Integrated Postsecondary Education Data System (IPEDS) 2013-2016

IPEDS 2013 IC Financer

Integrated Postsecondary Education Data System (IPEDS) 2013-2016

OMB: 1850-0582

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Finance

Integrated Postsecondary Education Data System
(IPEDS)

This IPEDS Finance data collection instrument was used during the
2012-13 data collection and will be used again during the 2013-14 data
collection. Changes to the IPEDS Finance component for
Private, For-profit Institutions (F3), starting with the 2014-15 data
collection are reflected on the next 6 pages.

Changes to IPEDS Finance component for
Private, For-profit Institutions (F3), 2014-15
The private for-profit finance component for institutions (F3) will require these institutions to report more
detailed financial information, similar to what is currently reported by public and private not-for-profit
institutions.

General Information
New screening question:
What type of business structure is the institution for tax purposes?
O Sole Proprietorship
O Partnership (General, Limited, Limited Liability)
O C Corporation
O S Corporation
O Limited Liability Company (LLC)

If the answer is C Corporation or Limited Liability Company (LLC), the institution will report amounts for
the following income tax expenditure categories:

Line No.

Income Tax Expenses

Federal income tax expenses

State and local income tax expenses

Current year
amount

Part A: Balance Sheet Information
The private for-profit degree-granting institutions currently report total assets, total liabilities, and total
equity, and total liabilities and equity are calculated. Starting with the 2014-15 data collection, institutions
will report amounts for the following additional subcategories:
Part A: Balance Sheet Information, Page 1
Line
No.

Assets, Liabilities, and Equity

1
1a
1b

Assets
Total assets
Long-term investments
Property, plant, and equipment, net of accumulated depreciation

Intangible assets, net of accumulated amortization

2
2a

Liabilities
Total liabilities
Debt related to property, plant, and equipment

3
4

Equity
Total equity
Total liabilities and equity

Current year
amount

calculated
calculated

Part A: Balance Sheet Information, Page 2
Line No.
5

Plant, Property and Equipment
Land and land improvements

Buildings

Equipment, including art and library collections

Construction in Progress

Other

Total Plant, Property, and Equipment

Accumulated depreciation

Property, Plant, and Equipment, net of accumulated
depreciation (from A1b)

Ending balance

calculated

Part B: Summary of Changes in Equity
There are no changes to Part B.
Part B: Summary of Changes in Equity
Line
No.

Revenues, Expenses, Gains, and Losses

Total revenues and investment return

Total expenses

Sum of specific changes in equity

Net income

Other changes in equity

Equity, beginning of year

Adjustments to beginning net equity

calculated

Equity, end of year (from A03)

preloaded

Current year amount

calculated

Part C: Scholarships and Fellowships
Private for-profit institutions currently report student grant aid from state and local government sources
as a combined amount. Starting with the 2014-15 data collection, institutions will report those amounts
separately.
Part C: Scholarships and Fellowships
Line
No.

Scholarships and Fellowships

Pell grants (federal)

Other federal grants

State grants

Local grants (government)

Institutional grants

Total scholarships and fellowships

6
7

Allowances (scholarships) applied to tuition and fees
Allowances (scholarships) applied to auxiliary enterprise revenues

Current year amount

calculated

Part D: Revenues and Investment Return
Starting with the 2014-15 data collection, the revenues section of the finance component for private forprofit institutions will require institutions to separate the current “federal appropriations, grants, and
contracts” category to be reported as two distinct categories; and separate the current “state and local
government appropriations, grants, and contracts” category to be reported as four distinct categories.

Part D: Revenues and Investment Return
Line
No.

Source of Funds

Tuition and fees (net of amount reported in Part C, line 06)

Current year
amount

Government Appropriations, Grants and Contracts
2a

Federal appropriations

Federal grants and contracts

State appropriations

State grants and contracts

Local government appropriations

Local government grants and contracts
Private Gifts, Grants and Contracts

Private gifts grants and contracts
Other Revenue

Investment income and investment gains (losses) included in net income

Sales and services of educational activities

Sales and services of auxiliary enterprises (net of amount reported in
Part C, line 07)

Hospital revenue

Other revenue

Total revenues and investment return

12-month Student FTE from E12

preloaded

Total revenues and investment return per student FTE CV=[D09/D10]

calculated

Part E: Expenses by functional and natural classification
Private, for-profit institutions currently report items listed in the Total column. Starting in 2014-15 these
institutions would report expenses by functional and natural classification, as the public and private, notfor-profit institutions do. All cells are reported unless greyed-out or otherwise indicated.
Note: Research and public service were previously reported as a combined total.
Academic support, student services, and institutional support were previously reported as a combined
total.
Report total operating and non-operating expenses in this section:

Total

Salaries
and
wages

Benefits

Operation
and
maintenance
of plant

Depreciation

Interest

All Other

Instruction

calculated

Research

calculated

Public service
Academic
support
Student
services
Institutional
support
Auxiliary
enterprises
Net grant aid
to students
Operation and
maintenance
of plant
Hospital
services

calculated

Other
Total
expenses
12-month
student FTE
(from E12)
Total
expenses per
student FTE

calculated
calculated
calculated
calculated

calculated
calculated

calculated
preloaded

preloaded

calculated

2012-13 Survey Materials > Form

date: 12/4/2012

Finance for degree granting public institutions using GASB Reporting Standards
Finance - Public institutions
Reporting Standard
Please indicate which reporting standards are used to prepare your financial statements:
GASB (Governmental Accounting Standards Board), using standards of GASB 34 & 35
FASB (Financial Accounting Standards Board)
Please consult your business officer for the correct response before saving this screen. Your response to this
question will determine the forms you will receive for reporting finance data.

Finance - Public institutions
General Information
GASB-Reporting Institutions (aligned form)
To the extent possible, the finance data requested in this report should be provided from your institution's audited
General Purpose Financial Statements (GPFS). Please refer to the instructions specific to each screen of the survey for
details and references.
1. Fiscal Year Calendar
This report covers financial activities for the 12-month fiscal year: (The fiscal year reported should be the most
recent fiscal year ending before October 1, 2012.)
Beginning: month/year (MMYYYY)
Month:
Year:
And ending: month/year (MMYYYY)
Month:
Year:
2. Audit Opinion
Did your institution receive an unqualified opinion on its General Purpose Financial Statements from your auditor for the
fiscal year noted above? (If your institution is audited only in combination with another entity, answer this question based
on the audit of that entity.)
Unqualified
Qualified
Don't know
(Explain in
(Explain in
box below)
box below)
3. Reporting Model
GASB Statement No. 34 offers three alternative reporting models for special-purpose governments like colleges and
universities. Which model is used by your institution?
Business Type Activities
Governmental Activities
Governmental Activities with Business-Type Activities
4. Intercollegiate Athletics
If your institution participates in intercollegiate athletics, are the expenses accounted for as auxiliary enterprises or
treated as student services?
Auxiliary enterprises
Student services
Does not participate in intercollegiate athletics
Other (specify in box below)
5. Endowment Assets
Does this institution or any of its foundations or other affiliated organizations own endowment assets ?
Yes - (report endowment assets)
No
You may use the space below to provide context for the data you've reported above.

Part A - Statement of Net Assets
Most recent fiscal year ending before October 2012
If your institution is a parent institution then the amounts reported in Parts A and D should include ALL of your
child institutions
Line no.
Current year amount
Prior year amount
Current Assets
01
Total current assets
Noncurrent Assets
31
Depreciable capital assets, net of depreciation
04
Other noncurrent assets
CV=[A05-A31]
05
Total noncurrent assets
06
Total assets
CV=(A01+A05)
Current Liabilities
07
Long-term debt, current portion
08
Other current liabilities
CV=(A09-A07)
09
Total current liabilities
Noncurrent Liabilities
10
Long-term debt
11
Other noncurrent liabilities
CV=(A12-A10)
12
Total noncurrent liabilities
13
Total liabilities
CV=(A09+A12)
Net Assets
14
Invested in capital assets, net of related debt
15
Restricted-expendable
16
Restricted-nonexpendable
17
Unrestricted
CV=[A18-(A14+A15+A16)]
18
Total net assets
CV=(A06-A13)
You may use the space below to provide context for the data you've reported above.

Part A - Statement of Net Assets (Page 2)
Most recent fiscal year ending before October 2012
Line No.

Description

Ending balance

Capital Assets

Infrastructure

Buildings

Equipment, including art and library collections

Construction in progress

Total for Plant, Property and Equipment
CV = (A21+ .. A27)
Accumulated depreciation

Intangible assets, net of accumulated amortization

Other capital assets

Prior year
Ending balance

Land & land improvements

You may use the space below to provide context for the data you've reported above.

Part E - Scholarships and Fellowships
Line
No.
01
02
03
04
05
06
07
08

Most recent fiscal year ending before October 2012
DO NOT REPORT FEDERAL DIRECT STUDENT LOANS (FDSL) ANYWHERE IN THIS SECTION
Source
Current year
Prior year
amount
amount
Pell grants (federal)
Other federal grants (Do NOT include FDSL amounts)
Grants by state government
Grants by local government
Institutional grants from restricted resources
Institutional grants from unrestricted resources
CV=[E07-(E01+...+E05)]
Total gross scholarships and fellowships
Discounts and Allowances
Discounts & allowances applied to tuition & fees

09
10
11

Discounts & allowances applied to sales & services of
auxiliary enterprises
Total discounts & allowances
CV=(E08+E09)
Net scholarships and fellowships expenses after deducting
discounts & allowances
CV= (E07-E10) This amount will be carried forward to C10 of the
expense section.

You may use the space below to provide context for the data you've reported above.

Part B - Revenues and Other Additions
Most recent fiscal year ending before October 2012
Line No. Source of Funds
Current year amount
Prior year amount
Operating Revenues
01
Tuition & fees, after deducting discounts & allowances
Grants and contracts - operating
02
Federal operating grants and contracts
03
State operating grants and contracts
04
Local government/private operating grants and contracts
04a Local government operating grants and contracts
04b Private operating grants and contracts
05
Sales & services of auxiliary enterprises,
after deducting discounts & allowances
06
Sales & services of hospitals,
after deducting patient contractual allowances
26
Sales & services of educational activities
07
Independent operations
08
Other sources - operating
CV=[B09-(B01+ ....+B07)]
09
Total operating revenues

Part B - Revenues and Other Additions
Most recent fiscal year ending before October 2012
Line
No.
10

Source of funds
Nonoperating Revenues
Federal appropriations

Current year
amount

Prior year
amount

State appropriations

Local appropriations, education district taxes, & similar support

13
14

Grants-nonoperating
Federal nonoperating grants Do NOT include Federal Direct Student
Loans
State nonoperating grants

Local government nonoperating grants

Gifts, including contributions from affiliated organizations

Investment income

Other nonoperating revenues
CV=[B19-(B10+...+B17)]
Total nonoperating revenues

27
28
29

Total operating and nonoperating revenues CV=[B19+B09]
12-month Student FTE from E12
Total operating and nonoperating revenues per student FTE
CV=[B27/B28]

Part B - Revenues and Other Additions
Most recent fiscal year ending before October 2012
Line No.
20

Source of funds
Other Revenues and Additions
Capital appropriations

Capital grants & gifts

Additions to permanent endowments

Other revenues & additions
CV=[B24-(B20+...+B22)]
Total other revenues and additions

Current year amount

Prior year amount

Total all revenues and other additions
CV=[B09+B19+B24]

You may use the space below to provide context for the data you've reported above.

Part C - Expenses and Other Deductions
Line Description
No.

Expenses and
Deductions
01 Instruction

Most recent fiscal year ending before October 2012
Report Total Operating AND Non-Operating Expenses in this section
1
2
3
4
5
6
Total
Salaries & Employee Operation Depreciation Interest
amount
wages
fringe
and
benefits
maintenance
of plant

7
All
other

PY
Total
Amount

02 Research

03 Public service

05 Academic support

06 Student services

07 Institutional support
08 Operation &
maintenance
of plant (see
instructions)
10 Scholarships and
fellowships
expenses, excluding
discounts & allowances
(from E11)
11 Auxiliary enterprises

12 Hospital services

13 Independent operations
14 Other expenses
& deductions
CV=[C19-(C01+...+C13)]
19 Total expenses &
0
deductions
Prior year amount
20 12-month Student FTE
from E12
21 Total expenses and
deductions per student
FTE CV=[C19/C20]
You may use the space below to provide context for the data you've reported above.

Part D - Summary of Changes In Net Assets
Most recent fiscal year ending before October 2012
Line No.
01
02
03
04

Description
Total revenues & other additions (from B25)

Current year amount Prior year amount

Total expenses & deductions (from C19)

Change in net assets during year
CV=(D01-D02)
Net assets beginning of year

Adjustments to beginning net assets and other gains or losses
CV=[D06-(D03+D04)]
Net assets end of year (from A18)

06
You may use the space below to provide context for the data you've reported above.

Part H - Details of Endowment Assets
Most recent fiscal year ending before October 2012
Line Value of Endowment Assets
No.
Include not only endowment assets held by the institution, but any assets held by
private foundations affiliated with the institution.
01 Value of endowment assets at the beginning of the fiscal year

Market
Value

Value of endowment assets at the end of the fiscal year

You may use the space below to provide context for the data you've reported above.

Prior Year
Amounts

Part J - Revenue Data for Bureau of Census
Source and type

01 Tuition and fees
02 Sales and services

Most recent fiscal year ending before October 2012
Amount
Total for all
Education and
Auxiliary
Hospitals
Agriculture
funds
general/independent
enterprises
extension/experiment
and operations
operations
services
(includes
endowment
funds,
but excludes
component
units)
(1)
(2)
(3)
(4)
(5)

03 Federal
grants/contracts
(excludes Pell Grants)
Revenue from the state government:
04 State appropriations,
current & capital
05 State grants and
contracts
Revenue from local governments:
06 Local appropriation,
current & capital
07 Local government
grants/contracts
08 Receipts from
property and nonproperty taxes
09 Gifts and private
grants, including
capital grants
10 Interest earnings
11 Dividend earnings
12 Realized capital gains
You may use the space below to provide context for the data you've reported above.

Part K - Expenditure Data for Bureau of Census
Most recent fiscal year ending before October 2012
Amount
Total for all funds and Education and Auxiliary
Hospitals
Agriculture
operations (includes
general/
enterprises
extension/
endowment funds, but
independent
experiment
excludes component units) operations
services
(1)
(2)
(3)
(4)
(5)
01 Salaries and wages
02 Employee benefits, total
03 Payment to state retirement
funds (maybe included in line 02
above)
04 Current expenditures other than
salaries
Capital outlay:
05 Construction
06 Equipment purchases
07 Land purchases
08 Interest on debt outstanding, all
funds & activities
09 Scholarships/fellowships
You may use the space below to provide context for the data you've reported above.
Category

Part L - Debt and Assets, page 1
Most recent fiscal year ending before October 2012
Debt
Category
01 Long-term debt outstanding at beginning of fiscal year

Amount

Long-term debt issued during fiscal year

Long-term debt retired during fiscal year

Long-term debt outstanding at end of fiscal year

Short-term debt outstanding at beginning of fiscal year

Short-term debt outstanding at end of fiscal year

You may use the space below to provide context for the data you've reported above.

Part L - Debt and Assets, page 2
Most recent fiscal year ending before October 2012
Assets
Category
07 Total cash and security assets held at end of fiscal year in sinking or debt service funds

Amount

08 Total cash and security assets held at end of fiscal year in bond funds
09 Total cash and security assets held at end of fiscal year in all other funds
You may use the space below to provide context for the data you've reported above.

Prepared by
This survey component was prepared by:
Keyholder
SFA Contact
HR Contact
Finance Contact
Other
Name:
Email:
How long did it take to prepare this survey component?
hours
minutes
The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there
are questions concerning the data. The Keyholder will be copied on all email correspondence to other preparers.
The time it took to prepare this component is being collected so that we can continue to improve our estimate of the
reporting burden associated with IPEDS. Please include in your estimate the time it took for you to review instructions,
query and search data sources, complete and review the component, and submit the data through the Data Collection
System.
Thank you for your assistance.

2012-13 Survey Materials > Instructions

date: 12/4/2012

Finance Public using GASB

Purpose of component
Changes in Reporting
General Information and Instructions
Context boxes
Coverage
Where to get additional help for reporting finance
Where data appears
Detailed Instructions Header
Screening questions
Part A Statement of Net Assets
Part E Scholarships and Fellowships
Part B Revenues and Other Additions
Part C Expenses and Other Deductions
Part D Summary of Changes in Net Assets
Part H Endowment Assets
Part J
Part K
Part L
Parent Child Instructions

Purpose of Component
The purpose of the IPEDS Finance component is to collect basic financial information from items
associated with the institution's General Purpose Financial Statements (GPFS). Item areas include:
•
•
•
•
•
•
•

Statement of Net Assets
Revenues and Other Additions
Expenses and Other Deductions
Summary of Changes in Net Assets
Scholarships and Fellowships
Details of Endowment Assets
Census Information

Changes in Reporting
For the 2012-13 finance data collection we have made changes to the Scholarships and Fellowships section,
Part E. These changes include:
•
The amount for discounts and allowances to auxiliary enterprises (line 8) will now be reported by the
institution, not calculated from other variables as in previous years.
•
The amount for total discounts and allowances (line 10) will be calculated as the sum of discounts and
allowances to tuition & fees and auxiliary enterprises (lines 8 and 9). In previous years this amount
was calculated as the difference between net scholarship and fellowship expenses and gross
scholarships and fellowships.
•
The amount for net scholarships and fellowships (line 11) will be calculated as the difference between
total (gross) scholarship and fellowships (line 7) and total discounts and allowances (line 10). In
previous years, this amount was reported in the expense section of the survey.
•
Moving the Scholarships and Fellowships section before the Expenses section means that the amount
for net scholarships and fellowships expenses in Part E, line 11 will now be carried forward to the
Expenses section (Part C) to populate the net scholarships and fellowships amount for line 10.
In previous years, the net scholarships and fellowships expense amount was first reported in the Expenses
section and carried over to the Scholarships and Fellowships section where it was used in the calculation of
both Total discounts and allowances and discounts and allowances to auxiliary enterprise.

About the Data
Data providers for this component should be familiar with college and university accounting policies and
practices as described by the National Association of College and Universities' Business Officers (NACUBO). To
provide additional help, accounting terms are underlined and colored blue. These terms are linked to
definitions found in the on-line glossary.
Four different types of data appear in this component. There are data:
•
Institutions provide from their GPFS and/or underlying records.
•
That are prior year data, shown in red, which can be used as a comparison with the current year's
data being reported.
•
That are carried forward from one part of the component to another part to insure that the data are
internally consistent.
•
Calculated from the other data elements.
In the latter two cases, the data provider is requested to check that the carried forward data and the
calculated data are consistent with the data found in the institution's GPFS. If the data carried forward or
calculated are not consistent with the institution's GPFS, then an error in data entry may have occurred.

Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component
items. Note that some context boxes are posted on the College Navigator Website, which is the college search
tool offered by NCES. NCES will review entries in these context boxes for applicability and appropriateness
before posting them on the College Navigator Website; institutions should check grammar and spelling of
their entries.
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Coverage
What to Include
The reporting entity's financial accounting policies and procedures should be the beginning basis for reporting
to this IPEDS survey component. However, deviations from the GPFS may be required to respond to this
IPEDS survey component. Some of these deviations include:
•
If financial categories in the institution’s GPFS are more aggregated than required for this IPEDS
survey component, then use underlying institutional records to determine the necessary amounts.
•
If financial categories in the institution’s GPFS are more detailed than required, then combine the
GPFS amounts and report only the combined number for this IPEDS survey component.
•
If amounts are reported in categories in the GPFS that differ from those required for the IPEDS
survey, move those amounts to the IPEDS-requested categories.
•
Report all financial in WHOLE DOLLARS only, omitting cents.
•
For any item on the survey component where exact data do not exist in the GPFS, please give
estimates.

What NOT to Include

Do not report any projected amounts for future years. Do not make adjustments for prior-year corrections
unless they are included as such corrections in the GPFS.

Where to Get Help
IPEDS Data Collection Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org

AIR Website
You can also consult the AIR website that contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools and other valuable resources.

IPEDS Resources Page
In addition, the IPEDS Resources Page contains frequently asked questions, a link to the glossary, data tip
sheets, an archive of survey instruments, information on the new race/ethnicity categories and other relevant
information.
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Where to Get Additional Get Help for Reporting Finance on this Component
There may be places on and off your campus to get assistance in reporting.
Assistance on campus
Although institutions may be organized in different ways and use different titles for offices, an office on your
campus that might help you to report data on this survey component might be called:
•
Office of the Chief Financial Officer
•
Office of Administration and Finance
•
Office of Finance
•
Office of Budget
•
Office of Financial Services
•
Office of the Comptroller (or Controller)
•
Office of Accounting
Assistance off campus
Additional references may be found in the National Association of College and University Business Officers’
(NACUBO) Financial Accounting and Reporting Manual (FARM) which is available online. Additional information
may be found at the NACUBO website (www.nacubo.org). Someone at your institutions in one or more of the
offices listed above may already have access to the FARM.

Where the Data Will Appear
Data collected through IPEDS will be accessible at the institution- and aggregate-levels.
At the institution-level, data will appear in the:
•
College Navigator Website
•
IPEDS Data Center
•
IPEDS Data Feedback Reports
At the aggregate-level, data will appear in:
•
IPEDS First Looks
•
IPEDS Table Library
•
IPEDS Data Feedback Reports
•
The Digest of Education Statistics
•
The Condition of Education
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Detailed Instructions
This section provides line-by-line instructions for each Part of the Finance Component.
In the instructions, numbers found in parentheses at the end of each line provide additional reference to
paragraphs in the National Association of College and Universities' Business Officers' (NACUBO) Financial
Accounting and Reporting Manual (FARM). There are also some references to the Statement of Financial
Accounting Standards (SFAS).

GASB alternative models: Check the appropriate box to indicate the model alternative from GASB
Statement No. 34 that is used in preparing the GPFS.

Intercollegiate Athletics: According to NACUBO descriptions of functional expenses, intercollegiate
athletics may be treated as auxiliary enterprises (if operated as an essentially self-supporting operation) or as
student services (if the program is not operated as an essentially self-supporting operation). Please indicate
whether your institution treats expenses for intercollegiate athletics as auxiliary enterprises, as student
services, or in another functional category, or if the institution does not participate in intercollegiate athletics.

Endowments: Indicate whether the institution or any foundations affiliated with the institution hold
endowments for the institution. Endowments are funds required to be held permanently while some or all of
its investment earnings are intended for institutional use. This question also refers to term endowments and
funds functioning as endowment.

Context: Enter in this space any explanations specified in other instructions or any other information critical
to financial statement users.

Part A – Statement of Net Assets
This part is intended to report the assets, liabilities, and net assets.

Data should be consistent with the Statement of Net Assets in the GPFS.
All current and noncurrent classifications should be determined as discussed in Chapter 3 of
Accounting Research Bulletin No. 43.
Current Assets
01 – Total current assets – Report all current assets on this line. Include cash and cash equivalents,
investments, accounts and notes receivables (net of allowance for uncollectible amounts), inventories, and all
other assets classified as current assets.
Noncurrent Assets
31 – Depreciable capital assets, net of depreciation – Report all capital assets reduced by the total
accumulated depreciation. Capital assets include improvements to land, easements, buildings, building
improvements, vehicles, machinery, equipment, infrastructure, and all other tangible or intangible depreciable
assets that are used in operations and that have initial useful lives extending beyond a single reporting
period. Include only depreciable capital assets on this line; non-depreciable capital assets will be included on
line 04. Report the net amount of all depreciable capital assets after reducing the gross amount for
accumulated depreciation.
04 – Other noncurrent assets – This amount is generated by subtracting the amount on line 31 from line
5. This should be the amount of all noncurrent assets reported by the institution not included on line 31 and
04.
05 – Total noncurrent assets – Report the total of all noncurrent assets as reported in the institution’s
GPFS.
06 – Total assets – This amount is generated by adding the amounts on lines 01 and 05.
Current Liabilities
07 – Long-term debt, current portion – Report the amount due in the next operating cycle (usually a
year) for amounts otherwise reported as long-term or noncurrent debt. Include only outstanding debt on this
line; the current portion of other long-term liabilities, such as compensated absences, will be included on line
08.
08 – Other current liabilities – This amount is generated by deducting from the amount on line 09 the
amount on line 07.
09 – Total current liabilities – Report the total of all current liabilities as reported in the institution’s GPFS.
Noncurrent Liabilities
10 – Long-term debt – Report the amount for long-term debt arising from debt issuance and leasepurchase agreements. Other long-term liabilities, such as compensated absences, claims and judgments,
pensions, and other similar noncurrent liabilities will be included on line 11. Note that the amount of longterm debt due within the next operating cycle is reported on line 07.

11 – Other noncurrent liabilities – This amount is generated by deducting the amount on line 10 from the
amount on line 12.
12 – Total noncurrent liabilities – Report the total of all noncurrent liabilities as reported in the
institution’s GPFS.
13 – Total liabilities - This amount is generated by adding the amounts on lines 09 and 12.
Net Assets
14 – Invested in capital assets, net of related debt – Report the component of net assets represented by
the total of all capital assets, reduced by accumulated depreciation, and reduced by the amount of
outstanding bonds, mortgages, notes, or other borrowings that are attributable to the acquisition,
construction, or improvement of those assets (see indebtedness on capital assets). Some outstanding debt
may be reported in both current and noncurrent liabilities. Include restricted capital assets.
15 – Restricted-expendable – Report restricted net assets that are expendable. Net assets should be
reported as restricted when constraints placed on use are either (a) externally imposed by creditors, grantors,
contributors, or laws and regulations of other governments or (b) imposed by law through constitutional
provisions or enabling legislation. Expendable net assets are all those not required to be retained in
perpetuity.
16 – Restricted-nonexpendable – Report net assets that are restricted and nonexpendable. See line 15 for
the definition of restricted. Nonexpendable net assets are those that are required to be retained in
perpetuity.
17 – Unrestricted – This amount is generated by taking the amount from line 18 and subtracting the total of
lines 14-16. This should be the amount of net assets that do not meet the definition of “restricted” or
“invested in capital assets, net of related debt.”
18 – Total net assets – This amount is generated by taking the amount on line 06 (total assets) and
subtracting the amount on line 13 (total liabilities). This should equal the amount reported as total net assets
in the institution’s GPFS.

Part A – Statement of Net Assets, Page 2
Capital Assets
Report the ending balance of the asset categories shown on each line of the form. Report only
assets reported as capital assets by the institution. Do not include those plant values that are a
part of endowment funds or other capital fund investments in real estate. Financial reporting
standards do not specify the exact categories of capital assets that must be reported. Respondents
should match their categories to the categories provided on this part as closely as possible even if
the categories are not exact matches. An institution may have capital assets that do not fit within
any of these categories; such assets are simply not reported in this part. Report property obtained
under capital leases in the categories that best describe the property, such as equipment,
buildings, etc. Amounts reported in this part do not necessarily agree with amounts reported on
the Statement of Net Assets above.
Gross Asset Amounts – The amounts on these lines are the total carrying amounts of the capital
assets, without reducing the amounts for accumulated depreciation.
21 – Land & land improvements – Report land and other land improvements, such as athletic
fields, golf courses, lakes, etc.
22 – Infrastructure – Report infrastructure assets such as roads, bridges, drainage systems,
water and sewer systems, etc.
23 – Buildings – Report structures built for occupancy or use, such as for classrooms, research,
administrative offices, storage, etc. Include built-in fixtures and equipment that are essentially part
of the permanent structure.
32 – Equipment, including art and library collections – Report moveable tangible property
such as research equipment, vehicles, office equipment, library collections (capitalized amount of
books, films, tapes, and other materials maintained in library collections intended for use by
patrons), and capitalized art collections.
27 – Construction in progress – Report capital assets under construction and not yet placed
into service.

28 – Accumulated depreciation – Report all depreciation amounts, including depreciation on
assets that may not be included on any of the above lines.
33 – Intangible assets, net of accumulated amortization – Report all assets consisting of
certain nonmaterial rights and benefits of an institution, such as patents, copyrights, trademarks
and goodwill. The amount report should be reduced by total accumulated amortization.
34 – Other capital assets – Report all other amounts for capital assets not reported in lines 21 through
28, and lines 32 and 33.

Part E - Scholarships and Fellowships
This part is intended to report details about scholarships and fellowships.
For each source on lines 01–06, enter the amount of resources received that are used for scholarships and
fellowships. Scholarships and fellowships include: grants-in-aid, trainee stipends, tuition and fee waivers, and
prizes to undergraduate students. Student grants do not include amounts provided to students as payments
for teaching or research or as fringe benefits.
For lines 08 and 09, identify amounts that are reported in the GPFS as allowances only. "Allowance" means
the institution displays the financial aid amount as a deduction from tuition and fees or a deduction from
auxiliary enterprise revenues in its GPFS.
The allowance category is intended to be consistent with the definitions provided in the NACUBO Advisory
Report Accounting and Reporting Scholarship Discounts and Allowances to Tuition and Other Fee Revenues by
Public Institutions of Higher Education (AR 2000-05, September 1, 2000), which is available at the NACUBO
website (www.nacubo.org). AR 2000-05 states:
"A scholarship allowance is the difference between the stated charge for goods and services provided by the
institution and the amount that is paid by students and/or third parties making payments on behalf of
students. In considering what is or is not revenue (for Part D), the following rule applies: amounts received to
satisfy student tuition and fees will be reported as revenue only once (e.g., student fees, gifts, federal grants
and contracts such as Pell Grants, and investment income), and only amounts received from students and
third-party payers to satisfy tuition and fees will be recognized as tuition and fee revenue."
Refer to these specific instructions for more information about reporting student scholarships and
fellowships.
01 – Pell grants (federal) — Report the gross amount of Pell grants disbursed or otherwise made available
to recipients by your institution.
02 – Other federal grants — Enter the amount awarded to the institution under federal student aid
programs other than Pell, such as Supplemental Education Opportunity Grants (SEOG), DHHS training grants
(aid portion only), DOD grants, Department of Veterans Affairs grants, and State Student Incentive Grants
(SSIG). Report institutional matching funds for SEOGs under institutional grants from unrestricted sources.
Include the federal support portion of State Student Incentive Grants (SSIGs). Do not include Federal
Direct Student Loans or Federal Work Study.
03 – Grants by state government — Report expenditures for scholarships and fellowships that were funded
by your state such as the state share of State Student Incentive Grants (SSIGs). Report portable student aid
from another state as a state source.
04 – Grants by local government — Report expenditures for scholarships and fellowships that were funded
by local governments.
05 – Institutional grants from restricted sources — Report expenditures for scholarships and fellowships
received from private sources (e.g., businesses, foundations, individuals, foreign governments) that used
restricted-expendable net assets of the institution.
06 – Institutional grants from unrestricted sources — This line is generated by taking the total on line
07 and subtracting the total of lines 01-05. This amount should include expenditures for scholarships and
fellowships from unrestricted net assets of your institution. The institutional matching portion of federal, state
or local grants should be reported here. Include athletic scholarships if appropriate.
07 – Total gross scholarships and fellowships — Enter total scholarship & fellowship amounts.
Discounts & Allowances – Report the amount of the gross scholarships and fellowships entered above that
were recorded as discounts & allowances. (FARM para. 360.41)
08 – Discounts & allowances applied to tuition & fees – Report the amount of discounts & allowances
that were recorded as an offset (reduction) to student tuition & fees.
09 – Discounts & allowances applied to sales & services of auxiliary enterprises – Report the amount
of discounts & allowances that were recorded as an offset (reduction) to revenues of auxiliary enterprises
(room and board, books, meals, etc.).

10 – Total discounts & allowances – This line is generated by summing the discounts and allowances
reported to both tuition & fees and auxiliary enterprises entered in lines 9 and 10.
11 – Net scholarships and fellowships after deducting discounts & allowances – This amount is
generated by taking the difference between total gross scholarships and fellowships (line 7) and subtracting
the total discounts and allowances (line 10). This amount should reflect scholarships and fellowships expenses
in the form of outright grants to students selected and awarded by the institution and should not include
monies treated as discounts and allowances. This amount will be carried forward to Part C Line 10 for Net
scholarship and fellowships expenses.

Part B - Revenues and Other Additions
This part is intended to report revenues by source.
The revenues reported in this part should agree with the revenues reported in the
institution’s GPFS.
Includes all operating revenues, nonoperating revenues, and other additions for the reporting period. This
includes unrestricted and restricted revenues and additions, whether expendable or nonexpendable.

Exclude from revenue (and expenses) interfund or intraorganizational charges and credits.
Interfund and intraorganizational charges and credits include interdepartmental charges, indirect
costs, and reclassifications from temporarily restricted net assets.
Operating revenues result from providing services and producing and delivering goods (see GASB
Statement No. 9, paragraphs 16-19).
Nonoperating revenues are those generated from non-exchange transactions, such as appropriations, gifts,
and investment earnings. They are often used to support the operations of the institution. The term
nonoperating does not preclude use for operating expenses.
In some cases an institution may report certain revenues in an operating or nonoperating category different
from that shown on the IPEDS forms. This IPEDS component is not intended to dictate how an institution
reports such revenues in its own GPFS. However, for consistency of reporting it is requested that information
from the GPFS be reported to IPEDS as requested below.
For institutions receiving American Recovery and Reinvestment Act (ARRA) revenues during the reporting
period, report these amounts as part of line 19, Total nonoperating revenues. If the GPFS shows a separate
amount for ARRA revenues in another revenue category (e.g., Federal operating grants and contracts)
remove that amount from that other category for IPEDS reporting.
Refer to these specific instructions for more information about reporting revenues and investment return.
Operating Revenues
01 – Tuition & fees, after deducting discounts & allowances — Report all tuition & fees (including
student activity fees) assessed against students for education purposes. Include revenues for tuition and fees
net of discounts & allowances from institutional and governmental scholarships, waivers, etc. (report gross
revenues minus discounts and allowances). Include here those tuition and fees that are remitted to the state
as an offset to state appropriations. (Charges for room, board, and other services rendered by auxiliary
enterprises are not reported here; see line 05.)
02 – Federal operating grants and contracts — Report revenues from federal governmental agencies that
are for specific research projects or other types of programs and that are classified as operating revenues.
Examples are research projects and similar activities for which amounts are received or expenditures are
reimbursable under the terms of a grant or contract. Include federal land grant appropriations if considered
operating revenue. Do not include Pell grants or other federal student aid here (see line 13 in this
part). Do not include any ARRA revenues on this line (see line 19 in this part).
03 – State operating grants and contracts — Report revenues from state governmental agencies that are
for specific research projects or other types of programs and that are classified as operating revenues.
Examples are research projects and similar activities for which amounts are received or expenditures are
reimbursable under the terms of a grant or contract. Do not include any ARRA revenues on this line (see
line 19 in this part).
04a – Local government operating grants and contracts — Report revenues from local governmental
agencies that are for specific research projects or other types of programs and that are classified as operating
revenues. Examples are research projects and similar activities for which amounts are received or
expenditures are reimbursable under the terms of a grant or contract.

04b – Private operating grants and contracts — Report revenues from nongovernmental
agencies and organizations that are for specific research projects or other types of programs and
that are classified as operating revenues. Examples are research projects and similar activities for
which amounts are received or expenditures are reimbursable under the terms of a grant or
contract.

05 – Sales & services of auxiliary enterprises, after deducting discounts & allowances —
Report revenues (net of discounts & allowances) generated by auxiliary enterprises that exist to
furnish a service to students, faculty, or staff, and that charge a fee that is directly related to the
cost of the service. Examples are residence halls, food services, student health services,
intercollegiate athletics, college unions, college stores, and movie theaters.
06 – Sales & services of hospitals, after deducting patient contractual allowances —
Include operating revenues (net of patient contractual allowances) for a hospital operated by the
institution and clinics associated with training. Exclude clinics that are part of the student health
services program that should be reported on line 03 or 06, as appropriate.
26 – Sales & services of educational activities – Include all operating revenues derived from
the sales of goods or services that are incidental to the conduct of instruction, research or public
service, and revenues of activities that exist to provide instructional and laboratory experience for
students and that incidentally create goods and services that may be sold. Examples include film
rentals, scientific and literary publications, testing services, university presses, dairies, and patient
care clinics that are not part of a hospital.
07 – Independent operations — Include all operating revenues associated with operations
independent of the primary missions of the institution. This category generally includes only those
revenues associated with major federally funded research and development centers. Do not
include the net profit (or loss) from operations owned and managed as investments of the
institution’s endowment funds.
08 – Other sources-operating — This amount is generated by taking the amount on line 09 and
subtracting the total of lines 01-07. This amount should include all operating revenues not included
on lines 01-07.
09 – Total Operating Revenues — Report total operating revenues from your GPFS.
Nonoperating Revenues
10 – Federal appropriations – Report all amounts received by the institution through acts of a
federal legislative body, except grants and contracts. Funds reported in this category are for
meeting current operating expenses, not for specific projects or programs. An example is federal
land-grant appropriations. If your institution accounts for land grant appropriations as operating
revenue, include the amount received on line 02. Do not include any ARRA revenues on this
line (see line 19 in this part).
11 – State appropriations — Report all amounts received by the institution through acts of a
state legislative body, except grants and contracts and amounts reportable on line 20. Funds
reported in this category are for meeting current operating expenses, not for specific projects or
programs. Do not include any ARRA revenues on this line (see line 19 in this part).
12 – Local appropriations, education district taxes & similar support – Report all amounts
received from property or other taxes assessed directly by or for an institution below the state
level. Include any other similar general support provided to the institution from governments
below the state level, including local government appropriations.
13 – Federal nonoperating grants – Report all amounts reported as nonoperating revenues
from federal governmental agencies that are provided on a nonexchange basis. Include Pell
Grants and other Federal student grant aid, including Veterans Education Benefits here.
Do not include revenues from the Federal Direct Student Loan (FDSL) Program. Do not include
capital grants & gifts reported on line 21. Do not include any ARRA revenues on this line (see
line 19 in this part).
14 – State nonoperating grants – Report all amounts reported as nonoperating revenues from
state governmental agencies that are provided on a nonexchange basis. Do not include capital
grants & gifts reported on line 21. Do not include any ARRA revenues on this line (see line
19 in this part).
15 – Local government nonoperating grants – Report all amounts reported as nonoperating
revenues from local governmental agencies and organizations that are provided on a nonexchange
basis. Do not include capital grants & gifts reported on line 21.

16 – Gifts, including contributions from affiliated organizations – Report revenues from
private donors for which no legal consideration is provided; these would be nonexchange
transactions as defined in GASB Statement No. 33 Accounting and Financial Reporting for
Nonexchange Transactions. Include all gifts or contributions to the institution except those
classified as additions to permanent endowments or capital grants & gifts. Include gifts from
affiliated organizations. Include the amount of contributed services recognized by the institution.
Do not include on this line amounts subject to reporting on line 21.
17 – Investment income – Report on this line all investment income not reported on other
lines. Enter all investment income (i.e., interest, dividends, rents and royalties), gains and losses
(realized and unrealized) from holding investments (regardless of the nature of the investment)
(collectively referred to as "investment income"). Changes in the value of interest rate swaps
should be included in this amount.
18 – Other nonoperating revenues – This amount is generated by taking the total entered on
line 19 and deducting the total of lines 10 through 17. A negative number may signify an error.
Please check for keying errors and recheck totals. For institutions that received American
Recovery and Reinvestment Act (ARRA) revenues during the reporting period, allow
these amounts to be reported through this calculated value by including the amount in
line 19.
19 – Total nonoperating revenues – Report the total of all nonoperating revenues from your
GPFS. This amount should include ARRA revenues received by the institution, if any.
27 – Total operating and nonoperating revenues – This amount is generated by adding lines 09 and 19.

28 – 12-month Student FTE from E12 – This number for full-time equivalent (FTE) student
enrollment is carried over from the 12-month enrollment survey.
29 – Total operating and nonoperating revenues per Student FTE – This amount is
generated by dividing line 27 by line 28. This calculated value is used by the system to compare
the data reported by the institution to the data of institutions that are in the same sector (e.g.,
public/private, 4-year/2-year) to see if the calculated value is an extreme value that is too high or
low. While it is not anticipated that your institution would have the same overall revenues, this
comparison may be useful for ensuring that all appropriate revenues have been included in the
finance survey component, or excluded when appropriate.
Other Revenues and Additions
20 – Capital appropriations – Report amounts provided by government appropriations intended
primarily for acquisition or construction of capital assets for the institution.
21 – Capital grants & gifts – Report amounts received from gifts or grants primarily intended to
provide for the acquisition or construction of capital assets for the institution.
22 – Additions to permanent endowments – Report gifts and other additions to endowments
that are permanently nonexpendable.
23 – Other revenues & additions – This amount is generated by taking the total on line 24 and
deducting the total of lines 20 through 22.
24 – Total other revenues and additions – This should be the total of all revenue and additions
included in the GPFS below the line on the Statement of Revenues, Expenses, and Changes in Net
Assets for “income before other revenues, expenses, gains, and losses.” There may be more than
one figure in your own GPFS and thus it may be necessary to combine the revenues and additions
reported in this category.
25 – Total all revenues and other additions – This amount is generated by adding the
amounts from lines 09, 19, and 24.

Include all operating expenses and nonoperating expenses and deductions. See GASB Statement
No. 9, paragraphs 16-19, for an explanation of operating activities. Included are the costs incurred
for salaries and wages, goods, and other services used in the conduct of the institution’s
operations. Not included is the acquisition cost of capital assets, such as equipment and library
books, to the extent the assets are capitalized under the institution’s capitalization policy.
Do not include losses or other unusual or nonrecurring items in Part C. (Special items including
gains and losses should be accounted for in Part D.)
Operation and maintenance of plant, depreciation, and interest expenses are no longer reported as
separate expense categories. Instead these expenses are to be distributed among the other
functional expense categories. NACUBO has prepared guidance to assist GASB reporters make
these allocations in Advisory Report 2010-1, Public Institutions: Methodologies for Allocating
Depreciation, Operation and Maintenance of Plant, and Interest Expenses to Functional Expense
Categories available at:
http://www.nacubo.org/Business_and_Policy_Areas/Accounting/Advisory_Reports/Advisory_Report
_20101_Public_Institution_Methodologies_for_Allocation_Depreciation_Operation_and_Maintenance_of_P
lant_and_Interest_Expense-x11205-ml.html.
The advisory report also has detailed definitions for the expense categories available in Appendix B for
institutions that do not have access to the NACUBO FARM referenced in the instructions below.

Functional and Natural Expenses
Column 1, Total amount - Enter the total expense for each applicable functional category listed
on lines 01–13. No amount may be entered on line 8 for total operations and maintenance
expenses. This line is provided to assist in the allocation of operation and maintenance expenses.
Total expenses, line 19, should agree with the total expenses reported in your GPFS.
Column 2, Salaries & wages – This column describes the natural classification of salary and
wage expenses incurred in each functional category. For this classification, enter the amount of
salary and wage expenses for the function identified in lines 01-13 and 19.
Column 3, Benefits - Enter in this column the amount of benefits expenses incurred in each
functional category identified on lines 01-13 and 19.
Column 4, Operation and Maintenance of Plant - This column, in conjunction with Line 8, is
used to show the distribution of operation and maintenance of plant expenses to the various
functions. Enter in this column the allocated amount of operation and maintenance of plant
expenses to each function listed on lines 01-13. The total operation and maintenance of plant
expenses should be entered as a negative amount on line 8 of this column, so that the net total of
the column as well as the net total of line 8 is zero. (FARM para. 703.14)
Column 5, Depreciation - Enter in this column the amount of depreciation allocated to each
functional category identified on lines 01-13 and 19. (FARM para. 703.15)
Column 6, Interest - Enter in this column the amount of interest incurred on debt allocated to
each function identified on lines 01-13 and 19. (FARM para. 703.16)
Column 7, All other - This column will be calculated by the survey program as the difference
between the total amount entered in column 1 and the sum of columns 2 through 6. Please check
the calculated amount for accuracy to determine that no keying errors have occurred.
Refer to these specific instructions for more information about reporting expenses.
01 – Instruction - Expenses of the colleges, schools, departments, and other instructional
divisions of the institution and expenses for departmental research and public service that are not
separately budgeted should be included in this classification. Include expenses for both credit and
noncredit activities. Exclude expenses for academic administration where the primary function is
administration (e.g., academic deans); such expenses should be reported on line 05. The
instruction category includes academic instruction, occupational and vocational instruction,
community education, preparatory and adult basic education, and remedial and tutorial instruction
conducted by the teaching faculty for the institution’s students. (FARM para. 703.4)
02 – Research - This category includes all expenses for activities specifically organized to produce
research outcomes and commissioned by an agency either external to the institution or separately
budgeted by an organizational unit within the institution. Do not report nonresearch sponsored
programs (e.g., training programs). (FARM para. 703.5)

03 – Public service - Report expenses for all activities budgeted specifically for public service and
for activities established primarily to provide noninstructional services beneficial to groups external
to the institution. Examples are seminars and projects provided to particular sectors of the
community. Include expenditures for community services and cooperative extension
services. (FARM para. 703.6)
05 – Academic support - This category includes expenses for the support services that are an
integral part of the institution’s primary missions of instruction, research, and public service.
Include expenses for museums, libraries, galleries, audio/visual services, ancillary support,
academic administration, personnel development, and course and curriculum development. Include
expenses for veterinary and dental clinics if their primary purpose is to support the institutional
program. (FARM para. 703.7)
06 – Student services - Report expenses for admissions, registrar activities, and activities whose
primary purpose is to contribute to students’ emotional and physical well-being and to their
intellectual, cultural, and social development outside the context of the formal instructional
program. Examples are career guidance, counseling, and financial aid administration. This category
also includes intercollegiate athletics and student health services, except when operated as selfsupporting auxiliary enterprises. (FARM para. 703.8)
07 – Institutional support - Report expenses for the day-to-day operational support of the
institution. Include expenses for general administrative services, executive direction and planning,
legal and fiscal operations, and public relations/development. (FARM para. 703.9)
08 – Operation & maintenance of plant - This line, in conjunction with Column 4, is used to
show the distribution of operation and maintenance of plant expenses to the various functions.
Report all expenses for operations established to provide service and maintenance related to
grounds and facilities used for educational and general purposes. Also include expenses for
utilities, fire protection, property insurance, and similar items. In the column for operation and
maintenance of plant (column 4), enter (as a negative amount) on this line the total amount of
operation and maintenance of plant expenses allocated to the other functions. (FARM para.
703.14)
10 – Scholarships and fellowships expenses, excluding discounts & allowances - This
amount is carried forward from Part E: Scholarships and Fellowships, line 11. Scholarships
and fellowships expenses in the form of outright grants to students selected and awarded by the
institution. This is the amount that exceeds fees and charges assessed to students by the
institution and that would not have been recorded as discounts & allowances. This classification will
include the excess of awards over fees and charges from Pell grants and other resources, including
funds originally restricted for student assistance. Do not include loans to students or amounts
where the institution is given custody of the funds but is not allowed to select the recipients; these
are transactions recorded in balance sheet accounts and not revenues and expenses. (FARM para.
703.10)
11 – Auxiliary enterprises - Report expenses of essentially self-supporting operations of the
institution that exist to furnish a service to students, faculty, or staff, and that charge a fee that is
directly related to, although not necessarily equal to, the cost of the service. Examples are
residence halls, food services, student health services, intercollegiate athletics, college unions,
college stores, and barber shops when the activities are operated as auxiliary enterprises. (FARM
para. 703.11)
12 – Hospital services - Report all expenses associated with the operation of a hospital,
including nursing expenses, other professional services, general services, administrative services,
fiscal services, and charges for physical plant operations. (FARM para. 703.12)
13 – Independent operations - Include all expenses for operations that are independent of or
unrelated to the primary missions of the institution (i.e., instruction, research, public service),
although they may contribute indirectly to the enhancement of these programs. This category is
generally limited to expenses of major federally funded research and development centers. Do not
include the expenses of operations owned and managed as investments of the institution’s
endowment funds. (FARM para. 703.13)
14 - Other expenses and deductions - This amount is generated by taking the total of line 19 and
deducting the total of lines 01 through 13.

19 – Total Expenses & Deductions - Enter on this line totals that agree with the institution’s
GPFS.

20 – 12-month Student FTE from E12 – This number for full-time equivalent (FTE) student enrollment
is carried over from the 12-month enrollment survey.

21 – Total Expenses & Deductions per Student FTE - This amount is generated by dividing
line 19 by line 20. This calculated value is used by the system to compare the data reported by the
institution to the data of institutions that are in the same sector (e.g., public/private, 4-year/2year) to see if the calculated value is an extreme value that is too high or low. While it is not
anticipated that your institution would have the same overall expenses, this comparison may be
useful for ensuring that all appropriate expenses have been included in the finance survey
component, or excluded when appropriate.

Part D - Summary of Changes in Net Assets
This part is intended to report a summary of changes in net assets and to determine that all
amounts being reported on the Statement of Net Assets (Part A), Revenues and Other Additions
(Part B), and Expenses and Other Deductions (Part B) are in agreement.
01 – Total revenues & other additions – The amount on this line is brought forward from Part
B, line 25.
02 – Total expenses & other deductions – The amount on this line is brought forward from
Part C, line 19.
03 – Change in net assets during year – This amount is generated by subtracting line 02 from
line 01.
04 – Net assets beginning of year – Enter the amount of total net assets at the beginning of
the year.
05 – Adjustments to beginning net assets and other gains or losses – This amount is
generated by subtracting lines 03 and 04 from line 06. In addition to adjustments to beginning net
assets, it may also reflect other gains or losses such as those associated with the sale of plant
assets or other extraordinary transactions.
06 – Net assets end of year – This amount is brought forward from Part A, line 18.

