Pa Sor Usda/fs-44

USDA/FS-44

System Name: Pilot Qualification Records, USDA/FS.
System Location: Records in this system are maintained at the Forest Service headquarters of the nine
Regional Offices, Addresses are listed in 36 CFR 200.2 subpart A.
Categories of individuals covered by the system: Pilots employed by contractors, aircraft equipment
rental vendors, and self-employed pilots providing aviation services to the USDA/FS.
Categories of records in the system: Form 5700-2, Pilot Qualification Records, which includes pilot
licenses, ratings, medical examinations, flying experience and training, accident records, any records of
unsatisfactory performance, results of any flight evaluations and any other data bearing upon the
suitability of a pilot.
Authority for maintenance of the system: 5 U.S.C. 301; 7 CFR 2.60.
Routine uses of records maintained in the system, including categories of users and the purposes
of such uses: Referred to Bureau of Land Management and Office of Aircraft Services who contract for
similar services.
Policies and practices for storing, retrieving, accessing, retaining, and disposing of records in the
system:
Storage: Vertical file folders.
Retrievability: Indexed by the name of the individual.
Safeguards: Records are in the general files in a locked office.
Retention and disposal: Records are updated currently as needed and then filed in the National
Archives in accordance with standard procedures. Names may be added or deleted from the list, as
appropriate.
System manager(s) and address: Regional Aviation Officers located at the addresses listed above.
Notification procedure: Any individual may request information as to whether he is on the list by
writing the system manager. A request for information pertaining to an individual should contain name,
FAA pilot license number, and information as to previous employers while performing services for the
agency.
Record access procedures: Use same procedures as for requesting Notification.
Contesting record procedures: Use same procedures as for requesting Notification.
Record source categories: Information in this system comes from Regional Aviation Officers,
Contracting Officers, and pilot inspectors.