part A, Line 03).
The Number of Group 2 students who received Grants or scholarships (line 01) must be less than or equal to
the sum of students reported for Federal grants (line 02), State/local grants (line 03), and Institutional
grants (line 04).
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Grants or
scholarships (line 01) must be less than the number reported for the corresponding type of aid for Group 1 in
Part B of this component:
◦ The Number of students in Group 1 who were awarded Grant or scholarship aid from Part B is greater
than 0; and
◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two
but less than four academic years; and/or a bachelor's degree or equivalent.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Grants or
scholarships (line 01) must be less than or equal to the number reported for the corresponding type of aid for
Group 1 in Part B of this component:
◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and
a postsecondary award, certificate, or diploma of at least one but less than two academic years; and
◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at
least two but less than four academic years; or a bachelor's degree or equivalent.
The expected Average amount of aid awarded to Group 2 students (as calculated in line 01) is based on the
institution type, as outlined below:
◦ If your institution is a Private non-profit, 4-year-or-above institution, then the Average amount of
aid awarded to Group 2 students must be less than $40,000.
◦ If your institution is a Private for-profit, 4-year-or-above institution, then the Average amount of
aid awarded to Group 2 students must be less than $12,000.
◦ If your institution is a Private non-profit, 2-year institution, then the Average amount of aid
awarded to Group 2 students must be less than $10,000.
◦ If your institution is a Private for-profit, 2-year or less institution, then the Average amount of aid
awarded to Group 2 students must be less than $8,000.
◦ If your institution is a Private non-profit, less-than-2-year institution, then then the Average amount
of aid awarded to Group 2 students must be less than $7,000.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Grants
or scholarships (line 01) must be less than the amount reported for the corresponding type of aid for Group 1
in Part B of this component:
◦ The Total amount of aid awarded to Group 2 students for Grant or scholarship aid from Part B is greater
than 0; and
◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two
but less than four academic years; and/or a bachelor's degree or equivalent.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Grants
or scholarships (line 01) must be less than or equal to the amount reported for the corresponding type of aid for
Group 1 in Part B of this component:
◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and
a postsecondary award, certificate, or diploma of at least one but less than two academic years; and
◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at
least two but less than four academic years; or a bachelor's degree or equivalent.

The system will perform the following edits on the data entered for line 02:
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•
•
•

•
•

The system will perform the following edits on the data entered for line 02a:
•
•
•

The Number of Group 2 students who were awarded Pell grants (line 02a) is
The Number of Group 2 students who were awarded Pell grants (line 02a) is
equal to 5% of the total number of students in Group 2 (Part A, Line 02).
The Number of Group 2 students who were awarded Pell grants (line 02a) is
to the number of students who were awarded any Grants or scholarships (line

expected to be greater than 0.
expected to be greater than or
expected to be less than or equal
01).

•
•

•

The Number of Group 2 students who were awarded Pell grants (line 02a) must be less than or equal to the
number of students who were awarded Federal grants (line 02).
If you indicated in Part A that all undergraduates at your institution are full-time, first-time students, then the
number of students in Group 1 who receive Pell grants (Part B, Line 02) must be equal to the number of
students in Group 2 who receive Pell grants (Part C, Line 02a).
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Pell
grants (line 02a) must be less than the amount reported for the corresponding type of aid for Group 1 in Part B
of this component:
◦ The Total amount of aid awarded to Group 1 for Pell grants in Part B is greater than 0; and
◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two
but less than four academic years; and/or a bachelor's degree or equivalent.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Pell
grants (line 02a) must be less than or equal to the amount reported for the corresponding type of aid for Group
1 in Part B of this component:
◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and
a postsecondary award, certificate, or diploma of at least one but less than two academic years; and
◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at
least two but less than four academic years; or a bachelor's degree or equivalent.
The Average amount of aid awarded to Group 2 students for Pell grants (line 02a) should be less than
$6,000.

The system will perform the following edits on the data entered for line 02b:
•
•
•

The system will perform the following edits on the data entered for line 03:
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•
•

The Number of Group 2 students who were awarded State/local government grants or scholarships (line
03) must be less than or equal to the number of students who were awarded any Grants or scholarships (line
01).
The Number of Group 2 students who were awarded State/local government grants or scholarships (line
03) must be less than or equal to the total number of students in Group 2b.
The expected Average amount of aid awarded to Group 2 students for State/local government grants or
scholarships (line 03) is based on the institution type, as outlined below:
◦ If your institution is a Private non-profit, 4-year-or-above institution, then the line 03 average
amount must be less than $10,000.
◦ If your institution is a Private for-profit, 4-year-or-above institution, then the line 03 average
amount must be less than $7,000.
◦ If your institution is a Private non-profit, 2-year institution, then the line 03 average amount must be
less than $8,000.
◦ If your institution is a Private for-profit, 2-year institution, then the line 03 average amount must be
less than $10,000.
◦ If your institution is a less-than-2-year institution, then the line 03 average amount must be less than
$5,000.

The system will perform the following edits on the data entered for line 04:
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•
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•

The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) must be
less than or equal to the number of students who were awarded any Grants or scholarships (line 01).
The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) must be
less than or equal to the total number of students in Group 2b.
If your institution is a Private non-profit, 4-year-or-above institution, then the Number of Group 2 students
who were awarded Institutional grants or scholarships (line 04) is expected to be greater than 0.
The expected Average amount of aid awarded to Group 2 students for Institutional grants or
scholarships (line 04) is based on the institution type, as outlined below:
◦ If your institution is a Private non-profit, 4-year-or-above institution, then the line 04 average
amount must be less than $36,000.
◦ If your institution is a Private for-profit, 4-year-or-above institution, then the line 04 average
amount must be less than $10,000.
◦ If your institution is a 2-year institution, then the line 04 average amount must be less than $10,000.
◦ If your institution is a less-than-2-year institution, then the line 04 average amount must be less than
$10,000.

The system will perform the following edits on the data entered for line 05:
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The Number of Group 2 students who were awarded and accepted Loans to students (line 05) must be less
than or equal to the total number of students in Group 2b (Part A, Line 02b).
The Number of Group 2 students who were awarded and accepted Loans to students (line 05) must be less
than or equal to the total number of students in Group 2a.
If your institution is a Private for-profit, 4-year-or-above institution, then the Number of students who were
awarded and accepted Loans to students (line 05) is expected to be greater than 0.

•

The Average amount of aid awarded to Group 2 students for Loans to students (line 05) should be less
than $21,000.