Part H – Details of Endowment Assets
This part is intended to report details about endowments.
This part appears only for institutions answering yes to the general information question regarding
endowment assets.
Report the amounts of gross investments of endowment, term endowment, and funds functioning
as endowment for the institution and any of its foundations and other affiliated organizations. DO
NOT reduce investments by liabilities for Part H.
For institutions participating in the NACUBO Endowment Study, this amount should be comparable
with values reported to NACUBO.
01 – Value of endowment assets at the beginning of the fiscal year — If the market value
of some investments is not available, use whatever value was assigned by the institution in
reporting market values in the annual financial report.
02 – Value of endowment assets at the end of the fiscal year — Report here the market
values of the endowment assets at the end of the fiscal year. If the market value is not available
for some investments, use whatever value was assigned by the institution in reporting market
values in the annual financial report.

These instructions conform to the U. S. Census Bureau’s Government Finance and Employment
Classification Manual. This manual can be viewed on the Internet at
http://www.census.gov/govs/www/06classificationmanual/06_gfe_classmanual_toc.html
Do not delay reporting to await audited figures if substantially accurate figures can be supplied on
a preliminary basis. The amounts reported for the Census Bureau part of the form are used for
statistical purposes only. They are not audited, used for any indicators of compliance and have no
implications for policy. They are not released to the public at the institutional level, but rather are
aggregated to the parent government level and included with the transactions of the parent
government.

Part J - Revenues
Report only in the unshaded blocks. Information for shaded blocks is obtained from other Parts of
this form, or is not applicable to your institution.
Line
1.
2.

4.
5.
6.

7.
8.

10.
11.

12.

All amounts will be obtained from Parts B and E. The Census Bureau includes tuition and
fees from part B plus discounts and allowances (applied to tuition) from Part E).
Sales and services -- Report separately only sales and service attributable to activities
indicated for column 2 and column 4. All other amounts will be obtained from Parts B and E,
or will be calculated.
Exclude Pell and other student grants and any Federal loans received on behalf of the
students. Include all other direct Federal grants, including research grants, in the
appropriate column.
Include state appropriations in the proper column. Include all operating and non-operating
appropriations, as well as all current and capital appropriations.
Include state grants and contracts in the proper column. Do not include state student grant
aid here.
Include local government appropriations in the appropriate column, regardless of whether
appropriations were for current or capital. This generally applies only to local institutions of
higher education.
Include local grants and contracts in the appropriate column.
This item applies only to local institutions of higher education. Include in column 1 any
revenue from locally imposed property taxes or other taxes levied by the local higher
education district. Include all funds – current, restricted, unrestricted and debt service.
Exclude taxes levied by another government and transferred to the local higher education
district by the levying government.
Include gifts for both current and capital uses. Include grants from private organizations
and individuals here. Include additions to permanent endowments if they are gifts. Exclude
gifts to component units.
Report the total interest earned in column 1. Include all funds and endowments.
Dividends should be reported separately if available. Report only the total, in column 1,
from all funds including endowments but excluding dividends of any component units. Note:
if dividends are not separately available, please report include with Interest earnings in J10,
column 1.
Report only the total earnings. The Census Bureau does not treat unrealized gains as
revenues. Use column 1 only.

Part K - Expenditures
Report only in the unshaded blocks. Information for shaded blocks is obtained from other Parts of
this form, or is not applicable to your institution.
Line
1.

6.
7.
8.

Includes supplies, materials, contracts and professional services, utilities, travel, and
insurance. Excludes both employer and employee contributions to retirement, scholarships
and fellowships (see line 09), capital outlay, and salaries.
Construction from all funds (plant, capital, or bond funds) includes expenditure for the
construction of new structures and other permanent improvements, additions
replacements, and major alterations. Report in proper column according to function.
Equipment purchases from all funds (plant, capital, or bond funds).
From all funds (plant, capital, or bond funds), include the cost of land and existing
structures, as well as the purchase of rights-of-way.
Interest paid on revenue debt only. Includes interest on debt issued by the institution, such
as that which is repayable from pledged earnings, charges or gees (e.g. dormitory,
stadium, or student union revenue bonds). Report only the total, in column 1. Excludes
interest expenditure of the parent state or local government on debt issued on behalf of the
institution and backed by that parent government. Also excludes interest on debt issued by
a state dormitory or housing finance agency on behalf of the institution.
Do not report. The Census Bureau will obtain all amounts from Part E.

Part L - Debt and Assets
Report only in the unshaded blocks. Information for shaded blocks is obtained from other Parts of
this form, or is not applicable to your institution.
Lines 01 through 06 – Include revenue debt only. Includes debt issued by the institution, such as
that which is repayable from pledged earnings, charges or fees (e.g. dormitory, stadium, or
student union revenue bonds). Excludes debt of the parent state or local government issued on
behalf of the institution and backed by that parent government. Also excludes debt issued by a
state dormitory or housing finance agency on behalf of the institution. Report the appropriate
category. Long-term debt and short-term debt are distinguished by length of term for repayment,
with one year being the boundary. Short-term debt must be interest bearing.
Lines 07, 08, and 09 – Report the total amount of cash and security assets held in each category.
Report assets at book value to the extent possible. Includes ash on hand in each type of fund.
Sinking funds are those used exclusively to service debt. Bond funds are those established by your
institution to disburse revenue bond proceeds. (Exclude bond funds established by your parent
state or local government to disburse the proceeds of debt they guarantee.) All other funds might
include current, plant, or endowment funds. Exclude the value of fixed assets and exclude any
student loan funds established by the Federal government.

Additional Instructions for Institutions Reporting Finance Data for Other
Institutions
Most degree-granting institutions reporting IPEDS data report all their data for each IPEDS
component, including this finance component. However, some institutions (called “children”) are
set up to report only certain parts of the IPEDS finance component, while the “parent” institution
reports all portions of the finance component but does not double count those items already
reported by the children institutions. Here is what each type of institution should report:
Part
Parent Institution
Child Institution
Part A – Statement of Net Assets
Reports sum of Parent and
Does not report
Child data
Part B – Revenues and Other
Reports parent data only
Reports child data only
Additions
Part C – Expenses and Other
Reports parent data only
Reports child data only
Deductions
Part D – Summary of Changes In Net Reports sum of Parent and
Does not report
Assets
Child data
Part E – Scholarships and Fellowships Reports parent data only
Reports child data only
Part H - Details of Endowment Assets Reports parent data only
Reports child data only
Part J - Revenue Data for Bureau of
Reports parent data only
Reports child data only
Census
Part K - Expenditure Data for Bureau Reports parent data only
Reports child data only
of Census
Part L - Debt and Assets
Reports parent data only
Reports child data only

Parent institutions should report the sum of Parent and Child data for Parts A and D, and should
report Parent data only in parts B, C, E, H, J, K and L. This is done so that revenues and other
additions, expenses and other deductions, details of endowment assets, revenue data for Bureau
of Census, Expenditure data for Bureau of Census, and debt and assets are not double counted by
Parent and Child institutions.

Glossary

date: 12/4/2012

Term

Definition

Academic support

A functional expense category that includes expenses of activities and services that support the
institution's primary missions of instruction, research, and public service. It includes the retention,
preservation, and display of educational materials (for example, libraries, museums, and galleries);
organized activities that provide support services to the academic functions of the institution (such
as a demonstration school associated with a college of education or veterinary and dental clinics if
their primary purpose is to support the instructional program); media such as audiovisual services;
academic administration (including academic deans but not department chairpersons); and formally
organized and separately budgeted academic personnel development and course and curriculum
development expenses. Also included are information technology expenses related to academic
support activities; if an institution does not separately budget and expense information technology
resources, the costs associated with the three primary programs will be applied to this function and
the remainder to institutional support. Institutions include actual or allocated costs for operation and
maintenance of plant, interest, and depreciation.

Accumulated depreciation

The total depreciation charged as expenses as of the reporting date (in the current year and in prior
years) on the capital assets of the institution. FASB Statement No. 117 and GASB Statement No. 34
require that accumulated depreciation to date be recognized.

Additions to permanent
endowments

Gifts or grants received by a GASB institution that are restricted to a permanent endowment
(institutions often have endowment funds that are classified as permanent endowments). Funds
must be held in perpetuity with only the income generally available for use.

Adjustments to beginning
net assets

Unusual and infrequent adjustments to assets that are not recorded as current year revenues,
expenses, gains, or losses. This includes adjustments for retroactive applications of changes in
accounting principles and prior period adjustments.

Audit opinion

An audit, performed by external (or outside) auditors, that usually consists of a one-page "opinion"
letter on the general-purpose financial statements. The "opinion" paragraph of the letter usually
states that "In our opinion, the financial statements present fairly, in all material respects, the
financial position as of (date) and the results of operations for the year then ended, in conformity
with accounting standards generally accepted in the United States." If the auditor cannot state
completely the substance of the previous "opinion" sentence, then the auditor will add a phrase such
as "...except for..." and state the basis for the exception. When the auditor includes exceptions to
the opinion, the opinion is considered to be a "qualified opinion;" when no such exceptions are
included, the opinion is considered to be an "unqualified opinion."

Auxiliary enterprises
expenses

Expenses for essentially self-supporting operations of the institution that exist to furnish a service to
students, faculty, or staff, and that charge a fee that is directly related to, although not necessarily
equal to, the cost of the service. Examples are residence halls, food services, student health
services, intercollegiate athletics (only if essentially self-supporting), college unions, college stores,
faculty and staff parking, and faculty housing. Institutions include actual or allocated costs for
operation and maintenance of plant, interest and depreciation.

Auxiliary enterprises
revenues

Revenues generated by or collected from the auxiliary enterprise operations of the institution that
exist to furnish a service to students, faculty, or staff, and that charge a fee that is directly related
to, although not necessarily equal to, the cost of the service. Auxiliary enterprises are managed as
essentially self-supporting activities. Examples are residence halls, food services, student health
services, intercollegiate athletics, college unions, college stores, and movie theaters.

Buildings

Capital assets built or acquired for occupancy and use by the entity. These are structures such as
classrooms, research facilities, administrative offices, and storage. Includes built-in fixtures and
equipment that are essentially part of the permanent structure. Buildings held for the production of
revenue are classified as investments.

Capital appropriations

Nonoperating revenues appropriated to a GASB institution by a government with the requirement
that the funds be used primarily to acquire, construct, or improve capital assets, including buildings,
land, equipment, and similar capital assets.

Capital assets

Tangible or intangible assets that are capitalized under an institution's capitalization policy; some of
these assets are subject to depreciation and some are not. These assets consist of land and land
improvements, buildings, building improvements, machinery, equipment, infrastructure, and all
other assets that are used in operations and that have initial useful lives extending beyond one year.
Capital assets also include collections of works of art and historical treasure and library collections;
however under certain conditions such collections may not be capitalized. They also include property
acquired under capital leases and intangible assets such as patents, copyrights, trademarks,
goodwill, and software. Excluded are assets that are part of endowment funds or other capital fund
investments in real estate.

Capital grants and gifts

Revenues of a GASB institution, other than capital appropriations, where a funding source external
to the institution specifies that they be used primarily to acquire, construct, or improve capital
assets. Includes gifts designated for a capital project.

Construction in progress

Capital assets under construction or development that have not yet been placed into service, such as
a building or parking lot. Capital assets are not subject to depreciation while in a construction in
progress status.

Contributions from
affiliated entities

Revenues from non-consolidated affiliated entities, such as fund raising foundations, booster clubs,
other institutionally-related foundations, and similar organizations created to support the institution
or organizational units of the institution. General purpose financial statements for FASB institutions
include a separate line for these revenues; GASB institutions classify such revenues as gifts.

Current assets

Assets that are reasonably expected to be realized in cash or sold or consumed during the next
normal operating cycle (normally one year) of the institution. Liquidity or nearness to cash is not the
basis for classifying assets as current or non-current; thus cash or investments intended for
liquidation of liabilities due beyond the one-year period would not be current assets.

Current liabilities

Liabilities whose liquidation is reasonably expected to require the use of resources classified as
current assets or the creation of other current liabilities within the next year. May include accounts
payable, accrued salaries and wages, deferred revenues, and long term debt current portion, among
others.
Depreciation

The allocation or distribution of the cost of capital assets, less any salvage value, to expenses over
the estimated useful life of the asset in a systematic and rational manner. Depreciation for the year
is the amount of the allocation or distribution for the year involved.

Discounts and allowances

That part of a scholarship or fellowship that is used to pay institutional charges such as tuition and
fees or room and board charges.

Dividend earnings

Distribution of earnings to shareholders that may be in the form of cash, stock, or property.

Endowment assets

Gross investments of endowment funds, term endowment funds, and funds functioning as
endowment for the institution and any of its foundations and other affiliated organizations.

Equipment

Moveable tangible property such as research equipment, vehicles, machinery, and office equipment
that meets the institution's capitalization policy for capital assets.

Fringe benefits

Cash contributions in the form of supplementary or deferred compensation other than salary.
Excludes the employee's contribution. Employee fringe benefits include retirement plans, social
security taxes, medical/dental plans, guaranteed disability income protection plans, tuition plans,
housing plans, unemployment compensation plans, group life insurance plans, worker's
compensation plans, and other benefits in-kind with cash options.

Gifts

Revenues received from gift or contribution nonexchange transactions. Includes bequests, promises
to give (pledges), gifts from an affiliated organization or a component unit not blended or
consolidated, and income from funds held in irrevocable trusts or distributable at the direction of the
trustees of the trusts. Includes any contributed services recognized (recorded) by the institution.
FASB and GASB standards differ somewhat on when to recognize contributions or nonexchange
revenues, with FASB standards generally causing revenues to be recognized earlier in certain
circumstances.

Government
appropriations (revenues)

Revenues received by an institution through acts of a legislative body, except grants and contracts.
These funds are for meeting current operating expenses and not for specific projects or programs .
The most common example is a state's general appropriation. Appropriations primarily to fund
capital assets are classified as capital appropriations.

Grants and contracts
(revenues)

Revenues from governmental agencies and nongovernmental parties that are for specific research
projects, other types of programs , or for general institutional operations (if not government
appropriations). Examples are research projects, training programs, student financial assistance, and
similar activities for which amounts are received or expenses are reimbursable under the terms of a
grant or contract, including amounts to cover both direct and indirect expenses. Includes Pell Grants
and reimbursement for costs of administering federal financial aid programs. Grants and contracts
should be classified to identify the governmental level - federal, state, or local - funding the grant or
contract to the institution; grants and contracts from other sources are classified as
nongovernmental grants and contracts. GASB institutions are required to classify in financial reports
such grants and contracts as either operating or nonoperating.

Grants by state
government

These are state monies awarded to the institution under student financial aid programs , including
the state portion of State Student Incentive Grants (SSIG).

Hospital services

Expenses associated with a hospital operated by the postsecondary institution (but not as a
component unit) and reported as a part of the institution. This classification includes nursing
expenses, other professional services, general services, administrative services, and fiscal services.
Also included are information technology expenses, actual or allocated costs for operation and
maintenance of plant, interest and depreciation related to hospital capital assets.

Independent operations

Expenses associated with operations that are independent of or unrelated to the primary missions of
the institution (i.e., instruction, research, public service) although they may contribute indirectly to
the enhancement of these programs. This category is generally limited to expenses of a major
federally funded research and development center. Also includes information technology expenses,
actual or allocated costs for operation and maintenance of plant, interest and depreciation related to
the independent operations. Expenses of operations owned and managed as investments of the
institution's endowment funds are excluded.

Independent operations
(revenues)

Revenues associated with operations independent of or unrelated to the primary missions of the
institution (i.e., instruction, research, public service) although they may contribute indirectly to the
enhancement of these programs. Generally includes only those revenues associated with major
federally funded research and development centers. Net profit (or loss) from operations owned and
managed as investments of the institution's endowment funds is excluded.

Infrastructure

Capital assets consisting of roads, bridges, drainage systems , water and sewer systems, and other
similar assets. Infrastructure assets usually have longer useful lives than other capital assets such as
buildings.

Institutional grants from
restricted resources

Institutional grants to students funded from restricted-expendable resources for student aid, such as
scholarships and fellowships. (Used for reporting under GASB Standards.)

Institutional grants from
unrestricted resources

Institutional grants to students that are funded from resources that are not restricted to any
particular purpose. (Used for reporting under GASB Standards.)

Institutional support

A functional expense category that includes expenses for the day-to-day operational support of the
institution. Includes expenses for general administrative services, central executive-level activities
concerned with management and long range planning, legal and fiscal operations, space
management, employee personnel and records, logistical services such as purchasing and printing,
and public relations and development. Also includes information technology expenses related to
institutional support activities. If an institution does not separately budget and expense information
technology resources, the IT costs associated with student services and operation and maintenance
of plant will also be applied to this function.

Instruction

A functional expense category that includes expenses of the colleges, schools, departments, and
other instructional divisions of the institution and expenses for departmental research and public
service that are not separately budgeted. Includes general academic instruction, occupational and
vocational instruction, community education, preparatory and adult basic education, and regular,
special, and extension sessions. Also includes expenses for both credit and non-credit activities.
Excludes expenses for academic administration where the primary function is administration (e.g.,
academic deans). Information technology expenses related to instructional activities if the institution
separately budgets and expenses information technology resources are included (otherwise these
expenses are included in academic support). Institutions include actual or allocated costs for
operation and maintenance of plant, interest, and depreciation.

Invested in capital assets,
net of related debt

Net assets of GASB institutions that consist of capital assets net of accumulated depreciation,
reduced by the outstanding indebtedness on capital assets. FASB institutions do not use this
classification; most of the equivalent net assets are considered unrestricted net assets.

Investment income

Revenues derived from the institution's investments, including investments of endowment funds.
Such income may take the form of interest income, dividend income, rental income or royalty
income and includes both realized and unrealized gains and losses.

Land and land
improvements

Capital assets consisting of land and improvements such as athletic fields, golf courses, or lakes.
Land is nondepreciable; some land improvements are depreciable and some are nondepreciable.

Liabilities

Debts and obligations of the institution owed to outsiders or claims or rights, expressed in monetary
terms, of an institution’s creditors. GASB institutions are required to report liabilities under two
categories - current liabilities and noncurrent liabilities.

Library collections

Books, films, tapes, and other materials maintained in library collections intended for use by patrons.

Local appropriations,
education district taxes,
and similar support

Local appropriations are government appropriations made by a governmental entity below the state
level. Education district taxes include all tax revenues assessed directly by an institution or on behalf
of an institution when the institution will receive the exact amount collected. These revenues also
include similar revenues that result from actions of local governments or citizens (such as through a
referendum) that result in receipt by the institution of revenues based on collections of other taxes
or resources (sales taxes, gambling taxes, etc.).

Local grants

Local monies awarded to the institution under local government student aid programs .

Long-term debt

Debt of the institution in the form of bonds, notes, capital leases, and other forms of debt that are
repayable over a period greater than one year.

Long-term debt - current
portion

The amount of long-term debt that the institution is expected to pay or liquidate during the next
year using current assets.

Market value

The value of a good as determined in the market at a specific point in time or what individuals in the
market for the good are willing to pay to obtain the good at a given point in time.

Net assets

The excess of assets over liabilities or the residual interest in the institution's assets remaining after
liabilities are deducted. The change in net assets results from revenues, gains, expenses, and losses.
FASB institutions classify net assets into three categories: permanently restricted, temporarily
restricted, and unrestricted. GASB institutions classify net assets into three categories: invested in
capital, net of related debt; restricted (with separate displays of restricted-expendable and restricted
-nonexpendable net assets); and unrestricted. Although the terms are similar, the composition of the
categories of net assets between FASB and GASB institutions can differ significantly.

Noncurrent assets

Assets that are not reasonably expected to be realized in cash or sold or consumed during the next
normal operating cycle (normally one year) of the institution. Liquidity or nearness to cash is not the
basis for determining classification as current or noncurrent. Thus cash investments intended for
liquidation of liabilities due beyond the one-year period are noncurrent assets, as would assets
segregated for the liquidation of long-term debts (including amounts due within the next operating
cycle). Assets designated to be used to acquire, construct, or improve capital assets would be
noncurrent.

Noncurrent liabilities

Liabilities whose liquidation is not reasonably expected to require the use of resources classified as
current assets or the creation of other current liabilities within the next year. This includes the
noncurrent portion of long-term debt and long-term accrued liabilities (such as for compensated
absences, claims & judgments, and post-employment/post-retirement benefits); liability for
refundable advances to the federal government for the Perkins Loan Program and similar loan
programs; and debt due within the next operating cycle, if payment will be made from segregated
assets classified as noncurrent assets.

Nonoperating

GASB requires that revenues and expenses be separated between operating and nonoperating.
Operating revenues and expenses result from providing goods and services. Nonoperating activities
are those outside the activities that are part of the operating activities of the institution. Most
government appropriations are nonoperating because they are not generated by the operations of
the institution. Investment income is nonoperating in most instances because institutions are not
engaged in investing as an operating activity. Gifts are defined as nonoperating. Nonexchange
transactions generate nonoperating revenues.

Operating

GASB requires that revenues and expenses be separated between operating and nonoperating.
Operating revenues and expenses result from providing goods and services. Operating transactions
are incurred in the course of the operating activities of the institution.

Operation and
maintenance of plant
(expenses -- FASB and
GASB aligned form
reporters)

A functional expense category that includes expenses for operations established to provide service
and maintenance related to campus grounds and facilities used for educational and general
purposes. Specific expenses include utilities, fire protection, property insurance, and similar items.
This function does include amounts charged to auxiliary enterprises, hospitals, and independent
operations. Also includes information technology expenses related to operation and maintenance of
plant activities if the institution separately budgets and expenses information technology resources
(otherwise these expenses are included in institutional support). Institutions may, as an option,
distribute depreciation expense to this function. FASB institutions do not use this function. Instead
these expenses are charged to or allocated to other functions.

Other federal grants

Federal monies awarded to the institution under federal government student aid programs, such as
Supplemental Educational Opportunity Grants (SEOG), DHHS training grants (aid portion only), State
Student Incentive Grants (SSIG), and other federal student aid programs. Pell grants are not
included in this classification. Note: if the federal government selects the student recipients and
simply transmits the funds to the institution for disbursement to the student, the amounts are not
considered as revenues and subsequently there are no discounts & allowances or scholarships and
fellowships expenses. If the funds are made available to the institution for selection of student
recipients, then the amounts received are considered as nonoperating revenues and subsequently as
discounts & allowances or scholarships and fellowships expenses.

Patient contractual
allowances

Contractual allowances provided to insurers or other group health providers which are deducted from
fees for services provided by hospitals (thus not included in hospital revenues).

Pell Grant program

(Higher Education Act of 1965, Title IV, Part A, Subpart I, as amended.) Provides grant assistance to
eligible undergraduate postsecondary students with demonstrated financial need to help meet
education expenses.

Public service

A functional expense category that includes expenses for activities established primarily to provide
noninstructional services beneficial to individuals and groups external to the institution. Examples
are conferences, institutes, general advisory service, reference bureaus, and similar services
provided to particular sectors of the community. This function includes expenses for community
services, cooperative extension services, and public broadcasting services. Also includes information
technology expenses related to the public service activities if the institution separately budgets and
expenses information technology resources (otherwise these expenses are included in academic
support). Institutions include actual or allocated costs for operation and maintenance of plant,
interest, and depreciation.

Realized capital gains

A capital gain on securities held in a portfolio that has become actual by the sale or other type of
surrender of one or many securities.

Research

A functional expense category that includes expenses for activities specifically organized to produce
research outcomes and commissioned by an agency either external to the institution or separately
budgeted by an organizational unit within the institution. The category includes institutes and
research centers, and individual and project research. This function does not include nonresearch
sponsored programs (e.g., training programs). Also included are information technology expenses
related to research activities if the institution separately budgets and expenses information
technology resources (otherwise these expenses are included in academic support.) Institutions
include actual or allocated costs for operation & maintenance of plant, interest, and depreciation.

Restricted-expendable
(net assets)

Net assets of GASB institutions that are expendable but subject to imposed restrictions. Restrictions
exist when constraints placed on use are either (a) externally imposed by creditors, grantors,
contributors, or laws and regulations of other governments, or (b) imposed by law through
constitutional provisions or enabling legislation.

Restricted-nonexpendable
(net assets)

Net assets of GASB institutions subject to restrictions that prohibit the expenditure of the net assets
in perpetuity. Restrictions exist when constraints placed on use are either (a) externally imposed by
creditors, grantors, contributors, or laws and regulations of other governments, or (b) imposed by
law through constitutional provisions or enabling legislation. Permanent endowments are the most
common example.

Salaries and wages

Amounts paid as compensation for services to all employees—faculty, staff, part time, full time,
regular employees, and student employees. This includes regular or periodic payment to a person for
the regular or periodic performance of work or a service and payment to a person for more sporadic
performance of work or a service (overtime, extra compensation, summer compensation, bonuses,
sick or annual leave, etc.).

Sales and services of
educational activities
(revenues)

Revenues from the sales of goods or services that are incidental to the conduct of instruction,
research or public service. Examples include film rentals, sales of scientific and literary publications,
testing services, university presses, dairy products, machine shop products, data processing
services, cosmetology services, and sales of handcrafts prepared in classes.

Sales and services of
hospitals (revenues)

Revenues (net of discounts, allowances, and provisions for uncollectible accounts receivable)
generated by hospitals from daily patient, special and other services. Revenues of health clinics that
are part of a hospital should be included in this category, unless such clinics are part of the student
health services program.

Scholarships and
fellowships (expenses)

That portion of scholarships and fellowships granted that exceeds the amount applied to institutional
charges such as tuition and fees or room and board. The amount reported as expense excludes
allowances and discounts. The FASB survey uses the term "net grants in aid to students" rather than
"scholarships and fellowships."

Student services

A functional expense category that includes expenses for admissions, registrar activities, and
activities whose primary purpose is to contribute to students emotional and physical well - being and
to their intellectual, cultural, and social development outside the context of the formal instructional
program. Examples include student activities, cultural events, student newspapers, intramural
athletics, student organizations, supplemental instruction outside the normal administration, and
student records. Intercollegiate athletics and student health services may also be included except
when operated as self - supporting auxiliary enterprises. Also may include information technology
expenses related to student service activities if the institution separately budgets and expenses
information technology resources(otherwise these expenses are included in institutional support.)
Institutions include actual or allocated costs for operation and maintenance of plant, interest, and
depreciation.

Tuition and fees
(published charges)

The amount of tuition and required fees covering a full academic year most frequently charged to
students. These values represent what a typical student would be charged and may not be the same
for all students at an institution. If tuition is charged on a per-credit-hour basis, the average fulltime credit hour load for an entire academic year is used to estimate average tuition. Required fees
include all fixed sum charges that are required of such a large proportion of all students that the
student who does not pay the charges is an exception.

Unrestricted net assets

The net assets of both FASB and GASB institutions that do not fit the definition of other categories of
net assets. These are net assets held by the institution upon which no restrictions have been placed
by the donor or other party external to the institution.

2012-13 Survey Materials > F.A.Q.

date: 12/4/2012

Finance
Click one of the following questions to view the answer.

General
1) Who is required to complete this survey?
2) Where do I get the data to fill out this survey?
3) My institution received funds from the American Recovery and Reinvestment Act (ARRA). Where should they be reported?
4) We haven’t been audited yet and won’t have an audited financial statement until May. Do I still have to fill this out?
5) What period should the finance survey cover?
7) How do I know what reporting standards are used to prepare the financial statements?
8) What happens if I respond incorrectly to the reporting standards screening question?
9) What is the difference between “business-type” activities and “governmental” activities?
10) What is combined ("parent/child") reporting and how does it work?
11) Can a system office report combined data?
12) When does a system office need to report data?
13) My institution is part of a system and the system was audited as a unit, so we don’t have an opinion just on this school. How do
I answer the question about the audit opinion?
14) My institution does not award degrees. Do we still need to complete the Finance component?
15) My institution offered an early retirement program last year to faculty and staff as a long-term plan to reduce costs. An expense
of $5 million dollars was incurred. How should this be reported in IPEDS finance reporting?
16) How are revenues per student FTE and expenses per student FTE calculated, and why were they added to the screens?

Public Institutions Using GASB Standards
1) Can public institutions report using FASB?
2) I see the term CV on several lines of the finance survey. What is this referring to?
3) What are operating versus nonoperating revenues?
4) We reported federal appropriations in operating revenues rather than non-operating revenues in our financial statements. How
should I report them on IPEDS?
5) What are some examples of independent operations?
6) I have an edit that says that Other revenue (or expense) can’t be negative. I didn’t enter it. What do I do?
7) What are discounts and allowances (Part E)? (We don’t discount our tuition.)
8) We do not capitalize our library. Do I report it on Part A page 2?
9) Why does operation and maintenance of plant appear as both a row and column in Part C (expenses and other deductions)?
10) How should my institution report the allocation of depreciation, operation and maintenance of plant (O&M), and interest
expenses to the other functional expense categories in Part C?
11) If my institution is a GASB-reporter, where should my institution report the gain or loss on the sale of a plant asset?
12) Where did component units go?

Private Not-for-Profit and Public Institutions Using FASB
1)
2)
3)
4)
5)
6)
7)
8)

My institution is primarily a hospital with a small instruction program. How should I report the hospital part of my institution?
What are some examples of independent operations?
What value do I use to report plant, property, and equipment on the second page of Part A?
I have an edit that says that Other revenue (or expense) can’t be negative. I didn’t enter it. What do I do?
I see the term CV on several lines of the finance survey. What is this referring to?
What is the difference between funded and unfunded institutional grants as reported on the Student Grants part of the survey?
What are allowances in Part C (Scholarships and Fellowships)?
Why does operation and maintenance of plant appear as both a row and column in Part E (expenses)?

Private for-profit institutions
1) I have an edit that says that Other revenue (or expense) can’t be negative. I didn’t enter it. What do I do?
2) I see the term CV on several lines of the finance survey. What is this referring to?
3) What are allowances in Part C (Student Grants)?
4) The financial records of my institution do not break down expenses the way they are listed on Part E. How do I report expenses
for my institution?

Answers:
General
1) Who is required to complete this survey?

All Title IV postsecondary institutions are required to respond to the Finance survey. Institutions that have a
Program Participation Agreement (PPA) with the Department of Education are required to respond.
HOWEVER, if your institution is a branch campus of another institution and you SHARE a PPA, then you may
make arrangements with the Help Desk to submit one finance survey that covers all of your campuses.
Because data provided for institutions are most useful if reported individually, campuses are encouraged to
report separately if possible, but reporting together is allowed if the campuses share a PPA.
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2) Where do I get the data to fill out this survey?

Each institution should have annual financial statements that are audited by an outside auditor. These
financial statements are referred to as general purpose financial statements (GPFS). The finance survey is
designed to follow the format of the financial statements suggested by the Financial Accounting Standards
Board (FASB) and the Governmental Accounting Standards Board (GASB). Some of the data necessary to
complete the IPEDS Finance Survey may require institutions to adjust the amounts reported in their GPFS;
typically these adjustments pull in information included in the notes to the financial statements.
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3) My institution received funds from the American Recovery and Reinvestment Act (ARRA). Where should they be
reported?

GASB-reporting institutions should report ARRA revenues into the total included in Part B, line 19 (Total
nonoperating revenues)
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4) We haven’t been audited yet and won’t have an audited financial statement until May. Do I still have to fill this out?

YES, you must complete the finance component. Base your response on the information you have at this
point. Answer the audit question as “don’t know” and make a note in the context section that the financial
statements have not yet been audited.
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5) What period should the finance survey cover?

The finance survey data should come from the last fiscal year that ended on or before October 31, 2012. For
example, if your institution’s fiscal year ends on June 30, it would come from the financial statements
covering the year ending June 30, 2012. If your institution’s fiscal year ends on December 31, your financial
statements for the year ending December 31, 2011 would be used.
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7) How do I know what reporting standards are used to prepare the financial statements?

Ask your finance officer. This person should be aware of any changes in accounting standards. Typically,
public institutions report using GASB report standards whereas private institutions report using FASB
standards.
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8) What happens if I respond incorrectly to the reporting standards screening question?

You will get the wrong finance forms. If you find you have responded incorrectly, go back to the screening
question and change your response. When you save the screen the old data will disappear and the new
correct forms will be available.
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9) What is the difference between “business-type” activities and “governmental” activities?

These activity types refer to how the institution reports, or will report, its financial activities in their general
purpose financial statements (GPFS), as defined in GASB Statement 34. Governmental activities generally
are financed through taxes, intergovernmental revenues, and other nonexchange revenues. Business-type
activities are financed in whole or in part by fees charged to external parties for goods or services.
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10) What is combined ("parent/child") reporting and how does it work?

Institutional keyholders MUST call the Help Desk before reporting combined data. A Help Desk representative
will set up a combined reporting situation for you. We call this a “parent/child” relationship. In this case, one
institution reports data for the entire unit, which includes the main campus (parent) and all branch campuses
(children). All institutions in the combined report MUST share the same Program Participation Agreement
(PPA). Multiple institutions MUST NOT report identical combined data for the same audit. Please refer to
http://nces.ed.gov/ipeds/factsheets/fct_new_finance_03072007_2.asp for more information on parent/child
relationships.
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11) Can a system office report combined data?

A system office may report combined data for institutions that are included it its system- wide audit if they
are included in the same PPA. For institutions that are not included in the same PPA, the system may report
Part A data (Statement of Net Assets, Statement of Financial Position, or Balance Sheet) for the institutions
included in the system-wide audit, but each institution must report its own revenues, expenses, and
scholarships. A more detailed description may be found at
http://nces.ed.gov/ipeds/factsheets/fct_new_finance_03072007_2.asp. If a system will be reporting this
way, they must contact the Help Desk before reporting combined data.
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12) When does a system office need to report data?

A system office needs to report data when reporting combined data or when it has its own separate budget.
If a system office’s budget is integrated into an institution such as a flagship university, it may be included in
that institution’s finance survey.
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13) My institution is part of a system and the system was audited as a unit, so we don’t have an opinion just on this
school. How do I answer the question about the audit opinion?

You should base your answer on the audit for the system since that audit includes your institution.
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14) My institution does not award degrees. Do we still need to complete the Finance component?

Yes. However, the finance survey forms for non degree-granting institutions requires less information to be
provided than for degree-granting institutions. A more detailed description can be found at
http://nces.ed.gov/ipeds/submit_data/changes0910.asp
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15) My institution offered an early retirement program last year to faculty and staff as a long-term plan to reduce
costs. An expense of $5 million dollars was incurred. How should this be reported in IPEDS finance reporting?

The $5 million dollars in expense should be reported in the Total amount of the Employee fringe benefits or
Benefits (rather than being allocated across the other functions such as Instruction, Research, or Institutional
support). By doing so, the $5 million dollar expense will appear as an Other expenses & deductions within
the benefits column. The consequence of this reporting is that the one-time early retirement buyout will not
affect the historical nature of total or benefits costs by function. An explanation may also be added to the
context box to explain this early retirement buyout. The Financial Accounting and Reporting Manual (FARM)
from the National Association of College and University Business Officers offers little guidance on this topic.
However, the FARM contains useful language from GASB (Statement 47) and FASB (Concept Statement 2)
indicating that such expenses should be treated as benefits: “In financial statements based on accrual
accounting, employers should recognize a liability and expense for voluntary termination benefits (for
example, early-retirement incentives) when the offer has been accepted and the amount can be estimated.”
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16) How are revenues per student FTE and expenses per student FTE calculated, and why were they added to the
screens?

The calculation of these values takes the amounts reported for revenues and expenditures from the finance
survey form and divides those amounts by the 12 month FTE student enrollment from the 12 month
enrollment survey that was completed in the winter data collection. These calculated values are used by the
system to compare the data reported by the institution to the data of institutions that are in the same sector
(e.g., public/private, 4-year/2-year) to see if the calculated value is an extreme value that is too high or low.
While it is not anticipated that your institution would have the same overall revenue or expenses, this
comparison may be useful for ensuring that all appropriate amounts have been included in the finance
survey component, or excluded when appropriate.
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Public Institutions Using GASB Standards
1) Can public institutions report using FASB?

Yes, but only in very rare instances. Your finance/business officer will know which version of the finance
component should be completed.
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2) I see the term CV on several lines of the finance survey. What is this referring to?

CV is an abbreviation for Calculated Value. You do not need to enter an amount on this line. Once you click
on Verify and Save, the system will calculate the amount based on other data you have entered. A formula
may be found in the same block where you find the abbreviation CV.
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3) What are operating versus nonoperating revenues?

Operating revenues are received in exchange for goods or services provided, such as sales or tuition. The
payer must also be the one who receives the services. Nonoperating revenues result from “nonexchange
transactions” such as donations, state appropriations, tax revenues, and certain grants.

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4) We reported federal appropriations in operating revenues rather than non-operating revenues in our financial
statements. How should I report them on IPEDS?

Federal appropriations are usually accounted for as non-operating revenues, similarly to state appropriations.
Amounts reported as federal appropriations are intended to meet current operating expenses, and not
generally intended for a specific purpose as operating revenues are. If, however, the institution included the
revenue in operating revenue, report it there for purposes of IPEDS as well.
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5) What are some examples of independent operations?

Independent operations include federally funded labs such as Argonne at the University of Chicago, the
Livermore Labs in the UC system, and the Jet Propulsion Lab at Cal Tech. These are major ancillary
operations that are related to the primary missions of instruction, research, and public service but they are
so significant as to warrant separate classification.
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6) I have an edit that says that Other revenue (or expense) can’t be negative. I didn’t enter it. What do I do?

This amount is a calculated value. It is derived by subtracting the sum of the detail items above this amount
from the total below it. Negative amounts in these fields are caused when the total entered is less that the
sum of the detail items entered. Check for keying errors and recheck totals. Nonoperating expenses, such as
interest on debt, should be reported on Part C.
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7) What are discounts and allowances (Part E)? (We don’t discount our tuition.)

Discounts and allowances are simply the part of scholarships used to pay institutional charges such as tuition
and fees or room and board. The difference between total scholarships (reported in the top part of Part E)
and net scholarships expenses (reported on Part C) is total discounts and allowances.
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8) We do not capitalize our library. Do I report it on Part A page 2?

If you do not capitalize it, do not report it in property, plant, and equipment.
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9) Why does operation and maintenance of plant appear as both a row and column in Part C (expenses and other
deductions)?

In the new aligned form for GASB institutions, operation and maintenance of plant appear as both a row and
column in Part C (expenses and other deductions). The row and column are designed to be used to show
how the institution distributes operation and maintenance (O&M) of plant expenses. The total row and
column have zeroes for O&M. Consequently, the cell where the O&M column and row intersect should be a
negative number equal to the total O&M expenses of the institution.
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10) How should my institution report the allocation of depreciation, operation and maintenance of plant (O&M), and
interest expenses to the other functional expense categories in Part C?

The National Association of College and University Business Officers (NACUBO) has prepared an advisory
report (AR 2010-1), entitled, Public Institutions: Methodologies for Allocating Depreciation, Operation and
Maintenance of Plant, and Interest Expenses to Functional Expense Categories
http://www.nacubo.org/Business_and_Policy_Areas/Accounting/Advisory_Reports/Advisory_Report_20101_Public_Institution_Methodologies_for_Allocation_Depreciation_Operation_and_Maintenance_of_Plant_and_
Interest_Expense-x11205-ml.html. to assist public institutions to develop an approach to allocating these
expenses among the functional expense categories. The Advisory Report steps through a cost allocation
approach. Because independent institutions have been allocating such costs for more than a decade, the
Report focuses on methods currently used by independent institutions.
Operation and maintenance expenses should still also be reported in their applicable natural categories,
including salaries, employee benefits, interest, depreciation, and all other expenses. The operations and
maintenance column of the operations and maintenance row must be the negative amount of total
operations and maintenance.
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11) If my institution is a GASB-reporter, where should my institution report the gain or loss on the sale of a plant
asset?

Such components in the changes in the net assets of the institution should be reflected in Line 05 in Part D Summary of Changes in Net Assets. Although this line is a calculated value that is entitled, Adjustments to
beginning net assets, this is the most appropriate place for these values to be captured (instead of as Other
revenue or Other expenses in Part B or C). Although this type of transaction is NOT an adjustment to
beginning net assets, this is the best place for it to be captured in the IPEDS finance component for
comparability with FASB-reporters. Additionally, institutions having such type of transactions should explain
that in the context box available in Part D.

Separate reporting was eliminated when institutions moved to the new aligned reporting that was
mandatory starting in 2010-11.
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Private Not-for-Profit and Public Institutions Using FASB
1) My institution is primarily a hospital with a small instruction program. How should I report the hospital part of my
institution?

Hospitals with a small nursing school or radiologic technology program should report activity for the
instructional program only. The hospital revenues and expenses should not be included. If the instructional
program revenues and expenses cannot be separated from the hospital, contact the Help Desk for further
options for reporting.
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2) What are some examples of independent operations?

Independent operations include federally funded labs such as Argonne at the University of Chicago, the
Livermore Labs in the University of California system, and the Jet Propulsion Lab at Cal Tech. These are
major ancillary operations that are related to the primary missions of instruction, research, and public
service but they are so significant as to warrant separate classification.
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3) What value do I use to report plant, property, and equipment on the second page of Part A?

This is the book value (or the value reported in the accounting records) of these assets without consideration
for accumulated depreciation. This amount should be reported in the notes to the financial statements, or
may be supplied by the business/finance officer of the institution.
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4) I have an edit that says that Other revenue (or expense) can’t be negative. I didn’t enter it. What do I do?

This amount is a calculated value. It is derived by subtracting the sum of the detail items above this amount
from the total below it. Negative amounts in these fields are caused when the total entered is less that the
sum of the detail items entered. Check for keying errors and recheck totals.
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5) I see the term CV on several lines of the finance survey. What is this referring to?

CV is an abbreviation for Calculated Value. You do not need to enter an amount on this line. Once you click
on Verify and Save, the system will calculate the amount based on other data you have entered. A formula
may be found in the same block where you find the abbreviation CV.
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6) What is the difference between funded and unfunded institutional grants as reported on the Student Grants part of
the survey?

Funded grants are institutional resources restricted for student aid, such as scholarships and fellowships.
They have been restricted by an outside source such as a donor or contract. Unfunded institutional grants
are those that are awarded to students from unrestricted institutional resources.
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7) What are allowances in Part C (Scholarships and Fellowships)?

Allowances are the portion of scholarships awarded to students that are used to pay institutional charges
such as tuition and fees or room and board.
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8) Why does operation and maintenance of plant appear as both a row and column in Part E (expenses)?

The row and column are designed to be used to show how the institution distributes operation and
maintenance (O&M) of plant expenses. Since not- for-profit accounting does not recognize O&M as a
function, the total row and column have zeroes for O&M. Consequently, the cell where the O&M column and
row intersect should be a negative number equal to the total O&M expenses of the institution.
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Private for-profit institutions
1) I have an edit that says that Other revenue (or expense) can’t be negative. I didn’t enter it. What do I do?

This amount is a calculated value. It is derived by subtracting the sum of the detail items above this amount
from the total below it. Negative amounts in these fields are caused when the total entered is less that the
sum of the detail items entered. Check for keying errors and recheck totals.
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2) I see the term CV on several lines of the finance survey. What is this referring to?

Allowances are the portion of scholarships awarded to students that are used to pay institutional charges
such as tuition and fees or room and board.
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4) The financial records of my institution do not break down expenses the way they are listed on Part E. How do I
report expenses for my institution?

The functional categories listed for expenses are recommended by the National Association of College and
University Business Officers (NACUBO). You should do your best to determine which of these functional
categories are most fitting for your institutions. If you need further assistance classifying your expenses,
please call the Help Desk.
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2012-13 Survey Materials > Narrative Edits

date: 12/4/2012

Finance for degree granting public institutions using GASB Reporting Standards
Edit specifications for the 2012-13 IPEDS Web-Based Data Collection
Finance Component
Applicable to Public GASB-reporting institutions
Note: The specifications in this document apply to the institutions listed above and related administrative offices.
Some sections and parts may not apply to your particular institution. Please read the specifications carefully to
determine which sections and/or parts apply to your institution.
All screens must be completed in order to lock the survey.
Screening Questions
Part A: Assets and Property
Part E: Scholarships and Fellowships
Part B: Revenues and Other Additions
Part C: Expenses and Other Deductions
Part D: Summary of Changes in Net Assets
Part H: Details of Endowment Assets
Part J: Census Revenue Data
Part K: Census Expenditure Data
Part L: Debt and Assets
Screening Questions
Reporting Method
To begin this survey, you must indicate which reporting standards your institution uses to prepare its financial statements.
Your options include the following:
•
•

GASB (Governmental Accounting Standards Board), using standards of GASB 34 & 35
FASB (Financial Accounting Standards Board)

Note: If you select FASB for the question above, then you are not referencing the correct narrative edit document. Please
refer to the document for Public FASB-reporting institutions.
General Information
On this screen, you must provide the following information. The answers given here will determine which screens your
institution is shown throughout the remainder of this survey.
•
•
•

•

Enter the Beginning date for your institution’s Fiscal Year Calendar by month (MM) and year (YYYY). The date
reported should be for the most recent fiscal year ending before October 1, 2012.
Enter the Ending date for your institution’s Fiscal Year Calendar by month (MM) and year (YYYY). The date
reported should be for the most recent fiscal year ending before October 1, 2012.
Indicate the type of audit opinion your institution received on its General Purpose Financial Statements for the
fiscal year specified above. You may choose from the following options:
◦ Unqualified
◦ Qualified (If this option is selected, then you must explain the nature of the qualification in the context
box at the bottom of the screen.)
◦ Don’t know (If this option is selected, then you must provide an explanation in the context box at the
bottom of the screen.)
Applicable to degree-granting institutions
Indicate which of the following three alternative reporting models available for special-purpose governments (from
GASB Statement No. 34) is used by your institution:
◦ Business Type Activities
◦ Governmental Activities
◦ Governmental Activities with Business Type Activities
Applicable to degree-granting institutions
Indicate how your institution accounts for intercollegiate athletic expenses. You may choose from the following
options:
◦ Auxiliary enterprises
◦ Student services
◦ Does not participate in intercollegiate athletics
◦ Other (If this option is selected, then you must provide an explanation in the context box at the bottom of
the screen.)
Applicable to degree-granting institutions
Does your institution or any of its foundations or other affiliated organizations own endowment assets? Choose
Yes or No.
◦ If Yes is selected, an additional screen will be provided to report these assets in Part H.

The system will perform the following edits on the data entered:
•

The Month entered for the Beginning date of the fiscal year should be between 1 and 12.

•
•
•
•
•
•

The Month entered for the Ending date of the fiscal year should be between 1 and 12.
The Year entered for the Beginning date of the fiscal year should be either 2010 or 2011.
The Year entered for the Ending date of the fiscal year should be either 2011 or 2012.
The fiscal year Beginning date cannot be earlier than September 2010.
The fiscal year Ending date cannot be later than October 2012.
The fiscal year Ending date must be between 1 and 12 months later than the reported fiscal year Beginning
date.

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Part A: Assets and Property
Applicable to institutions that are NOT children
For Part A, you must report your institution’s assets, liabilities, net assets, and capital assets for the most recent 12-month
fiscal year.
Statement of Net Assets, Page 1
Enter the Current year amount for each of the following:
•
•
•
•
•
•
•
•
•
•

Total current assets (line 01)
Depreciable capital assets, net of depreciation (line 31)
Total noncurrent assets (line 05)
Long-term debt, current portion (line 07)
Total current liabilities (line 09)
Long-term debt, noncurrent portion (line 10)
Total noncurrent liabilities (line 12)
Invested in capital assets, net of related debt (line 14)
Restricted net assets-expendable (line 15)
Restricted net assets-nonexpendable (line 16)

Upon saving the screen, the system uses the above values to calculate additional information which may be used throughout
this survey. Prior year amounts are displayed for your reference.
The system will perform the following edits on the data entered:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

A value must be entered for Total current assets (line 01).
The value reported for Total current assets must be greater than 0.
The calculated value for Total assets (line 06) is expected to be greater than 0.
The calculated value for Total assets is expected to be within a 50% range of the corresponding Prior year
amount.
If the Prior year amount of Total assets is greater than or equal to 0, then the current year value may NOT be
equal to that amount.
The calculated value for Other current liabilities (line 08) cannot be negative.
The value reported for Total current liabilities (line 09) is expected to be greater than 0.
The calculated value for Other noncurrent liabilities (line 11) cannot be negative.
The calculated value for Total liabilities (line 13) is expected to be greater than 0.
The calculated value for Total liabilities is expected to be within a 50% range of the corresponding Prior year
amount.
If the Prior year amount of Total liabilities is greater than or equal to 0, then the current year value may NOT
be equal to that amount.
A value is expected to be entered for Invested in capital assets, net of related debt (line 14).
The value reported for Invested in capital assets, net of related debt cannot be negative.
The calculated value for Unrestricted net assets (line 17) is expected to be greater than 0.
The calculated value for Total net assets (line 18) cannot be negative.

