Secondary Materials Letter

Hello,
We are delighted to tell you that your application has made it past the first
round in the SHIP selection process. The next step is to send in the required
additional information so that you can be paired with a project and mentor.
This additional information will be due in electronic form by XXXDateXXX, and
will consist of:
1. One (1) brief resume, including name, e-mail, high school, GPA, and
graduation date. (Please see
http://www.nist.gov/hrmd/staffing/upload/Resume_HighSchoolSample.pdf for an
example of a professional resume.)
2. One (1) copy of school transcript
3. Two (2) letters of recommendation, one of which must be from a science,
engineering, or technical education teacher
4. Personal statement (maximum of one page) which will include:
a. Description of scientific areas of interest
b. Choice of organizational NIST Laboratory (CNST, EL, ITL, MML, NCNR, and
PML) to which you would like to apply
c. Description of future plans after graduation from high school
d. If you are not from the DC metropolitan area, please indicate how you
will provide for your housing and transportation during the summer.
5. Form signed by you and your parents indicating your availability for a
contiguous 6-8 week period during the summer. (The form is attached to this email, and can also be found at
http://www.nist.gov/hrmd/staffing/shipselection.cfm)
Our preferred format is for items #1-5 to be sent to ship@nist.gov in a single
PDF file. The subject line of the email should include your full name followed
by the phrase “SHIP Packet” (e.g., John Doe SHIP Packet). However, if your
school cannot combine your materials (items 1, 2, 4, and 5) with the teacher
recommendations (item 3), then it is acceptable to have your teacher email your
recommendation separately.
If the recommendations are sent separately, the following is required: Items 1,
2, 4, and 5 must be sent as a single PDF file to ship@nist.gov. Furthermore,
the subject line of the email should include your full name followed by the
phrase “SHIP Packet” (e.g., Jane Doe SHIP Packet). Item 3 can be either PDF or
MS Word only, and must also be sent to ship@nist.gov. The subject line must
contain your full name plus "SHIP recommendation" (e.g., Jane Doe SHIP
recommendation). Please note that only one letter of recommendation can be sent
per email message; teachers must not recommend multiple students with the same
message.
We look forward to hearing from you!
SHIP Director

All of the information collected is part of a Privacy Act System of Records, COMMERCE/DEPT #18, Employees Personnel Files Not Covered by
Notices of Other Agencies. This collection of information contains Paperwork Reduction Act (PRA) requirements approved by the Office of
Management and Budget (OMB). Notwithstanding any other provisions of the law, no person is required to respond to, nor shall any person be
subject to a penalty for failure to comply with, a collection of information subject to the requirements of the PRA unless that collection of
information displays a currently valid OMB control number. Public reporting burden for this collection is estimated to be six hours per response,
including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed and completing and
reviewing the collection of information. Send comments regarding this burden estimate or any aspect of this collection of information, including
suggestions for reducing this burden, to the National Institute of Standards and Technology, Attn: ohrmhelp@nist.gov.
OMB Control No. 0693-XXXX; Expiration Date: XX-XX-XXXX

Summer High school Intern Program (SHIP) at NIST
Teacher Recommendation Form
Student’s Name
(Last, First)
Teacher’s Name
Length of time you have known the student

year(s)

month(s)

Subjects Taught
School Name

Evaluation of student’s performance according to the scale below:
1)
2)
3)
4)
5)

No opportunity to assess
Clearly below satisfactory level
At satisfactory level
Clearly above satisfactory level
Superior performance

Area of Evaluation
Oral communication with adults and peers
Participates actively during class
Punctuality and attendance
Functions cooperatively with peers
Has demonstrated the ability to respond to critique
Has demonstrated the ability to analyze and resolve problems
Has demonstrated leadership qualities
Has demonstrated self-motivation
Has demonstrated concern for others
Academic achievement
Potential for Growth
Independence

Ranking

Please use the space below to address how well you know the student and in what capacity. Also, please explain further
why you gave the student a 1 or a 4 in any area described above. If necessary, please continue on additional sheets.

All of the information collected is part of a Privacy Act System of Records, COMMERCE/DEPT #18, Employees Personnel Files Not Covered by Notices of Other Agencies. This collection of information contains Paperwork
Reduction Act (PRA) requirements approved by the Office of Management and Budget (OMB). Notwithstanding any other provisions of the law, no person is required to respond to, nor shall any person be subject to a penalty
for failure to comply with, a collection of information subject to the requirements of the PRA unless that collection of information displays a currently valid OMB control number. Public reporting burden for this collection is
estimated to be 60 minutes per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed and completing and reviewing the collection of information.
Send comments regarding this burden estimate or any aspect of this collection of information, including suggestions for reducing this burden, to the National Institute of Standards and Technology, Attn: ohrmhelp@nist.gov.
OMB Control No. 0693-XXXX; Expiration Date: XX-XX-XXXX

NATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGY (NIST)

SHIP Work Commitment

We hereby acknowledge that if selected and we accept the position for NIST's
Summer High school Intern Program (SHIP), ____________________ (Name of
student) is available to work for eight (8) contiguous weeks during the summer
of XXXYearXXX. The tentative start dates for this year are XXXStart DateXXX for
Gaithersburg, MD/XXXStart DateXXX for Boulder, CO. We also understand that he/
she is required to participate in the SHIP Poster Presentation on XXXDateXXX for
Gaithersburg, MD/and XXXDateXXX in Boulder, CO.

_______________________________________________________________________________
Name of Student (Print Name)

_______________________________________________________________________________
(Signature)

Date

_______________________________________________________________________________
Name of Parent/Guardian (Print Name)

_______________________________________________________________________________
(Signature)

Date