The system will perform the following edits on the data entered for lines 05a:
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•
•

•

The Number of Group 2 students who were awarded and accepted Federal loans (line 05a) must be less than
or equal to the number who were awarded and accepted Loans to students (line 05).
If your institution is a Private for-profit, 4-year-or-above institution, then the Number of Group 2 students
who were awarded and accepted Federal loans (line 05a) is expected to be greater than 0.
If the number of students reported for Group 1 is greater than 0, and that number is equal to the number of
students reported for Group 2, then the Number of students in Group 2 who were awarded Federal loans
(line 05a) must be equal to the amount reported for Federal loans in Group 1 (Part B).
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Number of Students in Group 2 who were awarded aid for Federal
loans (line 05a) must be less than the number reported for the corresponding type of aid for Group 1 in Part B
of this component:
◦ The Number of Group 1 students who were awarded aid for Federal student loans in Part B is greater
than 0; and
◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two
but less than four academic years; and/or a bachelor's degree or equivalent.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Federal
loans (line 05a) must be less than or equal to the number reported for the corresponding type of aid for Group 1
in Part B of this component:
◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and
a postsecondary award, certificate, or diploma of at least one but less than two academic years; and
◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at
least two but less than four academic years; or a bachelor's degree or equivalent.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Federal
loans (line 05a) must be less than the amount reported for the corresponding type of aid for Group 1 in Part B
of this component:
◦ The Total dollar amount of aid awarded to Group 1 students for Federal student loans in Part B is greater
than 0; and
◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two
but less than four academic years; and/or a bachelor's degree or equivalent.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPIEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for
Federal loans (line 05a) must be less than or equal to the amount reported for the corresponding type of aid for
Group 1 in Part B of this survey:
◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and
a postsecondary award, certificate, or diploma of at least one but less than two academic years; and
◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at
least two but less than four academic years; or a bachelor's degree or equivalent.
The Average amount of aid awarded to Group 2 students for Federal loans (line 05a) should be less than
$12,000.

The system will perform the following edits on the data entered for lines 05b:
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•

On-campus (line 01a)
Off-campus with family (line 01b)
Off-campus not with family (line 01c)

•

If the total number of Group 3 students is less than the number of students who were awarded Grants or
scholarships from the federal government, state/local government, or the institution (Part C, Page 2, Line
then the Total grant and scholarship aid (line 02) awarded to Group 3 students in 2010-2011 must be
than the Total dollar amount of aid awarded to Group 2 students in Part C of this component.
If the total number of Group 3 students is equal to the number of students who were awarded Grants or
scholarships from the federal government, state/local government, or the institution (Part C, Page 2, Line
then the Total grant and scholarship aid (line 02) awarded to Group 3 students in 2010-2011 must be
to the Total dollar amount of aid awarded to Group 2 students in Part C of this component.

01),
less
01),
equal

The system will perform the following edits on the data entered for line 01a through line 01d:
•
•

•

•
•

The system will perform the following edits on the data entered for line 02:
•
•

•

The system will perform the following edits on the data entered for line 03:
•
•
•

For academic years 2011-12 and 2010-11, the Average grant or scholarship aid (line 03) must be within a
25% range of the prior year value.
For academic years 2011-12 and 2010-11, if the Average grant or scholarship aid (line 03) is within a 25%
range of the prior year value, then line 03 is expected to be within a 15% range of the prior year value.
The expected Average grant or scholarship aid (line 03) is based on the institution type, as outlined below:
◦ If your institution is a Private non-profit, 4-year-or-above institution, then the Average grant or
scholarship aid is expected be less than $40,000.
◦ If your institution is a Private for-profit, 4-year-or-above institution, then the Average grant or
scholarship aid is expected be less than $12,000.
◦ If your institution is a Private non-profit, 2-year institution, then the Average grant or scholarship
aid is expected be less than $10,000.
◦ If your institution is a Private for-profit, 2 year or less institution, then the Average grant or
scholarship aid is expected be less than $8,000.
◦ If your institution is a Private non-profit, less-than-2-year institution, then the Average grant or
scholarship aid is expected be less than $7,000.

On-campus (line 01a)
Off-campus (with family) (line 01b)
Off-campus (not with family) (line 01c)

A value must be entered in each field for lines 01a, 01b, and 01c, as applicable to your institution.

•
•

•

•
•
•

For each academic year, the number of students entered for all applicable living arrangements (lines 01a through
01d) must equal the total Group 4 amount for that year.
For each living arrangement, the number of students reported for the current year (2011-12) is expected to be
within a certain range of the prior year (2010-11) value, as outlined below:
◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1
and 30.
◦ If the prior year value is greater than or equal to 25, then the current year value must be between within
a 30% range of that value.
If your institution has on-campus housing and a value greater than 0 was reported for that living arrangement
in 2009-10, then the number reported for 2010-11 is expected to be within a certain range of the prior year (2009
-10) value, as outlined below:
◦ If the prior year value is greater than 0 and less than 25, then the current year value must be between 1
and 30.
◦ If the prior year value is greater than or equal to 25, then the current year value must be between within
a 30% range of that value.
For 2011-12 and 2010-11 off-campus, if you reported a value of 0 for the prior year, and a value greater than 0
for the subsequent academic year, then you must confirm that the more recent value is correct.
The number of Group 4 students whose living arrangements were Unknown (line 01d) should be less than or
equal to 30% of the total number of Group 4 students for that same year.
The number of Group 4 students whose living arrangements were Unknown (line 01d) should be greater than or
equal to 0. If this is not the case, you must adjust the number of students entered in lines 01a through 01c so
that the sum of the values in this column is less than or equal to the total number of students in Group 4.

$0-30,000 (line a)
$30,001-48,000 (line b)
$48,001-75,000 (line c)
$75,001-110,000 (line d)
$110,001 and more (line e)

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Top

2012-13 Survey Materials > Form

date: 12/4/2012

Student Financial Aid for institutions reporting on a full-year cohort (private
program reporters)
Part A
Part A - Establish Your Groups
Part A establishes the number of students in various groups. Note that the numbers on this screen will be carried
forward to other parts of the Student Financial Aid component.
In the fields below, report the number of students in each of the following groups.
2011-12

01. Group 1
All undergraduate students
02. Group 2
Of those in Group 1, those who are full-time, first-time degree/certificate-seeking
02a. Of those in Group 2, those who were awarded any Federal Work Study, loans to
students, or grant or scholarship aid from the federal government, state/local
government, the institution, or other sources known to the institution
02b. Of those in Group 2, those who were awarded any loans to students or grant or
scholarship aid from the federal government, state/local government, or the
institution
03. Group 3
Of those in Group 2, those enrolled in your institution’s largest program who were
awarded grant or scholarship aid from the following sources: the federal government,
state/local government, or the institution
04. Group 4
Of those in Group 2, those enrolled in your institution’s largest program who were
awarded any Title IV federal student aid

YOUR PRIOR
YEAR DATA
2010-11

•

Information from Part A:
Group 1
All undergraduate students
(This number is carried forward from Part A, Line 01)
Aid Type

2011-12

You may use the space below to provide context for data you've reported above. These context notes may

be posted on the College Navigator website and should be written to be understood by students and parents.