Statement of Net Assets, Page 2
On this screen, enter the Ending balance for each of the following:
•
•
•
•
•
•
•
•

Land and land improvements (line 21)
Infrastructure (line 22)
Buildings (line 23)
Equipment, including art and library collections (line 32)
Construction in progress (line 27)
Accumulated depreciation (line 28)
Intangible assets, net of accumulated amortization (line 33)
Other capital assets (line 34)

Upon saving the screen, the system uses the first five items above to calculate a Total for Plant, Property and Equipment
value for use throughout this survey. Prior year amounts are displayed for your reference.
The system will perform the following edits on the data entered:
•
•

The value reported for Accumulated Depreciation (line 28) is expected to be greater than 0.
The calculated Total for Plant, Property and Equipment is expected to be greater than 0.

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Part E: Scholarships and Fellowships
On this screen, you must report details about your institution’s scholarship and fellowship expenses for the most recent 12month fiscal year.
Enter the Current year amount for each of the following:
•
•

Pell grants, federal (line 01)
Other federal grants (line 02)

•
•
•
•
•
•

Grants by state government (line 03)
Grants by local government (line 04)
Institutional grants from restricted resources (line 05)
Total gross scholarships and fellowships (line 07)
Discounts and allowances applied to tuition and fees (line 08)
Discounts and allowances applied to sales and services of auxiliary enerprises (line 09)

Upon saving the screen, the system uses the above values to calculate additional information such as Institutional grants from
unrestricted resources (line 06), Total discounts and allowances (line 10 = Line 08 +line 09), and Net scholarships and
fellowships expenses after deducting discounts and allowances (line 11 = line 07 - line 10) which may be used throughout this
survey. Prior year amounts are displayed for your reference.
The system will perform the following edits on the data entered:
•
•
•
•
•
•
•
•
•
•

If your institution is NOT an administrative office, then the value reported for Pell grants (line 01) is expected to
be greater than 0.
The value reported for Pell grants is expected to be within a 50% range of the corresponding Prior year
amount.
A value must be entered for Grants by state government (line 03).
The calculated value for Institutional grants from unrestricted sources (line 06) cannot be negative.
If the Prior year amount of Total gross scholarships and fellowships is greater than or equal to 0, then the
current year value may NOT be equal to that amount.
If the Prior year amount of Total gross scholarships and fellowships is greater than 0, then the current
year value is expected to be within a 50% range of that amount.
If your institution is NOT an administrative office, then a value must be entered for Discounts and allowances
applied to tuition and fees (line 08).
The value reported for Discounts and allowances applied to tuition and fees (line 08) is expected to be
greater than 0.
If the Prior year amount of Discounts and allowances applied to tuition and fees is greater than 0, then
the current year value is expected to be within a 50% range of that amount.
Applicable to degree-granting institutions
If your institution reported a value greater than 0 for Sales and services of auxiliary enterprises on the
Operating Revenues screen in Part B of this survey, then you are also expected to report Discounts and
allowances applied to sales and services of auxiliary enterprises on this screen.

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Part B: Revenues and Other Additions
For Part B, you must report your institution’s operating revenues, nonoperating revenues, and other revenues using the
screens provided.
Operating Revenues, Part 1
On this screen, you must report your institution’s operating revenues for the most recent 12-month fiscal year.
Applicable to 4-year degree-granting institutions
Enter the Current year amount for each of the following:
•
•
•
•
•
•
•
•
•
•

Tuition and fees (line 01)
Federal operating grants and contracts (line 02)
State operating grants and contracts (line 03)
Local government operating grants and contracts (line 04a)
Private operating grants and contracts (line 04b)
Sales and services of auxiliary enterprises (line 05)
Sales and services of hospitals (line 06)
Sales and services of educational activities (line 26)
Independent operations (line 07)
Total operating revenues (line 09)

The value reported for Tuition and fees (line 01) is expected to be greater than 0.
The value reported for Tuition and fees is expected to be within a 50% range of the corresponding Prior year
amount.
The value reported for Sales and services of hospitals (line 06) cannot be negative.
The value reported for Sales and services of hospitals is expected to account for less than 75% of the Total all
revenues and other additions value calculated on the Other Revenues screen outlined in Part 3 below.
The value reported for Independent operations (line 07) cannot be negative.
The calculated value for Other operating sources (line 08) cannot be negative.
A value must be entered for Total operating revenues (line 09).
The value reported for Total operating revenues is expected to be greater than 0.
The value reported for Total operating revenues is expected to be within a 50% range of the corresponding
Prior year amount.
If the Prior year amount of Total operating revenues is greater than or equal to 0, then the current year
value may NOT be equal to that amount.

Applicable to 2-year degree-granting institutions, and all administrative offices
Enter the Current year amount for each of the following:
•

Tuition and fees (line 01)

•
•
•
•
•
•
•

Federal operating grants and contracts (line 02)
State operating grants and contracts (line 03)
Local government operating grants and contracts (line 04a)
Private operating grants and contracts (Line 04b)
Sales and services of auxiliary enterprises (line 05)
Sales and services of educational activities (line 26)
Total operating revenues (line 09)

If your institution is NOT an administrative office, then the value reported for Tuition and fees (line 01) is
expected to be greater than 0.
The value reported for Tuition and fees is expected to be within a 50% range of the corresponding Prior year
amount.
The calculated value for Other operating sources (line 08) cannot be negative.
A value must be entered for Total operating revenues (line 09).
The value reported for Total operating revenues is expected to be greater than 0.
The value reported for Total operating revenues is expected to be within a 50% range of the corresponding
Prior year amount.
If the Prior year amount of Total operating revenues is greater than or equal to 0, then the current year
value may NOT be equal to that amount.

Applicable to non-degree-granting institutions
Enter the Current year amount for each of the following:
•
•
•
•
•
•
•

Tuition and fees (line 01)
Federal operating grants and contracts (line 02)
State operating grants and contracts (line 03)
Local government operating grants and contracts (line 04a)
Private operating grants and contracts (line 04b)
Sales and services of educational activities (line 26)
Total operating revenues (line 09)

The value reported for Tuition and fees (line 01) is expected to be greater than 0.
The value reported for Tuition and fees is expected to be within a 50% range of the corresponding Prior year
amount.
The calculated value for Other operating sources (line 08) cannot be negative.
A value must be entered for Total operating revenues (line 09).
The value reported for Total operating revenues is expected to be greater than 0.
The value reported for Total operating revenues is expected to be within a 50% range of the corresponding
Prior year amount.
If the Prior year amount of Total operating revenues is greater than or equal to 0, then the current year
value may NOT be equal to that amount.

Nonoperating Revenues, Part 2
On this screen, you must report your institution’s nonoperating revenues for the most recent 12-month fiscal year.
Enter the Current year amount for each of the following:
•
•
•
•
•
•
•
•
•

Federal appropriations (line 10)
State appropriations (line 11)
Local appropriations, education district taxes and similar support (line 12)
Federal nonoperating grants (line 13)
State nonoperating grants (line 14)
Local government nonoperating grants (line 15)
Gifts, including contributions from affiliated organizations (line 16)
Investment income (line 17)
Total nonoperating revenues (line 19)

Upon saving the screen, the system uses the above values and other values entered throughout Part B to calculate additional
information which may be used throughout this survey. Prior year amounts are displayed for your reference.
Additionally, the 12-month Student FTE from the current year 12-month Enrollment survey is displayed (line 28).. These
values are used in combination with the reported data to calculate the Total operating and nonoperating revenues per
student FTE (line 29).
The system will perform the following edits on the data entered:
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A value must be entered for State appropriations (line 11).
A value is expected to be entered for Federal nonoperating grants (line 13).
If your institution is NOT an administrative office, then the value reported for Federal nonoperating grants (line
13) is expected to be greater than 0.
The value reported for Federal nonoperating grants is expected to be greater than or equal to the amount
reported for Pell grants in Part E of this survey.
If your institution is NOT an administrative office, then a value is expected to be entered for Gifts (line 16).

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•

The value reported for Other nonoperating revenues (line 18) cannot be negative.
A value must be entered for Total nonoperating revenues (line 19).
The value reported for Total nonoperating revenues is expected to be greater than 0.
If the Prior year amount of Total nonoperating revenues is greater than or equal to 0, then the current year
value may NOT be equal to that amount.
If your institution is a 4-year institution and a value greater than 0 is preloaded for the 12-month Student FTE
from E12 (line 28), then the calculated Total operating and nonoperating revenues per student FTE (line
29) value is expected to be between 75,000 and 100,000.
If your institution is a 4-year institution and a value greater than 0 is preloaded for the 12-month Student FTE
from E12 (line 28), then the calculated Total operating and nonoperating revenues (line 27) value minus
Sales and Services of hospitals divided by the 12-month Student FTE from E12(line 28) is expected to be
between 8,000 and 500,000.
If your institution is a 2-year institution and a value greater than 0 is preloaded for the 12-month Student FTE
from E12 (line 28), then the calculated Total operating and nonoperating revenues per student FTE (line
29) value is expected to be between 6,000 and 45,000.

Other Revenues, Part 3
On this screen, you must report your institution’s other revenues and additions for the most recent 12-month fiscal year.
Applicable to degree granting institutions
Enter the Current year amount for each of the following:
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Capital appropriations (line 20)
Capital grants and gifts (line 21)
Additions to permanent endowments (line 22)
Total other revenues and additions (line 24)

Upon saving the screen, the system uses the above values and other values entered throughout Part B to calculate additional
information (including the Total all revenues and other additions (line 25) value) for use throughout this survey. Prior year
amounts are displayed for your reference.
The system will perform the following edits on the data entered:
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•

The value reported for Additions to permanent endowments (line 22) cannot be negative.
The calculated value for Other revenues and additions (line 23) cannot be negative.
A value must be entered for Total other revenues and additions (line 24).
The value reported for Total other revenues and additions cannot be negative.
If your institution is NOT an administrative office, then the calculated value for Total all revenues and other
additions cannot be negative.
The calculated value for Total all revenues and other additions is expected to be within a 50% range of the
corresponding Prior year amount.
If the Prior year amount of Total all revenues and other additions is greater than or equal to 0, then the
current year value may NOT be equal to that amount.
The value entered for Total all revenues and other additions (line 25) is expected to be greater than 0.
If your institution is NOT an administrative office, and the calculated value for Total all revenues and other
additions (line 25) is greater than 100 million, then the value entered for Additions to permanent
endowments (line 22) should not be greater than 0.
If your institution is NOT an administrative office, and the calculated value for Total all revenues and other
additions (line 25) is greater than 100 million, then the value entered for Total other revenues and additions
(line 24) should not be equal to 0.

Applicable to non-degree granting institutions
Enter the Current year amount for Total other revenues and additions (line 24).
Upon saving the screen, the system uses this value and other values entered throughout Part B to calculate the Total all
revenues and other additions (line 25) for use throughout this survey. Prior year amounts are displayed for your reference.
The system will perform the following edits on the data entered:
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A value must be entered for Total other revenues and additions (line 24).
The value reported for Total other revenues and additions cannot be negative.
The calculated value for Total all revenues and other additions (line 25) should be greater than 0.
The calculated value for Total all revenues and other additions cannot be negative.
The calculated value for Total all revenues and other additions is expected to be within a 50% range of the
corresponding Prior year amount.
If the Prior year amount of Total all revenues and other additions is greater than or equal to 0, then the
current year value may NOT be equal to that amount.
If your institution is NOT an administrative office, then the value entered for Total all revenues and other
additions (line 25) is not expected to be negative.
If your institution is NOT an administrative office, and the calculated value for Total all revenues and other
additions (line 25) is greater than 100 million, then the value entered for Total other revenues and additions
(line 24) should not be equal to 0.

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Part C: Expenses and Other Deductions
For Part C, you must report your institution’s expenses by function for the most recent 12-month fiscal year.
Applicable to 4-year degree-granting institutions
For each applicable expense type (Total amount, Salaries and wages, Employee fringe benefits, Operation and
maintenance of plant, Depreciation, and Interest), enter the amount of expenses incurred in each of the following functional
categories:

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Instruction (line 01)
Research (line 02)
Public service (line 03)
Academic support (line 05)
Student services (line 06)
Institutional support (line 07)
Operation and maintenance of plant (line 08)
Scholarships and fellowships expenses (line 10)
Auxiliary enterprises (line 11)
Hospital services (line 12)
Independent operations (line 13)
Total expenses and deductions (line 19)

Upon saving the screen, the system will use the above values to calculate the amount of All other expenses (column 7) within
each functional category, and the amount of Other expenses and deductions (line 14) incurred by expense type. For your
reference, the PY Total Amount for each functional category is displayed, along with the Prior year amount of Total
expenses and deductions by expense type.
Additionally, the 12-month Student FTE from the current year 12-month Enrollment survey is displayed (line 20). These
values are used in combination with the reported data to calculate the Total expenses and deductions per student FTE
(line 21).
The system will perform the following edits on the data entered:
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For all applicable functional categories, the values reported for each expense type must be less than or equal to
the Total amount (column 1) reported for that category.
For lines 01 through 11, the values reported for the following expense types cannot be negative:
◦ Total amount (column 1)
◦ Salaries and wages (column 2)
◦ Employee fringe benefits (column 3)
◦ Depreciation (column 5)
◦ All other (column 7)
The Total amount reported for Instruction (line 01) is expected to be greater than 0.
If the PY Total Amount displayed for Instruction is greater than 0, then the current year Total amount is
expected to be within a 50% range of that amount.
If your institution is NOT and administrative office, the amount reported for the Operation and maintenance of
plant expense type (column 4) in the Operation and maintenance of plant category (line 08) is less than -1
million, and that value is not equal to 0, then the negative of the amount allocated to Instruction (line 01)
divided by column 4 line 8 should be between 10% and 70%.
If the Total expenses and deductions entered for Depreciation (column 5) is greater than 1 million, then the
amount allocated to Instruction (line 01) must be between 10% and 70% of the total amount.
If your institution is NOT an administrative office and the Total expenses and deductions entered for Interest
(column 6) is greater than 1 million, then the amount allocated to Instruction (line 01) must be between 10%
and 70% of the total amount.
The Total amount entered for Research (line 02) is expected to be within a 50% range of the PY Total
Amount.
A Total amount must be entered for Academic support (line 05).
The Total amount reported for Academic support is expected to be greater than 0.
A Total amount must be entered for Student services (line 06).
The Total amount reported for Student services is expected to be greater than 0.
A Total amount must be entered for Institutional support (line 07).
The Total amount reported for Institutional support is expected to be greater than 0.
If the Total for Plant, Property and Equipment calculated on the Statement of Net Assets, Page 2 screen in
Part A of this survey is greater than 10 million, then the amount reported on this screen for the Operation and
maintenance of plant expense type (column 4) in the Operation and maintenance of plant category (line
08) must be negative.
If a value greater than 0 is reported on any line for the Operation and maintenance of plant expense type
(column 4), then the value reported in this column for the Operation and maintenance of plant category (line
08) must be less than or equal to 0.
If the value reported for Sales and services of auxiliary enterprises on the Operating Revenues screen in
Part B of this survey is equal to 0, then the Total amount reported for Auxiliary enterprises (line 11) on this
screen is also expected to be equal to 0.
If the value reported for Sales and services of hospitals on the Operating Revenues screen in Part B of this
survey is equal to 0, then the Total amount reported for Hospital services (line 12) on this screen is also
expected to be equal to 0.
If the value reported for Independent operations on the Operating Revenues screen in Part B of this survey
is equal to 0, then the Total amount reported for Independent operations (line 13) on this screen is also
expected to be equal to 0.
The calculated amount of Other expenses and deductions (line 14) cannot be negative for any expense type.
If the Total expenses and deductions entered for Depreciation (column 5) is greater than 1 million, then the
amount calculated for Other expenses (line 14) must be less than 50% of the total amount.
If the Total expenses and deductions entered for Interest (column 5) is greater than 1 million, then the
amount calculated for Other expenses (line 14) must be less than 50% of the total amount.
An amount must be entered for each expense type for Total expenses and deductions (line 19).

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•

For Total expenses and deductions, the values reported for the following expense types cannot be negative:
◦ Total amount (column 1)
◦ Salaries and wages (column 2)
◦ Employee fringe benefits (column 3)
◦ All other (column 7)
The Total amount reported for Total expenses and deductions cannot be equal to the corresponding Prior
year amount.
If the Total for Plant Property and Equipment reported in Part A of this survey is greater than 10 million,
then the Total expenses and deductions reported for Depreciation must be greater than 0.
If your institution is NOT an administrative office and the Long term debt reported in Part A of this survey is
greater than 10 million, then the Total expenses and deductions reported for Interest must be greater than 0.
The amount reported for each expense type for Total expenses and deductions is expected to be within a 50%
range of the corresponding Prior year amount.
The sum of Total operating revenues and Total nonoperating revenues reported in Part B of this survey is
expected to be within a 25% range of the Total amount reported for Total expenses and deductions on this
screen.
If the 12-month Student FTE from E12 is greater than 0, then the Total amount reported for Total expenses
and deductions minus the Total amount reported for Hospital services (line 12) is expected to be within a
range of 8,000 to 500,000 times the value of the 12-month Student FTE from E12.

Applicable to 2-year degree-granting institutions
For each applicable expense type (Total amount, Salaries and wages, Employee fringe benefits, Operation and
maintenance of plant, Depreciation, and Interest), enter the amount of expenses incurred in each of the following functional
categories:
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If the Total for Plant, Property and Equipment calculated on the Statement of Net Assets, Page 2 screen in
Part A of this survey is greater than 10 million, then the amount reported on this screen for the Operation and
maintenance of plant expense type (column 4) in the Operation and maintenance of plant category (line
08) must be negative.
If a value greater than 0 is reported on any line for the Operation and maintenance of plant expense type
(column 4), then the value reported in this column for the Operation and maintenance of plant category (line
08) must be less than or equal to 0.
If the value reported for Sales and services of auxiliary enterprises on the Operating Revenues screen in
Part B of this survey is equal to 0, then the Total amount reported for Auxiliary enterprises (line 11) on this
screen is also expected to be equal to 0.
The calculated amount of Other expenses and deductions (line 14) cannot be negative for any expense type.
If the Total expenses and deductions entered for Depreciation (column 5) is greater than 1 million, then the
amount calculated for Other expenses (line 14) must be less than 50% of the total amount.
If the Total expenses and deductions entered for Interest (column 5) is greater than 1 million, then the
amount calculated for Other expenses (line 14) must be less than 50% of the total amount.
An amount must be entered for each expense type for Total expenses and deductions (line 19).
For Total expenses and deductions, the values reported for the following expense types cannot be negative:
◦ Total amount (column 1)
◦ Salaries and wages (column 2)
◦ Employee fringe benefits (column 3)
◦ All other (column 7)
The Total amount reported for Total expenses and deductions cannot be equal to the corresponding Prior
year amount.
If the Total for Plant Property and Equipment reported in Part A of this survey is greater than 10 million,
then the Total expenses and deductions reported for Depreciation must be greater than 0.
If your institution is NOT an administrative office and the Long term debt reported in Part A of this survey is
greater than 10 million, then the Total expenses and deductions reported for Interest must be greater than 0.
The amount reported each expense type for Total expenses and deductions is expected to be within a 50%
range of the corresponding Prior year amount.
The sum of Total operating revenues and Total nonoperating revenues reported in Part B of this survey is
expected to be within a 25% range of the Total amount reported for Total expenses and deductions on this
screen.

Applicable to all administrative offices
For each applicable expense type (Total amount, Salaries and wages, Employee fringe benefits, Operation and
maintenance of plant, Depreciation, and Interest), enter the amount of expenses incurred in each of the following functional
categories:
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•

For all applicable functional categories, the values reported for each expense type must be less than or equal to
the Total amount (column 1) reported for that functional category.
For lines 01 through 11 the values reported for the following expense types cannot be negative:
◦ Total amount (column 1)
◦ All other (column 7)
For lines 07 and 11 the values reported for the following expense types cannot be negative:
◦ Salaries and wages (column 2)
◦ Employee fringe benefits (column 3; as well as for line 02)
◦ Depreciation (column 5)
If the amount of Tuition and fees reported on the Operating Revenues screen in Part B of this survey is equal
to 0, then the values reported for Instruction (line 01) on this screen are also expected to be equal to 0 for the
following expense types:

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◦ Total amount
◦ Salaries and wages
◦ Employee fringe benefits
◦ Depreciation
If the amount of Tuition and fees reported on the Operating Revenues screen in Part B of this survey is equal
to 0, then the values reported for Public service (line 03) on this screen are also expected to be equal to 0 for
the following expense types:
◦ Total amount
◦ Salaries and wages
◦ Employee fringe benefits
◦ Depreciation
If a value greater than 0 is reported on any line for the Operation and maintenance of plant expense type
(column 4), then the value reported in this column for the Operation and maintenance of plant category (line
08) must be less than or equal to 0.
If the value reported for Sales and services of auxiliary enterprises on the Operating Revenues screen in
Part B of this survey is equal to 0, then the Total amount reported for Auxiliary enterprises (line 11) on this
screen is also expected to be equal to 0.
The calculated amount of Other expenses and deductions (line 14) cannot be negative for any expense type.
If the Total expenses and deductions entered for Depreciation (column 5) is greater than 1 million, then the
amount calculated for Other expenses (line 14) must be less than 50% of the total amount.
If the Total expenses and deductions entered for Interest (column 5) is greater than 1 million, then the
amount calculated for Other expenses (line 14) must be less than 50% of the total amount.
An amount must be entered for each expense type for Total expenses and deductions (line 19).
For Total expenses and deductions, the values reported for the following expense types cannot be negative:
◦ Total amount (column 1)
◦ Salaries and wages (column 2)
◦ Employee fringe benefits (column 3)
◦ All other (column 7)
The amount reported for each expense type for Total expenses and deductions cannot be equal to the
corresponding Prior year amount.
If the Total for Plant Property and Equipment reported in Part A of this survey is greater than 10 million,
then the Total expenses and deductions reported for Depreciation must be greater than 0.
The Total amount reported for Total expenses and deductions is expected to be within a 50% range of the
corresponding Prior year amount.

Applicable to non-degree-granting institutions
For each applicable expense type (Total amount, Salaries and wages, Employee fringe benefits, Operation and
maintenance of plant, Depreciation, and Interest), enter the amount of expenses incurred in each of the following functional
categories:
•
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•
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•

Upon saving the screen, the system will use the above values to calculate the amount of All other expenses (column 7)
incurred within each functional category, and the amount of Other expenses and deductions (line 14) by expense type. For
your reference, the PY Total Amount for each functional category is displayed, along with the Prior year amount of Total
expenses and deductions by expense type.
Additionally, the 12-month Student FTE from the current year 12-month Enrollment survey is displayed (line 20). These
values are used in combination with the reported data to calculate the Total expenses and deductions per student FTE
(line 21).
The system will perform the following edits on the data entered:
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If your institution is NOT and administrative office, the amount reported for the Operation and maintenance of
plant expense type (column 4) in the Operation and maintenance of plant category (line 08) is less than -1
million, and that value is not equal to 0, then the negative of the amount allocated to Instruction (line 01)
divided by column 4 line 8 should be between 10% and 70%.
If the Total expenses and deductions entered for Depreciation (column 5) is greater than 1 million, then the
amount allocated to Instruction (line 01) must be between 10% and 70% of the total amount.
If your institution is NOT an administrative office and the Total expenses and deductions entered for Interest
(column 6) is greater than 1 million, then the amount allocated to Instruction (line 01) must be between 10%
and 70% of the total amount.
The Total amount entered for Research (line 2) is expected to be within a 50% range of the PY Total Amount.
A Total amount must be entered for Academic support (line 05).
The Total amount reported for Academic support is expected to be greater than 0.
A Total amount must be entered for Student services (line 06).
The Total amount reported for Student services is expected to be greater than 0.
A Total amount must be entered for Institutional support (line 07).
The Total amount reported for Institutional support is expected to be greater than 0.
If the Total for Plant, Property and Equipment calculated on the Statement of Net Assets, Page 2 screen in
Part A is greater than 10 million, then the amount reported on this screen for the Operation and maintenance
of plant expense type (column 4) in the Operation and maintenance of plant category (line 08) must be
negative.
If a value greater than 0 is reported on any line for the Operation and maintenance of plant expense type
(column 4), then the value reported in this column for the Operation and maintenance of plant category (line
08) must be less than or equal to 0.
The calculated amount of Other expenses and deductions (line 14) cannot be negative for any expense type.
If the Total expenses and deductions entered for Depreciation (column 5) is greater than 1 million, then the
amount calculated for Other expenses (line 14) must be less than 50% of the total amount.
If the Total expenses and deductions entered for Interest (column 5) is greater than 1 million, then the
amount calculated for Other expenses (line 14) must be less than 50% of the total amount.
An amount must be entered for each expense type for Total expenses and deductions (line 19).
For Total expenses and deductions, the values reported for the following expense types cannot be negative:
◦ Total amount (column 1)
◦ Salaries and wages (column 2)
◦ Employee fringe benefits (column 3)
◦ All other (column 7)
The Total amount reported for Total expenses and deductions cannot be equal to the corresponding Prior
year amount.
If the Total for Plant Property and Equipment reported in Part A of this survey is greater than 10 million,
then the Total expenses and deductions reported for Depreciation must be greater than 0.
If your institution is NOT an administrative office and the Long term debt reported in Part A of this survey is
greater than 10 million, then the Total expenses and deductions reported for Interest must be greater than 0.
The amount reported for each expense type for Total expenses and deductions is expected to be within a 50%
range of the corresponding Prior year amount.
The sum of Total operating revenues and Total nonoperating revenues reported in Part B of this survey is
expected to be within a 25% range of the Total amount reported for Total expenses and deductions on this
screen.
If your institution is a 4-year institution, and the 12-month Student FTE from E12 (line 20) is greater than 0,
then the Total amount reported for Total expenses and deductions (line 19) is expected to be within a range
of 8,000 to 500,000 times the value of the 12-month Student FTE from E12.

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Part D: Summary of Changes in Net Assets
Applicable to institutions that are NOT children or partial parents
On this screen, you must report details about your institution’s changes in net assets for the most recent 12-month fiscal year.
Enter the Current year amount for Net assets beginning of year (line 04).
The values for Total Revenues and other additions (from Part B),Total expenses and deductions (from Part C), and Net
assets end of year (from Part A) are preloaded for your reference. Upon saving the screen, the system uses the above
values to calculate additional information which may be used throughout this survey. Prior year amounts are displayed for
your reference.
The system will perform the following edits on the data entered:
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The calculated value for Change in net assets during year (line 03) is expected to be greater than 0.
The calculated value for Adjustments to beginning net assets (line 05) is expected to be between -10 million
and 10 million.
The Prior year amount of Net assets end of year (line 06) is expected to be equal to Net Assets beginning
of year (line 04).

Applicable to institutions that are partial parents
On this screen, you must report details about changes in net assets for your institution and all of its children for the most
recent 12-month fiscal year.
Enter the Current year amount for each of the following:
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Total revenues and other additions (line 01)
Total expenses and deductions (line 02)
Net assets beginning of year (line 04)

The value for Net assets end of year (from Part A) is displayed for your reference. Upon saving the screen, the system uses
the above values to calculate additional information which may be used throughout this survey.
The system will perform the following edits on the data entered:
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The value reported for Total revenues and other additions (line 01) on this screen must be greater than the
calculated Total all revenues and other additions on the Other Revenues screen in Part B of this survey.
The value reported for Total expenses and deductions (line 02) on this screen must be greater than the Total
amount reported for Total expenses and deductions in Part C of this survey.
The calculated value for Adjustments to beginning net assets (line 05) is expected to be between -10 million
and 10 million.

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Part H: Endowment Assets
Applicable to institutions that answered Yes to the Endowment Assets screening question
On this screen, you must report details about your institution’s endowment assets during the most recent 12-month fiscal year.
This not only includes those endowment assets held by the institution, but also any assets held by private foundations
affiliated with the institution.
Enter the Market Value for each of the following:
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•

Endowment assets at the beginning of the fiscal year (line 01)
Endowment assets at the end of the fiscal year (line 02)

The system will perform the following edits on the data entered:
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•

If the Prior year amount of Endowment assets at the end of the fiscal year (line 02) is greater than 0, then
the current year value of Endowment assets at the beginning of the fiscal year (line 01) is expected to be
equal to that amount.
A value greater than 0 must be entered for Endowment assets at the end of the fiscal year (line 02).
If the Prior year amount of Endowment assets at the end of the fiscal year is greater than 0, then the
current year value may NOT be equal to that amount.

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Part J: Census Revenue Data
On this screen, you must report your institution’s revenue data for the U.S. Census Bureau for the most recent 12-month fiscal
year.
For each applicable expense type (Total for all funds and operations, Education and general/independent operations,
Auxiliary enterprises, Hospitals, and Agriculture extension/experiment services), enter an amount for each of the
following source types:
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•
•
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•
•
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•

Sales and Services (line 02)
Federal grant and contracts, excludes Pell grants (line 03)
State appropriations, current and capital (line 04)
State grants and contracts (line 05)
Local appropriation, current and capital (line 06)
Local government grants and contracts (line 07)
Receipts from property and non-property taxes (line 08)
Gifts and private grants, including capital grants (line 09)
Interest earnings (line 10)
Dividend earnings (line 11)
Realized capital gains (line 12)

No edits are performed on the data entered on this screen.
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Part K: Census Expenditure Data
On this screen, you must report your institution’s expenditure data for the U.S Census Bureau for the most recent 12-month
fiscal year.
For each applicable type of revenue (Total for all funds and operations, Education and general/independent operations
, Auxiliary enterprises, Hospitals, and Agriculture extension/experiment services), enter an amount for each of the
following source types:
•
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•
•
•
•
•
•

Salaries and wages (line 01)
Employee benefits, total (line 02)
Payment to state retirement funds, may be included in employee benefits (line 03)
Current expenditures other than salaries (line 04)
Construction (line 05)
Equipment purchases (line 06)
Land purchases (line 07)
Interest on debt outstanding, all funds and activities (line 08)

No edits are performed on the data entered on this screen.
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Part L: Debt and Assets
For Part L, you must report your institution’s debt and assets for the U.S Census Bureau for the most recent 12-month fiscal
year.
Debt
Enter an amount for each of the following categories related to your institution’s debt:
•
•

Long-term debt outstanding at beginning of fiscal year (line 01)
Long-term debt issued during fiscal year (line 02)

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Long-term debt retired during fiscal year (line 03)
Long-term debt outstanding at end of fiscal year (line 04)
Short-term debt outstanding at beginning of fiscal year (line 05)
Short-term debt outstanding at end of fiscal year (line 06)

No edits are performed on the data entered on this screen.
Assets
Enter an amount for each of the following categories related to your institution’s assets:
•
•
•

Total cash and security assets held at end of fiscal year in sinking or debt service funds (line 07)
Total cash and security assets held at end of fiscal year in bond funds (line 08)
Total cash and security assets held at end of fiscal year in all other funds (line 09)

No edits are performed on the data entered on this screen.
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2012-13 Survey Materials > Form

date: 12/4/2012

Finance for degree granting private, not-for-profit institutions and public
institutions using FASB Reporting Standards
Finance - Private not-for-profit institutions and Public institutions using FASB standards
FASB-Reporting Institutions
General Information - Fiscal Year and Audit
To the extent possible, the finance data requested in this report should be provided from your institution's audited
General Purpose Financial Statements (GPFS). Please refer to the instructions specific to each screen of the survey for
details and references.
1. Fiscal Year Calendar
This report covers financial activities for the 12-month fiscal year: (The fiscal year reported should be the most
recent fiscal year ending before October 1, 2012.)
Beginning: month/year (MMYYYY)
Month:
Year:
And ending: month/year (MMYYYY)

Month:

Year:

2. Audit Opinion
Did your institution receive an unqualified opinion on its General Purpose Financial Statements from your
auditor for the fiscal year noted above? (If your institution is audited only in combination with another entity, answer
this question based on the audit of that entity.)
Unqualified
Qualified (Explain in box
Don't know (Explain in box below)
below)
3. Does this institution or any of its foundations or other affiliated organizations own endowment assets ?
Yes (report endowment assets)
No
4. Intercollegiate Athletics
If your institution participates in intercollegiate athletics, are the expenses accounted for as auxiliary enterprises or
treated as student services?
Auxiliary enterprises
Student services
Does not participate in intercollegiate athletics
Other (specify in box below)
5. Does your institution account for Pell grants as pass through transactions (a simple payment on the
student's account) or as federal grant revenues to the institution?
Pass through (agency)

Federal grant revenue

Does not award Pell grants

You may use the space below to provide context for the data you've reported above.

Part A - Statement of Financial Position, Page 1
Most recent fiscal year ending before October 2012
If your institution is a parent institution then the amounts reported in Parts A and B should include ALL of your
child institutions
Line No.
Assets, Liabilities, and Net Assets
Current year amount
Prior year amount
Assets
01
Long-term investments
19
20

Property, plant, and equipment, net of accumulated
depreciation
Intangible assets, net of accumulated amortization

Total assets

Liabilities
Total liabilities
03a Debt related to Property, Plant, and Equipment

04
05

Net assets
Unrestricted net assets
Total restricted net assets
05a Permanently restricted net assets
05b Temporarily restricted net assets

Total net assets (CV=A04+A05)

You may use the space below to provide context for the data you've reported above.

Part A - Statement of Financial Position, Page 2
Most recent fiscal year ending before October 2012
Ending
balance
Plant, Property and Equipment

Line
No.
11 Land and land improvements
12

Buildings

Equipment, including art and library collections

Construction in Progress

Other

Total Plant, Property, and Equipment
CV=[(A11+...A16)]
Accumulated depreciation

18
19

Property, Plant, and Equipment, net of accumulated depreciation
(from A19)

You may use the space below to provide context for the data you've reported above.

Prior year Ending
balance

Part B - Summary of Changes in Net Assets
Most recent fiscal year ending before October 2012
Line No.
Revenues, Expenses, Gains and Losses
Current year amount
01
Total revenues and investment return
02

Total expenses

03
04

Other specific changes in net assets
CV=[B04-(B01-B02)]
Change in net assets

Net assets, beginning of year

Adjustments to beginning of year net
assets
CV=[B07-(B04+B05)]
Net assets, end of year (from A06)

You may use the space below to provide context for the data you've reported above.

Prior year amount

Part C - Scholarships and Fellowships
Most recent fiscal year ending before October 2012
DO NOT REPORT FEDERAL DIRECT STUDENT LOANS (FDSL) ANYWHERE IN THIS SECTION
Line No.
Scholarships and Fellowships
Current year amount Prior year amount
01
Pell grants (federal)
02

Other federal grants Do NOT include FDSL amounts

State grants

Local grants (government)

Institutional grants (funded)

Institutional grants (unfunded)

07
08

Total scholarships and fellowships
CV=[C01+...+C06]
Allowances (scholarships) applied to tuition and fees

Allowances (scholarships) applied to auxiliary enterprise revenues

You may use the space below to provide context for the data you've reported above.

Part D - Revenues and Investment Return
Most recent fiscal year ending before October 2012
Line
No.

Source of Funds

Total Unrestricted Temporarily
Amount
restricted

Permanently
restricted

01 Tuition and fees (net of allowance
reported in Part C, line 08)
Government Appropriations
02 Federal appropriations
03 State appropriations
04 Local appropriations
Government Grants and Contracts
05 Federal grants and contracts (Do not
include FDSL)
06 State grants and contracts
07 Local government grants and contracts
Private Gifts, Grants and Contracts
08 Private gifts, grants and contracts
08a Private gifts
08b

Private grants and contracts

09 Contributions from affiliated entities
Other Revenue
10 Investment return
11 Sales and services of educational
activities
12 Sales and services of auxiliary
enterprises
(net of allowance reported in Part C,
line 09)
13 Hospital revenue
14 Independent operations revenue
15 Other revenue
CV=[D16-(D01+...+D14)]
16 Total revenues and investment
return (from B01)
17 Net assets released from restriction

18 Net total revenues, after assets
released from restriction
19 12-month Student FTE from E12
20 Total revenues and investment return
per student FTE CV=[D16/D19]
You may use the space below to provide context for the data you've reported above.

Prior Year
Total
Amount

Part E - Expenses by Functional and Natural Classification

Line Expenses by
No. Functional
Classification

Most recent fiscal year ending before October 2012
Report Total Operating AND Non-Operating Expenses in this section
(1)
(2)
(3)
(4)
(5)
(6)
Total
Salaries
Benefits
Operation
Depreciation Interest
amount
and wages
and
maintenance
of plant

Instruction

Research

Public service

Academic support

Student services

Institutional support

Auxiliary enterprises

Net grant aid to students
(net of allowances for
tuition & fee and
auxiliary enterprises)
Hospital services

Independent operations

Operation and
0
maintenance of plant
(see instructions)
12 Other expenses
CV=[E13-(E01+...+E11)]
13 Total expenses
0
(from B02)
Prior year total
expenses
14 12-month Student FTE
from E12
15 Total expenses per
student FTE
CV=[E13/E14]
You may use the space below to provide context for the data you've reported above.

(7)
(8)
All PY
other Total
Amount

Part H - Value of Endowment Assets
Line
No.

Most recent fiscal year ending before October 2012
Value of Endowment Assets

Include not only endowment assets held by the institution, but any assets held
by private foundations affiliated with the institution.
Value of endowment assets at the beginning of the fiscal year

Value of endowment assets at the end of the fiscal year

You may use the space below to provide context for the data you've reported above.

Market
Value

Prior Year
Amounts

Prepared by
This survey component was prepared by:
Keyholder
SFA Contact

HR Contact

Finance Contact

Other

Name:
Email:

How long did it take to prepare this survey component?

hours

minutes

The name of the preparer is being collected so that we can follow up with the appropriate person in the event that there
are questions concerning the data. The Keyholder will be copied on all email correspondence to other preparers.
The time it took to prepare this component is being collected so that we can continue to improve our estimate of the
reporting burden associated with IPEDS. Please include in your estimate the time it took for you to review instructions,
query and search data sources, complete and review the component, and submit the data through the Data Collection
System.
Thank you for your assistance.

2012-13 Survey Materials > Instructions

date: 12/4/2012

Finance Not-for-Profit (FASB)

Purpose of component
Changes in Reporting
General Information and Instructions
Context boxes
Coverage
GetHelp
Where to get additional help for reporting finance
Where data appears
Detailed Instructions
Screening questions
Part A Statement of Financial Position
Part B Summary of Changes in Net Assets
Part C Scholarships and Fellowships
Part D Revenues and Investment Return
Part E Expenses by Functional and Natural Classification
Part H Endowment Assets
Parent Child Instructions

Statement of Financial Position
Summary of Changes in Net Assets
Scholarships and Fellowships
Revenues and Investment Return
Expenses by Functional and Natural Classification
Details of Endowment Assets

Changes in Reporting
There are no changes in reporting for the 2012-13 finance data collection.

General Instructions
Reporting Period Covered
The starting point for reporting should be amounts reported in the GPFS for the most recent
fiscal year ending before October 1, 2012. For institutions with fiscal years ending on
December 31, this would be the calendar year 2011.
About the Data
Data providers for this component should be familiar with college and university accounting
policies and practices as described by the National Association of College and Universities' Business
Officers (NACUBO). To provide additional help, accounting terms are underlined and colored blue.
These terms are linked to definitions found in the on-line glossary.
Four different types of data appear in this component. There are data:
•
•
•
•

Institutions provide from their GPFS and/or underlying records.
That are prior year data, shown in red, which can be used as a comparison with the current year's
data being reported.
That are carried forward from one part of the component to another part to insure that the data are
internally consistent.
Calculated from the other data elements.

In the latter two cases, the data provider is requested to check that the carried forward data and
the calculated data are consistent with the data found in the institution's GPFS. If the data carried
forward or calculated are not consistent with the institution's GPFS, then an error in data entry
may have occurred.
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component
items. Note that some context boxes are posted on the College Navigator Website, which is the college search
tool offered by NCES. NCES will review entries in these context boxes for applicability and appropriateness
before posting them on the College Navigator Website; institutions should check grammar and spelling of
their entries.
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description.
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of image
description.

What NOT to Include
Do not report any projected amounts for future years. Do not make adjustments for prior-year corrections
unless they are included as such corrections in the GPFS.

Where to Get Help
IPEDS Data Collection Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org

AIR Website
You can also consult the AIR website that contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools and other valuable resources.

Audit Opinion: Check the appropriate box to indicate if the GPFS received an unqualified opinion from your
auditors. If “qualified” is checked, please note in the context box the nature of the qualification. If the
statements have not been audited, please check “Don’t know” and note in the context box that the GPFS are
unaudited.
Endowments: Indicate whether the institution or any foundations affiliated with the institution hold
endowments for the institution. Endowments are funds required to be held permanently while some or all of
its investment earnings are intended for institutional use. This question also refers to term endowments and
funds functioning as endowment.
Intercollegiate Athletics: According to NACUBO descriptions of functional expenses, intercollegiate athletics
may be treated as auxiliary enterprises (if operated as an essentially self-supporting operation) or as student
services (if the program is not operated as an essentially self-supporting operation). Please indicate whether
your institution treats expenses for intercollegiate athletics as auxiliary enterprises, as student services, or in
another functional category, or if the institution does not participate in intercollegiate athletics. This question
is optional for the fiscal year 2005 collection.
Pell Grants: Indicate whether the institution accounts for Pell grants as pass-through payments or as federal
revenue. If the institution does not award Pell grants, select the applicable option.
Institutions that do receive Pell grants have the option to report Pell grants either as:

•

federal revenue and allowance to tuition and fees and/or auxiliary enterprises (for room and board,
books, meals, etc.). If the Pell grant is counted as federal revenue, then there should be an offsetting
discount/allowance to tuition and fees revenue and/or auxiliary enterprise revenue so that the Pell
grants are not being double counted in the institution's revenues.

OR
•

as a pass-through transaction. A pass-through transaction is essentially a payment on the student's
account where the institution is purely processing the Pell Grant and those monies are not counted by
the institution until they come in as a tuition payment from the student. The latter option is
sometimes referred to as an agency transaction. With this option Pell grants are not counted as
federal revenues and are not considered to be a discount/allowance to tuition and fees or auxiliary
enterprises.
Please note that regardless of how Pell grants are treated for revenues or expenses, they should
still be reported in Part C: Scholarships and Fellowships under Pell grants.
Context: Enter in this space any explanations specified in other instructions or any other information critical
to financial statement users.

Part A – Statement of Financial Position
This part is intended to report the assets, liabilities, and net assets.
Data should be consistent with the Statement of Financial Position in the GPFS.
01 – Long-term investments - Enter the end-of-year market value for all assets held for long-term
investment. Long-term investments should be distinguished from temporary investments based on the
intention of the organization regarding the term of the investment rather than the nature of the investment
itself. Thus, cash and cash equivalents which are held until appropriate long-term investments are identified
should be treated as long-term investments. Similarly, cash equivalents strategically invested and reinvested
for long-term purposes should be treated as long-term investments. (FARM para. 405)

19 – Property, plant, and equipment, net of accumulated depreciation - Includes end-of-year
market value for categories such as land, buildings, improvements other than buildings, equipment, and
library books, combined and net of accumulated depreciation. (FARM para. 415)

20 – Intangible assets, net of accumulated amortization – Report all assets consisting of certain
nonmaterial rights and benefits of an institution, such as patents, copyrights, trademarks and goodwill. The
amount reported should be reduced by total accumulated amortization. (FARM para. 409)
02 – Total assets - Enter the amount from your GPFS which is the sum of:
a) Cash, cash equivalents, and temporary investments;
b) Receivables (net of allowance for uncollectible amounts);
c) Inventories, prepaid expenses, and deferred charges;
d) Amounts held by trustees for construction and debt service;
e) Long-term investments;
f) Plant, property, and equipment; and,
g) Other assets
These terms are discussed below.
a) Cash, cash equivalents, and temporary investments – Cash equivalents are short term, highly liquid
investments that are (1) readily converted to known amounts of cash, and (2) so near their maturity that
they present insignificant risk of changes in value because of changes in interest rates. Examples are U.S.
Treasury bills, certificates of deposit, bankers acceptances, repurchase agreements, and commercial paper.
Include amounts for currency on hand and deposits held by financial institutions that can be added to or
withdrawn without limitation, such as demand deposits. (FARM para. 402)
b) Receivables (net of allowance for uncollectible amounts) – Include amounts receivable for all
purposes, including billings for educational and general programs and auxiliary enterprise activities; student
loans receivable; government appropriations receivable; amounts receivable on grants and contracts; accrued
dividends and interest receivable; claims against vendors; advances to employees; and reimbursements
receivable from affiliated organizations. All amounts receivable should be reported net of an allowance for
uncollectible accounts. (FARM para. 403)
c) Inventories, prepaid expenses, and deferred charges – For inventories, include amounts for
merchandise inventory held for resale, for example, items held for sale by a bookstore or a dining service.
Include supplies and other inventoried items for internal use if recognized as an asset in the GPFS. For
prepaid expenses and deferred charges, include amounts paid in advance of services received and expenses
deferred because benefits relate to future rather than to current period activities. Examples include prepaid
rent, prepaid insurance, bond issue costs, pension costs or other outflows applicable to future periods. (FARM
para. 407)

d) Amounts held by trustees for construction and debt service – Include cash and investments held by
trustees in accordance with agreements that limit expenditure of those amounts to purchase of plant,
property, or equipment or to payment of principal and interest on bonds and notes payable or other long-term
debt.
e) Long-term investments – Include the amount for all assets held for long-term investment. (FARM para.
405)
f) Plant, property, and equipment – Include the amount for the balances of land, buildings, equipment,
and construction in progress, combined and net of accumulated depreciation. (FARM para. 415)
g) Other assets – Include all other assets not reported elsewhere.
03 – Total liabilities - Enter the amount from your GPFS which is the sum of:
a) Accounts payable;
b) Deferred revenues and refundable advances;
c) Post-retirement and post-employment obligations;
d) Other accrued liabilities;
e) Annuity and life income obligations and other amounts held for the benefit of others;
f) Bonds, notes, and capital leases payable and other long-term debt, including current portion;
g) Government grants refundable under student loan programs; and,
h) Other liabilities.
These terms are discussed below.
a) Accounts payable – Includes the total of accounts payable to suppliers. (FARM para. 420)
b) Deferred revenues and refundable advances – Include short-term deferrals and advances including
student deposits, advances from third parties for services not yet performed, short-term advances on grants
or contracts (including those from the government), and refunds due third parties for amounts previously
received. (FARM para. 422)
c) Post-retirement and post-employment obligations – Include amounts for pension obligations, postretirement healthcare benefit obligations, severance obligations, and similar post-retirement and postemployment obligations. (FARM para. 478 and 479)
d) Other accrued liabilities – Include amounts for any accrued liabilities, including accrued interest
payable, salary and benefit (payroll) accruals, and similar accrued expenses not found in another category.
(FARM para. 420)
e) Annuity and life income obligations and other amounts held for the benefit of others – Includes
agency obligations, the beneficiaries’ interests in assets held by the institution subject to split-interest
agreements (i.e., the obligation, measured at present value of payments to be made), deferred compensation
amounts, and similar obligations recognized in the GPFS.
f) Bonds, notes, and capital leases payable and other long-term debt, including current portion –
Include amounts for all long-term debt obligations including bonds payable, mortgages payable, capital leases
payable, and long-term notes payable. If the current portion of long-term debt is separately reported in your
GPFS, include that amount. (FARM para. 420 and 423)
g) Government grants refundable under student loan programs – Include amounts advanced to the
institution by a governmental entity for purposes of making loans to students (if recognized as a liability in
the GPFS).
h) Other liabilities – Include all other liabilities not reported elsewhere.
03a – Debt related to property, plant and equipment - Includes amounts for all long-term debt
obligations including bonds payable, mortgages payable, capital leases payable, and long-term notes payable.
(FARM para. 420.3, 423) If the current portion of long-term debt is separately reported in the GPFS, include
that amount.
04 – Unrestricted net assets – Enter the amount of unrestricted (designated and undesignated) net assets.
Unrestricted net assets are amounts that are available for the general purposes of the institution without
restriction. Include amounts specifically designated by the governing board, such as those designated as
quasi-endowments, for building additions and replacement, for debt service, and for loan programs. In
addition, include the unrestricted portion of net investment in plant, property, and equipment less related
debt. This amount is computed as the amount of plant, property, and equipment, net of accumulated
depreciation, reduced by any bonds, mortgages, notes, capital leases, or other borrowings that are clearly
attributable to the acquisition, construction, or improvement of those assets. (FARM para. 450)
05a – Permanently restricted net assets – Report the portion of net assets required by the donor or
grantor to be held in perpetuity. (FARM para 450.2)
05b – Temporarily restricted net assets – Report net assets that are subject to a donor’s or grantor’s
restriction are restricted net assets. Include long-term but temporarily restricted net assets, such as term
endowments, and net assets held subject to trust agreements if those agreements permit expenditure of the
resources at a future date. (FARM para. 450.3)

06 – Total net assets - This amount is the sum of total unrestricted net assets and total restricted net
assets and should be the sum of lines 04 and 05. The amount should be the same as the number for total net
assets found on your statement of financial position.
NOTE: These two conditions must exist or you will be unable to proceed with data entry:
1) A06 must equal A04 + A05; and,
2) A06 must equal A02 – A03.

Part A – Statement of Financial Position, Page 2
Property, Plant, and Equipment
Property obtained under capital leases should be reported in the categories that best describe the
property, such as equipment, buildings, etc. (FARM para. 415)
Gross Asset Amounts - The amounts on lines A11 - A16 are the total carrying amounts, without
reducing the amounts for accumulated depreciation.
11 – Land and land improvements - Provide end of year values for land and land improvements
as a reconciliation of beginning of the year values with additions to and retirements of land and
land improvements to obtain end of year values. Use your underlying institutional records.
12 – Buildings - End of year values for buildings represent a reconciliation of beginning of the
year values with additions to and retirements of building values to obtain end of year values.
Capitalized leasehold improvements should be included on this line if the improvements are to
leased facilities.
13 – Equipment, including art and library collections - End of year values for equipment
represent a reconciliation of beginning of the year values with additions to and retirements of
equipment values to obtain end of year values. Capitalized leasehold improvements should be
included on this line if the improvements are to leased equipment.
15 – Construction in progress - Report capital assets under construction and not yet placed into
service.
16 – Other - Report all other amounts for capital assets not reported in lines 11-15.
17 – Total Plant, Property and Equipment - This calculated value is generated using this
formula:
A17 = (A11 +... + A16)

18 – Accumulated depreciation - Report all depreciation amounts, including depreciation on
assets that may not be included on any of the above lines.
Part B – Summary of Changes in Net Assets
This part is intended to report a summary of changes in net assets and to determine that all
amounts being reported on the Statement of Financial Position (Part A), Revenues and Investment
Return (Part D), and Expenses by Functional and Natural Classification (Part E) are in agreement.
01 – Total revenues and investment return – Enter total revenues and investment return. The
amount should represent all revenues reported for the fiscal period and should agree with the revenues
recognized in the institution's GPFS. If your institution divides its statement of activities into operating and
nonoperating sections, selected revenues in the nonoperating section must be added to the operating revenue
subtotal.

02 – Total expenses – Enter total expenses. The amount should represent total expenses recognized in
the institution's GPFS. If your institution divides its statement of activities into operating and nonoperating
sections, selected expenses in the nonoperating section must be added to the operating expense subtotal.
Please enter the amount of expenses as a positive number which will then be treated as a negative number in
further computations as indicated by the parentheses.

03 – Other specific changes in net assets - This calculated value is generated using this formula:
B03 = B04 –(B01 - B02)
Because this is a calculated value, data providers are advised to compare this amount with the corresponding
amount from their GPFS or underlying records. If these amounts differ materially, the data provider is advised
to check the other amounts provided on this screen for data entry errors.
The amount should equal the sum of these amounts found in your GPFS:
a) Actuarial gain or (loss) on split interest agreements;
b) Gains or (loss) on sale of plant assets;
c) Other gain or (loss);

d) Discontinued operations;
e) Extraordinary gain or (loss); and,
f) Cumulative effect of change(s) in accounting principle.
These terms are discussed below.

a) Actuarial gain or (loss) on split interest agreements – Includes the net adjustment to the
beneficial interests of third parties in assets held subject to annuities, unitrusts, and other split-interest
agreements as reported in the GPFS. (FARM para. 431)

b) Gains or (loss) on sale of plant assets – Includes the net gain or loss on the sale of plant,
property and equipment reported in the GPFS. (FARM para. 415)

c) Other gain or (loss) – Includes any other gain or loss recognized in the GPFS other than those
accounted for as part of a, b, d, e, and f above or reported in Part D as an investment return.

d) Discontinued operations - Includes gain or (loss) from the disposition of a business segment. These
amounts should be the same as those reported in the GPFS.

e) Extraordinary gain or (loss) - Includes the gain or (loss) from an unusual and infrequent
transaction. These amounts should be the same as those reported in the GPFS.

f) Cumulative effect of change(s) in accounting principle – These amounts are identical to the
amounts reported in the GPFS.

04 – Change in net assets - This amount should agree with the change in net assets for the year
reported in the GPFS.

05 – Net assets, beginning of year - Enter the amount of net assets, end of year from the previous
year's IPEDS Finance report. In all cases except when the institution reports a change in accounting principle
via retroactive adjustment, this amount is also the beginning net asset balance in the GPFS.

06 – Adjustments to beginning of year net assets - This calculated value is generated using this
formula:
B06 = B07 – (B04 + B05)
The amount should equal any adjustments to beginning net asset balances reported in your GPFS. This
includes adjustments for retroactive applications of changes in accounting principle and prior period
adjustments. Because this is a calculated value, data providers are advised to compare this amount with the
corresponding amount from their GPFS or underlying records. If these amounts differ materially, the data
provider is advised to check the other amounts provided on this screen for data entry errors.

07 – Net assets, end of year - This amount is carried forward from Part A, line 06. This amount should
agree with the amount reported for total net assets in the GPFS at the end of the fiscal year.

Part C - Scholarships and Fellowships
This part is intended to report details about scholarships and fellowships.
For each source on lines 01–06, enter the amount of resources received that are used for scholarships and
fellowships. Scholarships and fellowships include: grants-in-aid, trainee stipends, tuition and fee waivers, and
prizes to undergraduate students. Student grants do not include amounts provided to students as payments
for teaching or research or as fringe benefits.
For lines 08 and 09, identify amounts that are reported in the GPFS as allowances only. "Allowance" means
the institution displays the financial aid amount as a deduction from tuition and fees or a deduction from
auxiliary enterprise revenues in its GPFS.
The allowance category is intended to be consistent with the definitions provided in the NACUBO Advisory
Report Accounting and Reporting Scholarship Allowances to Tuition and Other Fee Revenues by Higher
Education (AR 97-1, January 17, 1997), which is available at the NACUBO website (www.nacubo.org). AR 971 states:
"A scholarship allowance is the difference between the stated charge for goods and services provided by the
institution and the amount which is billed to students and/or third parties making payments on behalf of
students. In considering what is or is not revenue, the following rule applies: amounts received to satisfy
student tuition and fees will be reported as revenue only once (e.g. student fees, gifts, investment income)
and only amounts received from students and third-party payers to satisfy tuition and fees will be recognized
as tuition and fee revenue."
Refer to these specific instructions for more information about reporting student scholarships and fellowships.

01 – Pell grants (federal) – Enter the amount awarded to the institution under the Pell Grant program.
Private institutions generally report Pell Grants as agency transactions.
02 – Other federal grants – Enter the amount awarded to the institution under federal student aid
programs other than Pell, such as Supplemental Education Opportunity Grants (SEOG), DHHS training grants
(aid portion only), DOD grants, Department of Veterans Affairs grants, and the federal protion of State
Student Incentive Grants (SSIG). Do not include institutional matching portions for any of these programs
here, they should be reported as institutional grants. Do not include Federal Work Study amounts.
03 – State grants – Enter the amount awarded to the institution under state student aid programs, including
the state portion of State Student Incentive Grants (SSIG).
04 – Local grants (government) – Enter the amount awarded to the institution under local government
student aid programs.
05 – Institutional grants (funded) – Enter the amounts awarded to students from institutional resources
restricted for the purpose of scholarships and fellowships, such as scholarships and fellowships funded by gifts
or endowment return restricted for that purpose. Only if control over how the resources will be spent passes
to the student (for example, the grant is paid directly to the student to use to defray the cost of off-campus
housing) is the amount reported as revenue and expense.
06 – Institutional grants (unfunded) – Enter the amount awarded to students from unrestricted
institutional resources. Only if control over how the resources will be spent passes to the student (for
example, the grant is paid directly to the student to use to defray the cost of off-campus housing) is the
amount reported as revenue and expense.
07 – Total scholarships and fellowships – This calculated value is the sum of lines 01 through 06.
Because this is a calculated value data providers are advised to check this amount with the corresponding
amount on their GPFS or underlying records. If these amounts differ materially, the data provider is advised
to check the other amounts provided on this screen for data entry errors.
08 – Allowances (scholarships) applied to tuition and fees – Enter the amount of allowances
(scholarships) applied to tuition and fees. The amount on this line, when added to the amount in Part D, line
01 equals gross tuition and fees. (FARM para. 460)
09 – Allowances (scholarships) applied to auxiliary enterprise revenues – Enter the amount of
allowances (scholarships) applied to auxiliary enterprise revenues (e.g., dormitory charges). The amount on
this line, when added to the amount in Part D, line 07 equals gross auxiliary enterprise revenue. (FARM 460)

Part D – Revenues and Investment Return
PLEASE COMPLETE PARTS B AND C BEFORE PROVIDING DATA FOR PART D.
This part is intended to report revenues by source.
The revenues and investment return reported in this part should agree with the
revenues reported in the institution’s GPFS.
All revenue source categories are intended to be consistent with the definitions provided in Chapter
4 (Accounting for Private Colleges and Universities) of the NACUBO FARM.
Exclude from revenue (and expenses) interfund or intraorganizational charges and credits.
Interfund and intraorganizational charges and credits include interdepartmental charges, indirect
costs, and reclassifications from temporarily restricted net assets.
Revenues are reported by restriction (columns) and by source (rows).
Column 1, Total Amount – This column is calculated by the sum of the columns 2 through 4.
Column 2, Unrestricted – Report revenues that are not subject to limitations by a donorimposed restriction.
Column 3, Temporarily Restricted – Report revenues that are subject to limitation by donor
specification as to use or the time when use may occur (such as a later period of time or after
specified events have occurred).
Column 4, Permanently Restricted – Report revenues that must be maintained in perpetuity
due to a donor-imposed restriction.
For institutions receiving American Recovery and Reinvestment Act (ARRA) revenues during the
reporting period, report these amounts as part of line 16, Total revenues and investment return. If
the GPFS shows a separate amount for ARRA revenues in another revenue category (e.g., Federal
grants and contracts) remove that amount from that other category for IPEDS reporting.

Refer to these specific instructions for more information about reporting revenues and investment
return.
01 – Tuition and fees (net of allowance reported in Part C, line 08) – Enter the amount of
tuition and educational fees, net of any allowances applied in the GPFS. Include in this amount all
fees for continuing education programs, conferences, and seminars. (FARM para. 460)
Government Appropriations
02 – Federal appropriations – Enter all amounts received from the federal government through
a direct appropriation of Congress, except grants and contracts, which should be reported on line
D05. An example of a federal appropriation is a federal land-grant appropriation. (FARM para. 463)
Do not include Pell Grants on this line. Do not include any ARRA revenues on this line
(see line 15 in this part).
03 – State appropriations – Enter all amounts received from a state government through a
direct appropriation of its legislative body, except for state grants and contracts, which should be
reported on line 06. An example of a state appropriation that should be entered on line 03 is an
annual state appropriation for operating expenses of the institution. (FARM para. 463) Do not
include any ARRA revenues on this line (see line 15 in this part).
04 – Local appropriations – Enter all amounts received from a local government (i.e., city
and/or county) through a direct appropriation of its legislative body, except for local grants and
contracts, which should be reported on line 07. An example of a local appropriation that should be
entered on line 04 is an annual local appropriation for operating expenses of the institution. (FARM
para. 463)
Government Grants and Contracts
05 – Federal grants and contracts – Enter all revenues from federal agencies that are for
specific undertakings such as research projects, training projects, and similar activities, including
contributions from federal agencies. If federal Pell and similar student aid grants are treated as
agency transactions in your GPFS, they are excluded from this amount. If federal Pell and similar
student aid grants are treated as student aid expenses or as allowances when awarded, include
the grant revenue on this line and in Part C. (FARM para. 464) Do not include any ARRA
revenues on this line (see line 15 in this part).
06 – State grants and contracts – Enter all revenues from state government agencies that are
for specific undertakings such as research projects, training projects, and similar activities,
including contributions from state agencies. If state grants for student aid are treated as agency
transactions in your GPFS, they are excluded from this amount. If state grants for student aid are
treated in your GPFS as student aid expenses or as allowances when awarded, include the grant
revenue on this line and in Part C. (FARM para. 464) Do not include any ARRA revenues on
this line (see line 15 in this part).
07 – Local government grants and contracts – Enter all revenues from local government
agencies that are for specific undertakings such as research projects, training projects, and similar
activities, including contributions from local agencies. If local grants for student aid are treated as
agency transactions in your GPFS, they are excluded from this amount. If local grants for student
aid are treated in your GPFS as student aid expenses or as allowances when awarded, include the
grant revenue on this line and in Part C. (FARM para. 464)
Private Gifts, Grants, and Contracts
08a – Private gifts – Enter revenues from private (non-governmental) entities including
revenues received from gift or contribution nonexchange transactions (including contributed
services) except those from affiliated entities, which are entered on line 09. Includes bequests,
promises to give (pledges), gifts from an affiliated organization or a component unit not blended or
consolidated, and income from funds held in irrevocable trusts or distributable at the direction of
the trustees of the trusts. Includes any contributed services recognized (recorded) by the
institution. (FARM para. 462)

08b – Private grants and contracts – Enter revenues from private (non-governmental) entities
that are for specific research projects, other types of programs, or for general institutional
operations (if not government appropriations). Examples are research projects, training programs,
and similar activities for which amounts are received or expenses are reimbursable under the
terms of a grant or contract, including amounts to cover both direct and indirect expenses. (FARM
para. 464)
09 – Contributions from affiliated entities – Enter all revenues received from non-consolidated
affiliated entities, such as fund raising foundations, booster clubs, other institutionally-related
foundations, and similar organizations created to support the institution or organizational
components of the institution.
Other Revenue
10 – Investment return – Enter all investment income (i.e., interest, dividends, rents and
royalties), gains and losses (realized and unrealized) from holding investments (regardless of the
nature of the investment), student loan interest, and amounts distributed from irrevocable trusts
held by others (collectively referred to as "investment return"). Changes in the value of interest
rate swaps should be included in this amount.
11 – Sales and services of educational activities – Enter all revenues derived from the sales
of goods or services that are incidental to the conduct of instruction, research or public service,
and revenues of activities that exist to provide instructional and laboratory experience for students
and that incidentally create goods and services that may be sold. Examples include film rentals,
scientific and literary publications, testing services, university presses, dairies, and patient care
clinics that are not part of a hospital. The revenue of patient care clinics that are part of a hospital
is included in Part D, line 13. (FARM para. 465)
12 – Sales and services of auxiliary enterprises (net of allowance reported in Part C, line
09) – Enter the amount of revenues generated by the auxiliary enterprise operations, net of any
allowances applied in the general purpose financial statements. Auxiliary enterprises are
operations that exist to furnish a service to students, faculty, or staff, and that charge a fee that is
directly related to the cost of the service. Examples are residence halls, food services, student
health services, intercollegiate athletics, college unions, college stores, and movie theaters. (FARM
para. 465)
13 – Hospital revenue – Enter the revenues and gains of hospitals operated as a component of a
reporting institution of higher education. (FARM para. 465) If your hospital is reporting in
IPEDS educational program activity that is conducted separate from an institution of
higher education, do not use this line. Refer to the special instructions below.
SPECIAL INSTRUCTIONS FOR CERTAIN HOSPITALS AND/OR MEDICAL CENTERS
Hospitals and/or medical centers reporting educational program activity that is operated by an
entity for which the primary function is other than higher education should complete the IPEDS
Finance Survey as follows:
a. Include in Part D the revenues directly associated with the educational programs offered.
Combine the revenues of all educational programs offered.
b. Do not complete Part D, line 13 (Hospital revenue). This information is required only for
hospitals whose financial activity is reported as a component of an institution of higher education.
c. Include in Part E all expenses associated with instruction and educational support services based
on your underlying accounting records. Combine the expenses of all educational programs offered.
d. Complete Part A and Part B if the information for the educational program(s) component is
obtainable from the underlying accounting records. Do not report information for the hospital
as a whole.
14 – Independent operations revenue – Enter all revenues associated with operations
independent of the primary missions of the institution. This category generally includes only those
revenues associated with major federally-funded research and development centers. Do not
include the profit (or loss) from operations owned and managed as investments of the institution’s
endowment funds, which should be reported on line 10.

15 – Other revenue - This calculated value is generated using this formula:
D15 = D16 – (D01 + … + D14)
Amounts which should NOT be included in this generated number are gains or other unusual or
nonrecurring items that are required to be included in Part B, such as gains on the sale of plant
assets, actuarial gains, and extraordinary gains.
Because this is a calculated value, data providers are advised to compare this amount with the
corresponding amount from their GPFS or underlying records. If these amounts differ materially,
the data provider is advised to check the other amounts provided on this screen for data entry
errors. For institutions that received American Recovery and Reinvestment Act (ARRA)
revenues during the reporting period, allow these amounts to be reported through this
calculated value by including the amount in line 16.
16 – Total revenues and investment return - This amount is carried forward from Part B, line
01. This amount should include ARRA revenues received by the institution, if any.
17 – Net assets released from restriction – Enter all revenues resulting from the
reclassification of temporarily restricted assets or permanently restricted assets.
18 – Net total revenues, after assets released from restriction – This calculated value is generated
using this formula:
D18 = D16 + D17

19 – 12-month Student FTE from E12 – This number for full-time equivalent (FTE) student
enrollment is carried over from the 12-month enrollment survey.
20 – Total revenues and investment return per Student FTE – This amount is generated by
dividing line 16 by line 19. This calculated value is used by the system to compare the data
reported by the institution to the data of institutions that are in the same sector (e.g.,
public/private, 4-year/2-year) to see if the calculated value is an extreme value that is too high or
low. While it is not anticipated that your institution would have the same overall revenues, this
comparison may be useful for ensuring that all appropriate revenues have been included in the
finance survey component, or excluded when appropriate.

Part E – Expenses by Functional and Natural Classification
PLEASE COMPLETE PART B BEFORE PROVIDING DATA FOR PART E.
Part E is intended to report expenses by function. All expenses recognized in the GPFS should be reported
using the expense functions provided on lines 01–12. With the exception of the operation and maintenance of
plant (line 11), these functional categories are consistent with Chapter 5 (Accounting for Private Colleges and
Universities) of the NACUBO FARM. (FARM para 504)
Institutions that do not have access to FARM can refer to Appendix B of the NACUBO Advisory Report 2010-1,
Public Institutions: Methodologies for Allocating Depreciation, Operation and Maintenance of Plant, and
Interest Expenses to Functional Expense Categories for more detailed information on the expense categories.
Although this document was written for public institutions, the expenditure definitions are applicable to
private institutions also. The advisory is available online at:

http://www.nacubo.org/Business_and_Policy_Areas/Accounting/Advisory_Reports/Advisory_Report
_20101_Public_Institution_Methodologies_for_Allocation_Depreciation_Operation_and_Maintenance_of_P
lant_and_Interest_Expense-x11205-ml.html.
The total for expenses on line 13 should agree with the total expenses reported in your GPFS
including interest expense and any other non-operating expense.

Do not include losses or other unusual or nonrecurring items in Part E. (Special items including
gains and losses should be reported in Part B.) Operation and maintenance expenses are no longer
reported as a separate expense category. Instead these expenses are to be distributed among the
other functional expense categories.
Functional and Natural Expenses
Column 1, Total amount - Enter the total expense for each applicable functional category listed
on lines 01–10. No amount may be entered on line 11 for total operations and maintenance
expenses. This line is provided to assist in the allocation of operation and maintenance expenses.
Total expenses, line 13, should agree with the total expenses reported in your GPFS.
Column 2, Salaries and wages – This column describes the natural classification of salary and
wage expenses incurred in each functional category. For this classification, enter the amount of
salary and wage expenses for the function identified in lines 01-11 and 13.
Column 3, Benefits - Enter in this column the amount of benefits expenses incurred in each
functional category identified on lines 01-11 and 13.

Column 4, Operation and maintenance of plant - This column, in conjunction with Line 11, is
used to show the distribution of operation and maintenance of plant expenses to the various
functions. Enter in this column the allocated amount of operation and maintenance of plant
expenses to each function listed on lines 01-10. The total operation and maintenance of plant
expenses should be entered as a negative amount on line 11 of this column, so that the net total
of the column as well as the net total of line 11 is zero. (FARM para. 704.14)
Column 5, Depreciation - Enter in this column the amount of depreciation allocated to each
functional category identified on lines 01-11 and 13. (FARM para. 704.15)
Column 6, Interest - Enter in this column the amount of interest incurred on debt allocated to
each function identified on lines 01-11 and 13. (FARM para. 704.16)
Column 7, All other - This column will be calculated by the survey program as the difference
between the total amount entered in column 1 and the sum of columns 2 through 6. Please check
the calculated amount for accuracy to determine that no keying errors have occurred.
Refer to these specific instructions for more information about reporting expenses.
Expenses by Functional Classification
01 – Instruction – Enter the instruction expenses of the colleges, schools, departments, and
other instructional divisions of the institution and expenses for departmental research and public
service that are not separately budgeted. The instruction category includes general academic
instruction, occupational and vocational instruction, special session instruction, community
education, preparatory and adult basic education, and remedial and tutorial instruction conducted
by the teaching faculty for the institution’s students. Include expenses for both credit and noncredit activities. Exclude expenses for academic administration if the primary function is
administration (e.g., academic deans). Such expenses should be entered on line 04. (FARM para.
703.4)
02 – Research – Enter the expenses for activities specifically organized to produce research
outcomes and either commissioned by an agency external to the institution or separately budgeted
by an organizational unit within the institution. The category includes institutes and research
centers, and individual and project research. Do not report nonresearch sponsored programs (e.g.,
training programs) on this line. Training programs generally are reported on line 01
(Instruction). (FARM para. 703.5)
03 – Public service – Enter the expenses specifically for public service and for activities
established primarily to provide noninstructional services beneficial to groups external to the
institution. Examples are seminars and projects provided to the particular sectors of the
community. Include expenses for community services, cooperative extension services, and public
broadcasting services. (FARM para. 703.6)
04 – Academic support – Enter the expenses for support services that are an integral part of the
institution’s primary mission of instruction, research, or public service and that are not charged
directly to these primary programs. Include expenses for libraries, museums, galleries,
audio/visual services, academic development, academic computing support, course and curriculum
development, and academic administration. Include expenses for medical, veterinary and dental
clinics if their primary purpose is to support the institutional program, that is, they are not part of
a hospital. (FARM para. 703.7)
05 – Student services – Enter the expenses for admissions, registrar activities and activities
whose primary purpose is to contribute to students emotional and physical well-being and to their
intellectual, cultural and social development outside the context of the formal instructional
program. Examples are career guidance, counseling, financial aid administration, student records,
athletics, and student health services, except when operated as a self-supporting auxiliary
enterprise. (FARM para. 703.8)
06 – Institutional support – Enter the expenses for the day-to-day operational support of the
institution. Include expenses for general administrative services, executive direction and planning,
legal and fiscal operations, administrative computing support, and public
relations/development. (FARM para. 703.9)

07 – Auxiliary enterprises – Enter expenses of essentially self-supporting operations of the
institution that exist to furnish a service to students, faculty, or staff, and that charge a fee that is
directly related to, although not necessarily equal to, the cost of the service. Examples are
residence halls, food services, student health services, intercollegiate athletics (only if essentially
self-supporting), college unions, college stores, faculty and staff parking, and faculty
housing. (FARM para. 703.11)
08 – Net grant aid to students (net of tuition and fee allowances) - Enter on this line ONLY
scholarships and fellowships recognized as expenses in your GPFS. Do not include Federal Work
Study expenses on this line. Work study expenses should be reported within the function where
the student worked. Whereas in the past, most student awards were recorded as expenses under
this classification, most student awards are now reported as either scholarship allowances or
agency transactions. Student awards, made from contributed funds or grant funds, that are under
the control of the institution (the institution decides who gets the award) result in allowances that
reduce tuition or auxiliary enterprise revenue. Student awards, made from grant funds, that are
made to students identified by the grantor are considered agency transactions and do not result in
either revenues or expenses. Scholarships and fellowships in the form of allowances applied to
tuition and fees should be reported in Part C, line 09, and not included in Part E, line 08.
Scholarships and fellowships in the form of allowances applied to auxiliary services should be
reported in Part C, line 9, and not included in Part E, line 08. (FARM para. 703.10)
According to NACUBO Advisory Report 97-1 (January 17, 1997), scholarships and fellowships are
"expenses to the extent that the organization incurs incremental expense in providing goods and
services." Thus payments made by the institution to students or third parties in support of the
total cost of education are expenses if those payments are made for goods and services NOT
provided by the institution. Examples include payments for services to third parties (including
students) for off-campus housing or for the cost of board not provided by institutional contract
meal plans.
09 – Hospital services – Enter all expenses associated with the operation of a hospital reported
as a component of an institution of higher education. Include nursing expenses, other professional
services, administrative services, fiscal services, and charges for operation and maintenance of
plant. (FARM para. 703.12) Hospitals or medical centers reporting educational program
activities conducted independent of an institution of higher education (not as a
component of a reporting institution of higher education) should not complete this line.
Refer to the special instructions below.
SPECIAL INSTRUCTIONS FOR CERTAIN HOSPITALS AND/OR MEDICAL CENTERS Hospitals
and/or medical centers reporting educational program activity operated by an entity for which the
primary function is other than higher education should complete the IPEDS Finance Survey as
follows:
a. Include in Part D the revenues directly associated with the educational programs offered.
Combine the revenues of all educational programs offered.
b. Do not complete Part D, line 13 (Hospital revenue). This information is required only for
hospitals whose financial activity is reported as a component of an institution of higher education.
c. Include in Part E all expenses associated with instruction and educational support services based
on your underlying accounting records. Combine the expenses of all educational programs offered.
d. Complete Part A and Part B if the information for the educational program(s) component is
obtainable from the underlying accounting records. Do not report information for the hospital
as a whole.
10 – Independent operations – Enter all expenses for separately organized operations that are
independent of or unrelated to the primary missions of the institution (i.e., instruction, research,
public service), although they may contribute indirectly to the enhancement of these programs.
This category is generally limited to expenses of major federally-funded research and development
centers. Do not include the expenses of operations owned and managed as investments of the
institution’s endowment funds. (FARM para. 703.13)

11 – Operation and maintenance of plant - This line, in conjunction with Column 4, is used to
show the distribution of operation and maintenance of plant expenses to the various functions.
Enter all expenses for operations established to provide service and maintenance related to
campus grounds and facilities used for educational and general purposes. Specific expenses include
utilities, fire protection, property insurance, and similar items. Also included are information
technology expenses related to operation and maintenance of plant activities if the institution
separately budgets and expenses information technology resources (otherwise these expenses are
included in institutional support). FASB institutions do not report this function on their GPFS;
instead these expenses are charged to or allocated to other functions. In the column for operation
and maintenance of plant (column 4), enter (as a negative amount) on this line the total amount
of operation and maintenance of plant expenses allocated to the other functions. (FARM para.
703.14)
12 - Other expenses – This calculated value is generated using this formula:
E12 = E13 – (E01 + … + E11)
Because this is a generated number, data providers are advised to compare this amount with a
corresponding amount in the institution's GPFS. If these amounts differ materially, the data
provider is advised to check the other amounts provided on this screen for data entry errors.
13 – Total expenses – The amount in column 1 is carried forward from Part B, line 02. This should be the
same as the amount for total expenses found in your GPFS. Enter in columns 2, 3, 5, and 6 the total amount
of each natural expense incurred by the institution. These amounts will be used to compute the amounts in
line 12, as well as line 13, column 7.

14 – 12-month Student FTE from E12 - This number for full-time equivalent (FTE) student
enrollment is carried over from the 12-month enrollment survey.
15 – Total expenses per Student FTE - This amount is generated by dividing line 13 by line 14.
This calculated value is used by the system to compare the data reported by the institution to the
data of institutions that are in the same sector (e.g., public/private, 4-year/2-year) to see if the
calculated value is an extreme value that is too high or low. While it is not anticipated that your
institution would have the same overall expenses, this comparison may be useful for ensuring that
all appropriate expenses have been included in the finance survey component, or excluded when
appropriate.

Part H – Value of Endowment Assets
This part is intended to report details about endowments.
This part appears only for institutions answering yes to the general information question regarding
endowment assets.
Report the amounts of gross investments of endowment, term endowment, and funds functioning as
endowment for the institution and any of its foundations and other affiliated organizations. DO NOT reduce
investments by liabilities for Part H.

For institutions participating in the NACUBO Endowment Study, this amount should be comparable
with values reported to NACUBO.
01 – Value of endowment assets at the beginning of the fiscal year — If the market value
of some investments is not available, use whatever value was assigned by the institution in
reporting market values in the annual financial report.
02 – Value of endowment assets at the end of the fiscal year — Report here the market
values of the endowment assets at the end of the fiscal year. If the market value is not available
for some investments, use whatever value was assigned by the institution in reporting market
values in the annual financial report.

Part B – Summary of Changes in Net
Reports sum of Parent and Child Does not report
Assets
data
Part C – Scholarships and Fellowships
Reports parent data only
Reports child data only
Part D – Revenues and Investment Return Reports parent data only
Reports child data only
Part E – Expenses by Functional and
Reports parent data only
Reports child data only
Natural Classification
Part H - Value of Endowment Assets
Reports parent data only
Reports child data only
Parent institutions should report the sum of Parent and Child data for Parts A and B, and should report Parent
data only in parts C, D, E, and H. This is done so that scholarships and fellowships, revenues and investment
return, expenses by functional and natural classification, and value of endowment assets are not double
counted by Parent and Child institutions.

Glossary

date: 12/4/2012

Term

Definition

Academic support

A functional expense category that includes expenses of activities and services that support the
institution's primary missions of instruction, research, and public service. It includes the retention,
preservation, and display of educational materials (for example, libraries, museums, and galleries);
organized activities that provide support services to the academic functions of the institution (such as
a demonstration school associated with a college of education or veterinary and dental clinics if their
primary purpose is to support the instructional program); media such as audiovisual services;
academic administration (including academic deans but not department chairpersons); and formally
organized and separately budgeted academic personnel development and course and curriculum
development expenses. Also included are information technology expenses related to academic
support activities; if an institution does not separately budget and expense information technology
resources, the costs associated with the three primary programs will be applied to this function and
the remainder to institutional support. Institutions include actual or allocated costs for operation and
maintenance of plant, interest, and depreciation.

Accumulated depreciation

Allowances

That part of a scholarship or fellowship that is used to pay institutional charges such as tuition and
fees or room and board charges.

Assets

Physical items (tangible) or rights (intangible) that have value and that are owned by the institution.
Assets are useful to the institution because they are a source of future services or because they can
be used to secure future benefits.

Audit opinion

An audit, performed by external (or outside) auditors, that usually consists of a one-page "opinion"
letter on the general-purpose financial statements. The "opinion" paragraph of the letter usually
states that "In our opinion, the financial statements present fairly, in all material respects, the
financial position as of (date) and the results of operations for the year then ended, in conformity
with accounting standards generally accepted in the United States." If the auditor cannot state
completely the substance of the previous "opinion" sentence, then the auditor will add a phrase such
as "...except for..." and state the basis for the exception. When the auditor includes exceptions to the
opinion, the opinion is considered to be a "qualified opinion;" when no such exceptions are included,
the opinion is considered to be an "unqualified opinion."

Auxiliary enterprises
expenses

Expenses for essentially self-supporting operations of the institution that exist to furnish a service to
students, faculty, or staff, and that charge a fee that is directly related to, although not necessarily
equal to, the cost of the service. Examples are residence halls, food services, student health services,
intercollegiate athletics (only if essentially self-supporting), college unions, college stores, faculty and
staff parking, and faculty housing. Institutions include actual or allocated costs for operation and
maintenance of plant, interest and depreciation.

Auxiliary enterprises
revenues

Benefits

Payments made to or on behalf of an individual over and above that received in the form of a salary
or wage. Frequently this is associated with an insurance payment.

Buildings

Construction in progress

Contributions from
affiliated entities

Depreciation

The allocation or distribution of the cost of capital assets, less any salvage value, to expenses over
the estimated useful life of the asset in a systematic and rational manner. Depreciation for the year is
the amount of the allocation or distribution for the year involved.

Endowment assets

Gross investments of endowment funds, term endowment funds, and funds functioning as
endowment for the institution and any of its foundations and other affiliated organizations.

Expenses

The outflow or other using up of assets or incurrence of liabilities (or a combination of both) from
delivering or producing goods, rendering services, or carrying out other activities that constitute the
institution's ongoing major or central operations or in generating revenues. Alternatively, expenses
may be thought of as the costs of goods and services used to produce the educational services
provided by the institution. Expenses result in a reduction of net assets.

Federal grants

Transfers of money or property from the Federal government to the education institution without a
requirement to receive anything in return. These grants may take the form of grants to the
institutions to undertake research or they may be in the form of student financial aid. (Used for
reporting on the Finance component)

Federal grants
(grants/educational
assistance funds)

Grants provided by federal agencies such as the U.S. Department of Education, including Title IV Pell
Grants and Supplemental Educational Opportunity Grants (SEOG). Also includes need-based and
merit-based educational assistance funds and training vouchers provided from other federal agencies
and/or federally-sponsored educational benefits programs. (Used for reporting on the Student
Financial Aid component)
Government
appropriations (revenues)

Revenues received by an institution through acts of a legislative body, except grants and contracts.
These funds are for meeting current operating expenses and not for specific projects or programs .
The most common example is a state's general appropriation. Appropriations primarily to fund capital
assets are classified as capital appropriations.

Grants and contracts
(revenues)

Revenues from governmental agencies and nongovernmental parties that are for specific research
projects, other types of programs , or for general institutional operations (if not government
appropriations). Examples are research projects, training programs, student financial assistance, and
similar activities for which amounts are received or expenses are reimbursable under the terms of a
grant or contract, including amounts to cover both direct and indirect expenses. Includes Pell Grants
and reimbursement for costs of administering federal financial aid programs. Grants and contracts
should be classified to identify the governmental level - federal, state, or local - funding the grant or
contract to the institution; grants and contracts from other sources are classified as nongovernmental
grants and contracts. GASB institutions are required to classify in financial reports such grants and
contracts as either operating or nonoperating.

Hospital services

Hospitals (revenues)

Revenues generated by a hospital operated by the postsecondary institution. Includes gifts, grants,
appropriations, research revenues, endowment income, and revenues of health clinics that are part
of the hospital unless such clinics are part of the student health services program. Sales and service
revenues are included net of patient contractual allowances. Revenues associated with the medical
school are included elsewhere. Also includes all amounts appropriated by governments (federal,
state, local) for the operation of hospitals.

Independent operations

Independent operations
(revenues)

Institutional grants
(funded) (allowances)

Scholarships and fellowships awarded to students from institutional resources that are restricted to
student aid. Private institutions generally report these grants as allowances. If control over these
resources passes to the student, the amount is reported as an expense. (Used for reporting under
FASB Standards.)

Institutional grants
(unfunded) (allowances)

Scholarships and fellowships awarded to students from unrestricted institutional resources. Private
institutions generally report these grants as allowances. If control over these resources passes to the
student, the amount is reported as an expense. (Used for reporting under FASB Standards.)

Institutional support

Instruction

Interest

The price paid (or received) for the use of money over a period of time. Interest income is one
component of investment income. Interest paid by the institution is interest expense.

Investment return

Income from assets including dividends, interest earnings, royalties, rent, gains (losses) etc.

Land and land
improvements

Capital assets consisting of land and improvements such as athletic fields, golf courses, or lakes.
Land is nondepreciable; some land improvements are depreciable and some are nondepreciable.

Liabilities

Library

An organized collection of printed, microform, and audiovisual materials which (a) is administered as
one or more units, (b) is located in one or more designated places, and (c) makes printed,
microform, and audiovisual materials as well as necessary equipment and services of a staff
accessible to students and to faculty. Includes units meeting the above definition which are part of a
learning resource center.
Local grants

Local monies awarded to the institution under local government student aid programs .

Long-term investments

Money or capital invested for purposes of receiving a profitable return over a period of time of more
than one year. Long-term investments should be distinguished from temporary investments based on
the intention of the organization regarding the terms of the investment rather than the nature of the
investment itself. Includes: 1) cash held until appropriate investments are identified; 2) repurchase
agreements and other money market media; 3) equity securities and mutual fund investments; 4)
debt securities; 5) real estate held for income production; 6) beneficial interest in trusts; and 7)
other. GASB institutions report these investments under "noncurrent assets."

Market value

The value of a good as determined in the market at a specific point in time or what individuals in the
market for the good are willing to pay to obtain the good at a given point in time.

Net assets

The excess of assets over liabilities or the residual interest in the institution's assets remaining after
liabilities are deducted. The change in net assets results from revenues, gains, expenses, and losses.
FASB institutions classify net assets into three categories: permanently restricted, temporarily
restricted, and unrestricted. GASB institutions classify net assets into three categories: invested in
capital, net of related debt; restricted (with separate displays of restricted-expendable and restrictednonexpendable net assets); and unrestricted. Although the terms are similar, the composition of the
categories of net assets between FASB and GASB institutions can differ significantly.

Net grant aid to students
(expenses)

The portion of scholarships and fellowships granted by an institution that exceeds the amount applied
to institutional charges such as tuition and fees or room and board. The amount reported as expense
excludes allowances.

Operation and
maintenance of plant
(expenses -- FASB and
GASB aligned form
reporters)

A functional expense category that includes expenses for operations established to provide service
and maintenance related to campus grounds and facilities used for educational and general purposes.
Specific expenses include utilities, fire protection, property insurance, and similar items. This function
does include amounts charged to auxiliary enterprises, hospitals, and independent operations. Also
includes information technology expenses related to operation and maintenance of plant activities if
the institution separately budgets and expenses information technology resources (otherwise these
expenses are included in institutional support). Institutions may, as an option, distribute depreciation
expense to this function. FASB institutions do not use this function. Instead these expenses are
charged to or allocated to other functions.

Other specific changes in
net assets

Changes that occur infrequently rather than on a regular basis, but still affect the net assets of the
institution. Included in this category are: actuarial gain or (loss) on split interest agreements; gain or
(loss) on sale of plant assets; other gain or (loss); discontinued operations; extraordinary gain or
(loss); and cumulative effect of change(s) in accounting principle.

Pell Grant program

Permanently restricted

Net assets of FASB institutions that must be maintained in perpetuity. Permanently restricted net
assets increase when institutions receive contributions for which donor-imposed restrictions limiting
the institution's use of an asset or its economic benefits neither expire with the passage of time nor
can be removed by the organization's meeting certain requirements. Donor-imposed restrictions on
the use of the investment income on the assets may also change the amount of such net assets.
Permanent endowment funds are the most common example.

Private gifts (Revenues)

Revenues from private (non-governmental) entities including revenues received from gift or
contribution nonexchange transactions (including contributed services) except those from affiliated
entities. Includes bequests, promises to give (pledges), gifts from an affiliated organization or a
component unit not blended or consolidated, and income from funds held in irrevocable trusts or
distributable at the direction of the trustees of the trusts. Includes any contributed services
recognized (recorded) by the institution.

Private gifts, grants and
contracts (revenues)

Revenues from private donors for which no legal consideration is involved and from private contracts
for specific goods and services provided to the funder as stipulation for receipt of the funds. Includes
only those gifts, grants, and contracts that are directly related to instruction, research, public service,
or other institutional purposes. Includes monies received as a result of gifts, grants, or contracts
from a foreign government. Also includes the estimated dollar amount of contributed services.

Private grants and
contracts (Revenues)

Revenues from private (non-governmental) entities that are for specific research projects, other
types of programs, or for general institutional operations (if not government appropriations).
Examples are research projects, training programs, and similar activities for which amounts are
received or expenses are reimbursable under the terms of a grant or contract, including amounts to
cover both direct and indirect expenses.

Public service

A functional expense category that includes expenses for activities established primarily to provide
noninstructional services beneficial to individuals and groups external to the institution. Examples are
conferences, institutes, general advisory service, reference bureaus, and similar services provided to
particular sectors of the community. This function includes expenses for community services,
cooperative extension services, and public broadcasting services. Also includes information
technology expenses related to the public service activities if the institution separately budgets and
expenses information technology resources (otherwise these expenses are included in academic
support). Institutions include actual or allocated costs for operation and maintenance of plant,
interest, and depreciation.

Research

Assets held by the institution upon which restrictions have been placed by donors. These restrictions
may be temporary or permanent. They restrict the institution in its use of the assets and/or the
period of time for which the restriction applies.

Revenues

The inflow of resources or other enhancement of net assets (or fund balance) of an institution or
settlements of its liabilities (or a combination of both) from delivering or producing goods, rendering
services, or other activities that constitute the institution's ongoing major or central operations.
Includes revenues from fees and charges, appropriations, auxiliary enterprises, and contributions and
other nonexchange transactions. Revenues are reported net of discounts and allowances (that is, the
revenue reported is reduced by the amount of discounts and allowances) for FASB institutions and for
GASB institutions that have implemented GASB Statement No. 34.

Salaries and wages

Sales and services of
educational activities
(revenues)

Revenues from the sales of goods or services that are incidental to the conduct of instruction,
research or public service. Examples include film rentals, sales of scientific and literary publications,
testing services, university presses, dairy products, machine shop products, data processing services,
cosmetology services, and sales of handcrafts prepared in classes.

State and local
government grants

State and local monies awarded to the institution under state and local student aid programs,
including the state portion of State Student Incentives Grants (SSIG). (Used for reporting Student
Financial Aid data)

Student services

Tuition and fees
(published charges)

The amount of tuition and required fees covering a full academic year most frequently charged to
students. These values represent what a typical student would be charged and may not be the same
for all students at an institution. If tuition is charged on a per-credit-hour basis, the average full-time
credit hour load for an entire academic year is used to estimate average tuition. Required fees
include all fixed sum charges that are required of such a large proportion of all students that the
student who does not pay the charges is an exception.

Unrestricted net assets

2012-13 Survey Materials > F.A.Q.

date: 12/4/2012

Finance
Click one of the following questions to view the answer.

Private Not-for-Profit and Public Institutions Using FASB
1)
2)
3)
4)
5)
6)
7)
8)

Answers:
General
1) Who is required to complete this survey?

Back to top
4) We reported federal appropriations in operating revenues rather than non-operating revenues in our financial
statements. How should I report them on IPEDS?

This amount is a calculated value. It is derived by subtracting the sum of the detail items above this amount
from the total below it. Negative amounts in these fields are caused when the total entered is less that the
sum of the detail items entered. Check for keying errors and recheck totals.
Back to top
5) I see the term CV on several lines of the finance survey. What is this referring to?

CV is an abbreviation for Calculated Value. You do not need to enter an amount on this line. Once you click
on Verify and Save, the system will calculate the amount based on other data you have entered. A formula
may be found in the same block where you find the abbreviation CV.
Back to top
6) What is the difference between funded and unfunded institutional grants as reported on the Student Grants part of
the survey?

This amount is a calculated value. It is derived by subtracting the sum of the detail items above this amount
from the total below it. Negative amounts in these fields are caused when the total entered is less that the
sum of the detail items entered. Check for keying errors and recheck totals.
Back to top
2) I see the term CV on several lines of the finance survey. What is this referring to?

2012-13 Survey Materials > Narrative Edits

date: 12/4/2012

Finance for degree granting private, not-for-profit institutions and public institutions using
FASB Reporting Standards
Edit specifications for the 2012-13 IPEDS Web-Based Data Collection
Finance Component
Applicable to Public and Private not-for-profit FASB-reporting institutions
Note: The specifications in this document apply to the institutions listed above and related administrative offices.
Some sections and parts may not apply to your particular institution. Please read the specifications carefully to
determine which sections and/or parts apply to your institution.
All screens must be completed in order to lock the survey.
Screening Questions
Part A: Statement of Financial Position
Part B: Summary of Changes in Net Assets
Part C: Scholarships and Fellowships
Part D: Revenues and Investment Return
Part E: Expenses by Functional and Natural Classification
Part H: Value of Endowment Assets
Screening Questions
Reporting Method
Applicable to public institutions
To begin this survey, you must indicate which reporting standards your institution uses to prepare its financial statements.
Your options include the following:
•
•

GASB (Governmental Accounting Standards Board), using standards of GASB 34 & 35
FASB (Financial Accounting Standards Board)

Note: If you select GASB for the question above, then you are not referencing the correct narrative edit document. Please
refer to the document for Public GASB-reporting institutions.
General Information
On this screen, you must provide the following information. The answers given here will determine which screens your
institution is shown throughout the remainder of this survey.
•
•
•

•

Enter the Beginning date for your institution’s Fiscal Year Calendar by month (MM) and year (YYYY). The date
reported should be for the most recent fiscal year ending before October 1, 2012.
Enter the Ending date for your institution’s Fiscal Year Calendar by month (MM) and year (YYYY). The date
reported should be for the most recent fiscal year ending before October 1, 2012.
Indicate the type of audit opinion your institution received on its General Purpose Financial Statements for the
fiscal year specified above. You may choose from the following options:
◦ Unqualified
◦ Qualified (If this option is selected, then you must explain the nature of the qualification in the context
box at the bottom of the screen.)
◦ Don’t know (If this option is selected, then you must provide an explanation in the context box at the
bottom of the screen.)
Applicable to degree-granting institutions
Does your institution or any of its foundations or other affiliated organizations own endowment assets? Choose
Yes or No.
◦ If Yes is selected, an additional screen will be provided to report these assets in Part H.
Applicable to degree-granting institutions
Indicate how your institution accounts for intercollegiate athletic expenses. You may choose from the following
options:
◦ Auxiliary enterprises
◦ Student services
◦ Does not participate in intercollegiate athletics
◦ Other (If this option is selected, then you must provide an explanation in the context box at the bottom of
the screen.)
Does your institution account for Pell grants as pass through transactions (a simple payment on the student’s
account) or as federal grant revenues to the institution? You may choose from the following options:
◦ Pass through (agency)
◦ Federal grants
◦ Does not award Pell grants

The system will perform the following edits on the data entered:
•
•
•

•
•
•
•

The Year
The fiscal
The fiscal
The fiscal
date.

entered for the Ending date of the fiscal year should be either 2011 or 2012.
year Beginning date cannot be earlier than September 2010
year Ending date cannot be later than October 2012.
year Ending date must be between 1 and 12 months later than the reported fiscal year Beginning

Top
Part A: Financial Position
Applicable to institutions that are NOT children
For Part A, you must report details about your institution’s financial position for the most recent 12-month fiscal year.
Statement of Financial Position, Page 1 (Assets and Liabilities)
On this screen, enter the Current year amount for each of the following:
•
•
•
•
•
•
•
•
•

Long term investments (line 01)
Property plant, and equipment, net of accumulated depreciation (line 19)
Intangible assets, net of accumulated amortization (line 20)
Total assets (line 02)
Total liabilities (line 03)
Debt related to Property, Plant, and Equipment (line 03a)
Unrestricted net assets (line 04)
Permanently restricted net assets (line 05a)
Temporarily restricted net assets (line 05b)

The value reported for Long-term investments (line 01) is expected to be greater than 0.
The value reported for Long-term investments is expected to be less than or equal to the value reported for
Total assets (line 02).
A value must be entered for Total assets (line 02).
The value reported for Total assets is expected to be greater than 0.
The amount reported for Total assets cannot be equal to the corresponding Prior year amount.
A value must be entered for Total liabilities (line 03).
The amount reported for Total liabilities cannot be equal to the corresponding Prior year amount.
The value reported for Debt related to Property, Plant, and Equipment (line 03a) cannot be negative.
The value reported for Debt related to Property, Plant, and Equipment must be less than or equal to the
value reported for Total liabilities (line 03).
A value must be entered for Unrestricted net assets (line 04).
The value reported for Unrestricted net assets is expected to be greater than 0.
The value reported for Unrestricted net assets is expected to be less than or equal to the value reported for
Total assets (line 02).
The calculated amount of Total restricted net assets (line 05) is expected to be less than or equal to the value
reported for Total assets (line 02).
The value reported for Permanently restricted net assets (line 05a) is expected to be less than the calculated
value of Total restricted net assets (line 05).
The value reported for Temporarily restricted net assets (line 05b) cannot be negative.
A valu must be entered for Total net assets (line 06).
The calculated amount of Total net assets is expected to be greater than 0.
If the Prior year amount of Total net assets is greater than 0, then the current year value is expected to be
within a 50% range of that amount.
The calculated amount of Total net assets must be equal to the difference between Total assets (line 02) and
Total liabilities (line 03).

Statement of Financial Position, Page 2 (Plant and Property)
On this screen, enter the Ending balance for each of the following:
•
•
•
•
•
•

Land and land improvements (line 11)
Buildings (line 12)
Equipment, including art and library collections (line 13)
Construction in progress (line 15)
Other (line 16)
Accumulated depreciation (line 18)

Upon saving the screen, the system uses the first five items above to calculate a Total Plant, Property, and Equipment
value for use throughout this survey. Prior year amounts are displayed for your reference, as well as the Property, Plant, and
Equipment, net of accumulated depreciation value (line 19) from the Statement of Financial Position, Page 1 screen
outlined above.
The system will perform the following edits on the data entered:
•
•
•
•
•

The value reported for Land and land improvements (line 11) is expected to be greater than 0.
The value reported for Buildings (line 12) is expected to be greater than 0.
If your institution is NOT an administrative office, then a value must be entered for Equipment (line 13).
The value reported for Equipment is expected to be greater than 0.
The value reported for Total Plant, Property, and Equipment(line 17) is expected to be greater than 0.

•

The Property, Plant, and Equipment, net of accumulated depreciation value (line 19) must be equal to the
difference between Total Plant, Property, and Equipment (line 17) and Accumulated depreciation (line 18).