Part C
Part C - Enter Information about Group 2
Part C includes financial aid information about Group 2. Group 2 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled any time during academic year 2011-12.
For this part, report:
The Following Type(s) of Aid
Awarded in This Period
•
•
Grant or scholarship
Any time during
aid from the federal
academic year
government
2011-12
•
•
Grant or scholarship
For program
aid from state/local
reporters, this is
government
the aid year
period from July
•
Grant or scholarship
1, 2011 through
aid from the
June 30, 2012.
institution
•
Loans to students
from the federal
government and from
other sources,
including private or
other loans
•
Do not include grant
or scholarship aid
from private or other
sources
•
Do not include PLUS
loans or loans made
to anyone other than
the student
In the fields below, report the number of Group 2 students and the total amount of aid awarded to these
students for each type of aid. Enter unduplicated student counts within a category (e.g., Pell grants). However,
a student can appear in more than one aid category.
•

For These Students
Full-time, first-time degree/certificateseeking undergraduate students
enrolled any time during academic year
2011-12

Information from Part A:
Group 2
Full-time, first-time degree/certificate-seeking undergraduates
(This number is carried forward from Part A, Line 02)

2011-12

01. Grants or scholarships from the
federal government, state/local
government, or the institution
02. Federal grants
02a.

Pell grants

02b.

Other federal grants

03. State/local government grants or
scholarships
(grants/scholarships/waivers)
04. Institutional grants or scholarships
(scholarships/fellowships)
05. Loans to students

Image
description.
These
context
notes
may
beon
posted
the
College
Navigator.
End of image
description.

05a.

Federal loans

05b.

Other loans (including
private loans)

You may use the space below to provide context for the data you've reported above. These context notes

Part D
Part D - Enter Information about Group 3
Part D includes financial aid information about Group 3. Group 3 students are all full-time, first-time degree/certificateseeking undergraduate students enrolled in your institution’s largest program any time during academic year 2011-12
who were awarded grant or scholarship aid from the following sources: the federal government, state/local government,
or the institution. The information you report in this part will be used in Part F to calculate average institutional net price.
Note:
In this part, you must report information for your institution’s largest program. Your largest program is the program with
the most number of undergraduate students enrolled. You must provide three years’ worth of data for your largest
program.
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
•
•
•
Full-time, first-time
Grant or scholarship aid from the
Any time during
degree/certificate-seeking
federal government
academic year
undergraduate students
2011-12 (the aid
•
Grant or scholarship aid from
enrolled in your institution’s
year period from
state/local government
largest program who were
July 1, 2011
•
Grant or scholarship aid from the
awarded grant or
through June 30,
institution
scholarship aid from the
2012)
•
Do not include grant or
following sources: the
scholarship aid from private or
federal government,
other sources
state/local government, or
the institution
•
Do not include students who
were awarded only grant or
scholarship aid from private
or other sources, or
students who were awarded
only non-grant aid
In the fields below, report the number of Group 3 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution
awarded to these students.
Largest Program Information from the IPEDS Institutional Characteristics
component
CIP Code
Title
Information from Part A:

2011-12

YOUR PRIOR YOUR PRIOR
YEAR DATA YEAR DATA
2010-11
2009-10

2011-12

YOUR PRIOR YOUR PRIOR
YEAR DATA YEAR DATA
2010-11
2009-10

Group 3
Full-time, first-time degree/certificate-seeking undergraduate students
enrolled in your institution’s largest program who were awarded grant or
scholarship aid from the following sources: the federal government,
state/local government, or the institution
(This number is carried forward from Part A, Line 03)
01.

Report the number of Group 3 students with the
following living arrangements:
01a.

On-campus

01b.

Off-campus (with family)

01c.

Off-campus (not with family)

01d.

Unknown (calculated)
This value is calculated using the
following formula: [A03(D01a+D01b+D01c)]
02.
Report the total amount of grant or scholarship aid
from the federal government, state/local government,
or the institution awarded to Group 3 students
03.
Average grant or scholarship aid from the federal
government, state/local government, or the institution
awarded to Group 3 students (calculated value).
This value is calculated using the following formula:
[D02/A03]
You may use the space below to provide context for the data you've reported above.

Part E
Part E – Enter Information about Group 4
Part E includes financial aid information about Group 4. Group 4 students are full-time, first-time degree/certificateseeking undergraduate students enrolled in your institution’s largest program any time during academic year 2011-12
who were awarded any Title IV federal student aid. The information you report in this part will be used in Part G to
calculate average institutional net price by income level.
Note:
In this part, you must report information for your institution’s largest program. Your largest program is the program with
the most number of undergraduate students enrolled. You must provide three years’ worth of data for your largest
program.
For this part report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
• Full-time, first-time
•
•
Grant or scholarship aid from the
Any time during
degree/certificate-seeking
federal government
academic year 2011undergraduate students
12 (the aid year
•
Grant or scholarship aid from
enrolled in your
period from July 1,
state/local government
institution’s largest
2011 through June
•
Grant or scholarship aid from the
program who were
30, 2012)
institution
awarded any Title IV
•
Do not include grant or scholarship
federal student aid
aid from private or other sources
•
Do not include loan amounts
•
Do not include Federal Work Study
amounts
In the fields below, report the number of Group 4 students with each type of living arrangement and the total
amount of grant or scholarship aid from the federal government, state/local government, or the institution
awarded to these students by income level.
Largest program:
CIP Code
Title
Information from Part A:
2011-12
YOUR PRIOR YOUR PRIOR
YEAR DATA
YEAR DATA
2010-11
2009-10
Group 4
Full-time, first-time degree/certificate-seeking undergraduate
students enrolled in your institution’s largest program who were
awarded any Title IV federal student aid
(This number is carried forward from Part A, Line 04)
01.

Report the number of Group 4 students with the
following living arrangements:
01a.

On-campus

01b.

Off-campus (with family)

01c.

Off-campus (not with family)

01d.