Top
Part B: Summary of Changes in Net Assets
Applicable to institutions that are NOT children or partial parents
On this screen, you must report details about your institution’s changes in net assets for the most recent 12-month fiscal year.
Enter the Current year amount for each of the following:
•
•
•
•

Total revenues and investment return (line 01)
Total expenses (line 02)
Change in net assets (line 04)
Net assets, beginning of year (line 05)

Upon saving the screen, the system uses the above values to calculate additional information which may be used throughout
this survey. Prior year amounts are displayed for your reference, as well as the Net assets, end of year value from Part A of
this survey.
The system will perform the following edits on the data entered:
•
•
•
•
•
•
•

•
•
•
•

The value reported for Total revenues and investment return (line 01) must be greater than 0.
If the Prior year amount of Total revenues and investment return is greater than or equal to 0, then the
current year value is expected to be within a 50% range of that amount.
A value must be entered for Total expenses (line 02).
The value reported for Total expenses must be greater than 0.
The amount reported for Total expenses cannot be equal to the corresponding Prior year amount.
If the Prior year amount of Total expenses is greater than or equal to 0, then the current year value is
expected to be within a 50% range of that amount.
If your institution is NOT an administrative office, and the value reported for Total expenses (line 02) is greater
than 10 million, then the value reported for Total revenues and investment return (line 01) is expected to be
less than 150% of that amount.
A value must be entered for Change in net assets (line 04).
The value reported for Change in net assets is expected to be greater than 0.
The calculated amount of Adjustments to beginning of year net assets (line 06) is expected to be between 10 million and 10 million.
If the Prior year amount of Net assets, end of year (line 07) is greater than 0, then the current year value
reported for Net assets, beginning of year (line 05) is expected to be equal to that amount.

Total revenues and investment return (line 01)
Total expenses (line 02)
Changes in net assets (line 04)
Net assets, beginning of year (line 05)

Upon saving the screen, the system uses the above values to calculate additional information which may be used throughout
this survey. The value for Net assets, end of year (from Part A) is displayed for your reference.
The system will perform the following edits on the data entered:
•
•

The value reported for Total revenues and investment return (line 01) on this screen must be greater than
the Total Amount reported for Total revenues and investment return in Part D of this survey.
The value reported for Total expenses (line 02) on this screen must be greater than the Total amount reported
for Total expenses in Part E of this survey.

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Part C: Scholarships and Fellowships
On this screen, you must report details about your institution’s scholarship and fellowship expenses for the most recent 12month fiscal year.
Enter the Current year amount for each of the following:
•
•
•
•
•
•
•
•

Pell grants, federal (line 01)
Other federal grants (line 02)
State grants (line 03)
Local grants, government (line 04)
Institutional grants, funded (line 05)
Institutional grants, unfunded (line 06)
Allowances (scholarships) applied to tuition and fees (line 08)
Allowances (scholarships) applied to auxiliary enterprise revenues (line 09)

The value reported for Pell grants (line 01) is expected to be greater than 0.
If the Prior year amount of Pell grants is greater than 0, then the current year value is expected to be within a
50% range of that amount.
A value must be entered for Institutional grants, funded (line 05).
The calculated amount of Total scholarships and fellowships (line 07) is expected to be greater than 0.

•
•
•
•
•

The amount reported for Total scholarships and fellowships cannot be equal to the corresponding Prior year
amount.
If the Prior year amount of Total scholarships and fellowships is greater than 0, then the current year value
is expected to be within a 50% range of that amount.
If the calculated amount of Total scholarships and fellowships (line 07) is greater than 0, then Allowances
(scholarships) applied to tuition and fees (line 08) is expected to be greater than 0.
The value reported for Allowances (scholarships) applied to tuition and fees must be less than or equal to
the calculated amount of Total scholarships and fellowships (line 07).
The calculated amount of Total scholarships and fellowships (line 07) must be greater than or equal to the
sum of Allowances (scholarships) applied to tuition and fees (line 08) and Allowances (scholarships)
applied to auxiliary enterprise revenues (line 09).

Top
Part D: Revenues and Investment Return
For Part D, you must report your institution’s revenues by source for the most recent 12-month fiscal year.
Applicable to 4-year degree-granting institutions
For each applicable restriction type (Unrestricted, Temporarily restricted and Permanently restricted), enter the amount of
revenues received from each of the following sources of funding:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

Tuition and fees (line 01)
Federal appropriations (line 02)
State appropriations (line 03)
Local appropriations (line 04)
Federal grants and contracts (line 05)
State grants and contracts (line 06)
Local government grants and contracts (line 07)
Private gifts (line 08a)
Private grants and contracts (line 08b)
Contributions from affiliated entities (line 09)
Investment return (line 10)
Sales and services of educational activities (line 11)
Sales and services of auxiliary enterprises (line 12)
Hospital revenue (line 13)
Independent operations revenue (line 14)
Total revenues and investment return (line 16)
Net assets released from restriction (line 17)

If your institution is a partial child or partial parent, then you must also report a Total Amount for Total revenues and
investment return (line 16). Otherwise, this information is preloaded by the system.
Upon saving the screen, the system will use the above values to calculate a Total Amount for all other sources of funding, as
well as the amount of Other revenue (line 15) received by restriction type. The Prior Year Total Amount for each source of
funding is displayed for your reference.
Additionally, the 12-month Student FTE from the current year 12-month Enrollment survey is displayed (line 19). These
values are used in combination with the reported data to calculate the Total revenues and investment return per student
FTE (line 20).
The system will perform the following edits on the data entered:
•
•
•
•
•
•
•
•
•
•
•
•

•

•
•
•

The value reported for Tuition and fees (line 01) is expected to be greater than 0.
If the Prior Year Total Amount of Tuition and fees is greater than 0, then the current year value is expected
to be within a 50% range of that amount.
For Federal grants and contracts (line 05), a value must be entered for each restriction type.
If the value reported for Pell grants in Part C of this survey is greater than 0, then the value reported for
Federal grants and contracts on this screen is expected to be greater than or equal to that amount.
The Total Amount calculated for Private gifts, grants and contracts (line 08) cannot be negative.
For Private gifts (line 08a), a value must be entered for each restriction type.
The Total Amount calculated for Private gifts cannot be negative.
For Private grants and contracts (line 08b), a value must be entered for each restriction type.
The Total Amount calculated for Private grants and contracts cannot be negative.
The Total Amount calculated for Investment Return (line 10) cannot be negative.
If your institution is a partial child or partial parent, then the Total Amount reported for Total revenues and
investment return (line 16) must be greater than 0.
If your institution is a partial child or partial parent, and the Prior Year Total Amount of Total revenues and
investment return is greater than or equal to 0, then the current year value is expected to be within a 50%
range of that amount.
If the Total Amount of Total revenues and investment return (line 16) is greater than 100 million, then the
Total Amount calculated for Sales and services of educational activities (line 11) is expected to be greater
than 0.
The Total Amount calculated for Hospital Revenue (line 13) is expected to be less than 75% of the Total
Amount of Total revenues and investment return (line 16).
The Total Amount calculated for Other Revenue (line 15) cannot be negative.
The Total Amount calculated for Other Revenue is expected to be less than 75% of the Total Amount of Total
revenues and investment return (line 16).

•
•
•

The Total Amount of Total revenues and investment return (line 16) must be equal to the sum of the values
reported on this line for each restriction type.
The value reported under Permanently restricted revenue for Net assets released from restriction (line 17)
must be equal to 0.
If the 12-month student FTE from E12 (line 19) amount displayed is greater than 0, then the Total Amount of
Total revenues and investment return (line 16) is expected to be between -100,000 and 500,000.

Applicable to 2-year degree-granting institutions, and all administrative offices
For each applicable restriction type (Unrestricted, Temporarily restricted and Permanently restricted), enter the amount of
revenues received from each of the following sources of funding:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

Tuition and fees (line 01)
Federal appropriations (line 02)
State appropriations (line 03)
Local appropriations (line 04)
Federal grants and contracts (line 05)
State grants and contracts (line 06)
Local government grants and contracts (line 07)
Private gifts (line 08a)
Private grants and contracts (line 08b)
Contributions from affiliated entities (line 09)
Investment return (line 10)
Sales and services of educational activities (line 11)
Sales and services of auxiliary enterprises (line 12)
Total revenues and investment return (line 16)
Net assets released from restriction (line 17)

•
•
•
•
•

The value reported for Tuition and fees (line 01) is expected to be greater than 0.
If the Prior Year Total Amount of Tuition and fees is greater than 0, then the current year value is expected
to be within a 50% range of that amount.
For Federal grants and contracts (line 05), a value must be entered for each restriction type.
If the value reported for Pell grants in Part C of this survey is greater than 0, then the value reported for
Federal grants and contracts on this screen is expected to be greater than or equal to that amount.
The Total Amount calculated for Private gifts, grants and contracts (line 08) cannot be negative.
For Private gifts (line 08a), a value must be entered for each restriction type.
The Total Amount calculated for Private gifts cannot be negative.
For Private grants and contracts (line 08b), a value must be entered for each restriction type.
The Total Amount calculated for Private grants and contracts cannot be negative.
The Total Amount calculated for Investment Return (line 10) cannot be negative.
If your institution is a partial child or partial parent, then the Total Amount reported for Total revenues and
investment return (line 16) must be greater than 0.
If your institution is a partial child or partial parent, and the Prior Year Total Amount of Total revenues and
investment return is greater than or equal to 0, then the current year value is expected to be within a 50%
range of that amount.
The Total Amount calculated for Other Revenue (line 15) cannot be negative.
The Total Amount calculated for Other Revenue (line 15) is expected to be less than 75% of the Total
Amount of Total revenues and investment return (line 16).
The Total Amount reported for Total revenues and investment return must be equal to the sum of the values
reported on this line for each restriction type.
The value reported under Permanently restricted revenue for Net assets released from restriction (line 17)
must be equal to 0.
If your institution is not an administrative office and the 12-month student FTE from E12 (line 19) amount
displayed is greater than 0, then the Total Amount of Total revenues and investment return (line 16) is
expected to be less than 60,000.

Applicable to non-degree-granting institutions
For each applicable restriction type (Unrestricted, Temporarily restricted and Permanently restricted), enter the amount of
revenues received from each of the following sources of funding:
•
•
•
•
•
•

Tuition and fees (line 01)
Federal appropriations (line 02)
State appropriations (line 03)
Local appropriations (line 04)
Federal grants and contracts (line 05)
State grants and contracts (line 06)

•
•
•
•
•
•
•
•

Local government grants and contracts (line 07)
Private gifts (line 08a)
Private grants and contracts (line 08b)
Contributions from affiliated entities (line 09)
Investment return (line 10)
Sales and services of educational activities (line 11)
Total revenues and investment return (line 16)
Net assets released from restriction (line 17)

You must also report a Total Amount for Total revenues and investment return (line 16).
Upon saving the screen, the system will use the above values to calculate a Total Amount for all other sources of funding, as
well as the amount of Other revenue (line 15) received by restriction type. The Prior Year Total Amount for each source of
funding is displayed for your reference.
Additionally, the 12-month Student FTE from the current year 12-month Enrollment survey is displayed (line 19), along with
the corresponding values for Undergraduates and Graduates. These values are used in combination with the reported data
to calculate the Total revenues and investment return per student FTE (line 20).
The system will perform the following edits on the data entered:
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

•

The value reported for Tuition and fees (line 01) is expected to be greater than 0.
If the Prior Year Total Amount of Tuition and fees is greater than 0, then the current year value is expected
to be within a 50% range of that amount.
For Federal grants and contracts (line 05), a value must be entered for each restriction type.
If the value reported for Pell grants in Part C of this survey is greater than 0, then the value reported for
Federal grants and contracts on this screen is expected to be greater than or equal to that amount.
The Total Amount calculated for Private gifts, grants and contracts (line 08) cannot be negative.
For Private gifts (line 08a), a value must be entered for each restriction type.
The Total Amount calculated for Private gifts cannot be negative.
For Private grants and contracts (line 08b), a value must be entered for each restriction type.
The Total Amount calculated for Private grants and contracts cannot be negative.
The Total Amount calculated for Investment Return (line 10) cannot be negative.
The Total Amount reported for Total revenues and investment return (line 16) must be greater than 0.
If the Prior Year Total Amount of Total revenues and investment return is greater than or equal to 0, then
the current year value is expected to be within a 50% range of that amount.
The Total Amount calculated for Other Revenue (line 15) cannot be negative.
The Total Amount calculated for Other Revenue (line 15) is expected to be less than 75% of the Total
Amount of Total revenues and investment return (line 16).
The Total Amount reported for Total revenues and investment return must be equal to the sum of the values
reported on this line for each restriction type.
The value reported under Permanently restricted revenue for Net assets released from restriction (line 17)
must be equal to 0.
If your institution is a 4-year institution and the 12-month student FTE from E12 (line 19) amount displayed is
greater than 0, then the Total Amount of Total revenues and investment return (line 16) is expected to be
between -100,000 and 500,000.
If your institution is a less-than-4-year institution and the 12-month student FTE from E12 (line 19) amount
displayed is greater than 0, then the Total Amount of Total revenues and investment return (line 16) is
expected to be less than 60,000.

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Part E: Expenses by Functional and Natural Classification
For Part E, you must report your institution’s expenses by function for the most recent 12-month fiscal year.
Applicable to 4-year degree-granting institutions
For each applicable expense type (Total amount, Salaries and wages, Benefits, Operation and maintenance of plant,
Depreciation, and Interest), enter the amount of expenses incurred in each of the following functional categories:
•
•
•
•
•
•
•
•
•
•
•
•

Instruction (line 01)
Research (line 02)
Public service (line 03)
Academic support (line 04)
Student services (line 05)
Institutional support (line 06)
Auxiliary enterprises (line 07)
Net grant aid to students (line 08)
Hospital services (line 09)
Independent operations (line 10)
Operation and maintenance of plant (line 11)
Total expenses (line 13)

Additionally, the 12-month Student FTE from the current year 12-month Enrollment survey is displayed (line 14), along with
the corresponding values for Undergraduates and Graduates. These values are used in combination with the reported data
to calculate the Total expenses and deductions per student FTE (line 15).
The system will perform the following edits on the data entered:
•
•

•
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•
•
•

•

•
•

•
•
•

•

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•

•

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•
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•

For all applicable functional categories, the values reported for each expense type must be less than or equal to
the Total amount (column 1) reported for that category.
For lines 01 through 10, the values reported for the following expense types cannot be negative:
◦ Total amount (column 1; with the exception of lines 02 and 03)
◦ Salaries and wages (column 2)
◦ Benefits (column 3)
◦ Operation and maintenance of plant (column 4)
◦ Depreciation (column 5)
◦ Interest (column 6)
For the All other (column 7) expense type, the reported value cannot be negative for any functional category.
A Total amount must be entered for Instruction (line 01).
The Total amount reported for Instruction is expected to be greater than 0.
If the PY Total Amount displayed for Instruction is greater than 0, then the current year Total amount is
expected to be within a 50% range of that value.
A value must be entered for the amount of Salaries and wages (column 2) allocated to Instruction.
The amount of Salaries and wages allocated to Instruction is expected to be greater than 0.
If the value reported for the Operation and maintenance of plant expense type (column 4) in the Operation
and maintenance of plant category (line 11) is less than -1 million, then the amount reported in this column for
Instruction (line 01) must be within a range of -10% to -70% of the absolute value of that amount.
If the amount of Depreciation (column 5) reported in the Total expenses category (line 13) is greater than 1
million, then the amount of Depreciation allocated to Instruction (line 01) must be within a range of 10% to
70% of that value.
If the amount of Interest (column 6) reported in the Total expenses category is greater than 1 million, then the
amount of Interest allocated to Instruction (line 01) must be within a range of 10% to 70% of that value.
For lines 04 through 06, the following expense types are not expected to be blank:
◦ Total amount
◦ Salaries and wages
The Total amount reported for Student services (line 05) is expected to be greater than 0.
The Total amount reported for Institutional support (line 06) is expected to be greater than 0.
If the value reported for Sales and services of auxiliary enterprises in Part D of this survey is equal to 0,
then the Total amount reported for Auxiliary enterprises (line 07) on this screen is also expected to be equal
to 0.
The Total amount reported for Net grant aid to students must be less than or equal to the difference between
Total scholarships and fellowships and Allowances (scholarships) applied to tuition and fees and
auxiliary enterprises reported in Part C of this survey.
If the value reported for Hospital revenue in Part D of this survey is equal to 0, then the Total amount
reported for Hospital services (line 09) on this screen is also expected to be equal to 0.
If the value reported for Independent operations revenue in Part D of this survey is equal to 0, then the
Total amount reported for Independent operations (line 10) on this screen is also expected to be equal to 0.
If the Total Plant, Property, and Equipment value calculated on the Statement of Financial Position, Page
2 screen in Part A of this survey is greater than 10 million, then the amount reported on this screen for the
Operation and maintenance of plant expense type (column 4) in the Operation and maintenance of plant
category (line 11) must be negative.
If a value greater than 0 is reported on any line for the Operation and maintenance of plant expense type
(column 4), then the value reported in this column for the Operation and maintenance of plant category (line
11) must be less than or equal to 0.
For lines 12 and 13, the reported value cannot be negative for any expense type.
The calculated Total amount of Other expenses (line 12) is expected to be no more than 75% of the Total
amount of Total expenses (line 13).
If the amount of Depreciation (column 5) reported for Total expenses (line 13) is greater than 1 million, then
the calculated amount of Depreciation in the Other expenses category (line 12) must be less than 50% of that
value.
If the amount of Interest (column 6) reported for Total expenses is greater than 1 million, then the calculated
amount of Interest in the Other expenses category must be less than 50% of that value.
For Total expenses (line 13), a value must be entered for each expense type.
For Total expenses, the value reported for each expense type is expected to be within a 50% range of the
corresponding Prior year total expenses amount.
If your institution is a partial child or partial parent, then the Total amount reported for Total expenses must
be greater than 0.
If your institution is a partial child or partial parent, then the Total amount reported for Total expenses cannot
be equal to the corresponding Prior year amount.
If your institution is a partial child or partial parent, and the Total amount reported for Total expenses on this
screen is greater than 10 million, then the value reported for Total revenues and investment return in Part D
of this survey is expected to be less than 150% of that amount.

•

If the Total Plant, Property, and Equipment value calculated on the Statement of Financial Position, Page
2 screen in Part A of this survey is greater than 10 million, then the amount reported on this screen for
Depreciation (column 5) in the Total expenses category (line 13) must be greater than 0.
If the value reported for Debt related to Property, Plant, and Equipment on the Statement of Financial
Position, Page 1 screen in Part A of this survey is greater than 10 million, then the amount reported on this
screen for Interest (column 6) in the Total expenses category (line 13) must be greater than 0.
If the 12-month Student FTE from E12 is greater than 0, then the Total amount of Total expenses minus
the Total amount reported for Hospital services (line 09) is expected to be within a range of 6,000 to 500,000
times the value of the 12-month Student FTE from E12.

Applicable to 2-year degree-granting institutions
For each applicable expense type (Total amount, Salaries and wages, Benefits, Operation and maintenance of plant,
Depreciation, and Interest), enter the amount of expenses incurred in each of the following functional categories:
•
•
•
•
•
•
•
•
•
•

Instruction (line 01)
Research (line 02)
Public service (line 03)
Academic support (line 04)
Student services (line 05)
Institutional support (line 06)
Auxiliary enterprises (line 07)
Net grant aid to students (line 08)
Operation and maintenance of plant (line 11)
Total expenses (line 13)

If your institution is a partial child or partial parent, then you must also report a Total amount for Total expenses (line 13).
Otherwise, this information is preloaded by the system.
Upon saving the screen, the system will use the above values to calculate the amount of All other expenses (column 7) within
each functional category, and the amount of Other expenses (line 12) incurred, by expense type. For your reference, the PY
Total Amount for each functional category is also displayed, along with the Prior year total expenses by expense type.
Additionally, the 12-month Student FTE from the current year 12-month Enrollment survey is displayed (line 14). These
values are used in combination with the reported data to calculate the Total expenses and deductions per student FTE
(line 15).
The system will perform the following edits on the data entered:
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If a value greater than 0 is reported on any line for the Operation and maintenance of plant expense type
(column 4), then the value reported in this column for the Operation and maintenance of plant category (line
11) must be less than or equal to 0.
For lines 12 and 13, the reported value cannot be negative for any expense type.
The calculated Total amount of Other expenses (line 12) is expected to be no more than 75% of the Total
amount of Total expenses (line 13).
If the amount of Depreciation (column 5) reported for Total expenses (line 13) is greater than 1 million, then
the calculated amount of Depreciation in the Other expenses category (line 12) must be less than 50% of that
value.
If the amount of Interest (column 6) reported for Total expenses is greater than 1 million, then the calculated
amount of Interest in the Other expenses category must be less than 50% of that value.
For Total expenses (line 13), a value must be entered for each expense type.
For Total expenses, the value reported for each expense type is expected to be within a 50% range of the
corresponding Prior year total expenses amount.
If your institution is a partial child or partial parent, then the Total amount reported for Total expenses must
be greater than 0.
If your institution is a partial child or partial parent, then the Total amount reported for Total expenses cannot
be equal to the corresponding Prior year amount.
If your institution is a partial child or partial parent, and the Total amount reported for Total expenses on this
screen is greater than 10 million, then the value reported for Total revenues and investment return in Part D
of this survey is expected to be less than 150% of that amount.
If the Total Plant, Property, and Equipment value calculated on the Statement of Financial Position, Page
2 screen in Part A of this survey is greater than 10 million, then the amount reported on this screen for
Depreciation (column 5) in the Total expenses category (line 13) must be greater than 0.
If the value reported for Debt related to Property, Plant, and Equipment on the Statement of Financial
Position, Page 1 screen in Part A of this survey is greater than 10 million, then the amount reported on this
screen for Interest (column 6) in the Total expenses category (line 13) must be greater than 0.
If the 12-month Student FTE from E12 is greater than 0, then the Total amount of Total expenses is
expected to be within a range of 6,000 to 45,000 times the value of the 12-month Student FTE from E12.

Applicable to all administrative offices
For each applicable expense type (Total amount, Salaries and wages, Benefits, Operation and maintenance of plant,
Depreciation, and Interest), enter the amount of expenses incurred in each of the following functional categories:
•
•
•
•
•
•
•
•
•
•

Instruction (line 01)
Research (line 02)
Public service (line 03)
Academic support (line 04)
Student services (line 05)
Institutional support (line 06)
Auxiliary enterprises (line 07)
Net grant aid to students (line 08)
Operation and maintenance of plant (line 11)
Total expenses (line 13)

If your institution is a partial child or partial parent, then you must also report a Total amount for Total expenses (line 13).
Otherwise, this information is preloaded by the system.
Upon saving the screen, the system will use the above values to calculate the amount of All other expenses (column 7) within
each functional category, and the amount of Other expenses (line 12) incurred, by expense type. For your reference, the PY
Total Amount for each functional category is also displayed, along with the Prior year total expenses by expense type.
Additionally, the 12-month Student FTE from the current year 12-month Enrollment survey is displayed (line 14), along with
the corresponding values for Undergraduates and Graduates. These values are used in combination with the reported data
to calculate the Total expenses and deductions per student FTE (line 15).
The system will perform the following edits on the data entered:
•
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•
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•

•
•

•

•
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•
•
•

•

The Total amount reported for Institutional support (line 06) is expected to be greater than 0.
If the value reported for Sales and services of auxiliary enterprises in Part D of this survey is equal to 0,
then the Total amount reported for Auxiliary enterprises (line 07) on this screen is also expected to be equal
to 0.
If a value greater than 0 is reported on any line for the Operation and maintenance of plant expense type
(column 4), then the value reported in this column for the Operation and maintenance of plant category (line
11) must be less than or equal to 0.
For lines 12 and 13, the reported value cannot be negative for any expense type.
The calculated Total amount of Other expenses (line 12) is expected to be no more than 75% of the Total
amount of Total expenses (line 13).
For Total expenses (line 13), a value must be entered for each expense type.
For Total expenses, the value reported for each expense type is expected to be within a 50% range of the
corresponding Prior year total expenses amount.
If your institution is a partial child or partial parent, then the Total amount reported for Total expenses must
be greater than 0.
If your institution is a partial child or partial parent, then the Total amount reported for Total expenses cannot
be equal to the corresponding Prior year amount.
If your institution is a 4-year institution, and the 12-month Student FTE from E12 is greater than 0, then the
Total amount of Total expenses is expected to be within a range of 6,000 to 500,000 times the value of the 12
-month Student FTE from E12.
If your institution is a less-than-4-year institution, and the 12-month Student FTE from E12 is greater than 0,
then theTotal amount of Total expenses is expected to be within a range of 6,000 to 45,000 times the value of
the 12-month Student FTE from E12.

Applicable to non-degree-granting institutions
For each applicable expense type (Total amount, Salaries and wages, Benefits, Operation and maintenance of plant,
Depreciation, and Interest), enter the amount of expenses incurred in each of the following functional categories:
•
•
•
•
•
•
•
•
•

Instruction (line 01)
Research (line 02)
Public service (line 03)
Academic support (line 04)
Student services (line 05)
Institutional support (line 06)
Net grant aid to students (line 08)
Operation and maintenance of plant (line 11)
Total expenses (line 13)

You must also report a Total Amount for Total expenses (line 13).
Upon saving the screen, the system will use the above values to calculate the amount of All other expenses (column 7) within
each functional category, and the amount of Other expenses (line 12) incurred, by expense type. For your reference, the PY
Total Amount for each functional category is also displayed, along with the Prior year total expenses by expense type.
Additionally, the 12-month Student FTE from the current year 12-month Enrollment survey is displayed (line 14). These
values are used in combination with the reported data to calculate the Total expenses and deductions per student FTE
(line 15).
The system will perform the following edits on the data entered:
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•
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•

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•

◦ Total amount
◦ Salaries and wages
The Total amount reported for Student services (line 05) is expected to be greater than 0.
The Total amount reported for Institutional support (line 06) is expected to be greater than 0.
The Total amount reported for Net grant aid to students must be less than or equal to the difference between
Total scholarships and fellowships and Allowances (scholarships) applied to tuition and fees reported in
Part C of this survey.
If the Total Plant, Property, and Equipment value calculated on the Statement of Financial Position, Page
2 screen in Part A of this survey is greater than 10 million, then the amount reported on this screen for the
Operation and maintenance of plant expense type (column 4) in the Operation and maintenance of plant
category (line 11) must be negative.
If a value greater than 0 is reported on any line for the Operation and maintenance of plant expense type
(column 4), then the value reported in this column for the Operation and maintenance of plant category (line
11) must be less than or equal to 0.
For lines 12 and 13, the reported value cannot be negative for any expense type.
The calculated Total amount of Other expenses (line 12) is expected to be no more than 75% of the Total
amount of Total expenses (line 13).
If the amount of Depreciation (column 5) reported for Total expenses (line 13) is greater than 1 million, then
the calculated amount of Depreciation in the Other expenses category (line 12) must be less than 50% of that
value.
If the amount of Interest (column 6) reported for Total expenses is greater than 1 million, then the calculated
amount of Interest in the Other expenses category must be less than 50% of that value.
For Total expenses (line 13), a value must be entered for each expense type.
The Total amount reported for Total expenses must be greater than 0.
The Total amount reported for Total expenses cannot be equal to the corresponding Prior year amount.
For Total expenses, the value entered for each expense type is expected to be within a 50% range of the
corresponding Prior year total expenses amount.
If the Total amount reported for Total expenses on this screen is greater than 10 million, then the value
reported for Total revenues and investment return in Part D of this survey is expected to be less than 150%
of that amount.
If the Total Plant, Property, and Equipment value calculated on the Statement of Financial Position, Page
2 screen in Part A of this survey is greater than 10 million, then the amount reported on this screen for
Depreciation (column 5) in the Total expenses category (line 13) must be greater than 0.
If the value reported for Debt related to Property, Plant, and Equipment on the Statement of Financial
Position, Page 1 screen in Part A of this survey is greater than 10 million, then the amount reported on this
screen for Interest (column 6) in the Total expenses category (line 13) must be greater than 0.
If your institution is a 4-year institution, and the 12-month Student FTE from E12 is greater than 0, then
theTotal amount of Total expenses minus the Total amount reported for Hospital services (line 09) is
expected to be within a range of 6,000 to 500,000 times the value of the 12-month Student FTE from E12.
If your institution is a less-than-4-year institution, and the 12-month Student FTE from E12 is greater than 0,
then the Total amount of Total expenses is expected to be within a range of 6,000 to 45,000 times the value of
the 12-month Student FTE from E12.

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Part H: Value of Endowment Assets
Applicable to institutions that answered Yes to the Endowment Assets screening question
On this screen, you must report details about your institution’s endowment assets during the most recent 12-month fiscal year.
This not only includes those endowment assets held by the institution, but also any assets held by private foundations
affiliated with the institution.
Enter the Market Value for each of the following:
•
•

Endowment assets at the beginning of the fiscal year (line 01)
Endowment assets at the end of the fiscal year (line 02)

The system will perform the following edits on the data entered:
•

•
•

If the Prior year amount of Endowment assets at the end of the fiscal year (line 02) is greater than 0, then
the current year value of Endowment assets at the beginning of the fiscal year (line 01) is expected to be
equal to that amount.
The amount reported for Endowment assets at the end of the fiscal year (line 02) must be greater than 0.
If the Prior year amount of Endowment assets at the end of the fiscal year is greater than 0, then the
current year value may NOT be equal to that amount.

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2012-13 Survey Materials > Form

date: 12/4/2012

Finance for degree granting private, for-profit institutions
Finance - Private for-profit institutions
FASB-Reporting Institutions
General Information - Fiscal Year and Audit
To the extent possible, the finance data requested in this report should be provided from your institution's audited
General Purpose Financial Statements (GPFS). Please refer to the instructions specific to each screen of the survey for
details and references.
1. Fiscal Year Calendar
This report covers financial activities for the 12-month fiscal year: (The fiscal year reported should be the most
recent fiscal year ending before October 1, 2012.)
Beginning: month/year (MMYYYY)
Month:
Year:
And ending: month/year (MMYYYY)

Month:

Year:

Part A - Balance Sheet Information
Most recent fiscal year ending before October 2012
If your institution is a parent institution then the amounts reported in Parts A and B should include ALL of your
child institutions
Line No.
Assets, Liabilities, and Equity
Current year amount
Prior year amount
Assets
01
Total assets

Liabilities
Total liabilities

Equity
Total equity
CV = (A01 - A02)
04
Total liabilities and equity
CV = (A02 + A03)
You may use the space below to provide context for the data you've reported above.
03

Part B - Summary of Changes in Equity
Most recent fiscal year ending before October 2012
Line No.
Revenues, Expenses, Gains, and Losses
Current year amount
01
Total revenues and investment return
02

Total expenses

03
04

Sum of specific changes in equity
CV=[B04-(B01-B02)]
Net income

Other changes in equity

Equity, beginning of year

Adjustments to beginning net equity
CV=[B08-(B04+B05+B06)]
08
Equity, end of year (from A03)
You may use the space below to provide context for the data you've reported above.

Prior year amount

Part C - Scholarships and Fellowships
Most recent fiscal year ending before October 2012
DO NOT REPORT FEDERAL DIRECT STUDENT LOANS (FDSL) ANYWHERE IN THIS SECTION
Line No.
Student Grants
Current year amount Prior year amount
01
Pell grants (federal)
02

Other federal grants (Do NOT include FDSL amounts)

State and local grants (government)

Institutional grants

05
06

Total student grants
CV=[C01+...+C04]
Allowances applied to tuition and fees

Allowances applied to auxiliary enterprise revenues

You may use the space below to provide context for the data you've reported above.

Part D - Revenues and Investment Return
Line No.
01

Most recent fiscal year ending before October 2012
Current year amount Prior year amount
Source of Funds
Tuition and fees (net of amount reported in Part C, line 06)

Government Appropriations, Grants and Contracts
Federal appropriations, grants and contracts (Do NOT include
FDSL amounts)
State and local government appropriations, grants and contracts

Private Grants and Contracts
Private grants and contracts

05
06
07

Other Revenue
Investment income and investment gains (losses) included in net
income
Sales and services of educational activities

Sales and services of auxiliary enterprises
(net of amount reported in Part C, line 07)
08
Other revenue
CV=[D09-(D01+...+D07)]
09
Total revenues and investment return (from B01)
10
12-month Student FTE from E12
11
Total revenues and investment return per student FTE
CV=[D09/D10]
You may use the space below to provide context for the data you've reported above.

Part E - Expenses by Function
Most recent fiscal year ending before October 2012
Report Total Operating AND Non-Operating Expenses in this section
Line No.

Prior Year Amounts
Expenses by Functional Category

Instruction

Research and Public service

Academic support, Student services and Institutional support

Auxiliary enterprises

Net grant aid to students (net of allowances for tuition & fees and auxiliary
enterprises)
06
All other expenses
CV=[E07-(E01+...+E05)]
07
Total expenses (from B02)
08
12-month Student FTE from E12
09
Total expenses per student FTE
CV=[E07/E08]
Provide an explanation below if values cannot be reported separately.

Amounts

Prepared by
This survey component was prepared by:
Keyholder
SFA Contact

HR Contact

Finance Contact

Other

Name:
Email:

How long did it take to prepare this survey component?

hours

minutes

2012-13 Survey Materials > Instructions

date: 12/4/2012

FASB-Reporting Institutions, For-Profit, Degree Granting

Purpose of component
Changes in Reporting
General Information and Instructions
Context boxes
Coverage
GetHelp
Where to get additional help for reporting finance
Where data appears
Detailed Instructions Header
Screening questions
Part A Balance Sheet Information
Part B Summary of Changes in Equity
Part C Student Grants
DG Part D Revenues and Investment Return
Part E Expenses by Function
Parent child instructions

Purpose of Component
The purpose of the IPEDS Finance component is to collect basic financial information from items associated with the institution's General Purpose Financial Statements (GPFS). Item areas include:
•
•
•
•
•

Balance Sheet Information
Summary of Changes in Equity
Student Grants
Revenues and Investment Return
Expenses by Function

Changes in Reporting
There are no reporting changes for the 2012-13 finance data collection for for-profit institutions.

Data providers for this component should be familiar with college and university accounting policies and practices as described by the National Association of College and Universities' Business Officers
(NACUBO). To provide additional help, accounting terms are underlined and colored blue. These terms are linked to definitions found in the on-line glossary.
Four different types of data appear in this component. There are data:
•
•
•
•

Institutions provide from their GPFS and/or underlying records.
That are prior year data, shown in red, which can be used as a comparison with the current year's data being reported.
That are carried forward from one part of the component to another part to insure that the data are internally consistent.
Calculated from the other data elements.

In the latter two cases, the data provider is requested to check that the carried forward data and the calculated data are consistent with the data found in the institution's GPFS. If the data carried forward
or calculated are not consistent with the institution's GPFS, then an error in data entry may have occurred.
Context Boxes
Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context boxes are posted on the College Navigator Website, which is the college search tool
offered by NCES. NCES will review entries in these context boxes for applicability and appropriateness before posting them on the College Navigator Website; institutions should check grammar and spelling of their entries.
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Coverage
What to Include
The reporting entity's financial accounting policies and procedures should be the beginning basis for reporting to this IPEDS survey component. However, deviations from the GPFS may be required to respond to this IPEDS
survey component. Some of these deviations include:
•
If financial categories in the institution’s GPFS are more aggregated than required for this IPEDS survey component, then use underlying institutional records to determine the necessary amounts.
•
If financial categories in the institution’s GPFS are more detailed than required, then combine the GPFS amounts and report only the combined number for this IPEDS survey component.
•
If amounts are reported in categories in the GPFS that differ from those required for the IPEDS survey, move those amounts to the IPEDS-requested categories.
•
Report all financial in WHOLE DOLLARS only, omitting cents.
•
For any item on the survey component where exact data do not exist in the GPFS, please give estimates.

What NOT to Include
Do not report any projected amounts for future years. Do not make adjustments for prior-year corrections unless they are included as such corrections in the GPFS.

Where to Get Help
IPEDS Data Collection Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org

AIR Website
You can also consult the AIR website that contains several tutorials on IPEDS data collection, a self-paced overview of IPEDS tools and other valuable resources.

IPEDS Resources Page
In addition, the IPEDS Resources Page contains frequently asked questions, a link to the glossary, data tip sheets, an archive of survey instruments, information on the new race/ethnicity categories and other relevant
information.
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Where to Get Additional Get Help for Reporting Finance on this Component
There may be places on and off your campus to get assistance in reporting.
Assistance on campus
Although institutions may be organized in different ways and use different titles for offices, an office on your campus that might help you to report data on this survey component might be called:
•
Office of the Chief Financial Officer
•
Office of Administration and Finance
•
Office of Finance
•
Office of Budget
•
Office of Financial Services
•
Office of the Comptroller (or Controller)
•
Office of Accounting
Assistance off campus
Additional references may be found in the National Association of College and University Business Officers’ (NACUBO) Financial Accounting and Reporting Manual (FARM) which is available online. Additional information may be
found at the NACUBO website (www.nacubo.org). Someone at your institutions in one or more of the offices listed above may already have access to the FARM.

•
•
•
•
•

IPEDS First Looks
IPEDS Table Library
IPEDS Data Feedback Reports
The Digest of Education Statistics
The Condition of Education

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Detailed Instructions
This section provides line-by-line instructions for each Part of the Finance Component.
In the instructions, numbers found in parentheses at the end of each line provide additional reference to paragraphs in the National Association of College and Universities' Business Officers' (NACUBO) Financial Accounting and
Reporting Manual (FARM). There are also some references to the Statement of Financial Accounting Standards (SFAS).

General Information – Fiscal Year and Audit
Fiscal Year: Enter the beginning and ending dates of the period covered for the reported financial data. If the period is not a full 12-month year, explain in the context box below why a 12-month period was not included.
Audit Opinion: Check the appropriate box to indicate if the GPFS received an unqualified opinion from your auditors. If “qualified” is checked, please note in the context box the nature of the qualification. If the statements have
not been audited, please check “Don’t know” and note in the context box that the GPFS are unaudited.
Pell Grants: Indicate whether the institution accounts for Pell grants as pass-through payments or as federal revenue. If the institution does not award Pell grants, select the applicable option.
Institutions that do receive Pell grants have the option to report Pell grants either as:
•
federal revenue and allowance to tuition and fees and/or auxiliary enterprises (for room and board, books, meals, etc.). If the Pell grant is counted as federal revenue, then there should be an offsetting
discount/allowance to tuition and fees revenue and/or auxiliary enterprise revenue so that the Pell grants are not being double counted in the institution's revenues.
OR
•
as a pass-through transaction. A pass-through transaction is essentially a payment on the student's account where the institution is purely processing the Pell Grant and those monies are not counted by the institution
until they come in as a tuition payment from the student. The latter option is sometimes referred to as an agency transaction. With this option Pell grants are not counted as federal revenues and are not considered to be
a discount/allowance to tuition and fees or auxiliary enterprises.
Please note that regardless of how Pell grants are treated for revenues or expenses, they should still be reported in Part C: Scholarships and Fellowships under Pell grants.

Part A – Balance Sheet Information

This part is intended to report the assets, liabilities, and equity.
Data should be consistent with the GPFS.
01 – Total assets - Enter the amount from your GPFS which is the sum of:
a) Cash, cash equivalents, and temporary investments;
b) Receivables (net of allowance for uncollectible amounts);
c) Inventories, prepaid expenses, and deferred charges;
d) Amounts held by trustees for construction and debt service;
e) Long-term investments;
f) Plant, property, and equipment; and,
g) Other assets
These terms are discussed below.
a) Cash, cash equivalents, and temporary investments – Cash equivalents are short term, highly liquid investments that are (1) readily converted to known amounts of cash, and (2) so near their maturity that they present
insignificant risk of changes in value because of changes in interest rates. Examples are U.S. Treasury bills, certificates of deposit, bankers acceptances, repurchase agreements, and commercial paper. Include amounts for
currency on hand and deposits held by financial institutions that can be added to or withdrawn without limitation, such as demand deposits.
b) Receivables (net of allowance for uncollectible amounts) – Include amounts receivable for all purposes, including billings for educational and general programs and auxiliary enterprise activities; student loans
receivable; government appropriations receivable; amounts receivable on grants and contracts; accrued dividends and interest receivable; claims against vendors; advances to employees; and reimbursements receivable from
affiliated organizations. All amounts receivable should be reported net of an allowance for uncollectible accounts.
c) Inventories, prepaid expenses, and deferred charges – For inventories, include amounts for merchandise inventory held for resale, for example, items held for sale by a bookstore or a dining service. Include supplies
and other inventoried items for internal use if recognized as an asset in the GPFS. For prepaid expenses and deferred charges, include amounts paid in advance of services received and expenses deferred because benefits relate
to future rather than to current period activities. Examples include prepaid rent, prepaid insurance, bond issue costs, pension costs or other outflows applicable to future periods.
d) Amounts held by trustees for construction and debt service – Include cash and investments held by trustees in accordance with agreements that limit expenditure of those amounts to purchase of plant, property, or
equipment or to payment of principal and interest on bonds and notes payable or other long-term debt.
e) Long-term investments – Include the amount for all assets held for long-term investment.
f) Plant, property, and equipment – Include the amount for the balances of land, buildings, equipment, and construction in progress, combined and net of accumulated depreciation.
g) Other assets – Include all other assets not reported elsewhere.

02 – Total liabilities - Enter the amount from your GPFS which is the sum of:
a) Accounts payable;
b) Deferred revenues and refundable advances;
c) Post-retirement and post-employment obligations;
d) Other accrued liabilities;
e) Bonds, notes, and capital leases payable and other long-term debt, including current portion;
f) Government grants refundable under student loan programs; and,
g) Other liabilities.
These terms are discussed below.
a) Accounts payable – Includes the total of accounts payable to suppliers.
b) Deferred revenues and refundable advances – Include short-term deferrals and advances including student deposits, advances from third parties for services not yet performed, short-term advances on grants or
contracts (including those from the government), and refunds due third parties for amounts previously received.
c) Post-retirement and post-employment obligations – Include amounts for pension obligations, post-retirement healthcare benefit obligations, severance obligations, and similar post-retirement and post-employment
obligations.
d) Other accrued liabilities – Include amounts for any accrued liabilities, including accrued interest payable, salary and benefit (payroll) accruals, and similar accrued expenses not found in another category.
e) Bonds, notes, and capital leases payable and other long-term debt, including current portion – Include amounts for all long-term debt obligations including bonds payable, mortgages payable, capital leases payable,
and long-term notes payable. If the current portion of long-term debt is separately reported in your GPFS, include that amount.
f) Government grants refundable under student loan programs – Include amounts advanced to the institution by a governmental entity for purposes of making loans to students (if recognized as a liability in the GPFS).
g) Other liabilities – Include all other liabilities not reported elsewhere.
03 – Total equity –The amount calculated here is important because it will be carried forward to Part B. This amount is calculated as the difference between total assets reported on line 01 and total liabilities reported on line
02. The calculated value should equal the amount from your GPFS which is the sum of:
a) Stock (common, preferred, treasury, etc.) and additional paid-in-capital;
b) Retained earnings; and,
c) Accumulated other comprehensive income.
These terms are discussed below.
a) Stock (common, preferred, treasury, etc.) and additional paid-in-capital – Include the amount of capital stock and additional paid-in-capital. Include all capital stock (i.e., common, preferred, treasury) and donated
capital.
b) Retained earnings – Include the amount of earnings that have not been distributed to stockholders. Retained earnings is the portion of a corporation’s equity that represents cumulative net income, less losses and
dividends.
c) Accumulated other comprehensive income – Includes the amount of cumulative comprehensive income excluded from net income. Accumulated other comprehensive income is the company’s change in total stockholders’
equity from all sources other than from the owners of the business and net income. This includes foreign currency translation adjustments and unrealized gains or losses on certain investments (i.e., debt or equity securities
classified as available-for-sale). (SFAS Numbers 115 and 130.)
04 – Total liabilities and equity – This amount is calculated as the sum of total liabilities reported on line 02 and total equity calculated on line 03. This amount equals total assets reported on line 01.

Part B – Summary of Changes in Equity
PLEASE COMPLETE PART A BEFORE PROVIDING DATA FOR PART B.
This part is intended to report a summary of changes in equity and to determine that all amounts being reported on the Balance Sheet Information (Part A), Revenues and Other Additions (Part D), and
Expenses by Function (Part E) are in agreement.
01 – Total revenues - Enter all revenues that agree with the revenues recognized in your GPFS. The amount provided here is important because it will be carried forward to Part D.
02 – Total expenses - Enter all expenses that agree with the expenses recognized in your GPFS. The amount provided here is important because it will be carried forward to Part E.
03 – Sum of specific changes in equity - This calculated value is generated using this formula:
B03 = B04 –(B01 - B02)

The amount above should equal the sum of these amounts found in your GPFS:
a) Gains or (losses) on sale of plant assets;
b) Other nonoperating gains or (losses);
c) Provision for Federal and State income tax (where applicable);
d) Discontinued operations;
e) Extraordinary gain or (loss); and,
f) Cumulative effect of change(s) in accounting principle.

Because this is a calculated value, data providers are advised to compare this amount with the corresponding amount from their GPFS or underlying records. If these amounts differ materially, the data
provider is advised to check the other amounts provided on this screen for data entry errors.
These terms are discussed below.
a) Gains or (losses) on sale of plant assets – Include the net gain or loss on the sale of plant, property and equipment reported in your GPFS.
b) Other nonoperating gains or (losses) – Include gains or losses recognized in your GPFS other than those reported previously.
c) Provision for Federal and State income tax (where applicable) - Include amounts associated with income tax expenses where applicable.
d) Discontinued operations - Include amounts for discontinued operations (if any) reported in your GPFS.
e) Extraordinary gain or (loss) - Include amounts for extraordinary items (if any) reported in your GPFS.
f) Cumulative effect of change(s) in accounting principle - Includes amounts reported as the cumulative effect of change(s) in accounting principle (if any) reported in your GPFS.
04 – Net income - Enter the amount of net income found in your GPFS.
05 – Other changes in equity – Enter the sum of these amounts: investments by owners, distributions to owners, unrealized gains (losses) on securities and other comprehensive income, and other
additions to (deductions from) owners’ equity.
06 – Equity, beginning of year - The amount reported on this line should correspond to the total equity at the beginning of the reporting period as found in your GPFS.
07 – Adjustments to beginning net equity - This calculated value is generated using this formula:
B07 = B08 – (B04 + B05 + B06)
Check your GPFS to make sure this generated amount is equal to the sum of any unrealized gains (losses) on investments and any other adjustments to beginning net equity not reported elsewhere. This
includes adjustments for retroactive application of changes in accounting principle and prior period adjustments. If these amounts differ materially, the data provider is advised to check the other amounts
provided on this screen for data entry errors.
08 – Equity, end of year - This amount is carried forward from the amount calculated in Part A, line 03. This amount should equal the total equity reported in your GPFS.