Unknown (calculated)
This value is calculated using
the formula: [A04(E01a+E01b+E01c)]

2011-12

YOUR PRIOR
YEAR DATA
2010-11

YOUR PRIOR
YEAR DATA
2009-10

2011-12
Number of
Number of
Total amount of
Average
Group 4
Group 4
grant or
amount of grant
students
students who scholarship aid or scholarship
who were
were awarded
awarded to
aid awarded to
awarded any any grant or
Group 4
Group 4
Title IV aid scholarship aid students from students from
from the
the following
the following
following
sources: the
sources: the
sources: the
federal
federal
federal
government,
government,
government,
state/local
state/local
state/local
government, or government, or
government, or the institution the institution
the institution
Col. 1
Col. 2
Col. 3
Col. 4
02.

Income level
02a.

$0-30,000

02b.

$30,001-48,000

02c.

$48,001-75,000

02d.

$75,001-110,000

02e.

$110,001 and
more
Total all income
levels

02f.

2010-11
03.

Income level
03a.

$0-30,000

03b.

$30,001-48,000

03c.

$48,001-75,000

03d.

$75,001-110,000

03e.

$110,001 and
more
Total all income
levels

03f.

Col. 1

Col. 2

Col. 1

Col. 2

Col. 3

Col. 4

Col. 3

Col. 4

2009-10
04.

Income level
04a.

$0-30,000

04b.

$30,001-48,000

04c.

$48,001-75,000

04d.

$75,001-110,000

04e.

$110,001 and
more
04f.
Total all income
levels
You may use the space below to provide context for the data you've reported above.

Part F
Part F - Net Price Calculation for Group 3
The following net price calculation is based on information that your institution reported in the Institutional
Characteristics component and the Student Financial Aid component. For more information about data your institution
reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.
2011-12
YOUR PRIOR
YOUR PRIOR
YEAR DATA
YEAR DATA
2010-11
2009-10
Components of cost of attendance
Largest program:
CIP Code
Title
01. Published tuition and required fees
02. Books and supplies
03. Room and board and other expenses by living
arrangement
03a.
On campus
03b.
Off-campus (with family)
03c.
Off-campus (not with
family)
04. Number of Group 3 students by living arrangement
04a.
On campus
04b.
Off-campus (with family)
04c.
Off-campus (not with
family)
04d.
Unknown
05. Weighted average for room and board and other
expenses by living arrangement (excluding unknown
values)
See instructions for the formula for this calculation
06. Total cost of attendance
This value is calculated using the following formula:
[F01+F02+F05]
07. Average amount of grant or scholarship aid awarded
to Group 3 students from the following sources: the
federal government, state/local government, and the
institution
08. Average institutional net price for Group 3 students
This value is calculated using the following formula: [F06
-F07]
As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of
Education’s College Navigator website and used in the U.S. Department of Education’s College Affordability and
Transparency Lists.
Do you wish to provide additional context notes?
Yes
Image
description.
These
context
notes
may
beon
posted
the
College
Navigator.
End of image
description.

You may use the space below to provide context for these data. These context notes may be posted on the

College Navigator website and should be written to be understood by students and parents.

Part G
Part G - Net Price Calculation for Group 4
The following net price calculation is based on information that your institution reported in the Institutional
Characteristics component and the Student Financial Aid component. For more information about data your institution
reported in the Institutional Characteristics component, please contact your institution’s IPEDS Keyholder.
2011-12
YOUR PRIOR
YOUR PRIOR
YEAR DATA
YEAR DATA
2010-11
2009-10
Components of cost of attendance
Largest program:
CIP Code
Title
01. Published tuition and required fees
02. Books and supplies
03. Room and board and other expenses by living
arrangement
03a.
On campus
03b.
Off-campus (with family)
03c.
Off-campus (not with family)
04. Number of Group 4 students by living arrangement
04a.
On campus
04b.
Off campus (with family)
04c.
Off-campus (not with family)
04d.
Unknown
05. Weighted average for room and board and other
expenses by living arrangement (excluding unknown
values)
See instructions for the formula for this calculation
06. Total cost of attendance
This value is calculated using the following formula:
[G01+G02+G05]
07. Average amount of grant or scholarship aid awarded to
Group 4 students from the following sources: the federal
government, state/local government, and the institution.
07a.
$0-30,000
07b.
$30,001-48,000
07c.
$48,001-75,000
07d.
$75,001-110,000
07e.
$110,001 and more
08. Average institutional net price for Group 4 students
This value is calculated using the following formula: [G06G07]
08a.
$0-30,000
08b.
$30,001-48,000
08c.
$48,001-75,000
08d.
$75,001-110,000
08e.
$110,001 and more
As required by the Higher Education Opportunity Act of 2008, these amounts will be posted on the U.S. Department of
Education’s College Navigator website.
Do you wish to provide additional context notes?
Yes
Image
description.
These
context
notes
may
beon
posted
the
College
Navigator.
End of image
description.

You may use the space below to provide context for these data. These context notes may be posted on the

College Navigator website and should be written to be understood by students and parents.

Prepared by
This survey component was prepared by:
Keyholder
SFA Contact

HR Contact

Finance Contact

Other

Name:
Email:

How long did it take to prepare this survey component?

hours

minutes

2012-13 Survey Materials > Instructions

date: 12/4/2012

Student Financial Aid, Private Program Reporters

•

Who Must Report
Institutions that had undergraduate students enrolled any time during academic year 2011-12
must report.

Changes in Reporting
•

•
•

Numbers of students that meet certain conditions
Total aid dollars awarded to these students
To complete this component, data providers will need the following:

1. Financial aid information about the following student groups:
•
•
•

•

Group 1. All undergraduate students
Group 2. Of the students in Group 1, those who are full-time, first-time degree/certificateseeking students
Group 3. Of the students in Group 2, those enrolled in the institution's largest program
who were awarded grant or scholarship aid from the following sources: the federal
government, state/local government, or the institution.
Group 4. Of the students in Group 2, those enrolled in the institution's largest program
who were awarded Title IV federal student aid.
Image description. SFA Overview End of image description.

2. Living arrangement information for full-time, first-time degree/certificate-seeking
undergraduate students enrolled in the institution's largest program who were awarded grant or
scholarship aid during the reporting period.
3. Living arrangement information for full-time, first-time degree/certificate-seeking
undergraduate students enrolled in the institution's largest program who were awarded Title IV
federal student aid during the reporting period.
4. Income levels for full-time, first-time degree/certificate-seeking undergraduate students
enrolled in the institution's largest program who were awarded Title IV federal student aid during
the reporting period.
About the Data
Five different types of data appear in this component. There are data:
•
•

•

What NOT to Include
Do not report student counts or aid amounts for the following:
•
•
•
•

Students
Students
Students
Students

who
who
who
who

were
were
were
were

Do not report Federal Work Study amounts into any total aid amounts.
Do not report loans that are made to someone other than the student.

Where the Data Will Appear
Data collected through IPEDS will be accessible to the public at the institution- and aggregatelevels.
At the institution level, data will appear in:
•
•
•

College Navigator Website
IPEDS Data Center
IPEDS Data Feedback Reports
At the aggregate level, data will appear in:
•
•
•
•
•

IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education

Detailed Instructions
This section provides line-by-line instructions for each part of the Student Financial Aid component.

Description

01.

02.

Group 2
Of those in Group 1, those who are full-time, first-time degree/certificateseeking
Report the number of students who are full-time, first-time degree/certificate-seeking
undergraduates.
02a.

Group 3
Of those in Group 2, those enrolled in your institution's largest program who
were awarded grant or scholarship aid from the following sources: the federal
government, state/local government, or the institution
Report students who were awarded grant or scholarship aid from the following
sources: the federal government, state/local government, or the institution. Do not
include students who were awarded aid only from other sources.

04.

Group 4
Of those in Group 2, those enrolled in your institution's largest program who
were awarded any Title IV federal student aid
Report students who were awarded any Title IV federal student aid (i.e., report
students who were awarded federal grant aid or who were awarded federal work study
or federal student loans).
Title IV federal student aid includes:
•
Federal Pell Grant, Federal Supplemental Educational Opportunity Grant
(FSEOG), Academic Competitiveness Grant (ACG), National Science and
Mathematics Access to Retain Talent Grant (National SMART Grant), Teacher
Education Assistance for College and Higher Education (TEACH) Grant
•
Federal Work Study
•
Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and
Unsubsidized Direct or FFEL Stafford Loan

Part B - Financial Aid About Group 1
This part is intended to collect information about the number of Group 1 students and the total
amounts of aid they were awarded by different aid types. Group 1 students are all undergraduate
students enrolled any time during academic year 2011-12.
For this part, report:
For These Students

Awarded in This Period
· Any time during academic
year 2011-12 (the aid year
period from July 1, 2011
through June 30, 2012)

2011-12
Carried forward from Part A

Instructions:
In the fields provided, report the number of Group 1 students and the total amount of aid awarded
to these students for each type of aid.
Item

Description

01.

Column 4. The average amount of grant or scholarship aid awarded to Group 1 students
is calculated for you.
02.

03.

Part C - Enter Financial Aid about Group 2
This part is intended to collect information about the number of Group 2 students and the total
amounts of aid they were awarded by different aid types. Group 2 students are all full-time, firsttime degree/certificate-seeking undergraduate students enrolled any time during academic year
2011-12.
For this part, report:
For These Students

Information from Part A:
2011-12
Group 2a
Carried forward from Part A
Of those in Group 2, those who were awarded
any Federal Work Study, loans to students, or
grant or scholarship aid from the federal
government, state/local government, the
institution, or other sources known to the
institution
(This number is carried forward from Part A,
Line 02a)
Group 2b
Carried forward from Part A
Of those in Group 2, those who were awarded
any loans to students or grant or scholarship
aid from the federal government, state/local
government, or the institution
(This number is carried forward from Part A,
Line 02b)
Note: Two aid categories in this section are further disaggregated into subcategories. Because
students may be awarded more than one type of aid, the sum of the values you enter in the
subcategories will not necessarily equal the value you enter in the aid category. However, the total
number of students reported for the aid category cannot exceed the sum of subcategories. (For
example, the number of students who were awarded federal grants cannot exceed the sum of the
number of students who were awarded Pell grants and the number who were awarded other
federal grants). In addition, the total number of students reported for an aid category must be at
least as large as the largest of those reported in a subcategory.
Instructions:
In the fields provided, report the number of Group 2 students and the total amount of aid they
were awarded for each type of aid.
Item
Description
01.

02.

Column 2. The percentage of Group 2 students who were awarded one or more grants
from the federal government will be calculated for you.
Column 3. The total dollar amount for Line 02 will be calculated for you. This value is
calculated using the following formula: [(Line 02a, Column 3) + (Line 02b, Column 3)].
Column 4. The average amount of grants from the federal government awarded to Group
2 students will be calculated for you.
02a.

Pell grants
Column 1. Report the number of Group 2 students who were awarded a
Pell grant.
Column 2. The percentage of Group 2 students who were awarded a Pell
grant will be calculated for you.
Column 3. Report the total dollar amount of all Pell grants awarded to
Group 2 students.
Column 4. The average amount of Pell grants awarded to Group 2
students will be calculated for you.

02b.

03.

04.

05.

Loans to students
This aid category is disaggregated into the following two subcategories: federal loans and
other loans.
Column 1. Report the number of Group 2 students who were awarded one or more loans
to students. This includes loans from the federal government and from other sources
(including private lenders). If a student appears in more than one type of loan category in
Lines 05a or 05b, that student should only be counted once for Line 05. Note that this
number should be at least as large as the largest number reported in Line 05a,
Column 1 or Line 05b, Column 1. In addition, this number cannot exceed the sum
of [(Line 05a, Column 1) + (Line 05b, Column 1)].
Column 2. The percentage of Group 2 students who were awarded one or more loans to
students will be calculated for you.
Column 3. The total dollar amount for Line 05 will be calculated for you. This value is
calculated using the following formula: [(Line 05a, Column 3) + (Line 05b, Column 3)].
Column 4. The average amount of loans to students awarded to Group 2 students will be
calculated for you.
05a.

05b.

Part D - Enter Financial Aid about Group 3

This part is intended to collect information used to estimate the average net price for Group 3
students in Part F.
Group 3 students are all full-time, first-time degree/certificate-seeking undergraduate students
enrolled in your institution's largest program any time during academic year 2011-12 who were
awarded grant or scholarship aid from the following sources: federal government, state/local
government, or the institution. Students who were awarded only grant or scholarship aid from
private or other sources, or students who were awarded only non-grant aid should not be included
in this group.
For this part, report:
For These Students

The Following Type(s) of
Aid
· Full-time, first-time,
· Grant or scholarship aid
degree/certificate-seeking
from the federal government
undergraduate students
· Grant or scholarship aid
enrolled in your institution's
from state/local government
largest program who were
· Grant or scholarship from
awarded grant or scholarship the institution
aid from the following sources: · Do not include grant or
the federal government,
scholarship aid from private or
state/local government, or the other sources.
institution
· Do not include students
who were awarded only grant
or scholarship aid from private
or other sources, or students
who were awarded only nongrant aid.
Data carried forward from Part A include the following:
Information from Part A:

Awarded in This Period
· Any time during academic
year 2011-12 (the aid year
period from July 1, 2011
through June 30, 2012)