Part C - Student Grants
This part is intended to report details about student grants.
For each source on lines 01–04, enter the amount of resources received that are used for student financial aid purposes. Student grants include: grants-in-aid, trainee stipends, tuition and fee waivers, and
prizes to undergraduate students. Student grants do not include amounts provided to students as payments for teaching or research or as fringe benefits.
For lines 06 and 07, identify amounts that are reported in the GPFS as allowances only. "Allowance" means the institution displays the financial aid amount as a deduction from tuition and fees or a
deduction from auxiliary enterprise revenues in its GPFS.
The allowance category is intended to be consistent with the definitions provided in the NACUBO Advisory Report Accounting and Reporting Scholarship Allowances to Tuition and Other Fee Revenues by
Higher Education (AR 97-1, January 17, 1997), which is available at the NACUBO website (www.nacubo.org). AR 97-1 states:
"A scholarship allowance is the difference between the stated charge for goods and services provided by the institution and the amount which is billed to students and/or third parties making payments on
behalf of students. In considering what is or is not revenue, the following rule applies: amounts received to satisfy student tuition and fees will be reported as revenue only once (e.g. student fees, gifts,
investment income) and only amounts received from students and third-party payers to satisfy tuition and fees will be recognized as tuition and fee revenue."
Refer to these specific instructions for more information about reporting student grants.
01 – Pell grants (federal) – Enter the amount awarded to the institution under the Pell Grant program.
02 – Other federal grants – Enter the amount awarded to the institution under federal student aid programs other than Pell, such as Supplemental Education Opportunity Grants (SEOG), DHHS training
grants (aid portion only), DOD grants, Department of Veterans Affairs grants, and the federal portion of State Student Incentive Grants (SSIG). Report institutional matching funds separately under
institutional grants. Do not include Federal Work Study amounts.
03 – State and local grants (government) – Enter the amount awarded to the institution under state and local student aid programs, including the state portion of State Student Incentive Grants
(SSIG).
04 – Institutional grants – Enter the amount awarded to students from institutional resources.
05 – Total student grants – This calculated value is the sum of lines 01 through 04. Because this is a calculated value data providers are advised to check this amount with the corresponding amount on
their GPFS or underlying records. If these amounts differ materially, the data provider is advised to check the other amounts provided on this screen for data entry errors.
06 – Allowances applied to tuition and fees – Enter the amount of allowances (scholarships) applied to tuition and fees. The amount on this line, when added to the amount in Part D, line 01 equals
gross tuition and fees. (FARM para. 460)

07 – Allowances applied to auxiliary enterprise revenues – Enter the amount of allowances (scholarships) applied to auxiliary enterprise revenues (e.g., dormitory charges). The amount on this line,
when added to the amount in Part D, line 07 equals gross auxiliary enterprise revenue. (FARM para. 460)
Part D – Revenues and Investment Return
PLEASE COMPLETE PARTS B AND C BEFORE PROVIDING DATA FOR PART D.
This part is intended to report revenues by source.
The revenues and investment return reported in this part should agree with the revenues reported in the institution’s GPFS.
All revenue source categories are intended to be consistent with the definitions provided for private institutions according to the NACUBO Financial Accounting and Reporting Manual (FARM).
Exclude from revenues (and expenses) internal charges and credits. Internal charges and credits include charges between a parent and a subsidiary only if the two are consolidated in the amounts reported
in the IPEDS survey.
Refer to these specific instructions for more information about reporting revenues and investment return.
01 – Tuition and fees (net of amount reported in Part C, line 06) – Enter the amount of tuition and educational fees, net of any allowances applied in the GPFS. Include in this amount all fees for
continuing education programs, conferences, and seminars.
Government Appropriations, Grants and Contracts
02 – Federal appropriations, grants and contracts – Enter all amounts received from the Federal Government including a direct appropriation of Congress, and any grants or contracts. Federal
appropriations received through state channels should be included on line 02. Include all revenues from federal agencies that are for specific undertakings such as research projects, training projects, and
similar activities, including contributions from federal agencies. If federal Pell and similar student aid grants are treated as agency transactions in your GPFS, they are excluded from this amount. If federal
Pell and similar student aid grants are treated as student aid expenses or as allowances when awarded, include the grant revenue on this line and in Part C.
03 – State and local government appropriations, grants and contracts – Enter all amounts received from a state or local government through a direct appropriation of its legislative body, and any
grants or contracts. An example of a state or local appropriation that should be entered on line 03 is an annual state or local appropriation for operating expenses of the institution.
Include all revenues from state and local government agencies that are for specific undertakings such as research projects, training projects, and similar activities, including contributions from state and
local agencies. If state and local grants for student aid are treated as agency transactions in your GPFS, they are excluded from this amount. If state and local grants for student aid are treated in
your GPFS as student aid expenses or as allowances when awarded, include the grant revenue on this line and in Part C.
Private Grants and Contracts
04 – Private grants and contracts – Enter revenues from private (non-governmental) entities including revenue from research or training projects and similar activities.
Other Revenue
05 – Investment income and investment gains (losses) included in net income –Enter all investment income including: dividends; interest; rents and royalties; gains and losses (realized and
unrealized) from holding investments that are included in net income in accordance with the SFAS No. 115; student loan interest; and amounts distributed from irrevocable trusts held by others
(collectively referred to as "investment income").
Part D, line 05 should include all investment income and net investment gains (losses) included in net income in your institution’s GPFS. Net investment gains (losses) included in other comprehensive
income should be reported in Part B, line 03.
06 – Sales and services of educational activities – Enter all revenues derived from the sales of goods or services that are incidental to the conduct of instruction, research or public service, and
revenues of activities that exist to provide instructional and laboratory experience for students and that incidentally create goods and services that may be sold. Examples include film rentals, scientific and
literary publications, testing services, university presses, dairies, and patient care clinics that are not part of a hospital.
07 – Sales and services of auxiliary enterprises (net of amount reported in Part C, line 07) - Enter revenues generated by the auxiliary enterprise operations, net of any allowances applied in the
GPFS. Auxiliary enterprises are operations that exist to furnish a service to students, faculty, or staff, and that charge a fee that is directly related to the cost of the service. Examples are residence halls,
food services, student health services, intercollegiate athletics, college unions, college stores, and movie theaters.
08 – Other revenue - This calculated value is generated using this formula:
D08 = D09 – (D01 + … + D07)
The amount above should be equal to corresponding amounts found in your GPFS. Excluded from this amount are gains or other unusual or nonrecurring items that are required to be included in Part B,
such as gains on the sale of plant assets and extraordinary gains. If this generated amount is negative, this is an indication that amounts entered on this screen are not consistent with your audited GPFS or
underlying records.
09 – Total revenues and investment return - This amount is carried forward from Part B, line 01. Please check to make sure that the amount carried forward is the same as the amount found in your
GPFS.
10 – 12-month Student FTE from E12 – This number for full-time equivalent (FTE) student enrollment is carried over from the 12-month enrollment survey.

11 – Total revenues and investment return per Student FTE – This amount is generated by dividing line 09 by line 10. This calculated value is used by the system to compare the data reported by the
institution to the data of institutions that are in the same sector (e.g., public/private, 4-year/2-year) to see if the calculated value is an extreme value that is too high or low. While it is not anticipated that
your institution would have the same overall revenues, this comparison may be useful for ensuring that all appropriate revenues have been included in the finance survey component, or excluded when
appropriate.

Part E – Expenses by Function
PLEASE COMPLETE PART B BEFORE PROVIDING DATA FOR PART E.
Part E is intended to report expenses by function. All expenses recognized in the GPFS should be reported using the expense functions provided on lines 01–06. These functional categories are consistent with Chapter 5
(Accounting for Private Colleges and Universities) of the NACUBO FARM.
Institutions that do not have access to FARM can refer to Appendix B of the NACUBO Advisory Report 2010-1, Public Institutions: Methodologies for Allocating Depreciation, Operation and Maintenance of Plant, and Interest
Expenses to Functional Expense Categories for more detailed information on the expense categories. Although this document was written for public institutions, the expenditure definitions are applicable to private institutions
also. The advisory is available online at:http://www.nacubo.org/Business_and_Policy_Areas/Accounting/Advisory_Reports/Advisory_Report_20101_Public_Institution_Methodologies_for_Allocation_Depreciation_Operation_and_Maintenance_of_Plant_and_Interest_Expense-x11205-ml.html.
Although for-profit institutions are not required to report expenses by functions in their GPFS, please report expenses by functional categories using your underlying accounting records. Expenses should be assigned to functional
categories by direct identification with a function, wherever possible. When direct assignment to functional categories is not possible, an allocation is appropriate. Objective methods of allocating expense are preferable to
subjective methods and may be based on financial or nonfinancial data.
The total for expenses on line 07 should agree with the total expenses reported in your GPFS including interest expense and any other non-operating expense.

Do not include losses or other unusual or nonrecurring items in Part E. (Special items including gains and losses should be reported in Part B.) Operation and maintenance
of plant, depreciation, and interest expenses are to be distributed among the other functional expense categories.
Refer to these specific instructions for more information about reporting expenses.
Expenses by Function
01 – Instruction – Enter the instruction expenses of the colleges, schools, departments, and other instructional divisions of the institution and expenses for departmental research and public service that
are not separately budgeted. The instruction category includes general academic instruction, occupational and vocational instruction, special session instruction, community education, preparatory and adult
basic education, and remedial and tutorial instruction conducted by the teaching faculty for the institution’s students. Include expenses for both credit and non-credit activities. Exclude expenses for
academic administration if the primary function is administration (e.g., academic deans). Such expenses should be entered on line 03.
02 – Research and Public Service – Enter the sum of expenses for research and public service. Each term is described below.
Research – Includes all expenses for activities specifically organized to produce research outcomes and either commissioned by an agency external to the institution or separately budgeted by an
organizational unit within the institution. The category includes institutes and research centers, and individual and project research. Do not report nonresearch sponsored programs (e.g., training programs)
on this line. Training programs generally are reported on line 01 (Instruction).
Public service – Includes all expenses specifically for public service and for activities established primarily to provide noninstructional services beneficial to groups external to the institution. Examples are
seminars and projects provided to the particular sectors of the community. Include expenses for community services, cooperative extension services, and public broadcasting services.
03 – Academic support, Student services and Institutional support – Enter the sum of expenses for academic support, student services, and institutional support.
Each term is described below.
Academic support – Includes expenses for support services that are an integral part of the institution’s primary mission of instruction, research, or public service and that are not charged directly to these
primary programs. Include expenses for libraries, museums, galleries, audio/visual services, academic development, academic computing support, course and curriculum development, and academic
administration. Include expenses for medical, veterinary and dental clinics if their primary purpose is to support the institutional program, that is, they are not part of a hospital.
Student services – Includes expenses for admissions, registrar activities and activities whose primary purpose is to contribute to students emotional and physical well-being and to their intellectual,
cultural and social development outside the context of the formal instructional program. Examples are career guidance, counseling, financial aid administration, student records, athletics, and student
health services, except when operated as a self-supporting auxiliary enterprise.
Institutional support – Includes all expenses for the day-to-day operational support of the institution. Include expenses for general administrative services, executive direction and planning, legal and
fiscal operations, administrative computing support, and public relations/development.
04 – Auxiliary enterprises – Enter expenses of essentially self-supporting operations of the institution that exist to furnish a service to students, faculty, or staff, and that charge a fee that is directly
related to, although not necessarily equal to, the cost of the service. Examples are residence halls, food services, student health services, intercollegiate athletics (only if essentially self-supporting), college
unions, college stores, faculty and staff parking, and faculty housing.
05 – Net grant aid to students (net of tuition and fee allowances and agency transactions) – Enter on this line ONLY student aid recognized as expenses in your GPFS. Whereas in the past, most
student awards were recorded as expenses under this classification, most student awards will now be reported as either scholarship allowances or agency transactions. Student awards made from
contributed funds or grant funds that are under the control of the institution (the institution decides who gets the award) result in allowances that reduce tuition or auxiliary enterprise revenue and should
not be treated as an expense. Student awards made from grant funds that are made to students identified by the grantor are considered agency transactions and do not result in either revenues or
expenses. Student aid in the form of allowances applied to tuition and fees should be reported in Part C, line 06 and not included in Part E, line 05. Student aid in the form of allowances applied to auxiliary
services should be reported in Part C, line 07 and not included in Part E, line 05.
According to NACUBO Advisory Report 97-1 (January 17, 1997), grant aid to students are "expenses to the extent that the organization incurs incremental expense in providing goods and services". Thus,
payments made by the institution to students or third parties in support of the total cost of education are expenses if those payments are made for goods and services NOT provided by the institution.
Examples include payments for services to third parties (including students) for off-campus housing or for the cost of board not provided by institutional contract meal plans.

06 – All other expenses – This calculated value is generated using this formula:
E06 = E07 – (E01 + … + E05)
Because this is a generated number, data providers are advised to compare this amount with a corresponding amount in the institution's GPFS. If these amounts differ materially, the data provider is
advised to check the other amounts provided on this screen for data entry errors.
07 – Total expenses - This amount is automatically carried forward from Part B, line 02. The amount should be the same as the amount for total expenses found in your GPFS.
08 – 12-month Student FTE from E12 - This number for full-time equivalent (FTE) student enrollment is carried over from the 12-month enrollment survey.
09 – Total expenses per Student FTE - This amount is generated by dividing line 07 by line 08. This calculated value is used by the system to compare the data reported by the institution to the data of
institutions that are in the same sector (e.g., public/private, 4-year/2-year) to see if the calculated value is an extreme value that is too high or low. While it is not anticipated that your institution would
have the same overall expenses, this comparison may be useful for ensuring that all appropriate expenses have been included in the finance survey component, or excluded when appropriate.

Additional Instructions for Institutions Reporting Finance Data for Other Institutions
Most degree-granting institutions reporting IPEDS data report all their data for each IPEDS component, including this finance component. However, some institutions (called “children”) are set up to report only certain parts of the
IPEDS finance component, while the “parent” institution reports all portions of the finance component but does not double count those items already reported by the children institutions. Here is what each type of institution
should report:
Part
Parent Institution
Child Institution
Part A – Balance Sheet
Reports sum of Parent and Child Does not report
data
Part B – Summary of Change in Equity
Reports sum of Parent and Child Does not report
data
Part C – Student Grants
Reports parent data only
Reports child data only
Part D – Revenues and Investment Return Reports parent data only
Reports child data only
Part E – Expenses by Function
Reports parent data only
Reports child data only
Parent institutions should report the sum of Parent and Child data for Parts A and B, and should report Parent data only in parts C, D and E. This is done so that student grants, revenues and investment return, and expenses by
function are not double counted by Parent and Child institutions.

Glossary

date: 12/4/2012

Term

Definition

Academic support

A functional expense category that includes expenses of activities and services that support the
institution's primary missions of instruction, research, and public service. It includes the retention,
preservation, and display of educational materials (for example, libraries, museums, and galleries);
organized activities that provide support services to the academic functions of the institution (such as a
demonstration school associated with a college of education or veterinary and dental clinics if their
primary purpose is to support the instructional program); media such as audiovisual services; academic
administration (including academic deans but not department chairpersons); and formally organized
and separately budgeted academic personnel development and course and curriculum development
expenses. Also included are information technology expenses related to academic support activities; if
an institution does not separately budget and expense information technology resources, the costs
associated with the three primary programs will be applied to this function and the remainder to
institutional support. Institutions include actual or allocated costs for operation and maintenance of
plant, interest, and depreciation.

Allowances

That part of a scholarship or fellowship that is used to pay institutional charges such as tuition and fees
or room and board charges.

Assets

Audit opinion

An audit, performed by external (or outside) auditors, that usually consists of a one-page "opinion"
letter on the general-purpose financial statements. The "opinion" paragraph of the letter usually states
that "In our opinion, the financial statements present fairly, in all material respects, the financial
position as of (date) and the results of operations for the year then ended, in conformity with
accounting standards generally accepted in the United States." If the auditor cannot state completely
the substance of the previous "opinion" sentence, then the auditor will add a phrase such as "...except
for..." and state the basis for the exception. When the auditor includes exceptions to the opinion, the
opinion is considered to be a "qualified opinion;" when no such exceptions are included, the opinion is
considered to be an "unqualified opinion."

Auxiliary enterprises
expenses

Expenses for essentially self-supporting operations of the institution that exist to furnish a service to
students, faculty, or staff, and that charge a fee that is directly related to, although not necessarily
equal to, the cost of the service. Examples are residence halls, food services, student health services,
intercollegiate athletics (only if essentially self-supporting), college unions, college stores, faculty and
staff parking, and faculty housing. Institutions include actual or allocated costs for operation and
maintenance of plant, interest and depreciation.

Auxiliary enterprises
revenues

Revenues generated by or collected from the auxiliary enterprise operations of the institution that exist
to furnish a service to students, faculty, or staff, and that charge a fee that is directly related to,
although not necessarily equal to, the cost of the service. Auxiliary enterprises are managed as
essentially self-supporting activities. Examples are residence halls, food services, student health
services, intercollegiate athletics, college unions, college stores, and movie theaters.

Equity

The excess of a private, for-profit institution's assets over its liabilities. It is the claim or stake of the
owners.

Expenses

The outflow or other using up of assets or incurrence of liabilities (or a combination of both) from
delivering or producing goods, rendering services, or carrying out other activities that constitute the
institution's ongoing major or central operations or in generating revenues. Alternatively, expenses may
be thought of as the costs of goods and services used to produce the educational services provided by
the institution. Expenses result in a reduction of net assets.

Government
appropriations (revenues)

Revenues received by an institution through acts of a legislative body, except grants and contracts.
These funds are for meeting current operating expenses and not for specific projects or programs . The
most common example is a state's general appropriation. Appropriations primarily to fund capital assets
are classified as capital appropriations.

Grants and contracts
(revenues)

Revenues from governmental agencies and nongovernmental parties that are for specific research
projects, other types of programs , or for general institutional operations (if not government
appropriations). Examples are research projects, training programs, student financial assistance, and
similar activities for which amounts are received or expenses are reimbursable under the terms of a
grant or contract, including amounts to cover both direct and indirect expenses. Includes Pell Grants
and reimbursement for costs of administering federal financial aid programs. Grants and contracts
should be classified to identify the governmental level - federal, state, or local - funding the grant or
contract to the institution; grants and contracts from other sources are classified as nongovernmental
grants and contracts. GASB institutions are required to classify in financial reports such grants and
contracts as either operating or nonoperating.

Institutional grants

Scholarships and fellowships granted and funded by the institution and/or individual departments within
the institution, (i.e., instruction, research, public service) that may contribute indirectly to the
enhancement of these programs . Includes scholarships targeted to certain individuals (e.g., based on
state of residence, major field of study, athletic team participation) for which the institution designates
the recipient.

Institutional support

A functional expense category that includes expenses for the day-to-day operational support of the
institution. Includes expenses for general administrative services, central executive-level activities
concerned with management and long range planning, legal and fiscal operations, space management,
employee personnel and records, logistical services such as purchasing and printing, and public
relations and development. Also includes information technology expenses related to institutional
support activities. If an institution does not separately budget and expense information technology
resources, the IT costs associated with student services and operation and maintenance of plant will
also be applied to this function.

Instruction

A functional expense category that includes expenses of the colleges, schools, departments, and other
instructional divisions of the institution and expenses for departmental research and public service that
are not separately budgeted. Includes general academic instruction, occupational and vocational
instruction, community education, preparatory and adult basic education, and regular, special, and
extension sessions. Also includes expenses for both credit and non-credit activities. Excludes expenses
for academic administration where the primary function is administration (e.g., academic deans).
Information technology expenses related to instructional activities if the institution separately budgets
and expenses information technology resources are included (otherwise these expenses are included in
academic support). Institutions include actual or allocated costs for operation and maintenance of plant,
interest, and depreciation.
Investment gains

The gain derived from the investment of capital. Such gains may take the form of a market appreciation
of the value of the investment. The gain may be realized if the asset or capital is sold or unrealized if
the asset or capital is not sold.

Investment income

Revenues derived from the institution's investments, including investments of endowment funds. Such
income may take the form of interest income, dividend income, rental income or royalty income and
includes both realized and unrealized gains and losses.

Liabilities

Net grant aid to students
(expenses)

The portion of scholarships and fellowships granted by an institution that exceeds the amount applied to
institutional charges such as tuition and fees or room and board. The amount reported as expense
excludes allowances.

Net income

The final figure in the income statement when revenues exceed expenses.

Other federal grants

Federal monies awarded to the institution under federal government student aid programs, such as
Supplemental Educational Opportunity Grants (SEOG), DHHS training grants (aid portion only), State
Student Incentive Grants (SSIG), and other federal student aid programs. Pell grants are not included in
this classification. Note: if the federal government selects the student recipients and simply transmits
the funds to the institution for disbursement to the student, the amounts are not considered as
revenues and subsequently there are no discounts & allowances or scholarships and fellowships
expenses. If the funds are made available to the institution for selection of student recipients, then the
amounts received are considered as nonoperating revenues and subsequently as discounts & allowances
or scholarships and fellowships expenses.

Pell Grant program

Private gifts, grants and
contracts (revenues)

Revenues from private donors for which no legal consideration is involved and from private contracts for
specific goods and services provided to the funder as stipulation for receipt of the funds. Includes only
those gifts, grants, and contracts that are directly related to instruction, research, public service, or
other institutional purposes. Includes monies received as a result of gifts, grants, or contracts from a
foreign government. Also includes the estimated dollar amount of contributed services.

Public service

A functional expense category that includes expenses for activities established primarily to provide
noninstructional services beneficial to individuals and groups external to the institution. Examples are
conferences, institutes, general advisory service, reference bureaus, and similar services provided to
particular sectors of the community. This function includes expenses for community services,
cooperative extension services, and public broadcasting services. Also includes information technology
expenses related to the public service activities if the institution separately budgets and expenses
information technology resources (otherwise these expenses are included in academic support).
Institutions include actual or allocated costs for operation and maintenance of plant, interest, and
depreciation.

Research

A functional expense category that includes expenses for activities specifically organized to produce
research outcomes and commissioned by an agency either external to the institution or separately
budgeted by an organizational unit within the institution. The category includes institutes and research
centers, and individual and project research. This function does not include nonresearch sponsored
programs (e.g., training programs). Also included are information technology expenses related to
research activities if the institution separately budgets and expenses information technology resources
(otherwise these expenses are included in academic support.) Institutions include actual or allocated
costs for operation & maintenance of plant, interest, and depreciation.

Revenues

Sales and services of
educational activities
(revenues)

Revenues from the sales of goods or services that are incidental to the conduct of instruction, research
or public service. Examples include film rentals, sales of scientific and literary publications, testing
services, university presses, dairy products, machine shop products, data processing services,
cosmetology services, and sales of handcrafts prepared in classes.

State and local
government grants

State and local monies awarded to the institution under state and local student aid programs, including
the state portion of State Student Incentives Grants (SSIG). (Used for reporting Student Financial Aid
data)

Student services

A functional expense category that includes expenses for admissions, registrar activities, and activities
whose primary purpose is to contribute to students emotional and physical well - being and to their
intellectual, cultural, and social development outside the context of the formal instructional program.
Examples include student activities, cultural events, student newspapers, intramural athletics, student
organizations, supplemental instruction outside the normal administration, and student records.
Intercollegiate athletics and student health services may also be included except when operated as self
- supporting auxiliary enterprises. Also may include information technology expenses related to student
service activities if the institution separately budgets and expenses information technology
resources(otherwise these expenses are included in institutional support.) Institutions include actual or
allocated costs for operation and maintenance of plant, interest, and depreciation.
Tuition and fees
(published charges)

The amount of tuition and required fees covering a full academic year most frequently charged to
students. These values represent what a typical student would be charged and may not be the same for
all students at an institution. If tuition is charged on a per-credit-hour basis, the average full-time credit
hour load for an entire academic year is used to estimate average tuition. Required fees include all fixed
sum charges that are required of such a large proportion of all students that the student who does not
pay the charges is an exception.

2012-13 Survey Materials > F.A.Q.

date: 12/4/2012

Finance
Click one of the following questions to view the answer.

Private Not-for-Profit and Public Institutions Using FASB
1)
2)
3)
4)
5)
6)
7)
8)

Answers:
General
1) Who is required to complete this survey?

Back to top
4) We reported federal appropriations in operating revenues rather than non-operating revenues in our financial
statements. How should I report them on IPEDS?

This amount is a calculated value. It is derived by subtracting the sum of the detail items above this amount
from the total below it. Negative amounts in these fields are caused when the total entered is less that the
sum of the detail items entered. Check for keying errors and recheck totals.
Back to top
5) I see the term CV on several lines of the finance survey. What is this referring to?

CV is an abbreviation for Calculated Value. You do not need to enter an amount on this line. Once you click
on Verify and Save, the system will calculate the amount based on other data you have entered. A formula
may be found in the same block where you find the abbreviation CV.
Back to top
6) What is the difference between funded and unfunded institutional grants as reported on the Student Grants part of
the survey?

This amount is a calculated value. It is derived by subtracting the sum of the detail items above this amount
from the total below it. Negative amounts in these fields are caused when the total entered is less that the
sum of the detail items entered. Check for keying errors and recheck totals.
Back to top
2) I see the term CV on several lines of the finance survey. What is this referring to?

2012-13 Survey Materials > Narrative Edits

date: 12/4/2012

Finance for degree granting private, for-profit institutions
Edit specifications for the 2012-13 IPEDS Web-Based Data Collection
Finance Component
Applicable to Private-for-profit FASB-reporting institutions
Note: The specifications in this document apply to the institutions listed above and related administrative offices.
Some sections and parts may not apply to your particular institution. Please read the specifications carefully to
determine which sections and/or parts apply to your institution.
All screens must be completed in order to lock the survey.
Screening Questions
Part A: Statements
Part B: Summary of Changes in Equity
Part C: Student Grants
Part D: Revenues and Investment Return
Part E: Expenses by Function
Screening Questions
On this screen, you must provide the following information. The answers given here will determine which screens your
institution is shown throughout the remainder of this survey.
•
•
•

•

The system will perform the following edits on the data entered:
•
•
•
•
•
•
•

The Month entered for the Beginning date of the fiscal year should be between 1 and 12.
The Month entered for the Ending date of the fiscal year should be between 1 and 12.
The Year entered for the Beginning date of the fiscal year should be either 2010 or 2011.
The Year entered for the Ending date of the fiscal year should be either 2011 or 2012.
The fiscal year Beginning date cannot be earlier than September 2010.
The fiscal year Ending date cannot be later than October 2012.
The fiscal year Ending date must be between 1 and 12 months later than the reported fiscal year Beginning
date.

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Part A: Balance Sheet Information
On this screen, you must report your institution’s assets and liabilities for the most recent 12-month fiscal year.
Enter the Current year amount for each of the following:
•
•

Total assets (line 01)
Total liabilities (line 02)

Upon saving the screen, the system uses the above values to calculate additional equity information which may be used
throughout this survey. Prior year amounts are displayed for your reference.
The system will perform the following edits on the data entered:
•
•
•
•
•
•

A value must be entered for Total assets (line 01).
The value reported for Total assets is expected to be greater than 0.
The value reported for Total assets cannot be negative.
If the Prior year amount of Total assets is greater than 0, then the current year value may NOT be equal to
that amount.
A value must be entered for Total liabilities (line 02).
The value reported for Total liabilities is expected to be greater than 0.

•

If the Prior year amount of Total liabilities is greater than 0, then the current year value may NOT be equal to
that amount.

Top
Part B: Summary of Changes in Equity
Applicable to institutions that are NOT partial parents
On this screen, you must report details about your institution’s changes in equity for the most recent 12-month fiscal year.
Enter the Current year amount for each of the following:
•
•
•
•
•

Total revenues and investment return (line 01)
Total expenses (line 02)
Net income (line 04)
Other changes in equity (line 05)
Equity, beginning of year (line 06)

Upon saving the screen, the system uses the above values to calculate additional information which may be used throughout
this survey. Prior year amounts are displayed for your reference, as well as the Equity, end of year value from Part A of this
survey.
The system will perform the following edits on the data entered:
•
•
•
•
•
•
•
•

The value reported for Total revenues (line 01) must be greater than 0.
If the Prior year amount of Total revenues is greater than or equal to 0, then the current year value is
expected to be within a 50% range of that amount.
The value reported for Total expenses (line 02) must be greater than 0.
If the Prior year amount of Total expenses is greater than or equal to 0, then the current year value is
expected to be within a 50% range of that amount.
If the Prior year amount of Total expenses is greater than 0, then the current year value may NOT be equal to
that amount.
If your institution is NOT an administrative office, and the value reported for Total expenses is greater than 10
million, then the value reported for Total revenues (line 01) is expected to be less than 150% of that amount.
A value must be entered for Net income (line 04).
If the Prior year amount of Equity, end of year (line 08) is greater than 0, then the current year value
reported for Equity, beginning of year (line 06) is expected to be equal to that amount.

Applicable to institutions that are partial parents
On this screen, you must report details about changes in equity for your institution and all of its children for the most recent 12
-month fiscal year .
Enter the Current year amount for each of the following:
•
•
•
•
•

Total revenues and investment return (line 01)
Total expenses (line 02)
Net income (line 04)
Other changes in equity (line 05)
Equity, beginning of year (line 06)

Upon saving the screen, the system uses the above values to calculate additional information which may be used throughout
this survey. The Equity, end of year value from Part A of this survey is displayed for your reference.
The system will perform the following edits on the data entered:
•
•

The value reported for Total revenues and investment return (line 01) on this screen must be greater than
the Total Amount of Revenues and investment return in Part D of this survey.
The value reported for Total expenses (line 02) on this screen must be greater than the Total amount of Total
expenses in Part E of this survey.

Top
Part C: Student Grants
On this screen, you must report details about your institution’s scholarship and fellowship expenses for the most recent 12month fiscal year.
Enter the Current year amount for each of the following:
•
•
•
•
•
•

Pell grants, federal (line 01)
Other federal grants (line 02)
State and local grants, government (line 03)
Institutional grants (line 04)
Allowances applied to tuition and fees (line 06)
Allowances applied to auxiliary enterprise revenues (line 07)

Upon saving the screen, the system uses the first four items above to calculate the Total student grants (line 05) value for
use throughout this survey. Prior year amounts are displayed for your reference.
The system will perform the following edits on the data entered:
•
•
•
•
•
•

The value reported for Pell grants (line 01) is expected to be greater than 0.
If Federal appropriations, grants, and contracts was selected for Screeening Question 3, then the calculated
amount of Total student grants (line 05) cannot be negative.
The calculated value of Total student grants is expected to be greater than 0.
If the Prior year amount of Total student grants is greater than 0, then the current year value is expected to
be within a 50% range of that amount.
If the Prior year amount of Total student grants is greater than 0, then the current year value may NOT be
equal to that amount.
The calculated Total student grants must be greater than or equal to the sum of Allowances applied to
tuition and fees (line 06) and Allowances applied to auxiliary enterprise revenues (line 07).

Top
Part D: Revenues and Investment Return
For Part D, you must report your institution’s revenues and investment returns for the most recent 12-month fiscal year.
On this screen, enter the Current year amount for each of the following:
•
•
•
•
•
•
•

Tuition and fees (line 01)
Federal appropriations, grants and contracts (line 02)
State and local government appropriations, grants and contracts (line 03)
Private grants and contracts (line 04)
Investment income and investment gains (losses) included in net income (line 05)
Sales and services of educational activities (line 06)
Sales and services of auxiliary enterprises (line 07) (For degree-granting institutions only)

If your institution is a partial child or partial parent, then you must also report the amount of Total revenues and investment
return (line 09). Otherwise, this information is preloaded by the system.
Upon saving the screen, the system uses the above values to calculate additional information which may be used throughout
this survey. Prior year amounts are displayed for your reference.
Additionally, the 12-month Student FTE from the current year 12-month Enrollment survey is displayed (line 10). These
values are used in combination with the reported data to calculate the Total revenues and investment return per student
FTE (line 11).
The system will perform the following edits on the data entered:
•
•
•
•
•

•

•
•
•
•

•

If your institution is NOT an administrative office, then the a value must be entered for Tuition and fees (line
01).
If your institution is NOT an administrative office, then the value reported for Tuition and fees is expected to be
greater than 0.
If the Prior year amount of Tuition and fees is greater than 0, then the current year value is expected to be
within a 50% range of that amount.
If the value reported for Tuition and fees is greater than 0, then that value cannot be equal to the value
reported for Allowances applied to tuition and fees in Part C of this survey.
If your institution is NOT an administrative office and Federal appropriations was selected for Screeening
Question 3, then the value reported for Federal appropriations, grants and contracts (line 02) should be
greater than or equal to the amount of Pell grants reported in Part C< i>.
If your institution is degree-granting, then the value reported for Allowances applied to auxiliary enterprise
revenues in Part C of this survey is greater than 0, then the value reported for Sales and services of auxiliary
enterprises (line 07) on this screen must also be greater than 0.
The calculated amount of Other revenue (line 08) is not expected to be negative.
The calculated amount of Other revenue is expected to be no more than 75% of Total revenues and
investment return (line 09).
If your institution is a partial child or partial parent, then the value reported for Total revenues and investment
return (line 09) must be greater than 0.
If your institution is a partial child or partial parent, and the Prior year amount of Total revenues and
investment return is greater than or equal to 0, then the current year value is expected to be within a 50%
range of that amount.
If your institution is a partial child or partial parent, and the Prior year amount of Total revenues in Part B of
this survey is greater than or equal to 0, then the value reported for Total revenues and investment return on
this screen is expected to be within a 50% range of that amount.
If your institution is a 4-year institution, and a value greater than 0 is preloaded for the 12-month Student FTE
from E12 (line 10), then the calculated Total revenues and investment return per student FTE (line 11)
value is expected to be between 5,000 and 100,000.
If your institution is a 2-year institution, and a value greater than 0 is preloaded for the 12-month Student FTE
from E12 (line 10), then the calculated Total revenues and investment return per student FTE (line 11)
value is expected to be between 4,000 and 100,000.
If your institution is a less-than-2-year institution, and a value greater than 0 is preloaded for the 12-month
Student FTE from E12 (line 10), then the calculated Total revenues and investment return per student
FTE (line 11) value is expected to be between 2,500 and 75,000.

Top
Part E: Expenses by Function
For Part E, you must report your institution’s expenses by function for the most recent 12-month fiscal year.
On this screen, enter an amount for each of the following:
•
•
•
•
•

Instruction (line 01)
Research and Public service (line 02)
Academic support, Student services and Institutional support (line 03)
Auxiliary enterprises (line 04) (For degree-granting institutions only)
Net grant aid to students (line 05)

If your institution is a partial child or partial parent, then you must also report the amount of Total expenses (line 07).
Otherwise, this information is preloaded by the system.
Upon saving the screen, the system uses the above values to calculate additional information which may be used throughout
this survey. Prior year amounts are displayed for your reference.
Additionally, the 12-month Student FTE from the current year 12-month Enrollment survey is displayed (line 08). These
values are used in combination with the reported data to calculate the Total expenses per student FTE (line 09).
The system will perform the following edits on the data entered:

•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

If your institution is NOT an administrative office, then a value must be entered for Instruction (line 01).
The value reported for Instruction cannot be negative.
The value reported for Instruction is expected to be greater than 0.
If the Prior year amount of Instruction is greater than 0, then the current year value is expected to be within a
50% range of that amount.
The value reported for Research and Public service (line 02) cannot be negative.
A value must be entered for Academic support, Student services and Institutional support (line 03).
The value reported for Academic support, Student services and Institutional support cannot be negative.
If your institution is degree-granting, then the value reported for Auxiliary enterprises (line 04) cannot be
negative.
If your institution is degree-granting and the value reported for Sales and services of auxiliary enterprises in
Part D of this survey is greater than 0, then the value reported for Auxiliary enterprises on this screen must
also be greater than 0.
The value reported for Net grant aid to students (line 05) cannot be negative.
The value reported for Net grant aid to students must be less than or equal to the difference between Total
student grants and Allowances reported in Part C of this survey.
The calculated amount of All other expenses (line 06) cannot be negative.
The calculated amount of All other expenses is expected to be no more than 75% of Total expenses (line 07).
If your institution is a partial child or partial parent, then the value reported for Total expenses must be greater
than 0.
If your institution is a partial child or partial parent, and the Prior year amount of Total expenses is greater
than or equal to 0, then the current year value is expected to be within a 50% range of that amount.
If your institution is a partial child or partial parent, and the Prior year amount of Total expenses in Part B of
this survey is greater than or equal to 0, then the value reported for Total expenses on this screen is expected
to be within a 50% range of that amount.
If your institution is a partial child or partial parent, then the value reported for Total expenses cannot be equal
to the corresponding Prior year amount.
If your institution is a partial child or partial parent, NOT an administrative office, and the value reported for Total
expenses is greater than 10 million, then the value reported for Total revenues and investment return in
Part D of this survey is expected to be less than 150% of that amount.
If your institution is a 4-year institution, then the calculated amount of Total expenses per student FTE (line
09) is expected to be between 5,000 and 75,000.
If your institution is a 2-year institution, then the calculated amount of Total expenses per student FTE is
expected to be between 4,000 and 75,000.
If your institution is a less-than-2-year institution, then the calculated amount of Total expenses per student
FTE is expected to be between 2,500 and 75,000.

2012-13 Survey Materials > Form

date: 12/4/2012

Finance for non-degree granting public institutions using GASB Reporting Standards
Finance - Public institutions
Reporting Standard
Please indicate which reporting standards are used to prepare your financial statements:
GASB (Governmental Accounting Standards Board), using standards of GASB 34 & 35
FASB (Financial Accounting Standards Board)
Please consult your business officer for the correct response before saving this screen. Your response to this
question will determine the forms you will receive for reporting finance data.

Part E - Scholarships and Fellowships
Line
No.
01
02
03
04
05
06
07
08

09
10
11

You may use the space below to provide context for the data you've reported above.

Part B - Revenues and Other Additions
Most recent fiscal year ending before October 2012
Line No. Source of Funds
Current year amount
Prior year amount
Operating Revenues
01
Tuition & fees, after deducting discounts & allowances
Grants and contracts - operating
02
Federal operating grants and contracts
03
State operating grants and contracts
04
Local government/private operating grants and contracts
04a Local government operating grants and contracts
04b Private operating grants and contracts
26
Sales & services of educational activities
08
Other sources - operating
CV=[B09-(B01+ ....+B26)]
09
Total operating revenues

Part B - Revenues and Other Additions
Most recent fiscal year ending before October 2012
Line
No.
10

Source of funds
Nonoperating Revenues
Federal appropriations

Current year
amount

Prior year
amount

State appropriations

Local appropriations, education district taxes, & similar support

13
14

Grants-nonoperating
Federal nonoperating grants Do NOT include Federal Direct Student
Loans
State nonoperating grants

Local government nonoperating grants

Gifts, including contributions from affiliated organizations

Investment income

Other nonoperating revenues
CV=[B19-(B10+...+B17)]
Total nonoperating revenues

27
28
29

Total operating and nonoperating revenues CV=[B19+B09]
12-month Student FTE from E12
Total operating and nonoperating revenues per student FTE
CV=[B27/B28]

Part B - Revenues and Other Additions
Most recent fiscal year ending before October 2012
Line No.
24

Source of funds
Other Revenues and Additions
Total other revenues and additions

Current year amount

Prior year amount

Total all revenues and other additions
CV=[B09+B19+B24]

You may use the space below to provide context for the data you've reported above.

Part C - Expenses and Other Deductions
Line Description
No.

Expenses and
Deductions
01 Instruction

Most recent fiscal year ending before October 2012
Report Total Operating AND Non-Operating Expenses in this section
1
2
3
4
5
6
Current year Salaries & Employee Operation Depreciation Interest
total
wages
fringe
and
benefits
maintenance
of plant

7
All
other

02 Research

03 Public service

05 Academic support

06 Student services

07 Institutional support
08 Operation &
0
maintenance
of plant (see
instructions)
10 Scholarships and
fellowships
expenses, excluding
discounts & allowances
(from E11)
14 Other expenses
& deductions
CV=[C19-(C01+...+C10)]
19 Total expenses &
0
deductions
Prior year amount
20 12-month Student FTE
from E12
21 Total expenses and
deductions per student
FTE CV=[C19/C20]
You may use the space below to provide context for the data you've reported above.

8
PY
Total
Amount

Part J - Revenue Data for Bureau of Census
Source and type

01 Tuition and fees
02 Sales and services

Part L - Debt and Assets, page 1
Most recent fiscal year ending before October 2012
Debt
Category
01 Long-term debt outstanding at beginning of fiscal year

Amount

Long-term debt issued during fiscal year

Long-term debt retired during fiscal year

Long-term debt outstanding at end of fiscal year

Short-term debt outstanding at beginning of fiscal year

Short-term debt outstanding at end of fiscal year

You may use the space below to provide context for the data you've reported above.

Part L - Debt and Assets, page 2
Most recent fiscal year ending before October 2012
Assets
Category
07 Total cash and security assets held at end of fiscal year in sinking or debt service funds

Amount

2012-13 Survey Materials > Instructions

date: 12/4/2012

Finance Public GASB non degree

Purpose of component
Changes in Reporting
Coverage
General Information and Instructions
Where to Get Help
Where data appears
Detailed Instructions Header
Screening questions
Part E Scholarships and Fellowships
Part B Revenues and Other Additions
Part C Expenses and Other Deductions
Part J
Part K
Part L

Revenues and Other Additions
Expenses and Other Deductions
Scholarships and Fellowships
Census Information

Changes in Reporting
Changes in Reporting
For the 2012-13 finance data collection we have made changes to the Scholarships and Fellowships section,
Part E. These changes include:
•
The Scholarships and Fellowships section of the finance survey has been moved up to come after
assets and before revenues and expenses.
•
The amount for discounts and allowances to auxiliary enterprises (line 8) will now be reported by the
institution, not calculated from other variables as in previous years.
•
The amount for total discounts and allowances (line 10) will be calculated as the sum of discounts and
allowances to tuition & fees and auxiliary enterprises (lines 8 and 9). In previous years this amount
was calculated as the difference between net scholarship and fellowship expenses and gross
scholarships and fellowships.

•

The amount for net scholarships and fellowships (line 11) will be calculated as the difference between
total (gross) scholarship and fellowships (line 7) and total discounts and allowances (line 10). In
previous years, this amount was reported in the expense section of the survey.
Moving the Scholarships and Fellowships section before the Expenses section means that the amount for net
scholarships and fellowships expenses in Part E, line 11 will now be carried forward to the Expenses section
(Part C) to populate the net scholarships and fellowships amount for line 10.

What NOT to Include
Do not report any projected amounts for future years. Do not make adjustments for prior-year corrections
unless they are included as such corrections in the GPFS.

Where to Get Help
IPEDS Data Collection Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org

AIR Website
You can also consult the AIR website that contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools and other valuable resources.

IPEDS Resources Page

In addition, the IPEDS Resources Page contains frequently asked questions, a link to the glossary, data tip
sheets, an archive of survey instruments, information on the new race/ethnicity categories and other relevant
information.
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Part E - Scholarships and Fellowships

This part is intended to report details about scholarships and fellowships.
For each source on lines 01–06, enter the amount of resources received that are used for scholarships and
fellowships. Scholarships and fellowships include: grants-in-aid, trainee stipends, tuition and fee waivers, and
prizes to undergraduate students. Student grants do not include amounts provided to students as payments
for teaching or research or as fringe benefits.
For lines 08 and 09, identify amounts that are reported in the GPFS as allowances only. "Allowance" means
the institution displays the financial aid amount as a deduction from tuition and fees or a deduction from
auxiliary enterprise revenues in its GPFS.
The allowance category is intended to be consistent with the definitions provided in the NACUBO Advisory
Report Accounting and Reporting Scholarship Discounts and Allowances to Tuition and Other Fee Revenues by
Public Institutions of Higher Education (AR 2000-05, September 1, 2000), which is available at the NACUBO
website (www.nacubo.org). AR 2000-05 states:
"A scholarship allowance is the difference between the stated charge for goods and services provided by the
institution and the amount that is paid by students and/or third parties making payments on behalf of
students. In considering what is or is not revenue (for Part D), the following rule applies: amounts received to
satisfy student tuition and fees will be reported as revenue only once (e.g., student fees, gifts, federal grants
and contracts such as Pell Grants, and investment income), and only amounts received from students and
third-party payers to satisfy tuition and fees will be recognized as tuition and fee revenue."
Refer to these specific instructions for more information about reporting student scholarships and
fellowships.
01 – Pell grants (federal) — Report the gross amount of Pell grants disbursed or otherwise made available
to recipients by your institution.
02 – Other federal grants — Enter the amount awarded to the institution under federal student aid
programs other than Pell, such as Supplemental Education Opportunity Grants (SEOG), DHHS training grants
(aid portion only), DOD grants, Department of Veterans Affairs grants, and State Student Incentive Grants
(SSIG). Report institutional matching funds for SEOGs under institutional grants from unrestricted sources.
Include the federal support portion of State Student Incentive Grants (SSIGs). Do not include Federal
Direct Student Loans or Federal Work Study.
03 – Grants by state government — Report expenditures for scholarships and fellowships that were funded
by your state such as the state share of State Student Incentive Grants (SSIGs). Report portable student aid
from another state as a state source.
04 – Grants by local government — Report expenditures for scholarships and fellowships that were funded
by local governments.
05 – Institutional grants from restricted sources — Report expenditures for scholarships and fellowships
received from private sources (e.g., businesses, foundations, individuals, foreign governments) that used
restricted-expendable net assets of the institution.
06 – Institutional grants from unrestricted sources — This line is generated by taking the total on line
07 and subtracting the total of lines 01-05. This amount should include expenditures for scholarships and
fellowships from unrestricted net assets of your institution. The institutional matching portion of federal, state
or local grants should be reported here. Include athletic scholarships if appropriate.
07 – Total gross scholarships and fellowships — Enter total scholarship & fellowship amounts.
Discounts & Allowances – Report the amount of the gross scholarships and fellowships entered above that
were recorded as discounts & allowances. (FARM para. 360.41)
08 – Discounts & allowances applied to tuition & fees – Report the amount of discounts & allowances
that were recorded as an offset (reduction) to student tuition & fees.
09 – Discounts & allowances applied to sales & services of auxiliary enterprises – Report the amount
of discounts & allowances that were recorded as an offset (reduction) to revenues of auxiliary enterprises
(room and board, books, meals, etc.).
10 – Total discounts & allowances – This line is generated by summing the discounts and allowances
reported to both tuition & fees and auxiliary enterprises entered in lines 9 and 10.
11 – Net scholarships and fellowships after deducting discounts & allowances – This amount is
generated by taking the difference between total gross scholarships and fellowships (line 7) and subtracting
the total discounts and allowances (line 10). This amount should reflect scholarships and fellowships expenses
in the form of outright grants to students selected and awarded by the institution and should not include
monies treated as discounts and allowances. This amount will be carried forward to Part C Line 10 for Net
scholarship and fellowships expenses.

Part B - Revenues and Other Additions
This part is intended to report revenues by source.
The revenues and investment return reported in this part should agree with the
revenues reported in the institution’s GPFS.

Includes all operating revenues, nonoperating revenues, and other
additions for the reporting period. This includes unrestricted and
restricted revenues and additions, whether expendable or
nonexpendable.
Exclude from revenue (and expenses) interfund or intraorganizational charges and credits. Interfund and
intraorganizational charges and credits include interdepartmental charges, indirect costs, and reclassifications
from temporarily restricted net assets.
Operating revenues result from providing services and producing and delivering goods (see GASB
Statement No. 9, paragraphs 16-19).
Nonoperating revenues are those generated from non-exchange transactions, such as appropriations, gifts,
and investment earnings. They are often used to support the operations of the institution. The term
nonoperating does not preclude use for operating expenses.
In some cases an institution may report certain revenues in an operating or nonoperating category different
from that shown on the IPEDS forms. This IPEDS component is not intended to dictate how an institution
reports such revenues in its own GPFS. However, for consistency of reporting it is requested that information
from the GPFS be reported to IPEDS as requested below.
For institutions receiving American Recovery and Reinvestment Act (ARRA) revenues during the reporting
period, report these amounts as part of line 19, Total nonoperating revenues. If the GPFS shows a separate
amount for ARRA revenues in another revenue category (e.g., Federal operating grants and contracts)
remove that amount from that other category for IPEDS reporting.
Refer to these specific instructions for more information about reporting revenues and investment return.
Operating Revenues
01 – Tuition & fees, after deducting discounts & allowances — Report all tuition & fees (including
student activity fees) assessed against students for education purposes. Include revenues for tuition and fees
net of discounts & allowances from institutional or governmental scholarships, waivers, etc. (report gross
revenues minus discounts and allowances). Include here those tuition and fees that are remitted to the state
as an offset to state appropriations. (Charges for room, board, and other services rendered by auxiliary
enterprises are not reported here; see line 05.)
02 – Federal operating grants and contracts — Report revenues from federal governmental agencies that
are for specific research projects or other types of programs and that are classified as operating revenues.
Examples are research projects and similar activities for which amounts are received or expenditures are
reimbursable under the terms of a grant or contract. Include federal land grant appropriations if considered
operating revenue. Do not include Pell grants or other federal student aid here (see line 13 in this
part). Do not include any ARRA revenues on this line (see line 19 in this part).
03 – State operating grants and contracts — Report revenues from state governmental agencies that are
for specific research projects or other types of programs and that are classified as operating revenues.
Examples are research projects and similar activities for which amounts are received or expenditures are
reimbursable under the terms of a grant or contract. Do not include any ARRA revenues on this line (see
line 19 in this part).
04a – Local government operating grants and contracts — Report revenues from local governmental
agencies that are for specific research projects or other types of programs and that are classified as operating
revenues. Examples are research projects and similar activities for which amounts are received or
expenditures are reimbursable under the terms of a grant or contract.

26 – Sales & services of educational activities – Include all operating revenues derived from
the sales of goods or services that are incidental to the conduct of instruction, research or public
service, and revenues of activities that exist to provide instructional and laboratory experience for
students and that incidentally create goods and services that may be sold. Examples include film
rentals, scientific and literary publications, testing services, university presses, dairies, and patient
care clinics that are not part of a hospital.
08 – Other sources-operating — This amount is generated by taking the amount on line 09 and
subtracting the total of lines 01-26. This amount should include all operating revenues not included
on lines 01-26.
09 – Total Operating Revenues — Report total operating revenues from your GPFS.
Nonoperating Revenues
10 – Federal appropriations – Report all amounts received by the institution through acts of a
federal legislative body, except grants and contracts. Funds reported in this category are for
meeting current operating expenses, not for specific projects or programs. An example is federal
land-grant appropriations. If your institution accounts for land grant appropriations as operating
revenue, include the amount received on line 02. Do not include any ARRA revenues on this
line (see line 19 in this part).
11 – State appropriations — Report all amounts received by the institution through acts of a
state legislative body, except grants and contracts. Funds reported in this category are for meeting
current operating expenses, not for specific projects or programs. Do not include capital
appropriations (see line 24). Do not include any ARRA revenues on this line (see line 19 in
this part).
12 – Local appropriations, education district taxes & similar support – Report all amounts
received from property or other taxes assessed directly by or for an institution below the state
level. Include any other similar general support provided to the institution from governments
below the state level, including local government appropriations. Do not
include capital appropriations (see line 24).
13 – Federal nonoperating grants – Report all amounts reported as nonoperating revenues
from federal governmental agencies that are provided on a nonexchange basis. Include Pell
Grants and other Federal student grant aid, including Veterans Education Benefits here.
Do not include revenues from the Federal Direct Student Loan (FDSL) Program. Do not include
capital grants & gifts reported on line 21. Do not include any ARRA revenues on this line (see
line 19 in this part).
14 – State nonoperating grants – Report all amounts reported as nonoperating revenues from
state governmental agencies that are provided on a nonexchange basis. Do not include capital
grants & gifts (see line 24). Do not include any ARRA revenues on this line (see line 19 in
this part).
15 – Local government nonoperating grants – Report all amounts reported as nonoperating
revenues from local governmental agencies and organizations that are provided on a nonexchange
basis. Do not include capital grants & gifts (see line 24).
16 – Gifts, including contributions from affiliated organizations – Report revenues from
private donors for which no legal consideration is provided; these would be nonexchange
transactions as defined in GASB Statement No. 33 Accounting and Financial Reporting for
Nonexchange Transactions. Include all gifts or contributions to the institution except those
classified as additions to permanent endowments or capital grants & gifts. Include gifts from
affiliated organizations. Include the amount of contributed services recognized by the institution.
17 – Investment income – Report on this line all investment income not reported on other lines.
Enter all investment income (i.e., interest, dividends, rents and royalties), gains and losses
(realized and unrealized) from holding investments (regardless of the nature of the investment)
(collectively referred to as "investment income"). Changes in the value of interest rate swaps
should be included in this amount.
18 – Other nonoperating revenues – This amount is generated by taking the total entered on
line 19 and deducting the total of lines 10 through 17. A negative number may signify an error.
Please check for keying errors and recheck totals. For institutions that received American
Recovery and Reinvestment Act (ARRA) revenues during the reporting period, allow
these amounts to be reported through this calculated value by including the amount in
line 19.