YOUR PRIOR YOUR PRIOR
YEAR DATA
YEAR DATA
2010-11
2009-10

2011-12
Group 3
Carried forward
Full-time, first-time degree/certificate-seeking
from Part A
undergraduate students enrolled in your
institution's largest program who were
awarded grant or scholarship aid from the
following sources: the federal government,
state/local government, or the institution
(This number is carried forward from Part A,
Line 03)
Note: In this part, you will be asked to report living arrangement information for Group 3
students. The living arrangement categories used in this component are the same categories used
to describe living arrangements for Federal Student Aid purposes. Students indicate their intended
living arrangement on the Free Application for Federal Student Aid (FAFSA).
Institutions should use the most recently available information regarding student living
arrangement. For example, a student may have indicated on her or his FAFSA or an institutional
financial aid application that she or he planned to live at home with family. But when the student
enrolled, she or he decided to live on campus. Although the student may not have modified the
FAFSA to reflect the updated living arrangement, the institution may have more recent information
in its financial aid system indicating that the student lived on campus according to the most recent
aid package for that student during the financial aid year. In this case, the institution should
classify this student as an on-campus student.
A student should be counted in only one category—the one that the institution used most recently
to develop or modify that student’s financial aid package. If a student in this group did not
complete the FAFSA, that student may appear as having an unknown living arrangement in Line
01d. However, if the institution knows the living arrangement for the student, then the student
should be reported in the appropriate category.
Instructions:
In the fields provided, report the number of Group 3 students with each type of living arrangement
and the total amount of grant or scholarship aid from the federal government, state/local
government, or the institution awarded to these students.
Item Description

01.

Report the number of Group 3 students with the following living arrangements.

02.

01a.

On-campus. Report the number of Group 3 students who lived on-campus.

01b.

Off-campus (with family). Report the number of Group 3 students who lived offcampus with their parents or guardians.

01c.

Off-campus (not with family). Report the number of Group 3 students who lived
off-campus not with their parents or guardians.

01d.

03.

Part E - Enter Financial Aid about Group 4
This part is intended to collect information used to estimate the average net price for Group 4
students in Part G.
Group 4 students are full-time, first-time degree/certificate-seeking undergraduates enrolled in
your institution's largest program any time during academic year 2011-12 who were awarded any
Title IV federal student aid (i.e., students who were awarded federal grant aid or who were
awarded federal work study or federal student loans).
Title IV federal student aid includes the following:
•

Federal Pell Grant, Federal Supplemental Educational Opportunity Grant (FSEOG), Academic
Competitiveness Grant (ACG), National Science and Mathematics Access to Retain Talent
Grant (National SMART Grant), Teacher Education Assistance for College and Higher
Education (TEACH) Grant
•
Federal Work Study
•
Federal Perkins Loan, Subsidized Direct or FFEL Stafford Loan, and Unsubsidized Direct or
FFEL Stafford Loan
For this part, report:
For These Students
The Following Type(s) of Aid
Awarded in This Period
· Full-time, first-time,
· Grant or scholarship aid
· Any time during academic
degree/certificate-seeking
from the federal government
year 2011-12 (the aid year
undergraduate students
· Grant or scholarship aid
period from July 1, 2011
enrolled in your institution's
through June 30, 2012)
from state/local government
largest program who were
· Grant or scholarship from
awarded any Title IV federal
the institution
student aid
· Do not include grant or
scholarship aid from private or
other sources.

· Do not include loan
amounts.
· Do not include Federal Work
Study amounts.
Data carried forward from Part A include the following:
Information from Part A:

YOUR PRIOR
YEAR DATA
2010-11

YOUR PRIOR
YEAR DATA
2009-10

2011-12
Group 4
Carried forward
Full-time, first-time degree/certificate-seeking
from Part A
undergraduate students enrolled in your
institution's largest program who were awarded
any Title IV federal student aid
(This number is carried forward from Part A,
Line 04)
Notes: In this part, you will be asked to report living arrangement information for Group 4
students. The living arrangement categories used in this component are the same categories used
to describe living arrangements for Federal Student Aid purposes. Students indicate their intended
living arrangement on the Free Application for Federal Student Aid (FAFSA).
Institutions should use the most recently available information regarding student living
arrangement. For example, a student may have indicated on her or his FAFSA or an institutional
financial aid application that she or he planned to live at home with family. But when the student
enrolled she or he decided to live on campus. Although the student may not have modified the
FAFSA to reflect the updated living arrangement, the institution may have more recent information
in its financial aid system indicating that the student lived on campus according to the most recent
aid package for that student during the financial aid year. In this case, the institution should
classify this student as an on-campus student.
A student should be counted in only one category—the one that the institution used most recently
to develop or modify that student’s financial aid package. If a student in this group did not
complete the FAFSA, that student may appear as having an unknown living arrangement in Line
01d. However, if the institution knows the living arrangement for the student, then the student
should be reported in the appropriate category.
In this part, you will also be asked to report the number of students in Group 4 and the total
amount of grant or scholarship aid they were awarded by income level. To determine the income
level of the student, use the income that was used by the institution’s financial aid office to
determine the student’s Expected Family Contribution (EFC). For dependent students this will
include the parents’ adjusted gross income and the student’s adjusted gross income. For
independent students this will include the student’s adjusted gross income.
Instructions:
In the fields provided, report the number of Group 4 students with each type of living
arrangement.
Item Description
01.

Report the number of Group 4 students with the following living arrangements.
01a.

On-campus. Report the number of Group 4 students who lived on-campus.

01b.

Off-campus (with family). Report the number of Group 4 students who lived offcampus with their parents or guardians.

01c.

Off-campus (not with family). Report the number of Group 4 students who lived
off-campus not with their parents or guardians.

01d.

02a.

$0–30,000

02b.

02c.

02d.

$75,001–110,000Column 1. Report the number of Group 4 students in this
income level who were awarded any Title IV aid.

$110,001 and
more

02f.

Total all income
levels

Published tuition and required fees
The published tuition and required fees are carried forward from data that your
institution reported on the Institutional Characteristics component of IPEDS.

02.

Books and supplies
The cost for books and supplies are carried forward from data that your institution
reported on the Institutional Characteristics component of IPEDS.

03.

04.

Number of Group 3 students by living arrangement
These numbers are carried forward from Part D, Lines 02a through 02d.

05.

06.

Total cost of attendance
This value is calculated using the following formula: Line 01 + Line 02 + Line 05.

07.

Average grant or scholarship aid from the federal government, state/local
government, or the institution awarded to Group 3 students
This value is carried forward from Part D, Line 04.

08.

Average institutional net price for Group 3 students
The average institutional net price for full-time, first-time degree/certificate-seeking
undergraduate students enrolled in your institution's largest program any time during
academic year 2011-12 who were awarded grant or scholarship aid from the federal
government, state/local government, or the institution is calculated for you. This value
is calculated using the following formula: Line 06 – Line 07. The average net price for
Group 3 students will be posted on College Navigator and used in the U.S. Department
of Education's College Affordability and Transparency lists.

Context
Box

Part G - Net Price Calculation for Group 4
This part is intended to summarize the information used to estimate the average net price for
Group 4 students.
Group 4 students are all full-time, first-time degree/certificate-seeking undergraduate students
enrolled in your institution's largest program any time during academic year 2011-12 who were
awarded Title IV federal student aid.
As required by the HEOA, the average net price for Group 4 students will be posted on College
Navigator.
The components used to estimate the average net price include the average total cost of
attendance for the institution's largest program and the average grant or scholarship aid awarded
to Group 4 students. The total cost of attendance is the sum of published tuition and required fees
(Line 01), books and supplies (Line 02) and the weighted average by living arrangement for room
and board and other expenses (Line 05). Information about cost of attendance is carried forward
from data that your institution reported in the Institutional Characteristics component of IPEDS. If
you did not enter this information and have questions about the values entered here, contact your
institution’s IPEDS Keyholder.
The source or calculation for each line is described here.
Item
Description
01.

Published tuition and required fees
The published tuition and require fees are carried forward from data that your institution
reported on the Institutional Characteristics component of IPEDS.

02.

Books and supplies
The cost for books and supplies are carried forward from data that your institution
reported on the Institutional Characteristics component of IPEDS.

03.

04.

Number of Group 4 students by living arrangement
These numbers are carried forward from Part E, Lines 02a through 02d.

05.

Weighted average by living arrangement (excluding unknown values) for room
and board and other expenses
This value is generated by determining the average room and board and other expenses
(Lines 03a through 03c) weighted by student living arrangement (excluding students in
the unknown category). This value is calculated using the following formula: Line 05 =
[Line 03a*(Line 04a/(Line 04a+Line 04b+Line 04c))]+[Line 03b*(Line 04b/(Line
04a+Line 04b+Line 04c))]+[Line 03c*(Line 04c/(Line 04a+Line 04b+Line 04c))]

06.

Total cost of attendance
This value is calculated using the following formula: Line 01 + Line 02 + Line 05.

07.

08.

Average institutional net price for Group 4 students

The average institutional net price for full-time, first-time degree/certificate-seeking
undergraduate students enrolled in your institution's largest program any time during
academic year 2011-12 who were awarded Title IV federal student aid is calculated for
you. These values are calculated for each income level using the following formula: Line
06 – Line 07. The average net price for Group 4 students by income level will be posted
on College Navigator.
Context
Box

Glossary

date: 12/4/2012

Term

Definition

Federal grants
(grants/educational
assistance funds)

Financial aid

First-time student
(undergraduate)

Full-time student

Institutional grants

Loans to students

Net price

Off-campus (not with
family)

A living arrangement in which a student does not live with the student’s parents or legal guardians in
any housing facility that is not owned or controlled by the educational institution.

Off-campus (with family)

A living arrangement in which a student lives with the student's parents or legal guardians in any
housing facility that is not owned or controlled by the educational institution.

On-campus housing

Scholarships

Grants-in-aid, trainee stipends, tuition and required fee waivers, prizes or other monetary awards
given to undergraduate students.

State and local grants

2012-13 Survey Materials > F.A.Q.

date: 12/4/2012

Student Financial Aid
Click one of the following questions to view the answer.

Student Counts
1)
2)
3)
4)
5)
6)
7)

Answers:
General
1) Which institutions are required to complete the IPEDS Student Financial Aid (SFA) component?

For the 2011-12 data collection, institutions should report data for academic year 2010-11.
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•

For the 2011-12 collection year, the following changes occurred:
For all institutions:
•

An additional column has been added in Part E to collect the number of students in Group 4 who were awarded
any Title IV grant aid, by income categories.

•

For program reporters:
•

•

In Group 2a, you should report the number of full-time, first-time degree/certificate-seeking undergraduate
students who were awarded any of the following:
•
•
•
•
•
•

In Group 2b, you should report the number of full-time, first-time degree/certificate-seeking undergraduate
students who were awarded any of the following:
•
•
•
•

Federal or private loans to students
Grant or scholarship aid from the federal government
Grant or scholarship aid from state/local government
Grant or scholarship aid from the institution

Group 3 students include all full-time, first-time degree/certificate-seeking undergraduates who were
awarded grant or scholarship aid from the following sources:
•
•
•

Federal government
State/local government
Institution

Group 4 students include all full-time, first-time degree/certificate-seeking undergraduates who were
awarded any Title IV aid.
Title IV aid includes the following:
•

•
•

The following types of financial aid should be reported in this component:
•

•

•
•

Institutions should report aid that was awarded any time during the academic year.

No. PLUS loans are made to the parents of students. Any type of loan that is not made to the student should
not be reported.
Back to top
8) What does "aid awarded" mean?

2012-13 Survey Materials > Narrative Edits

date: 12/4/2012

•
•

•

Group 1: Report the number of all undergraduate students who were enrolled as of October 15, 2011. Include all
new and continuing undergraduate students (full-time students, part-time students, degree/certificate-seeking
students, non-degree/certificate-seeking students, and all others). This number will be preloaded based on the
data provided by your institution in the prior year IPEDS Fall Enrollment component, but may be modified as
needed.
Group 2: Of those in Group 1, report the number of students who are full-time, first-time degree/certificateseeking undergraduates.
Group 2a: Of those in Group 2, report the number of students who were awarded any Federal Work Study; loans
to students; or grant or scholarship aid from the federal government, state/local government, the institution, or
other sources known to the institution.
Group 2b: Of those in Group 2, report the number of students who were awarded any loans to students; or grant
or scholarship aid from the federal government, state/local government, or the institution.
Group 3: Of those in Group 2, report the number of students enrolled in the institution’s largest program who
paid the in-state or in-district tuition rate and were awarded grant or scholarship aid from the following sources:
the federal government, state/local government, or the institution. For public institutions, include only those
students who paid the in-state or in-district tuition rate.
Group 4: Of those in Group 2, report the number of students enrolled in the institution’s largest program who
paid the in-state or in-district tuition rate and were awarded Title IV federal student aid. For public institutions,
include only those students who paid the in-state or in-district tuition rate.