19 – Total nonoperating revenues – Report the total of all nonoperating revenues from your
GPFS. This amount should include ARRA revenues received by the institution, if any.
27 – Total operating and nonoperating revenues – This amount is generated by adding lines 09 and 19.

28 – 12-month Student FTE from E12 – This number for full-time equivalent (FTE) student
enrollment is carried over from the 12-month enrollment survey.
29 – Total operating and nonoperating revenues per Student FTE – This amount is
generated by dividing line 27 by line 28. This calculated value is used by the system to compare
the data reported by the institution to the data of institutions that are in the same sector (e.g.,
public/private, 4-year/2-year) to see if the calculated value is an extreme value that is too high or
low. While it is not anticipated that your institution would have the same overall revenues, this
comparison may be useful for ensuring that all appropriate revenues have been included in the
finance survey component, or excluded when appropriate.
Other Revenues and Additions
24 – Total other revenues and additions – This should be the total of all revenue and additions
included in the GPFS below the line on the Statement of Revenues, Expenses, and Changes in Net
Assets for “income before other revenues, expenses, gains, and losses.” There may be more than
one figure in your own GPFS and thus it may be necessary to combine the revenues and additions
reported in this category such as capital appropriations, grants or contracts.
25 – Total all revenues and other additions – This amount is automatically generated by
adding the amounts from lines 09, 19, and 24.

Part C - Expenses and Other Deductions
This part is intended to report expenses by function. All expenses recognized in the GPFS should
be reported using the expense functions provided on lines 01–19. These functional categories are
consistent with NACUBO Advisory Report 2000-8, Recommended Disclosure of Alternative Expense
Classification Information for Public Higher Education Institutions.
The total for expenses on line 19 should agree with the total expenses reported in your
GPFS including interest expense and any other nonoperating expenses.
Include all operating expenses and nonoperating expenses and deductions. See GASB Statement
No. 9, paragraphs 16-19, for an explanation of operating activities. Included are the costs incurred
for salaries and wages, goods, and other services used in the conduct of the institution’s
operations. Not included is the acquisition cost of capital assets, such as equipment and library
books, to the extent the assets are capitalized under the institution’s capitalization policy.
Do not include losses or other unusual or nonrecurring items in Part C. (Special items including
gains and losses should be accounted for in Part D.)
Operation and maintenance of plant, depreciation, and interest expenses are no longer reported as
separate expense categories. Instead these expenses are to be distributed among the other
functional expense categories. NACUBO has prepared guidance to assist GASB reporters make
these allocations in Advisory Report 2010-1, Public Institutions: Methodologies for Allocating
Depreciation, Operation and Maintenance of Plant, and Interest Expenses to Functional Expense
Categories available at:
http://www.nacubo.org/Business_and_Policy_Areas/Accounting/Advisory_Reports/Advisory_Report
_20101_Public_Institution_Methodologies_for_Allocation_Depreciation_Operation_and_Maintenance_of_P
lant_and_Interest_Expense-x11205-ml.html.
The advisory report also has detailed definitions for the expense categories available in Appendix B
for institutions that do not have access to the NACUBO FARM referenced in the instructions below.
Functional and Natural Expenses
Column 1, Total amount - Enter the total expense for each applicable functional category listed
on lines 01–13. No amount may be entered on line 8 for total operations and maintenance
expenses. This line is provided to assist in the allocation of operation and maintenance expenses.
Total expenses, line 19, should agree with the total expenses reported in your GPFS.
Column 2, Salaries & wages – This column describes the natural classification of salary and
wage expenses incurred in each functional category. For this classification, enter the amount of
salary and wage expenses for the function identified in lines 01-13 and 19.
Column 3, Benefits - Enter in this column the amount of benefits expenses incurred in each
functional category identified on lines 01-13 and 19.

Column 4, Operation and Maintenance of Plant - This column, in conjunction with Line 8, is
used to show the distribution of operation and maintenance of plant expenses to the various
functions. Enter in this column the allocated amount of operation and maintenance of plant
expenses to each function listed on lines 01-13. The total operation and maintenance of plant
expenses should be entered as a negative amount on line 8 of this column, so that the net total of
the column as well as the net total of line 8 is zero. (FARM para. 703.14)
Column 5, Depreciation - Enter in this column the amount of depreciation allocated to each
functional category identified on lines 01-13 and 19. (FARM para. 703.15)
Column 6, Interest - Enter in this column the amount of interest incurred on debt allocated to
each function identified on lines 01-13 and 19. (FARM para. 703.16)
Column 7, All other - This column will be calculated by the survey program as the difference
between the total amount entered in column 1 and the sum of columns 2 through 6. Please check
the calculated amount for accuracy to determine that no keying errors have occurred.
Refer to these specific instructions for more information about reporting expenses.
01 – Instruction - Expenses of the colleges, schools, departments, and other instructional
divisions of the institution and expenses for departmental research and public service that are not
separately budgeted should be included in this classification. Include expenses for both credit and
noncredit activities. Exclude expenses for academic administration where the primary function is
administration (e.g., academic deans); such expenses should be reported on line 05. The
instruction category includes academic instruction, occupational and vocational instruction,
community education, preparatory and adult basic education, and remedial and tutorial instruction
conducted by the teaching faculty for the institution’s students. (FARM para. 703.4)
02 – Research - This category includes all expenses for activities specifically organized to produce
research outcomes and commissioned by an agency either external to the institution or separately
budgeted by an organizational unit within the institution. Do not report nonresearch sponsored
programs (e.g., training programs). (FARM para. 703.5)
03 – Public service - Report expenses for all activities budgeted specifically for public service and
for activities established primarily to provide noninstructional services beneficial to groups external
to the institution. Examples are seminars and projects provided to particular sectors of the
community. Include expenditures for community services and cooperative extension
services. (FARM para. 703.6)
05 – Academic support - This category includes expenses for the support services that are an
integral part of the institution’s primary missions of instruction, research, and public service.
Include expenses for museums, libraries, galleries, audio/visual services, ancillary support,
academic administration, personnel development, and course and curriculum development. Include
expenses for veterinary and dental clinics if their primary purpose is to support the institutional
program. (FARM para. 703.7)
06 – Student services - Report expenses for admissions, registrar activities, and activities whose
primary purpose is to contribute to students’ emotional and physical well-being and to their
intellectual, cultural, and social development outside the context of the formal instructional
program. Examples are career guidance, counseling, and financial aid administration. This category
also includes intercollegiate athletics and student health services, except when operated as selfsupporting auxiliary enterprises. (FARM para. 703.8)
07 – Institutional support - Report expenses for the day-to-day operational support of the
institution. Include expenses for general administrative services, executive direction and planning,
legal and fiscal operations, and public relations/development. (FARM para. 703.9)
08 – Operation & maintenance of plant - This line, in conjunction with Column 4, is used to
show the distribution of operation and maintenance of plant expenses to the various functions.
Report all expenses for operations established to provide service and maintenance related to
grounds and facilities used for educational and general purposes. Also include expenses for
utilities, fire protection, property insurance, and similar items. In the column for operation and
maintenance of plant (column 4), enter (as a negative amount) on this line the total amount of
operation and maintenance of plant expenses allocated to the other functions. (FARM para.
703.14)

10 – Scholarships and fellowships expenses, excluding discounts & allowances - This
amount is carried forward from Part E: Scholarships and Fellowships, line 11. Scholarships
and fellowships expenses in the form of outright grants to students selected and awarded by the
institution. This is the amount that exceeds fees and charges assessed to students by the
institution and that would not have been recorded as discounts & allowances. This classification will
include the excess of awards over fees and charges from Pell grants and other resources, including
funds originally restricted for student assistance. Do not include loans to students or amounts
where the institution is given custody of the funds but is not allowed to select the recipients; these
are transactions recorded in balance sheet accounts and not revenues and expenses. (FARM para.
703.10)
14 - Other expenses and deductions - This amount is generated by taking the total on line 19
and deducting the total of lines 01 through 10.
19 – Total Expenses & Deductions - Enter on this line totals that agree with the institution’s
GPFS.
20 – 12-month Student FTE from E12 – This number for full-time equivalent (FTE) student
enrollment is carried over from the 12-month enrollment survey.
21 – Total Expenses & Deductions per Student FTE - This amount is generated by dividing
line 19 by line 20. This calculated value is used by the system to compare the data reported by the
institution to the data of institutions that are in the same sector (e.g., public/private, 4-year/2year) to see if the calculated value is an extreme value that is too high or low. While it is not
anticipated that your institution would have the same overall expenses, this comparison may be
useful for ensuring that all appropriate expenses have been included in the finance survey
component, or excluded when appropriate.

General Instructions for Parts J, K and L
Report data for the same fiscal year as reported in parts A through E. Report gross amounts but
exclude interfund transfers. Include the transactions of all funds of your institution.
These instructions conform to the U. S. Census Bureau’s Government Finance and Employment
Classification Manual. This manual can be viewed on the Internet at
http://www.census.gov/govs/www/06classificationmanual/06_gfe_classmanual_toc.html
Do not delay reporting to await audited figures if substantially accurate figures can be supplied on
a preliminary basis. The amounts reported for the Census Bureau part of the form are used for
statistical purposes only. They are not audited, used for any indicators of compliance and have no
implications for policy. They are not released to the public at the institutional level, but rather are
aggregated to the parent government level and included with the transactions of the parent
government.

Part J - Revenues
Report only in the unshaded blocks. Information for shaded blocks is obtained from other Parts of
this form, or is not applicable to your institution.
Line
1.
2.

4.
5.
6.

10.
11.

12.

This item applies only to local institutions of higher education. Include in column 1 any
revenue from locally imposed property taxes or other taxes levied by the local higher
education district. Include all funds – current, restricted, unrestricted and debt service.
Exclude taxes levied by another government and transferred to the local higher education
district by the levying government.
Include gifts for both current and capital uses. Include grants from private organizations
and individuals here. Include additions to permanent endowments if they are gifts. Exclude
gifts to component units.
Report the total interest earned in column 1. Include all funds and endowments.
Dividends should be reported separately if available. Report only the total, in column 1,
from all funds including endowments but excluding dividends of any component units. Note:
if dividends are not separately available, please report include with Interest earnings in J10,
column 1.
Report only the total earnings. The Census Bureau does not treat unrealized gains as
revenues. Use column 1 only.

Part K - Expenditures
Report only in the unshaded blocks. Information for shaded blocks is obtained from other Parts of
this form, or is not applicable to your institution.
Line
1.

6.
7.
8.

Report only the salaries & wages for Education and General and for Agricultural
extension/experiment services, if applicable. The Census Bureau will obtain all other detail
from Part C.
Report only the employee benefits for staff associated with Education and General and for
Agricultural extension/experiment services, if applicable. The Census Bureau will obtain all
other detail from Part C.
Applies to state institutions only. Include amounts paid to retirement systems operated by
your state government only. Include employer contributions only. Exclude employee
contributions withheld.
Includes supplies, materials, contracts and professional services, utilities, travel, and
insurance. Excludes both employer and employee contributions to retirement, scholarships
and fellowships (see line 09), capital outlay, and salaries.
Construction from all funds (plant, capital, or bond funds) includes expenditure for the
construction of new structures and other permanent improvements, additions
replacements, and major alterations. Report in proper column according to function.
Equipment purchases from all funds (plant, capital, or bond funds).
From all funds (plant, capital, or bond funds), include the cost of land and existing
structures, as well as the purchase of rights-of-way.
Interest paid on revenue debt only. Includes interest on debt issued by the institution, such
as that which is repayable from pledged earnings, charges or gees (e.g. dormitory,
stadium, or student union revenue bonds). Report only the total, in column 1. Excludes
interest expenditure of the parent state or local government on debt issued on behalf of the
institution and backed by that parent government. Also excludes interest on debt issued by
a state dormitory or housing finance agency on behalf of the institution.
Do not report. The Census Bureau will obtain all amounts from Part E.

Lines 07, 08, and 09 – Report the total amount of cash and security assets held in each category.
Report assets at book value to the extent possible. Includes ash on hand in each type of fund.
Sinking funds are those used exclusively to service debt. Bond funds are those established by your
institution to disburse revenue bond proceeds. (Exclude bond funds established by your parent
state or local government to disburse the proceeds of debt they guarantee.) All other funds might
include current, plant, or endowment funds. Exclude the value of fixed assets and exclude any
student loan funds established by the Federal government.

Glossary

date: 12/4/2012

Term

Definition

Academic support

A functional expense category that includes expenses of activities and services that support the
institution's primary missions of instruction, research, and public service. It includes the retention,
preservation, and display of educational materials (for example, libraries, museums, and galleries);
organized activities that provide support services to the academic functions of the institution (such as
a demonstration school associated with a college of education or veterinary and dental clinics if their
primary purpose is to support the instructional program); media such as audiovisual services;
academic administration (including academic deans but not department chairpersons); and formally
organized and separately budgeted academic personnel development and course and curriculum
development expenses. Also included are information technology expenses related to academic
support activities; if an institution does not separately budget and expense information technology
resources, the costs associated with the three primary programs will be applied to this function and
the remainder to institutional support. Institutions include actual or allocated costs for operation and
maintenance of plant, interest, and depreciation.

Audit opinion

An audit, performed by external (or outside) auditors, that usually consists of a one-page "opinion"
letter on the general-purpose financial statements. The "opinion" paragraph of the letter usually
states that "In our opinion, the financial statements present fairly, in all material respects, the
financial position as of (date) and the results of operations for the year then ended, in conformity
with accounting standards generally accepted in the United States." If the auditor cannot state
completely the substance of the previous "opinion" sentence, then the auditor will add a phrase such
as "...except for..." and state the basis for the exception. When the auditor includes exceptions to the
opinion, the opinion is considered to be a "qualified opinion;" when no such exceptions are included,
the opinion is considered to be an "unqualified opinion."

Auxiliary enterprises
revenues

Revenues generated by or collected from the auxiliary enterprise operations of the institution that
exist to furnish a service to students, faculty, or staff, and that charge a fee that is directly related to,
although not necessarily equal to, the cost of the service. Auxiliary enterprises are managed as
essentially self-supporting activities. Examples are residence halls, food services, student health
services, intercollegiate athletics, college unions, college stores, and movie theaters.

Contributions from
affiliated entities

Depreciation

The allocation or distribution of the cost of capital assets, less any salvage value, to expenses over
the estimated useful life of the asset in a systematic and rational manner. Depreciation for the year is
the amount of the allocation or distribution for the year involved.

Discounts and allowances

That part of a scholarship or fellowship that is used to pay institutional charges such as tuition and
fees or room and board charges.

Dividend earnings

Distribution of earnings to shareholders that may be in the form of cash, stock, or property.

Fringe benefits

Cash contributions in the form of supplementary or deferred compensation other than salary.
Excludes the employee's contribution. Employee fringe benefits include retirement plans, social
security taxes, medical/dental plans, guaranteed disability income protection plans, tuition plans,
housing plans, unemployment compensation plans, group life insurance plans, worker's compensation
plans, and other benefits in-kind with cash options.

Gifts

Government
appropriations
(revenues)

Revenues received by an institution through acts of a legislative body, except grants and contracts.
These funds are for meeting current operating expenses and not for specific projects or programs .
The most common example is a state's general appropriation. Appropriations primarily to fund capital
assets are classified as capital appropriations.

Grants and contracts
(revenues)

Revenues from governmental agencies and nongovernmental parties that are for specific research
projects, other types of programs , or for general institutional operations (if not government
appropriations). Examples are research projects, training programs, student financial assistance, and
similar activities for which amounts are received or expenses are reimbursable under the terms of a
grant or contract, including amounts to cover both direct and indirect expenses. Includes Pell Grants
and reimbursement for costs of administering federal financial aid programs. Grants and contracts
should be classified to identify the governmental level - federal, state, or local - funding the grant or
contract to the institution; grants and contracts from other sources are classified as nongovernmental
grants and contracts. GASB institutions are required to classify in financial reports such grants and
contracts as either operating or nonoperating.

Grants by state
government

These are state monies awarded to the institution under student financial aid programs , including the
state portion of State Student Incentive Grants (SSIG).

Institutional grants from
restricted resources

Institutional grants to students funded from restricted-expendable resources for student aid, such as
scholarships and fellowships. (Used for reporting under GASB Standards.)

Institutional grants from
unrestricted resources

Institutional grants to students that are funded from resources that are not restricted to any
particular purpose. (Used for reporting under GASB Standards.)

Institutional support

Investment income

Revenues derived from the institution's investments, including investments of endowment funds.
Such income may take the form of interest income, dividend income, rental income or royalty income
and includes both realized and unrealized gains and losses.

Local appropriations,
education district taxes,
and similar support

Local grants

Local monies awarded to the institution under local government student aid programs .

Nonoperating

GASB requires that revenues and expenses be separated between operating and nonoperating.
Operating revenues and expenses result from providing goods and services. Nonoperating activities
are those outside the activities that are part of the operating activities of the institution. Most
government appropriations are nonoperating because they are not generated by the operations of the
institution. Investment income is nonoperating in most instances because institutions are not
engaged in investing as an operating activity. Gifts are defined as nonoperating. Nonexchange
transactions generate nonoperating revenues.

Operating

Operation and
maintenance of plant
(expenses -- FASB and
GASB aligned form
reporters)

A functional expense category that includes expenses for operations established to provide service
and maintenance related to campus grounds and facilities used for educational and general purposes.
Specific expenses include utilities, fire protection, property insurance, and similar items. This function
does include amounts charged to auxiliary enterprises, hospitals, and independent operations. Also
includes information technology expenses related to operation and maintenance of plant activities if
the institution separately budgets and expenses information technology resources (otherwise these
expenses are included in institutional support). Institutions may, as an option, distribute depreciation
expense to this function. FASB institutions do not use this function. Instead these expenses are
charged to or allocated to other functions.

Other federal grants

Federal monies awarded to the institution under federal government student aid programs, such as
Supplemental Educational Opportunity Grants (SEOG), DHHS training grants (aid portion only), State
Student Incentive Grants (SSIG), and other federal student aid programs. Pell grants are not included
in this classification. Note: if the federal government selects the student recipients and simply
transmits the funds to the institution for disbursement to the student, the amounts are not
considered as revenues and subsequently there are no discounts & allowances or scholarships and
fellowships expenses. If the funds are made available to the institution for selection of student
recipients, then the amounts received are considered as nonoperating revenues and subsequently as
discounts & allowances or scholarships and fellowships expenses.

Pell Grant program

Public service

A functional expense category that includes expenses for activities established primarily to provide
noninstructional services beneficial to individuals and groups external to the institution. Examples are
conferences, institutes, general advisory service, reference bureaus, and similar services provided to
particular sectors of the community. This function includes expenses for community services,
cooperative extension services, and public broadcasting services. Also includes information
technology expenses related to the public service activities if the institution separately budgets and
expenses information technology resources (otherwise these expenses are included in academic
support). Institutions include actual or allocated costs for operation and maintenance of plant,
interest, and depreciation.

Realized capital gains

A capital gain on securities held in a portfolio that has become actual by the sale or other type of
surrender of one or many securities.

Research

Salaries and wages

Sales and services of
educational activities
(revenues)

Revenues from the sales of goods or services that are incidental to the conduct of instruction,
research or public service. Examples include film rentals, sales of scientific and literary publications,
testing services, university presses, dairy products, machine shop products, data processing services,
cosmetology services, and sales of handcrafts prepared in classes.

Scholarships and
fellowships (expenses)

Student services

Tuition and fees
(published charges)

The amount of tuition and required fees covering a full academic year most frequently charged to
students. These values represent what a typical student would be charged and may not be the same
for all students at an institution. If tuition is charged on a per-credit-hour basis, the average full-time
credit hour load for an entire academic year is used to estimate average tuition. Required fees include
all fixed sum charges that are required of such a large proportion of all students that the student who
does not pay the charges is an exception.

2012-13 Survey Materials > F.A.Q.

date: 12/4/2012

Finance
Click one of the following questions to view the answer.

Private Not-for-Profit and Public Institutions Using FASB
1)
2)
3)
4)
5)
6)
7)
8)

Answers:
General
1) Who is required to complete this survey?

Back to top
4) We reported federal appropriations in operating revenues rather than non-operating revenues in our financial
statements. How should I report them on IPEDS?

This amount is a calculated value. It is derived by subtracting the sum of the detail items above this amount
from the total below it. Negative amounts in these fields are caused when the total entered is less that the
sum of the detail items entered. Check for keying errors and recheck totals.
Back to top
5) I see the term CV on several lines of the finance survey. What is this referring to?

CV is an abbreviation for Calculated Value. You do not need to enter an amount on this line. Once you click
on Verify and Save, the system will calculate the amount based on other data you have entered. A formula
may be found in the same block where you find the abbreviation CV.
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6) What is the difference between funded and unfunded institutional grants as reported on the Student Grants part of
the survey?

This amount is a calculated value. It is derived by subtracting the sum of the detail items above this amount
from the total below it. Negative amounts in these fields are caused when the total entered is less that the
sum of the detail items entered. Check for keying errors and recheck totals.
Back to top
2) I see the term CV on several lines of the finance survey. What is this referring to?

2012-13 Survey Materials > Narrative Edits

date: 12/4/2012

Finance for non-degree granting public institutions using GASB Reporting Standards
Edit specifications for the 2012-13 IPEDS Web-Based Data Collection
Finance Component
Applicable to Public GASB-reporting institutions
Note: The specifications in this document apply to the institutions listed above and related administrative offices.
Some sections and parts may not apply to your particular institution. Please read the specifications carefully to
determine which sections and/or parts apply to your institution.
All screens must be completed in order to lock the survey.
Screening Questions
Part A: Assets and Property
Part E: Scholarships and Fellowships
Part B: Revenues and Other Additions
Part C: Expenses and Other Deductions
Part D: Summary of Changes in Net Assets
Part H: Details of Endowment Assets
Part J: Census Revenue Data
Part K: Census Expenditure Data
Part L: Debt and Assets
Screening Questions
Reporting Method
To begin this survey, you must indicate which reporting standards your institution uses to prepare its financial statements.
Your options include the following:
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GASB (Governmental Accounting Standards Board), using standards of GASB 34 & 35
FASB (Financial Accounting Standards Board)

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The system will perform the following edits on the data entered:
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The Month entered for the Beginning date of the fiscal year should be between 1 and 12.

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Statement of Net Assets, Page 2
On this screen, enter the Ending balance for each of the following:
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The value reported for Accumulated Depreciation (line 28) is expected to be greater than 0.
The calculated Total for Plant, Property and Equipment is expected to be greater than 0.

Pell grants, federal (line 01)
Other federal grants (line 02)

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Top

Applicable to 2-year degree-granting institutions, and all administrative offices
Enter the Current year amount for each of the following:
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Tuition and fees (line 01)
Federal operating grants and contracts (line 02)

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State operating grants and contracts (line 03)
Local government operating grants and contracts (line 04a)
Private operating grants and contracts (Line 04b)
Sales and services of auxiliary enterprises (line 05)
Sales and services of educational activities (line 26)
Total operating revenues (line 09)

Applicable to non-degree-granting institutions
Enter the Current year amount for each of the following:
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Tuition and fees (line 01)
Federal operating grants and contracts (line 02)
State operating grants and contracts (line 03)
Local government operating grants and contracts (line 04a)
Private operating grants and contracts (line 04b)
Sales and services of educational activities (line 26)
Total operating revenues (line 09)

The value reported for Tuition and fees (line 01) is expected to be greater than 0.
The value reported for Tuition and fees is expected to be within a 50% range of the corresponding Prior year
amount.
The calculated value for Other operating sources (line 08) cannot be negative.
A value must be entered for Total operating revenues (line 09).
The value reported for Total operating revenues is expected to be greater than 0.
The value reported for Total operating revenues is expected to be within a 50% range of the corresponding
Prior year amount.
If the Prior year amount of Total operating revenues is greater than or equal to 0, then the current year
value may NOT be equal to that amount.

Upon saving the screen, the system uses the above values and other values entered throughout Part B to calculate additional
information which may be used throughout this survey. Prior year amounts are displayed for your reference.
Additionally, the 12-month Student FTE from the current year 12-month Enrollment survey is displayed (line 28). These
values are used in combination with the reported data to calculate the Total operating and nonoperating revenues per
student FTE (line 29).
The system will perform the following edits on the data entered:
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•

•
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•
•

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A value must be entered for Total nonoperating revenues (line 19).
The value reported for Total nonoperating revenues is expected to be greater than 0.
If the Prior year amount of Total nonoperating revenues is greater than or equal to 0, then the current year
value may NOT be equal to that amount.
If your institution is a 4-year institution and a value greater than 0 is preloaded for the 12-month Student FTE
from E12 (line 28), then the calculated Total operating and nonoperating revenues per student FTE (line
29) value is expected to be between 75,000 and 100,000.
If your institution is a 4-year institution and a value greater than 0 is preloaded for the 12-month Student FTE
from E12 (line 28), then the calculated Total operating and nonoperating revenues (line 27) value minus
Sales and Services of hospitals divided by the 12-month Student FTE from E12(line 28) is expected to be
between 8,000 and 500,000.
If your institution is a 2-year institution and a value greater than 0 is preloaded for the 12-month Student FTE
from E12 (line 28), then the calculated Total operating and nonoperating revenues per student FTE (line
29) value is expected to be between 6,000 and 45,000.

Capital appropriations (line 20)
Capital grants and gifts (line 21)
Additions to permanent endowments (line 22)
Total other revenues and additions (line 24)

•

Instruction (line 01)

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Research (line 02)
Public service (line 03)
Academic support (line 05)
Student services (line 06)
Institutional support (line 07)
Operation and maintenance of plant (line 08)
Scholarships and fellowships expenses (line 10)
Auxiliary enterprises (line 11)
Hospital services (line 12)
Independent operations (line 13)
Total expenses and deductions (line 19)

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◦ Total amount (column 1)
◦ Salaries and wages (column 2)
◦ Employee fringe benefits (column 3)
◦ All other (column 7)
The Total amount reported for Total expenses and deductions cannot be equal to the corresponding Prior
year amount.
If the Total for Plant Property and Equipment reported in Part A of this survey is greater than 10 million,
then the Total expenses and deductions reported for Depreciation must be greater than 0.
If your institution is NOT an administrative office and the Long term debt reported in Part A of this survey is
greater than 10 million, then the Total expenses and deductions reported for Interest must be greater than 0.
The amount reported for each expense type for Total expenses and deductions is expected to be within a 50%
range of the corresponding Prior year amount.
The sum of Total operating revenues and Total nonoperating revenues reported in Part B of this survey is
expected to be within a 25% range of the Total amount reported for Total expenses and deductions on this
screen.
If the 12-month Student FTE from E12 is greater than 0, then the Total amount reported for Total expenses
and deductions minus the Total amount reported for Hospital services (line 12) is expected to be within a
range of 8,000 to 500,000 times the value of the 12-month Student FTE from E12.

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Total revenues and other additions (line 01)
Total expenses and deductions (line 02)
Net assets beginning of year (line 04)

Endowment assets at the beginning of the fiscal year (line 01)
Endowment assets at the end of the fiscal year (line 02)

The system will perform the following edits on the data entered:
•

•
•

Long-term debt outstanding at beginning of fiscal year (line 01)
Long-term debt issued during fiscal year (line 02)

•
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•
•

No edits are performed on the data entered on this screen.
Assets
Enter an amount for each of the following categories related to your institution’s assets:
•
•
•

No edits are performed on the data entered on this screen.
Top

2012-13 Survey Materials > Form

date: 12/4/2012

Finance for non-degree granting private, not-for-profit institutions and public
institutions using FASB Reporting Standards
Finance - Private not-for-profit institutions and Public institutions using FASB standards
FASB-Reporting Institutions
General Information - Fiscal Year and Audit
To the extent possible, the finance data requested in this report should be provided from your institution's audited
General Purpose Financial Statements (GPFS). Please refer to the instructions specific to each screen of the survey for
details and references.
1. Fiscal Year Calendar
This report covers financial activities for the 12-month fiscal year: (The fiscal year reported should be the most
recent fiscal year ending before October 1, 2012.)
Beginning: month/year (MMYYYY)
Month:
Year:
And ending: month/year (MMYYYY)

Month:

Year:

Other federal grants Do NOT include FDSL amounts

State grants

Local grants (government)

Institutional grants (funded)

Institutional grants (unfunded)

07
08

Total scholarships and fellowships
CV=[C01+...+C06]
Allowances (scholarships) applied to tuition and fees

Allowances (scholarships) applied to auxiliary enterprise revenues

You may use the space below to provide context for the data you've reported above.

Part D - Revenues and Investment Return
Most recent fiscal year ending before October 2012
Line
No.

Source of Funds

Total
Amount

Unrestricted Temporarily
restricted

01 Tuition and fees (net of allowance
reported in Part C, line 08)
Government Appropriations
02 Federal appropriations
03 State appropriations
04 Local appropriations
Government Grants and Contracts
05 Federal grants and contracts (Do not
include FDSL)
06 State grants and contracts
07 Local government grants and
contracts
Private Gifts, Grants and Contracts
08 Private gifts, grants and contracts
08a Private gifts
08b

Private grants and contracts

09 Contributions from affiliated entities
Other Revenue
10 Investment return
11 Sales and services of educational
activities
15 Other revenue
CV=[D16-(D01+...+D11)]
16 Total revenues and investment
return
17 Net assets released from restriction

18 Net total revenues, after assets
released from restriction
19 12-month Student FTE from E12
20 Total revenues and investment return
per student FTE CV={D16/D19]
You may use the space below to provide context for the data you've reported above.

Permanently
restricted

Prior Year
Total
Amount

Part E - Expenses by Functional and Natural Classification

Line Expenses by
No. Functional
Classification

Instruction

Research

Public service

Academic support

Student services

Institutional support

Net grant aid to students
(net of tuition and fee
allowances and agency
transactions)
Operation and
maintenance of plant
(see instructions)
Other expenses
CV=[E13-(E01+...+E11)]
Total expenses

11
12
13

Prior year total
expenses
14 12-month Student FTE
from E12
15 Total expenses per
student FTE
CV=[E13/E14]
You may use the space below to provide context for the data you've reported above.

(7)
(8)
All PY
other Total
Amount

Prepared by
This survey component was prepared by:
Keyholder
SFA Contact

HR Contact

Finance Contact

Other

Name:
Email:

How long did it take to prepare this survey component?

hours

minutes

2012-13 Survey Materials > Instructions

date: 12/4/2012

Finance Not-for-Profit (FASB) non degree

Purpose of component
Changes in Reporting
General Information and Instructions
Coverage
Where data appears
Detailed Instructions Header
Screening questions
Part C Scholarships and Fellowships
Part D Revenues and Investment Return
Part E Expenses by Functional and Natural Classification

Scholarships and Fellowships / Student Grant Aid
Revenues and Investment Return
Expenses by Functional and Natural Classification

Changes in Reporting
There are no changes in reporting for the 2012-13 finance data collection.

What NOT to Include
Do not report any projected amounts for future years. Do not make adjustments for prior-year corrections
unless they are included as such corrections in the GPFS.

Where to Get Help
IPEDS Data Collection Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org

AIR Website
You can also consult the AIR website that contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools and other valuable resources.

General Information
Fiscal Year: Enter the beginning and ending dates of the period covered for the reported financial data. If
the period is not a full 12-month year, explain in the context box below why a 12-month period was not
included.
Audit Opinion: Check the appropriate box to indicate if the GPFS received an unqualified opinion from your
auditors. If “qualified” is checked, please note in the context box the nature of the qualification. If the
statements have not been audited, please check “Don’t know” and note in the context box that the GPFS are
unaudited.
Pell Grants: Indicate whether the institution accounts for Pell grants as pass-through payments or as federal
revenue. If the institution does not award Pell grants, select the applicable option.
Institutions that do receive Pell grants have the option to report Pell grants either as:
•
federal revenue and allowance to tuition and fees and/or auxiliary enterprises (for room and board,
books, meals, etc.). If the Pell grant is counted as federal revenue, then there should be an offsetting
discount/allowance to tuition and fees revenue and/or auxiliary enterprise revenue so that the Pell
grants are not being double counted in the institution's revenues.
OR
•
as a pass-through transaction. A pass-through transaction is essentially a payment on the student's
account where the institution is purely processing the Pell Grant and those monies are not counted by
the institution until they come in as a tuition payment from the student. The latter option is
sometimes referred to as an agency transaction. With this option Pell grants are not counted as
federal revenues and are not considered to be a discount/allowance to tuition and fees or auxiliary
enterprises.
Please note that regardless of how Pell grants are treated for revenues or expenses, they should
still be reported in Part C: Scholarships and Fellowships under Pell grants.
Context: Enter in this space any explanations specified in other instructions or any other information critical
to financial statement users.

"A scholarship allowance is the difference between the stated charge for goods and services provided by the
institution and the amount which is billed to students and/or third parties making payments on behalf of
students. In considering what is or is not revenue, the following rule applies: amounts received to satisfy
student tuition and fees will be reported as revenue only once (e.g. student fees, gifts, investment income)
and only amounts received from students and third-party payers to satisfy tuition and fees will be recognized
as tuition and fee revenue."
Refer to these specific instructions for more information about reporting student scholarships and fellowships.
01 – Pell grants (federal) – Enter the amount awarded to the institution under the Pell Grant program.
Private institutions generally report Pell Grants as agency transactions.
02 – Other federal grants – Enter the amount awarded to the institution under federal student aid
programs other than Pell, such as Supplemental Education Opportunity Grants (SEOG), DHHS training grants
(aid portion only), DOD grants, Department of Veterans Affairs grants, and the federal protion of State
Student Incentive Grants (SSIG). Do not include institutional matching portions for any of these programs
here, they should be reported as institutional grants. Do not include Federal Work Study amounts.
03 – State grants – Enter the amount awarded to the institution under state student aid programs, including
the state portion of State Student Incentive Grants (SSIG).
04 – Local grants (government) – Enter the amount awarded to the institution under local government
student aid programs.
05 – Institutional grants (funded) – Enter the amounts awarded to students from institutional resources
restricted for the purpose of scholarships and fellowships, such as scholarships and fellowships funded by gifts
or endowment return restricted for that purpose. Only if control over how the resources will be spent passes
to the student (for example, the grant is paid directly to the student to use to defray the cost of off-campus
housing) is the amount reported as revenue and expense.
06 – Institutional grants (unfunded) – Enter the amount awarded to students from unrestricted
institutional resources. Only if control over how the resources will be spent passes to the student (for
example, the grant is paid directly to the student to use to defray the cost of off-campus housing) is the
amount reported as revenue and expense.
07 – Total scholarships and fellowships – This calculated value is the sum of lines 01 through 06.
Because this is a calculated value data providers are advised to check this amount with the corresponding
amount on their GPFS or underlying records. If these amounts differ materially, the data provider is advised
to check the other amounts provided on this screen for data entry errors.
08 – Allowances (scholarships) applied to tuition and fees – Enter the amount of allowances
(scholarships) applied to tuition and fees. The amount on this line, when added to the amount in Part D, line
01 equals gross tuition and fees. (FARM para. 460)
09 – Allowances (scholarships) applied to auxiliary enterprise revenues – Enter the amount of
allowances (scholarships) applied to auxiliary enterprise revenues (e.g., dormitory charges). The amount on
this line, when added to the amount in Part D, line 07 equals gross auxiliary enterprise revenue. (FARM 460)

Part D – Revenues and Investment Return
PLEASE COMPLETE PART C BEFORE PROVIDING DATA FOR PART D.
This part is intended to report revenues by source.
The revenues and investment return reported in this part should agree with the revenues reported
in the institution’s GPFS.
All revenue source categories are intended to be consistent with the definitions provided in Chapter 4
(Accounting for Private Colleges and Universities) of the NACUBO FARM.
Exclude from revenue (and expenses) interfund or intraorganizational charges and credits.
Interfund and intraorganizational charges and credits include interdepartmental charges, indirect
costs, and reclassifications from temporarily restricted net assets.
Revenues are reported by restriction (columns) and by source (rows).
Column 1, Total Amount – This column is calculated by the sum of the columns 2 through 4.
Column 2, Unrestricted – Report revenues that are not subject to limitations by a donor-imposed
restriction.
Column 3, Temporarily Restricted – Report revenues that are subject to limitation by donor specification
as to use or the time when use may occur (such as a later period of time or after specified events have
occurred).

Column 4, Permanently Restricted – Report revenues that must be maintained in perpetuity due to a
donor-imposed restriction.
For institutions receiving American Recovery and Reinvestment Act (ARRA) revenues during the reporting
period, report these amounts as part of line 16, Total revenues and investment return. If the GPFS shows a
separate amount for ARRA revenues in another revenue category (e.g., Federal grants and contracts) remove
that amount from that other category for IPEDS reporting.

Refer to these specific instructions for more information about reporting revenues and investment
return.
01 – Tuition and fees (net of allowance reported in Part C, line 08) – Enter the amount of
tuition and educational fees, net of any allowances applied in the GPFS. Include in this amount all
fees for continuing education programs, conferences, and seminars. (FARM para. 460)
Government Appropriations
02 – Federal appropriations – Enter all amounts received from the federal government through
a direct appropriation of Congress, except grants and contracts, which should be reported on line
D05. An example of a federal appropriation is a federal land-grant appropriation. (FARM para.
463) Do not include Pell Grants on this line . Do not include any ARRA revenues on this
line (see line 15 in this part).
03 – State appropriations – Enter all amounts received from a state government through a
direct appropriation of its legislative body, except for state grants and contracts, which should be
reported on line 06. An example of a state appropriation that should be entered on line 03 is an
annual state appropriation for operating expenses of the institution. (FARM para. 463) Do not
include any ARRA revenues on this line (see line 15 in this part).
04 – Local appropriations – Enter all amounts received from a local government (i.e., city
and/or county) through a direct appropriation of its legislative body, except for local grants and
contracts, which should be reported on line 07. An example of a local appropriation that should be
entered on line 04 is an annual local appropriation for operating expenses of the institution. (FARM
para. 463)
Government Grants and Contracts
05 – Federal grants and contracts – Enter all revenues from federal agencies that are for
specific undertakings such as research projects, training projects, and similar activities, including
contributions from federal agencies. If federal Pell and similar student aid grants are treated as
agency transactions in your GPFS, they are excluded from this amount. If federal Pell and similar
student aid grants are treated as student aid expenses or as allowances when awarded, include
the grant revenue on this line and in Part C. (FARM para. 464) Do not include any ARRA
revenues on this line (see line 15 in this part).
06 – State grants and contracts – Enter all revenues from state government agencies that are
for specific undertakings such as research projects, training projects, and similar activities,
including contributions from state agencies. If state grants for student aid are treated as agency
transactions in your GPFS, they are excluded from this amount. If state grants for student aid are
treated in your GPFS as student aid expenses or as allowances when awarded, include the grant
revenue on this line and in Part C. (FARM para. 464) Do not include any ARRA revenues on
this line (see line 15 in this part).
07 – Local government grants and contracts – Enter all revenues from local government
agencies that are for specific undertakings such as research projects, training projects, and similar
activities, including contributions from local agencies. If local grants for student aid are treated as
agency transactions in your GPFS, they are excluded from this amount. If local grants for student
aid are treated in your GPFS as student aid expenses or as allowances when awarded, include the
grant revenue on this line and in Part C. (FARM para. 464)
Private Gifts, Grants, and Contracts

08a – Private gifts – Enter revenues from private (non-governmental) entities including
revenues received from gift or contribution nonexchange transactions (including contributed
services) except those from affiliated entities, which are entered on line 09. Includes bequests,
promises to give (pledges), gifts from an affiliated organization or a component unit not blended or
consolidated, and income from funds held in irrevocable trusts or distributable at the direction of
the trustees of the trusts. Includes any contributed services recognized (recorded) by the
institution. (FARM para. 462)
08b – Private grants and contracts – Enter revenues from private (non-governmental) entities
that are for specific research projects, other types of programs, or for general institutional
operations (if not government appropriations). Examples are research projects, training programs,
and similar activities for which amounts are received or expenses are reimbursable under the
terms of a grant or contract, including amounts to cover both direct and indirect expenses. (FARM
para. 464)
09 – Contributions from affiliated entities – Enter all revenues received from non-consolidated
affiliated entities, such as fund raising foundations, booster clubs, other institutionally-related
foundations, and similar organizations created to support the institution or organizational
components of the institution.
Other Revenue
10 – Investment return – Enter all investment income (i.e., interest, dividends, rents and
royalties), gains and losses (realized and unrealized) from holding investments (regardless of the
nature of the investment), student loan interest, and amounts distributed from irrevocable trusts
held by others (collectively referred to as "investment return"). Changes in the value of interest
rate swaps should be included in this amount.
11 – Sales and services of educational activities – Enter all revenues derived from the sales
of goods or services that are incidental to the conduct of instruction, research or public service,
and revenues of activities that exist to provide instructional and laboratory experience for students
and that incidentally create goods and services that may be sold. Examples include film rentals,
scientific and literary publications, testing services, university presses, dairies, and patient care
clinics that are not part of a hospital. The revenue of patient care clinics that are part of a hospital
is included in Part D, line 13. (FARM para. 465)
15 – Other revenue - This calculated value is generated using this formula:
D15 = D16 – (D01 + … + D11)
Because this is a calculated value, data providers are advised to compare this amount with the
corresponding amount from their GPFS or underlying records. If these amounts differ materially,
the data provider is advised to check the other amounts provided on this screen for data entry
errors. For institutions that received American Recovery and Reinvestment Act (ARRA)
revenues during the reporting period, allow these amounts to be reported through this
calculated value by including the amount in line 16.
16 – Total revenues and investment return - Enter all revenues that agree with the revenues
recognized in the institution's GPFS. This amount should include ARRA revenues received by
the institution, if any.
17 – Net assets released from restriction – Enter all revenues resulting from the
reclassification of temporarily restricted assets or permanently restricted assets
18 – Net total revenues, after assets released from restriction – This calculated value is
generated using this formula:
D18 = D16 + D17

Part E – Expenses by Functional and Natural Classification

Part E is intended to report expenses by function. All expenses recognized in the GPFS should be reported
using the expense functions provided on lines 01–12. With the exception of the operation and maintenance of
plant (line 11), these functional categories are consistent with Chapter 5 (Accounting for Private Colleges and
Universities) of the NACUBO FARM. (FARM para. 504).
Institutions that do not have access to FARM can refer to Appendix B of the NACUBO Advisory Report 2010-1,
Public Institutions: Methodologies for Allocating Depreciation, Operation and Maintenance of Plant, and
Interest Expenses to Functional Expense Categories for more detailed information on the expense categories.
Although this document was written for public institutions, the expenditure definitions are applicable to
private institutions also. The advisory is available online at:

Do not include losses or other unusual or nonrecurring items in Part E. Operation and maintenance
expenses are no longer reported as a separate expense category. Instead these expenses are to
be distributed among the other functional expense categories.
Functional and Natural Expenses
Column 1, Total amount - Enter the total expense for each applicable functional category listed
on lines 01–08. No amount may be entered on line 11 for total operations and maintenance
expenses. This line is provided to assist in the allocation of operation and maintenance expenses.
Total expenses, line 13, should agree with the total expenses reported in your general purpose
financial statements.
Column 2, Salaries and wages - This column describes the natural classification of salary and
wage expenses incurred in each functional category. For this classification, enter the amount of
salary and wage expenses for the function identified in lines 01-11 and 13.
Column 3, Benefits - Enter in this column the amount of benefits expenses incurred in each
functional category identified on lines 01-11 and 13.
Column 4, Operation and maintenance of plant - This column, in conjunction with Line 11, is
used to show the distribution of operation and maintenance of plant expenses to the various
functions. Enter in this column the allocated amount of operation and maintenance of plant
expenses to each function listed on lines 01-08. The total operation and maintenance of plant
expenses should be entered as a negative amount on line 11 of this column, so that the net total
of the column as well as the net total of line 11 is zero. (FARM para. 703.14)
Column 5, Depreciation - Enter in this column the amount of depreciation allocated to each
functional category identified on lines 01-08 and 13. (FARM para. 703.15)
Column 6, Interest - Enter in this column the amount of interest incurred on debt allocated to
each function identified on lines 01-08 and 13. (FARM para. 703.16)
Column 7, All other - This column will be calculated by the survey program as the difference
between the total amount entered in column 1 and the sum of columns 2 through 6. Please check
the calculated amount for accuracy to determine that no keying errors have occurred.
Please refer to these specific instructions for more information about reporting expenses.
Expenses by Functional Classification
01 – Instruction – Enter the instruction expenses of the colleges, schools, departments, and
other instructional divisions of the institution and expenses for departmental research and public
service that are not separately budgeted. The instruction category includes general academic
instruction, occupational and vocational instruction, special session instruction, community
education, preparatory and adult basic education, and remedial and tutorial instruction conducted
by the teaching faculty for the institution’s students. Include expenses for both credit and noncredit activities. Exclude expenses for academic administration if the primary function is
administration (e.g., academic deans). Such expenses should be entered on line 04. (FARM para.
703.4)

02 – Research – Enter the expenses for activities specifically organized to produce research
outcomes and either commissioned by an agency external to the institution or separately budgeted
by an organizational unit within the institution. The category includes institutes and research
centers, and individual and project research. Do not report nonresearch sponsored programs (e.g.,
training programs) on this line. Training programs generally are reported on line 01
(Instruction). (FARM para. 703.5)
03 – Public service – Enter the expenses specifically for public service and for activities
established primarily to provide noninstructional services beneficial to groups external to the
institution. Examples are seminars and projects provided to the particular sectors of the
community. Include expenses for community services, cooperative extension services, and public
broadcasting services. (FARM para. 703.6)
04 – Academic support – Enter the expenses for support services that are an integral part of the
institution’s primary mission of instruction, research, or public service and that are not charged
directly to these primary programs. Include expenses for libraries, museums, galleries,
audio/visual services, academic development, academic computing support, course and curriculum
development, and academic administration. Include expenses for medical, veterinary and dental
clinics if their primary purpose is to support the institutional program, that is, they are not part of
a hospital. (FARM para. 703.7)
05 – Student services – Enter the expenses for admissions, registrar activities and activities
whose primary purpose is to contribute to students emotional and physical well-being and to their
intellectual, cultural and social development outside the context of the formal instructional
program. Examples are career guidance, counseling, financial aid administration, student records,
athletics, and student health services, except when operated as a self-supporting auxiliary
enterprise. (FARM para. 703.8)
06 – Institutional support – Enter the expenses for the day-to-day operational support of the
institution. Include expenses for general administrative services, executive direction and planning,
legal and fiscal operations, administrative computing support, and public
relations/development. (FARM para. 703.9)
08 – Net grant aid to students (net of tuition and fee allowances) - Enter on this line ONLY
scholarships and fellowships recognized as expenses in your GPFS. Do not include Federal Work
Study expenses on this line. Work study expenses should be reported within the function where
the student worked. Whereas in the past, most student awards were recorded as expenses under
this classification, most student awards are now reported as either scholarship allowances or
agency transactions. Student awards, made from contributed funds or grant funds, that are under
the control of the institution (the institution decides who gets the award) result in allowances that
reduce tuition or auxiliary enterprise revenue. Student awards, made from grant funds, that are
made to students identified by the grantor are considered agency transactions and do not result in
either revenues or expenses. Scholarships and fellowships in the form of allowances applied to
tuition and fees should be reported in Part C, line 09, and not included in Part E, line 08.
Scholarships and fellowships in the form of allowances applied to auxiliary services should be
reported in Part C, line 10, and not included in Part E, line 08. (FARM para. 703.10)
According to NACUBO Advisory Report 97-1 (January 17, 1997), scholarships and fellowships are
"expenses to the extent that the organization incurs incremental expense in providing goods and
services." Thus payments made by the institution to students or third parties in support of the
total cost of education are expenses if those payments are made for goods and services NOT
provided by the institution. Examples include payments for services to third parties (including
students) for off-campus housing or for the cost of board not provided by institutional contract
meal plans.
11 – Operation and maintenance of plant - This line, in conjunction with Column 4, is used to
show the distribution of operation and maintenance of plant expenses to the various functions.
Enter all expenses for operations established to provide service and maintenance related to
campus grounds and facilities used for educational and general purposes. Specific expenses include
utilities, fire protection, property insurance, and similar items. Also included are information
technology expenses related to operation and maintenance of plant activities if the institution
separately budgets and expenses information technology resources (otherwise these expenses are
included in institutional support). FASB institutions do not report this function on their GPFS;
instead these expenses are charged to or allocated to other functions. In the column for operation
and maintenance of plant (column 4), enter (as a negative amount) on this line the total amount
of operation and maintenance of plant expenses allocated to the other functions. (FARM para.
703.14)

12 - Other expenses – This calculated value is generated using this formula:
E12 = E13 – (E01 + … + E11)
Because this is a generated number, data providers are advised to compare this amount with a
corresponding amount in the institution's GPFS. If these amounts differ materially, the data
provider is advised to check the other amounts provided on this screen for data entry errors.
13 – Total expenses – Enter all expenses that agree with the expenses recognized in the institution's GPF.
Enter in columns 1, 2, 3, 5, and 6 the total amount of each natural expense incurred by the institution. These
amounts will be used to compute the amounts in line 12, as well as line 13, column 7.