The system will perform the following General edits on the data entered:
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The system will perform the following edits on the data entered for Group 1:
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The system will perform the following edits on the data entered for Group 2:
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The system will perform the following edits on the data entered for Group 2a:
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The system will perform the following edits on the data entered for Group 2b:
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The system will perform the following edits on the data entered for Group 3:
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The system will perform the following edits on the data entered for Group 4:
•
•

The system will perform the following edits on the data entered for line 01:
•
•
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•

(line 01) is expected to be
(line 01) is expected to be less
(line 01) is expected to be
or scholarship aid (line 01) is

◦
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◦
◦
◦
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◦

The system will perform the following edits on the data entered for line 02:
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The system will perform the following edits on the data entered for line 03:
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Paying in-district tuition rates (line 01a)
Paying in-state tuition rates (line 01b)
Paying out-of-state tuition rates (line 01c)

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Page 2
On this screen, you will be asked to enter the Number of Students in Group 2 who were awarded aid in 2011-12 for each
of the following Aid Types:
•

•

•
•
•
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The system will perform the following edits on the data entered for line 01:
•
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The Number of Group 2 students who were awarded Grants or scholarships (line 01) is expected to be
greater than or equal to 15% of the total number of students in Group 2 (Part A, Line 02).
The Number of Group 2 students who were awarded Grants or scholarships (line 01) must be less than or
equal to the total number of students in Group 2b (Part A, Line 02b).
The Number of Group 2 students who were awarded Grants or scholarships (line 01) is expected to be
greater than or equal to the total number of students in Group 3 (Part A, Line 03).
The Number of Group 2 students who received Grants or scholarships (line 01) must be less than or equal to
the sum of students reported for Federal grants (line 02), State/local grants (line 03), and Institutional
grants (line 04).
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Grants or
scholarships (line 01) must be less than the number reported for the corresponding type of aid for Group 1 in
Part B of this component:
◦ The Number of students in Group 1 who were awarded Grant or scholarship aid from Part B is greater
than 0; and
◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two
but less than four academic years; and/or a bachelor's degree or equivalent.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Number of Group 2 students who were awarded aid for Grants or
scholarships (line 01) must be less than or equal to the number reported for the corresponding type of aid for
Group 1 in Part B of this component:
◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and
a postsecondary award, certificate, or diploma of at least one but less than two academic years; and
◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at
least two but less than four academic years; or a bachelor's degree or equivalent.
The expected Average amount of aid awarded to Group 2 students (as calculated in line 01) is based on the
institution type, as outlined below:
◦ If your institution is a Public, 4-year-or-above institution, then the Average amount of aid awarded
to Group 2 students must be less than $15,000.
◦ If your institution is a Private non-profit, 4-year-or-above institution, then the Average amount of
aid awarded to Group 2 students must be less than $40,000.
◦ If your institution is a Private for-profit, 4-year-or-above institution, then the Average amount of
aid awarded to Group 2 students must be less than $12,000.
◦ If your institution is a Public, 2-year or Public, less-than-2-year institution, then the Average
amount of aid awarded to Group 2 students must be less than $8,000.
◦ If your institution is a Private non-profit, 2-year institution, then the Average amount of aid
awarded to Group 2 students must be less than $10,000.
◦ If your institution is a Private for-profit, 2-year-or-less institution, then the Average amount of aid
awarded to Group 2 students must be less than $8,000.
◦ If your institution is a Private non-profit, less-than-2-year institution, then then the Average amount
of aid awarded to Group 2 students must be less than $7,000.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Grants
or scholarships (line 01) must be less than the amount reported for the corresponding type of aid for Group 1
in Part B of this component:
◦ The Total amount of aid awarded to Group 2 students for Grant or scholarship aid from Part B is greater
than 0; and
◦ Your institution offers an associate's degree; a postsecondary award, certificate, or diploma of at least two
but less than four academic years; and/or a bachelor's degree or equivalent.
If the following statements are true regarding the award levels offered by your institution (as reported in the
IPEDS IC Header component), then the Total dollar amount of aid awarded to Group 2 students for Grants
or scholarships (line 01) must be less than or equal to the amount reported for the corresponding type of aid for
Group 1 in Part B of this component:
◦ Your institution offers a postsecondary award, certificate, or diploma of less than one academic year; and
a postsecondary award, certificate, or diploma of at least one but less than two academic years; and
◦ Your institution does not offer an associate's degree; a postsecondary award, certificate, or diploma of at
least two but less than four academic years; or a bachelor's degree or equivalent.

The system will perform the following edits on the data entered for line 02:

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The system will perform the following edits on the data entered for line 02a:
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The system will perform the following edits on the data entered for line 02b:
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The system will perform the following edits on the data entered for line 03:
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The system will perform the following edits on the data entered for line 04:
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The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) must be
less than or equal to the number of students who were awarded any Grants or scholarships (line 01).
The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) must be
less than or equal to the total number of students in Group 2b.
The Number of Group 2 students who were awarded Institutional grants or scholarships (line 04) is
expected to be greater than 0.
The expected Average amount of aid awarded to Group 2 students for Institutional grants or
scholarships (line 04) is based on the institution type, as outlined below:
◦ If your institution is a Public, 4-year-or-above institution, then the line 04 average amount must be
less than $10,000.
◦ If your institution is a Private non-profit, 4-year-or-above institution, then the line 04 average
amount must be less than $10,000.
◦ If your institution is a Private for-profit, 4-year-or-above institution, then the line 04 average
amount must be less than $8,000.
◦ If your institution is a Public, 2-year institution, then the line 04 average amount must be less than
$4,000.
◦ If your institution is a Private, 2-year or less institution, then the line 04 average amount must be less
than $10,000.
◦ If your institution is a Public, less-than-2-year institution, then the line 04 average amount must be
less than $5,000.

The system will perform the following edits on the data entered for line 05:
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The system will perform the following edits on the data entered for lines 05a:
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The Average amount of aid awarded to Group 2 students for Federal loans (line 05a) should be less than
$12,000.

The system will perform the following edits on the data entered for lines 05b:
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On-campus (line 01a)
Off-campus with family (line 01b)
Off-campus not with family (line 01c)

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The system will perform the following edits on the data entered for line 01a through line 01d:
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The system will perform the following edits on the data entered for line 02:
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The system will perform the following edits on the data entered for line 03:

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On-campus (line 01a)
Off-campus (with family) (line 01b)
Off-campus (not with family) (line 01c)

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$0-30,000 (line a)
$30,001-48,000 (line b)
$48,001-75,000 (line c)
$75,001-110,000 (line d)
$110,001 and more (line e)

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File Modified	2013-08-01
File Created	2013-02-15