Glossary

date: 12/4/2012

Term

Definition

Academic support

A functional expense category that includes expenses of activities and services that support the
institution's primary missions of instruction, research, and public service. It includes the retention,
preservation, and display of educational materials (for example, libraries, museums, and galleries);
organized activities that provide support services to the academic functions of the institution (such as
a demonstration school associated with a college of education or veterinary and dental clinics if their
primary purpose is to support the instructional program); media such as audiovisual services;
academic administration (including academic deans but not department chairpersons); and formally
organized and separately budgeted academic personnel development and course and curriculum
development expenses. Also included are information technology expenses related to academic
support activities; if an institution does not separately budget and expense information technology
resources, the costs associated with the three primary programs will be applied to this function and
the remainder to institutional support. Institutions include actual or allocated costs for operation and
maintenance of plant, interest, and depreciation.

Allowances

That part of a scholarship or fellowship that is used to pay institutional charges such as tuition and
fees or room and board charges.

Audit opinion

An audit, performed by external (or outside) auditors, that usually consists of a one-page "opinion"
letter on the general-purpose financial statements. The "opinion" paragraph of the letter usually
states that "In our opinion, the financial statements present fairly, in all material respects, the
financial position as of (date) and the results of operations for the year then ended, in conformity
with accounting standards generally accepted in the United States." If the auditor cannot state
completely the substance of the previous "opinion" sentence, then the auditor will add a phrase such
as "...except for..." and state the basis for the exception. When the auditor includes exceptions to the
opinion, the opinion is considered to be a "qualified opinion;" when no such exceptions are included,
the opinion is considered to be an "unqualified opinion."

Auxiliary enterprises
revenues

Benefits

Payments made to or on behalf of an individual over and above that received in the form of a salary
or wage. Frequently this is associated with an insurance payment.

Contributions from
affiliated entities

Depreciation

Federal grants

Federal grants
(grants/educational
assistance funds)

Government
appropriations (revenues)

Revenues received by an institution through acts of a legislative body, except grants and contracts.
These funds are for meeting current operating expenses and not for specific projects or programs .
The most common example is a state's general appropriation. Appropriations primarily to fund capital
assets are classified as capital appropriations.

Grants and contracts
(revenues)

Institutional grants
(funded) (allowances)

Institutional grants
(unfunded) (allowances)

Institutional support

Interest

The price paid (or received) for the use of money over a period of time. Interest income is one
component of investment income. Interest paid by the institution is interest expense.

Investment return

Income from assets including dividends, interest earnings, royalties, rent, gains (losses) etc.

Local grants

Local monies awarded to the institution under local government student aid programs .

Net grant aid to students
(expenses)

Operation and
maintenance of plant
(expenses -- FASB and
GASB aligned form
reporters)

A functional expense category that includes expenses for operations established to provide service
and maintenance related to campus grounds and facilities used for educational and general purposes.
Specific expenses include utilities, fire protection, property insurance, and similar items. This function
does include amounts charged to auxiliary enterprises, hospitals, and independent operations. Also
includes information technology expenses related to operation and maintenance of plant activities if
the institution separately budgets and expenses information technology resources (otherwise these
expenses are included in institutional support). Institutions may, as an option, distribute depreciation
expense to this function. FASB institutions do not use this function. Instead these expenses are
charged to or allocated to other functions.

Pell Grant program

Private gifts (Revenues)

Private gifts, grants and
contracts (revenues)

Revenues from private donors for which no legal consideration is involved and from private contracts
for specific goods and services provided to the funder as stipulation for receipt of the funds. Includes
only those gifts, grants, and contracts that are directly related to instruction, research, public
service, or other institutional purposes. Includes monies received as a result of gifts, grants, or
contracts from a foreign government. Also includes the estimated dollar amount of contributed
services.

Private grants and
contracts (Revenues)

Public service

A functional expense category that includes expenses for activities established primarily to provide
noninstructional services beneficial to individuals and groups external to the institution. Examples are
conferences, institutes, general advisory service, reference bureaus, and similar services provided to
particular sectors of the community. This function includes expenses for community services,
cooperative extension services, and public broadcasting services. Also includes information
technology expenses related to the public service activities if the institution separately budgets and
expenses information technology resources (otherwise these expenses are included in academic
support). Institutions include actual or allocated costs for operation and maintenance of plant,
interest, and depreciation.

Research

Salaries and wages

Sales and services of
educational activities
(revenues)

Revenues from the sales of goods or services that are incidental to the conduct of instruction,
research or public service. Examples include film rentals, sales of scientific and literary publications,
testing services, university presses, dairy products, machine shop products, data processing services,
cosmetology services, and sales of handcrafts prepared in classes.

State and local
government grants

Student services

Tuition and fees
(published charges)

The amount of tuition and required fees covering a full academic year most frequently charged to
students. These values represent what a typical student would be charged and may not be the same
for all students at an institution. If tuition is charged on a per-credit-hour basis, the average full-time
credit hour load for an entire academic year is used to estimate average tuition. Required fees
include all fixed sum charges that are required of such a large proportion of all students that the
student who does not pay the charges is an exception.

2012-13 Survey Materials > F.A.Q.

date: 12/4/2012

Finance
Click one of the following questions to view the answer.

Private Not-for-Profit and Public Institutions Using FASB
1)
2)
3)
4)
5)
6)
7)
8)

Answers:
General
1) Who is required to complete this survey?

Back to top
4) We reported federal appropriations in operating revenues rather than non-operating revenues in our financial
statements. How should I report them on IPEDS?

This amount is a calculated value. It is derived by subtracting the sum of the detail items above this amount
from the total below it. Negative amounts in these fields are caused when the total entered is less that the
sum of the detail items entered. Check for keying errors and recheck totals.
Back to top
5) I see the term CV on several lines of the finance survey. What is this referring to?

CV is an abbreviation for Calculated Value. You do not need to enter an amount on this line. Once you click
on Verify and Save, the system will calculate the amount based on other data you have entered. A formula
may be found in the same block where you find the abbreviation CV.
Back to top
6) What is the difference between funded and unfunded institutional grants as reported on the Student Grants part of
the survey?

This amount is a calculated value. It is derived by subtracting the sum of the detail items above this amount
from the total below it. Negative amounts in these fields are caused when the total entered is less that the
sum of the detail items entered. Check for keying errors and recheck totals.
Back to top
2) I see the term CV on several lines of the finance survey. What is this referring to?

2012-13 Survey Materials > Narrative Edits

date: 12/4/2012

Finance for non-degree granting private, not-for-profit institutions and public institutions
using FASB Reporting Standards
Edit specifications for the 2012-13 IPEDS Web-Based Data Collection
Finance Component
Applicable to Public and Private not-for-profit FASB-reporting institutions
Note: The specifications in this document apply to the institutions listed above and related administrative offices.
Some sections and parts may not apply to your particular institution. Please read the specifications carefully to
determine which sections and/or parts apply to your institution.
All screens must be completed in order to lock the survey.
Screening Questions
Part A: Statement of Financial Position
Part B: Summary of Changes in Net Assets
Part C: Scholarships and Fellowships
Part D: Revenues and Investment Return
Part E: Expenses by Functional and Natural Classification
Part H: Value of Endowment Assets
Screening Questions
Reporting Method
Applicable to public institutions
To begin this survey, you must indicate which reporting standards your institution uses to prepare its financial statements.
Your options include the following:
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GASB (Governmental Accounting Standards Board), using standards of GASB 34 & 35
FASB (Financial Accounting Standards Board)

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Enter the Beginning date for your institution’s Fiscal Year Calendar by month (MM) and year (YYYY). The date
reported should be for the most recent fiscal year ending before October 1, 2012.
Enter the Ending date for your institution’s Fiscal Year Calendar by month (MM) and year (YYYY). The date
reported should be for the most recent fiscal year ending before October 1, 2012.
Indicate the type of audit opinion your institution received on its General Purpose Financial Statements for the
fiscal year specified above. You may choose from the following options:
◦ Unqualified
◦ Qualified (If this option is selected, then you must explain the nature of the qualification in the context
box at the bottom of the screen.)
◦ Don’t know (If this option is selected, then you must provide an explanation in the context box at the
bottom of the screen.)
Applicable to degree-granting institutions
Does your institution or any of its foundations or other affiliated organizations own endowment assets? Choose
Yes or No.
◦ If Yes is selected, an additional screen will be provided to report these assets in Part H.
Applicable to degree-granting institutions
Indicate how your institution accounts for intercollegiate athletic expenses. You may choose from the following
options:
◦ Auxiliary enterprises
◦ Student services
◦ Does not participate in intercollegiate athletics
◦ Other (If this option is selected, then you must provide an explanation in the context box at the bottom of
the screen.)
Does your institution account for Pell grants as pass through transactions (a simple payment on the student’s
account) or as federal grant revenues to the institution? You may choose from the following options:
◦ Pass through (agency)
◦ Federal grants
◦ Does not award Pell grants

The system will perform the following edits on the data entered:
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The Year
The fiscal
The fiscal
The fiscal
date.

entered for the Ending date of the fiscal year should be either 2011 or 2012.
year Beginning date cannot be earlier than September 2010.
year Ending date cannot be later than October 2012.
year Ending date must be between 1 and 12 months later than the reported fiscal year Beginning

Statement of Financial Position, Page 2 (Plant and Property)
On this screen, enter the Ending balance for each of the following:
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Total revenues and investment return (line 01)
Total expenses (line 02)
Change in net assets (line 04)
Net assets, beginning of year (line 05)

Upon saving the screen, the system uses the above values to calculate additional information which may be used throughout
this survey. Prior year amounts are displayed for your reference, as well as the Net assets, end of year value from Part A of
this survey.
The system will perform the following edits on the data entered:
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Total revenues and investment return (line 01)
Total expenses (line 02)
Changes in net assets (line 04)
Net assets, beginning of year (line 05)

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If your institution is a partial child or partial parent, then you must also report a Total Amount for Total revenues and
investment return (line 16). Otherwise, this information is preloaded by the system.
Upon saving the screen, the system will use the above values to calculate a Total Amount for all other sources of funding, as
well as the amount of Other revenue (line 15) received by restriction type. The Prior Year Total Amount for each source of
funding is displayed for your reference.
Additionally, the 12-month Student FTE from the current year 12-month Enrollment survey is displayed (line 19), along with
the corresponding values for Undergraduates and Graduates. These values are used in combination with the reported data
to calculate the Total revenues and investment return per student FTE (line 20).
The system will perform the following edits on the data entered:
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Tuition and fees (line 01)
Federal appropriations (line 02)
State appropriations (line 03)
Local appropriations (line 04)
Federal grants and contracts (line 05)
State grants and contracts (line 06)
Local government grants and contracts (line 07)
Private gifts (line 08a)
Private grants and contracts (line 08b)
Contributions from affiliated entities (line 09)
Investment return (line 10)
Sales and services of educational activities (line 11)
Sales and services of auxiliary enterprises (line 12)
Total revenues and investment return (line 16)
Net assets released from restriction (line 17)

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The value reported for Tuition and fees (line 01) is expected to be greater than 0.
If the Prior Year Total Amount of Tuition and fees is greater than 0, then the current year value is expected
to be within a 50% range of that amount.
For Federal grants and contracts (line 05), a value must be entered for each restriction type.
If the value reported for Pell grants in Part C of this survey is greater than 0, then the value reported for
Federal grants and contracts on this screen is expected to be greater than or equal to that amount.
The Total Amount calculated for Private gifts, grants and contracts (line 08) cannot be negative.
For Private gifts (line 08a), a value must be entered for each restriction type.
The Total Amount calculated for Private gifts cannot be negative.
For Private grants and contracts (line 08b), a value must be entered for each restriction type.
The Total Amount calculated for Private grants and contracts cannot be negative.
The Total Amount calculated for Investment Return (line 10) cannot be negative.
If your institution is a partial child or partial parent, then the Total Amount reported for Total revenues and
investment return (line 16) must be greater than 0.
If your institution is a partial child or partial parent, and the Prior Year Total Amount of Total revenues and
investment return is greater than or equal to 0, then the current year value is expected to be within a 50%
range of that amount.
The Total Amount calculated for Other Revenue (line 15) cannot be negative.
The Total Amount calculated for Other Revenue (line 15) is expected to be less than 75% of the Total
Amount of Total revenues and investment return (line 16).
The Total Amount reported for Total revenues and investment return must be equal to the sum of the values
reported on this line for each restriction type.
The value reported under Permanently restricted revenue for Net assets released from restriction (line 17)
must be equal to 0.
If your institution is not an administrative office and the 12-month student FTE from E12 (line 19) amount
displayed is greater than 0, then the Total Amount of Total revenues and investment return (line 16) is
expected to be less than 60,000.

Tuition and fees (line 01)
Federal appropriations (line 02)
State appropriations (line 03)
Local appropriations (line 04)
Federal grants and contracts (line 05)
State grants and contracts (line 06)

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You must also report a Total Amount for Total revenues and investment return (line 16).
Upon saving the screen, the system will use the above values to calculate a Total Amount for all other sources of funding, as
well as the amount of Other revenue (line 15) received by restriction type. The Prior Year Total Amount for each source of
funding is displayed for your reference.
Additionally, the 12-month Student FTE from the current year 12-month Enrollment survey is displayed (line 19). These
values are used in combination with the reported data to calculate the Total revenues and investment return per student
FTE (line 20).
The system will perform the following edits on the data entered:
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The value reported for Tuition and fees (line 01) is expected to be greater than 0.
If the Prior Year Total Amount of Tuition and fees is greater than 0, then the current year value is expected
to be within a 50% range of that amount.
For Federal grants and contracts (line 05), a value must be entered for each restriction type.
If the value reported for Pell grants in Part C of this survey is greater than 0, then the value reported for
Federal grants and contracts on this screen is expected to be greater than or equal to that amount.
The Total Amount calculated for Private gifts, grants and contracts (line 08) cannot be negative.
For Private gifts (line 08a), a value must be entered for each restriction type.
The Total Amount calculated for Private gifts cannot be negative.
For Private grants and contracts (line 08b), a value must be entered for each restriction type.
The Total Amount calculated for Private grants and contracts cannot be negative.
The Total Amount calculated for Investment Return (line 10) cannot be negative.
The Total Amount reported for Total revenues and investment return (line 16) must be greater than 0.
If the Prior Year Total Amount of Total revenues and investment return is greater than or equal to 0, then
the current year value is expected to be within a 50% range of that amount.
The Total Amount calculated for Other Revenue (line 15) cannot be negative.
The Total Amount calculated for Other Revenue (line 15) is expected to be less than 75% of the Total
Amount of Total revenues and investment return (line 16).
The Total Amount reported for Total revenues and investment return must be equal to the sum of the values
reported on this line for each restriction type.
The value reported under Permanently restricted revenue for Net assets released from restriction (line 17)
must be equal to 0.
If your institution is a 4-year institution and the 12-month student FTE from E12 (line 19) amount displayed is
greater than 0, then the Total Amount of Total revenues and investment return (line 16) is expected to be
between -100,000 and 500,000.
If your institution is a less-than-4-year institution and the 12-month student FTE from E12 (line 19) amount
displayed is greater than 0, then the Total Amount of Total revenues and investment return (line 16) is
expected to be less than 60,000.

Additionally, the 12-month Student FTE from the current year 12-month Enrollment survey is displayed (line 14). These
values are used in combination with the reported data to calculate the Total expenses and deductions per student FTE
(line 15).
The system will perform the following edits on the data entered:
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For all applicable functional categories, the values reported for each expense type must be less than or equal to
the Total amount (column 1) reported for that category.
For lines 01 through 10, the values reported for the following expense types cannot be negative:
◦ Total amount (column 1; with the exception of lines 02 and 03)
◦ Salaries and wages (column 2)
◦ Benefits (column 3)
◦ Operation and maintenance of plant (column 4)
◦ Depreciation (column 5)
◦ Interest (column 6)
For the All other (column 7) expense type, the reported value cannot be negative for any functional category.
A Total amount must be entered for Instruction (line 01).
The Total amount reported for Instruction is expected to be greater than 0.
If the PY Total Amount displayed for Instruction is greater than 0, then the current year Total amount is
expected to be within a 50% range of that value.
A value must be entered for the amount of Salaries and wages (column 2) allocated to Instruction.
The amount of Salaries and wages allocated to Instruction is expected to be greater than 0.
If the value reported for the Operation and maintenance of plant expense type (column 4) in the Operation
and maintenance of plant category (line 11) is less than -1 million, then the amount reported in this column for
Instruction (line 01) must be within a range of -10% to -70% of the absolute value of that amount.
If the amount of Depreciation (column 5) reported in the Total expenses category (line 13) is greater than 1
million, then the amount of Depreciation allocated to Instruction (line 01) must be within a range of 10% to
70% of that value.
If the amount of Interest (column 6) reported in the Total expenses category is greater than 1 million, then the
amount of Interest allocated to Instruction (line 01) must be within a range of 10% to 70% of that value.
For lines 04 through 06, the following expense types are not expected to be blank:
◦ Total amount
◦ Salaries and wages
The Total amount reported for Student services (line 05) is expected to be greater than 0.
The Total amount reported for Institutional support (line 06) is expected to be greater than 0.
If the value reported for Sales and services of auxiliary enterprises in Part D of this survey is equal to 0,
then the Total amount reported for Auxiliary enterprises (line 07) on this screen is also expected to be equal
to 0.
The Total amount reported for Net grant aid to students must be less than or equal to the difference between
Total scholarships and fellowships and Allowances (scholarships) applied to tuition and fees
and auxiliary enterprises reported in Part C of this survey.
If the value reported for Hospital revenue in Part D of this survey is equal to 0, then the Total amount
reported for Hospital services (line 09) on this screen is also expected to be equal to 0.
If the value reported for Independent operations revenue in Part D of this survey is equal to 0, then the
Total amount reported for Independent operations (line 10) on this screen is also expected to be equal to 0.
If the Total Plant, Property, and Equipment value calculated on the Statement of Financial Position, Page
2 screen in Part A of this survey is greater than 10 million, then the amount reported on this screen for the
Operation and maintenance of plant expense type (column 4) in the Operation and maintenance of plant
category (line 11) must be negative.
If a value greater than 0 is reported on any line for the Operation and maintenance of plant expense type
(column 4), then the value reported in this column for the Operation and maintenance of plant category (line
11) must be less than or equal to 0.
For lines 12 and 13, the reported value cannot be negative for any expense type.
The calculated Total amount of Other expenses (line 12) is expected to be no more than 75% of the Total
amount of Total expenses (line 13).
If the amount of Depreciation (column 5) reported for Total expenses (line 13) is greater than 1 million, then
the calculated amount of Depreciation in the Other expenses category (line 12) must be less than 50% of that
value.
If the amount of Interest (column 6) reported for Total expenses is greater than 1 million, then the calculated
amount of Interest in the Other expenses category must be less than 50% of that value.
For Total expenses (line 13), a value must be entered for each expense type.
For Total expenses, the value reported for each expense type is expected to be within a 50% range of the
corresponding Prior year total expenses amount.
If your institution is a partial child or partial parent, then the Total amount reported for Total expenses must
be greater than 0.
If your institution is a partial child or partial parent, then the Total amount reported for Total expenses cannot
be equal to the corresponding Prior year amount.
If your institution is a partial child or partial parent, and the Total amount reported for Total expenses on this
screen is greater than 10 million, then the value reported for Total revenues and investment return in Part D
of this survey is expected to be less than 150% of that amount.

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Instruction (line 01)
Research (line 02)
Public service (line 03)
Academic support (line 04)
Student services (line 05)
Institutional support (line 06)
Auxiliary enterprises (line 07)
Net grant aid to students (line 08)
Operation and maintenance of plant (line 11)
Total expenses (line 13)

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Instruction (line 01)
Research (line 02)
Public service (line 03)
Academic support (line 04)
Student services (line 05)
Institutional support (line 06)
Auxiliary enterprises (line 07)
Net grant aid to students (line 08)
Operation and maintenance of plant (line 11)
Total expenses (line 13)

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Endowment assets at the beginning of the fiscal year (line 01)
Endowment assets at the end of the fiscal year (line 02)

The system will perform the following edits on the data entered:
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If the Prior year amount of Endowment assets at the end of the fiscal year (line 02) is greater than 0, then
the current year value of Endowment assets at the beginning of the fiscal year (line 01) is expected to be
equal to that amount.
The amount reported for Endowment assets at the end of the fiscal year (line 02) must be greater than 0.
If the Prior year amount of Endowment assets at the end of the fiscal year is greater than 0, then the
current year value may NOT be equal to that amount.

Top

2012-13 Survey Materials > Form

date: 12/4/2012

Finance for non-degree granting private, for-profit institutions
Finance - Private for-profit institutions
FASB-Reporting Institutions
General Information - Fiscal Year and Audit
To the extent possible, the finance data requested in this report should be provided from your institution's audited
General Purpose Financial Statements (GPFS). Please refer to the instructions specific to each screen of the survey for
details and references.
1. Fiscal Year Calendar
This report covers financial activities for the 12-month fiscal year: (The fiscal year reported should be the most
recent fiscal year ending before October 1, 2012.)
Beginning: month/year (MMYYYY)
Month:
Year:
And ending: month/year (MMYYYY)

Month:

Year:

Other federal grants (Do NOT include FDSL amounts)

State and local grants (government)

Institutional grants

05
06

Total student grants
CV=[C01+...+C04]
Allowances applied to tuition and fees

Allowances applied to auxiliary enterprise revenues

You may use the space below to provide context for the data you've reported above.

Part D - Revenues and Investment Return
Line No.
01

Most recent fiscal year ending before October 2012
Current year amount Prior year amount
Source of Funds
Tuition and fees (net of amount reported in Part C, line 06)

Government Appropriations, Grants and Contracts
Federal appropriations, grants and contracts (Do NOT include
FDSL amounts)
State and local government appropriations, grants and contracts

Private Grants and Contracts
Private grants and contracts

05
06
08
09
10
11

Other Revenue
Investment income and investment gains (losses) included in net
income
Sales and services of educational activities
Other revenue
CV=[D09-(D01+...+D06)]
Total revenues and investment return

12-month Student FTE from E12
Total revenues and investment return per student FTE
CV=[D09/D10]
You may use the space below to provide context for the data you've reported above.

Part E - Expenses by Function
Most recent fiscal year ending before October 2012
Report Total Operating AND Non-Operating Expenses in this section
Line No.

Prior Year Amounts
Expenses by Functional Category

Instruction

Research and Public service

Academic support, Student services and Institutional support

Net grant aid to students (net of allowances for tuition & fees and auxiliary
enterprises)
All other expenses
CV=[E07-(E01+...+E05)]
Total expenses

06
07
08
09

12-month Student FTE from E12
Total expenses per student FTE
CV=[E07/E08]
Provide an explanation below if values cannot be reported separately.

Amounts

Prepared by
This survey component was prepared by:
Keyholder
SFA Contact

HR Contact

Finance Contact

Other

Name:
Email:

How long did it take to prepare this survey component?

hours

minutes

2012-13 Survey Materials > Instructions

date: 12/4/2012

FASB-Reporting Institutions, For-Profit, non degree

Purpose of component
Changes in Reporting
General Information and Instructions
Coverage
Where to Get Help
Where data appears
Detailed Instructions Header
Screening questions
Part C Student Grants
Part D Revenues and Investment Return
Part E Expenses by Function

Scholarships and Fellowships / Student Grant Aid
Revenues and Investment Return
Expenses by Functional and Natural Classification

Changes in Reporting
There are no reporting changes for the 2012-13 finance data collection for for-profit institutions.

What NOT to Include
Do not report any projected amounts for future years. Do not make adjustments for prior-year corrections
unless they are included as such corrections in the GPFS.

Where to Get Help
IPEDS Data Collection Help Desk
Phone: 1-877-225-2568
Email: ipedshelp@rti.org

AIR Website
You can also consult the AIR website that contains several tutorials on IPEDS data collection, a self-paced
overview of IPEDS tools and other valuable resources.

General Information – Fiscal Year and Audit
Fiscal Year: Enter the beginning and ending dates of the period covered for the reported financial data. If
the period is not a full 12-month year, explain in the context box below why a 12-month period was not
included.
Audit Opinion: Check the appropriate box to indicate if the GPFS received an unqualified opinion from your
auditors. If “qualified” is checked, please note in the context box the nature of the qualification. If the
statements have not been audited, please check “Don’t know” and note in the context box that the GPFS are
unaudited.
Pell Grants: Indicate whether the institution accounts for Pell grants as pass-through payments or as federal
revenue. If the institution does not award Pell grants, select the applicable option.
Institutions that do receive Pell grants have the option to report Pell grants either as:
•
federal revenue and allowance to tuition and fees and/or auxiliary enterprises (for room and board,
books, meals, etc.). If the Pell grant is counted as federal revenue, then there should be an offsetting
discount/allowance to tuition and fees revenue and/or auxiliary enterprise revenue so that the Pell
grants are not being double counted in the institution's revenues.
OR
•
as a pass-through transaction. A pass-through transaction is essentially a payment on the student's
account where the institution is purely processing the Pell Grant and those monies are not counted by
the institution until they come in as a tuition payment from the student. The latter option is
sometimes referred to as an agency transaction. With this option Pell grants are not counted as
federal revenues and are not considered to be a discount/allowance to tuition and fees or auxiliary
enterprises.
Please note that regardless of how Pell grants are treated for revenues or expenses, they should
still be reported in Part C: Scholarships and Fellowships under Pell grants.

Part C - Student Grants

This part is intended to report details about student grants.
For each source on lines 01–04, enter the amount of resources received that are used for student
financial aid purposes. Student grants include: grants-in-aid, trainee stipends, tuition and fee waivers,
and prizes to undergraduate students. Student grants do not include amounts provided to students as
payments for teaching or research or as fringe benefits.
For lines 06 and 07, identify amounts that are reported in the GPFS as allowances only. "Allowance"
means the institution displays the financial aid amount as a deduction from tuition and fees or a
deduction from auxiliary enterprise revenues in its GPFS.

The allowance category is intended to be consistent with the definitions provided in the NACUBO
Advisory Report Accounting and Reporting Scholarship Allowances to Tuition and Other Fee Revenues
by Higher Education (AR 97-1, January 17, 1997), which is available at the NACUBO website
(www.nacubo.org). AR 97-1 states:
"A scholarship allowance is the difference between the stated charge for goods and services provided by
the institution and the amount which is billed to students and/or third parties making payments on
behalf of students. In considering what is or is not revenue, the following rule applies: amounts received
to satisfy student tuition and fees will be reported as revenue only once (e.g. student fees, gifts,
investment income) and only amounts received from students and third-party payers to satisfy tuition
and fees will be recognized as tuition and fee revenue."
Refer to these specific instructions for more information about reporting student grants.
01 – Pell grants (federal)

– Enter the amount awarded to the institution under the Pell Grant

program.
– Enter the amount awarded to the institution under federal student aid
programs other than Pell, such as Supplemental Education Opportunity Grants (SEOG), DHHS training
grants (aid portion only), DOD grants, Department of Veterans Affairs grants, and the federal portion of
State Student Incentive Grants (SSIG). Report institutional matching funds separately under
institutional grants. Do not include Federal Work Study amounts.
02 – Other federal grants

– Enter the amount awarded to the institution under
state and local student aid programs, including the state portion of State Student Incentive Grants
(SSIG).
03 – State and local grants (government)

04 – Institutional grants

– Enter the amount awarded to students from institutional resources.

– This calculated value is the sum of lines 01 through 04. Because this is
a calculated value data providers are advised to check this amount with the corresponding amount on
their GPFS or underlying records. If these amounts differ materially, the data provider is advised to
check the other amounts provided on this screen for data entry errors.
05 – Total student grants

– Enter the amount of allowances (scholarships)
applied to tuition and fees. The amount on this line, when added to the amount in Part D, line 01 equals
gross tuition and fees. (FARM para. 460)
06 – Allowances applied to tuition and fees

– Enter the amount of allowances
(scholarships) applied to auxiliary enterprise revenues (e.g., dormitory charges). The amount on this
line, when added to the amount in Part D, line 07 equals gross auxiliary enterprise revenue. (FARM
para. 460)
07 – Allowances applied to auxiliary enterprise revenues

Refer to these specific instructions for more information about reporting revenues and investment
return.
01 – Tuition and fees (net of amount reported in Part C, line 06) – Enter the amount of
tuition and educational fees, net of any allowances applied in the GPFS. Include in this amount all
fees for continuing education programs, conferences, and seminars.
Government Appropriations, Grants and Contracts
02 – Federal appropriations, grants and contracts – Enter all amounts received from the
Federal Government including a direct appropriation of Congress, and any grants or contracts.
Federal appropriations received through state channels should be included on line 02. Include all
revenues from federal agencies that are for specific undertakings such as research projects,
training projects, and similar activities, including contributions from federal agencies. If federal Pell
and similar student aid grants are treated as agency transactions in your GPFS, they are excluded
from this amount. If federal Pell and similar student aid grants are treated as student aid expenses
or as allowances when awarded, include the grant revenue on this line and in Part C.
03 – State and local government appropriations, grants and contracts – Enter all amounts
received from a state or local government through a direct appropriation of its legislative body,
and any grants or contracts. An example of a state or local appropriation that should be entered on
line 03 is an annual state or local appropriation for operating expenses of the institution.
Include all revenues from state and local government agencies that are for specific undertakings
such as research projects, training projects, and similar activities, including contributions from
state and local agencies. If state and local grants for student aid are treated as agency
transactions in your GPFS, they are excluded from this amount. If state and local grants for
student aid are treated in your GPFS as student aid expenses or as allowances when awarded,
include the grant revenue on this line and in Part C.
Private Grants and Contracts
04 – Private grants and contracts – Enter revenues from private (non-governmental) entities
including revenue from research or training projects and similar activities.
Other Revenue
05 – Investment income and investment gains (losses) included in net income –Enter all
investment income including: dividends; interest; rents and royalties; gains and losses (realized
and unrealized) from holding investments that are included in net income in accordance with the
SFAS No. 115; student loan interest; and amounts distributed from irrevocable trusts held by
others (collectively referred to as "investment income").
Part D, line 05 should include all investment income and net investment gains (losses) included in
net income in your institution’s GPFS. Net investment gains (losses) included in other
comprehensive income should not be reported.
06 – Sales and services of educational activities – Enter all revenues derived from the sales
of goods or services that are incidental to the conduct of instruction, research or public service,
and revenues of activities that exist to provide instructional and laboratory experience for students
and that incidentally create goods and services that may be sold. Examples include film rentals,
scientific and literary publications, testing services, university presses, dairies, and patient care
clinics that are not part of a hospital.
08 – Other revenue - This calculated value is generated using this formula:
D08 = D09 – (D01 + … + D06)
The amount above should be equal to corresponding amounts found in your GPFS. Excluded from
this amount are gains or other unusual or nonrecurring items, such as gains on the sale of plant
assets and extraordinary gains. If this generated amount is negative, this is an indication that
amounts entered on this screen are not consistent with your audited GPFS or underlying records.
09 – Total revenues and investment return - Enter all revenues that agree with the revenues
recognized in the institution's GPFS.
10 – 12-month Student FTE from E12 – This number for full-time equivalent (FTE) student
enrollment is carried over from the 12-month enrollment survey.

11 – Total revenues and investment return per Student FTE – This amount is generated by
dividing line 09 by line 10. This calculated value is used by the system to compare the data
reported by the institution to the data of institutions that are in the same sector (e.g.,
public/private, 4-year/2-year) to see if the calculated value is an extreme value that is too high or
low. While it is not anticipated that your institution would have the same overall revenues, this
comparison may be useful for ensuring that all appropriate revenues have been included in the
finance survey component, or excluded when appropriate.

Part E – Expenses by Function
Part E is intended to report expenses by function. All expenses recognized in the GPFS should be
reported using the expense functions provided on lines 01–06. These functional categories are
consistent with Chapter 5 (Accounting for Private Colleges and Universities) of the NACUBO FARM.
(FARM para. 504)
Institutions that do not have access to FARM can refer to Appendix B of the NACUBO Advisory
Report 2010-1, Public Institutions: Methodologies for Allocating Depreciation, Operation and
Maintenance of Plant, and Interest Expenses to Functional Expense Categories for more detailed
information on the expense categories. Although this document was written for public institutions,
the expenditure definitions are applicable to private institutions also. The advisory is available
online at:
http://www.nacubo.org/Business_and_Policy_Areas/Accounting/Advisory_Reports/Advisory_Report
_20101_Public_Institution_Methodologies_for_Allocation_Depreciation_Operation_and_Maintenance_of_P
lant_and_Interest_Expense-x11205-ml.html.
Although for-profit institutions are not required to report expenses by functions in their GPFS,
please report expenses by functional categories using your underlying accounting records.
Expenses should be assigned to functional categories by direct identification with a function,
wherever possible. When direct assignment to functional categories is not possible, an allocation is
appropriate. Objective methods of allocating expense are preferable to subjective methods and
may be based on financial or nonfinancial data.
The total for expenses on line 07 should agree with the total expenses reported in your
GPFS including interest expense and any other non-operating expense.
Do not include losses or other unusual or nonrecurring items in Part E. Operation and
maintenance of plant, depreciation, and interest expenses are to be distributed among the other
functional expense categories.
Refer to these specific instructions for more information about reporting expenses.
Expenses by Function
01 – Instruction – Enter the instruction expenses of the colleges, schools, departments, and
other instructional divisions of the institution and expenses for departmental research and public
service that are not separately budgeted. The instruction category includes general academic
instruction, occupational and vocational instruction, special session instruction, community
education, preparatory and adult basic education, and remedial and tutorial instruction conducted
by the teaching faculty for the institution’s students. Include expenses for both credit and noncredit activities. Exclude expenses for academic administration if the primary function is
administration (e.g., academic deans). Such expenses should be entered on line 03.
02 – Research and Public Service – Enter the sum of expenses for research and public service.
Each term is described below.
Research – Includes all expenses for activities specifically organized to produce research
outcomes and either commissioned by an agency external to the institution or separately budgeted
by an organizational unit within the institution. The category includes institutes and research
centers, and individual and project research. Do not report nonresearch sponsored programs (e.g.,
training programs) on this line. Training programs generally are reported on line 01 (Instruction).
Public service – Includes all expenses specifically for public service and for activities established
primarily to provide noninstructional services beneficial to groups external to the institution.
Examples are seminars and projects provided to the particular sectors of the community. Include
expenses for community services, cooperative extension services, and public broadcasting
services.

03 – Academic support, Student services and Institutional support – Enter the sum of
expenses for academic support, student services, and institutional support.
Each term is described below.
Academic support – Includes expenses for support services that are an integral part of the
institution’s primary mission of instruction, research, or public service and that are not charged
directly to these primary programs. Include expenses for libraries, museums, galleries,
audio/visual services, academic development, academic computing support, course and curriculum
development, and academic administration. Include expenses for medical, veterinary and dental
clinics if their primary purpose is to support the institutional program, that is, they are not part of
a hospital.
Student services – Includes expenses for admissions, registrar activities and activities whose
primary purpose is to contribute to students emotional and physical well-being and to their
intellectual, cultural and social development outside the context of the formal instructional
program. Examples are career guidance, counseling, financial aid administration, student records,
athletics, and student health services, except when operated as a self-supporting auxiliary
enterprise.
Institutional support – Includes all expenses for the day-to-day operational support of the
institution. Include expenses for general administrative services, executive direction and planning,
legal and fiscal operations, administrative computing support, and public relations/development.
05 – Net grant aid to students (net of tuition and fee allowances and agency
transactions) – Enter on this line ONLY student aid recognized as expenses in your GPFS.
Whereas in the past, most student awards were recorded as expenses under this classification,
most student awards will now be reported as either scholarship allowances or agency transactions.
Student awards made from contributed funds or grant funds that are under the control of the
institution (the institution decides who gets the award) result in allowances that reduce tuition or
auxiliary enterprise revenue and should not be treated as an expense. Student awards made from
grant funds that are made to students identified by the grantor are considered agency transactions
and do not result in either revenues or expenses. Student aid in the form of allowances applied to
tuition and fees should be reported in Part C, line 06 and not included in Part E, line 05. Student
aid in the form of allowances applied to auxiliary services should be reported in Part C, line 07 and
not included in Part E, line 05.
According to NACUBO Advisory Report 97-1 (January 17, 1997), grant aid to students are
"expenses to the extent that the organization incurs incremental expense in providing goods and
services". Thus, payments made by the institution to students or third parties in support of the
total cost of education are expenses if those payments are made for goods and services NOT
provided by the institution. Examples include payments for services to third parties (including
students) for off-campus housing or for the cost of board not provided by institutional contract
meal plans.
06 – All other expenses – This calculated value is generated using this formula:
E06 = E07 – (E01 + … + E05)
Because this is a generated number, data providers are advised to compare this amount with a
corresponding amount in the institution's GPFS. If these amounts differ materially, the data
provider is advised to check the other amounts provided on this screen for data entry errors.
07 – Total expenses - Enter all expenses that agree with the expenses recognized in the institution's GPFS.

08 – 12-month Student FTE from E12 - This number for full-time equivalent (FTE) student
enrollment is carried over from the 12-month enrollment survey.
09 – Total expenses per Student FTE - This amount is generated by dividing line 07 by line 08.
This calculated value is used by the system to compare the data reported by the institution to the
data of institutions that are in the same sector (e.g., public/private, 4-year/2-year) to see if the
calculated value is an extreme value that is too high or low. While it is not anticipated that your
institution would have the same overall expenses, this comparison may be useful for ensuring that
all appropriate expenses have been included in the finance survey component, or excluded when
appropriate.

Glossary

date: 12/4/2012

Term

Definition

Academic support

A functional expense category that includes expenses of activities and services that support the
institution's primary missions of instruction, research, and public service. It includes the retention,
preservation, and display of educational materials (for example, libraries, museums, and galleries);
organized activities that provide support services to the academic functions of the institution (such as
a demonstration school associated with a college of education or veterinary and dental clinics if their
primary purpose is to support the instructional program); media such as audiovisual services;
academic administration (including academic deans but not department chairpersons); and formally
organized and separately budgeted academic personnel development and course and curriculum
development expenses. Also included are information technology expenses related to academic
support activities; if an institution does not separately budget and expense information technology
resources, the costs associated with the three primary programs will be applied to this function and
the remainder to institutional support. Institutions include actual or allocated costs for operation and
maintenance of plant, interest, and depreciation.

Allowances

That part of a scholarship or fellowship that is used to pay institutional charges such as tuition and
fees or room and board charges.

Audit opinion

An audit, performed by external (or outside) auditors, that usually consists of a one-page "opinion"
letter on the general-purpose financial statements. The "opinion" paragraph of the letter usually
states that "In our opinion, the financial statements present fairly, in all material respects, the
financial position as of (date) and the results of operations for the year then ended, in conformity
with accounting standards generally accepted in the United States." If the auditor cannot state
completely the substance of the previous "opinion" sentence, then the auditor will add a phrase such
as "...except for..." and state the basis for the exception. When the auditor includes exceptions to the
opinion, the opinion is considered to be a "qualified opinion;" when no such exceptions are included,
the opinion is considered to be an "unqualified opinion."

Auxiliary enterprises
revenues

Federal grants
(grants/educational
assistance funds)

Fellowships

These are grants-in-aid and trainee stipends to graduate students. Fellowships do not include funds
for which services to the institution must be rendered, such as payments for teaching, or loans.

Government
appropriations (revenues)

Revenues received by an institution through acts of a legislative body, except grants and contracts.
These funds are for meeting current operating expenses and not for specific projects or programs .
The most common example is a state's general appropriation. Appropriations primarily to fund capital
assets are classified as capital appropriations.

Grants and contracts
(revenues)

Revenues from governmental agencies and nongovernmental parties that are for specific research
projects, other types of programs , or for general institutional operations (if not government
appropriations). Examples are research projects, training programs, student financial assistance, and
similar activities for which amounts are received or expenses are reimbursable under the terms of a
grant or contract, including amounts to cover both direct and indirect expenses. Includes Pell Grants
and reimbursement for costs of administering federal financial aid programs. Grants and contracts
should be classified to identify the governmental level - federal, state, or local - funding the grant or
contract to the institution; grants and contracts from other sources are classified as nongovernmental
grants and contracts. GASB institutions are required to classify in financial reports such grants and
contracts as either operating or nonoperating.

In-district student

A student who is a legal resident of the locality in which he/she attends school and thus is entitled to
reduced tuition charges if offered by the institution.

In-state student

A student who is a legal resident of the state in which he/she attends school.

Institutional grants

Scholarships and fellowships granted and funded by the institution and/or individual departments
within the institution, (i.e., instruction, research, public service) that may contribute indirectly to the
enhancement of these programs . Includes scholarships targeted to certain individuals (e.g., based
on state of residence, major field of study, athletic team participation) for which the institution
designates the recipient.

Institutional support

Instruction

The gain derived from the investment of capital. Such gains may take the form of a market
appreciation of the value of the investment. The gain may be realized if the asset or capital is sold or
unrealized if the asset or capital is not sold.

Investment income

Revenues derived from the institution's investments, including investments of endowment funds.
Such income may take the form of interest income, dividend income, rental income or royalty income
and includes both realized and unrealized gains and losses.

Loans to students

Any monies that must be repaid to the lending institution for which the student is the designated
borrower. Includes all Title IV subsidized and unsubsidized loans and all institutionally- and privatelysponsored loans. Does not include PLUS and other loans made directly to parents.

Net grant aid to students
(expenses)

Net income

The final figure in the income statement when revenues exceed expenses.

Off-campus (not with
family)

A living arrangement in which a student does not live with the student’s parents or legal guardians in
any housing facility that is not owned or controlled by the educational institution.

Off-campus (with family)

A living arrangement in which a student lives with the student's parents or legal guardians in any
housing facility that is not owned or controlled by the educational institution.

On-campus housing

Any residence hall or housing facility owned or controlled by an institution within the same
reasonably contiguous geographic area and used by the institution in direct support of or in a manner
related to, the institution's educational purposes.

Other federal grants

Out-of-state student

A student who is not a legal resident of the state in which he/she attends school.

Pell Grant program

Private gifts, grants and
contracts (revenues)

Public service

A functional expense category that includes expenses for activities established primarily to provide
noninstructional services beneficial to individuals and groups external to the institution. Examples are
conferences, institutes, general advisory service, reference bureaus, and similar services provided to
particular sectors of the community. This function includes expenses for community services,
cooperative extension services, and public broadcasting services. Also includes information
technology expenses related to the public service activities if the institution separately budgets and
expenses information technology resources (otherwise these expenses are included in academic
support). Institutions include actual or allocated costs for operation and maintenance of plant,
interest, and depreciation.

Research

Sales and services of
educational activities
(revenues)

Revenues from the sales of goods or services that are incidental to the conduct of instruction,
research or public service. Examples include film rentals, sales of scientific and literary publications,
testing services, university presses, dairy products, machine shop products, data processing services,
cosmetology services, and sales of handcrafts prepared in classes.

Scholarships

Grants-in-aid, trainee stipends, tuition and required fee waivers, prizes or other monetary awards
given to undergraduate students.

State and local
government grants

State and local grants

Grant monies provided by the state such as Leveraging Educational Assistance Partnerships (LEAP)
(formerly SSIG's); merit scholarships provided by the state; and tuition and fee waivers for which the
institution was reimbursed by a state agency. Local government grants include scholarships or giftaid awarded directly to the student. (Used for reporting Finance data for private for-profit institutions
)

Student services

Tuition and fees
(published charges)

The amount of tuition and required fees covering a full academic year most frequently charged to
students. These values represent what a typical student would be charged and may not be the same
for all students at an institution. If tuition is charged on a per-credit-hour basis, the average full-time
credit hour load for an entire academic year is used to estimate average tuition. Required fees
include all fixed sum charges that are required of such a large proportion of all students that the
student who does not pay the charges is an exception.

2012-13 Survey Materials > F.A.Q.

date: 12/4/2012

Finance
Click one of the following questions to view the answer.

Private Not-for-Profit and Public Institutions Using FASB
1)
2)
3)
4)
5)
6)
7)
8)

Answers:
General
1) Who is required to complete this survey?

Back to top
4) We reported federal appropriations in operating revenues rather than non-operating revenues in our financial
statements. How should I report them on IPEDS?

This amount is a calculated value. It is derived by subtracting the sum of the detail items above this amount
from the total below it. Negative amounts in these fields are caused when the total entered is less that the
sum of the detail items entered. Check for keying errors and recheck totals.
Back to top
5) I see the term CV on several lines of the finance survey. What is this referring to?

CV is an abbreviation for Calculated Value. You do not need to enter an amount on this line. Once you click
on Verify and Save, the system will calculate the amount based on other data you have entered. A formula
may be found in the same block where you find the abbreviation CV.
Back to top
6) What is the difference between funded and unfunded institutional grants as reported on the Student Grants part of
the survey?

This amount is a calculated value. It is derived by subtracting the sum of the detail items above this amount
from the total below it. Negative amounts in these fields are caused when the total entered is less that the
sum of the detail items entered. Check for keying errors and recheck totals.
Back to top
2) I see the term CV on several lines of the finance survey. What is this referring to?

2012-13 Survey Materials > Narrative Edits

date: 12/4/2012

Finance for non-degree granting private, for-profit institutions
Edit specifications for the 2012-13 IPEDS Web-Based Data Collection
Finance Component
Applicable to Private-for-profit FASB-reporting institutions
Note: The specifications in this document apply to the institutions listed above and related administrative offices.
Some sections and parts may not apply to your particular institution. Please read the specifications carefully to
determine which sections and/or parts apply to your institution.
All screens must be completed in order to lock the survey.
Screening Questions
Part A: Statements
Part B: Summary of Changes in Equity
Part C: Student Grants
Part D: Revenues and Investment Return
Part E: Expenses by Function
Screening Questions
On this screen, you must provide the following information. The answers given here will determine which screens your
institution is shown throughout the remainder of this survey.
•
•
•

•

The system will perform the following edits on the data entered:
•
•
•
•
•
•
•

Total assets (line 01)
Total liabilities (line 02)

•

If the Prior year amount of Total liabilities is greater than 0, then the current year value may NOT be equal to
that amount.

Total revenues and investment return (line 01)
Total expenses (line 02)
Net income (line 04)
Other changes in equity (line 05)
Equity, beginning of year (line 06)

Upon saving the screen, the system uses the above values to calculate additional information which may be used throughout
this survey. Prior year amounts are displayed for your reference, as well as the Equity, end of year value from Part A of this
survey.
The system will perform the following edits on the data entered:
•
•
•
•
•
•
•
•

Total revenues and investment return (line 01)
Total expenses (line 02)
Net income (line 04)
Other changes in equity (line 05)
Equity, beginning of year (line 06)

The value reported for Pell grants (line 01) is expected to be greater than 0.
If Federal appropriations was selected for Screeening Question 3, then the calculated amount of Total student
grants (line 05) cannot be negative.
The calculated value of Total student grants is expected to be greater than 0.
If the Prior year amount of Total student grants is greater than 0, then the current year value is expected to
be within a 50% range of that amount.
If the Prior year amount of Total student grants is greater than 0, then the current year value may NOT be
equal to that amount.
The calculated Total student grants must be greater than or equal to the sum of Allowances applied to
tuition and fees (line 06) and Allowances applied to auxiliary enterprise revenues (line 07).

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If your institution is NOT an administrative office, then the a value must be entered for Tuition and fees (line
01).
If your institution is NOT an administrative office, then the value reported for Tuition and fees is expected to be
greater than 0.
If the Prior year amount of Tuition and fees is greater than 0, then the current year value is expected to be
within a 50% range of that amount.
If the value reported for Tuition and fees is greater than 0, then that value cannot be equal to the value
reported for Allowances applied to tuition and fees in Part C of this survey.
If your institution is NOT an administrative office and Federal appropriations was selected for Screeening
Question 3, then the value reported for Federal appropriations, grants and contracts (line 02) should be
greater than or equal to the amount of Pell grants reported in Part C.
If your institution is degree-granting, then the value reported for Allowances applied to auxiliary enterprise
revenues in Part C of this survey is greater than 0, then the value reported for Sales and services of auxiliary
enterprises (line 07) on this screen must also be greater than 0.
The calculated amount of Other revenue (line 08) is not expected to be negative.
The calculated amount of Other revenue is expected to be no more than 75% of Total revenues and
investment return (line 09).
If your institution is a partial child or partial parent, then the value reported for Total revenues and investment
return (line 09) must be greater than 0.
If your institution is a partial child or partial parent, and the Prior year amount of Total revenues and
investment return is greater than or equal to 0, then the current year value is expected to be within a 50%
range of that amount.
If your institution is a partial child or partial parent, and the Prior year amount of Total revenues in Part B of
this survey is greater than or equal to 0, then the value reported for Total revenues and investment return on
this screen is expected to be within a 50% range of that amount.
If your institution is a 4-year institution, and a value greater than 0 is preloaded for the 12-month Student FTE
from E12 (line 10), then the calculated Total revenues and investment return per student FTE (line 11)
value is expected to be between 5,000 and 100,000.
If your institution is a 2-year institution, and a value greater than 0 is preloaded for the 12-month Student FTE
from E12 (line 10), then the calculated Total revenues and investment return per student FTE (line 11)
value is expected to be between 4,000 and 100,000.
If your institution is a less-than-2-year institution, and a value greater than 0 is preloaded for the 12-month
Student FTE from E12 (line 10), then the calculated Total revenues and investment return per student
FTE (line 11) value is expected to be between 2,500 and 75,000.

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File Type	application/pdf
File Modified	2013-08-01
File Created	2013-02-15