CSA Registration Records

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Federal Register / Vol. 52. No. 238 / Friday, December 11. 1987 / Notice's

Release of information to the news
media: Information permitted to be
released to the media and the public
pursuant to 28 CFR 50.2 may be made
available from systems of records
maintained by the Department of Justice
unless it is determined that release of
the specific information in the context of
a particular case would constitute an
unwarranted invasion of personal
privacy.
Release of information to Members of
Congress Information contained in
systems of records maintained by the
Department of Justice, not otherwise
required to be released pursuant to 5
U.S.C. 552, may be made available to a
Member of Congress or staff acting upon
the Member's behalf when the Member
or staff requests the information on
behalf of and at the request of the
individual who is the subject of the
record.
Release of information to the National
Archives and Records Administration
(NARA) and to the. General Services
Administration (GSA): A record from a
system of records may be disclosed as a
routine use to the NARA and GSA in
records management inspections
conducted under the authority of 44
U.S. C. 2904 and 2906.

NOTIFICATION PROCEDURE:

POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM;

Records are maintained on the
following categories of individuals
registered under the Controlled
Substances Act including registrants
doing business under their individual
name rather than a business name: (A)
Physicians and related practitioners; (8)
Dentists; (C) Veterinarians; (D) Persons
conducting research with controlled
substances; (E) Importers of controlled
substances; [F] Exporters of controlled
substances; (G) Manufacturers of
controlled substances; (H) Distributors
of controlled substances; (I) Pharmacies.

STORAGE:

The documents in this system are
maintained in standard file folders.
RETRIEVABILITY:

The system is indexed by the name of
the Member of Congress.
SAFEGUARDS:

This system of records is maintained
at DEA Headquarters which is protected
by twenty-four hour guard service and
electronic surveillance. Access to the
building is restricted to DEA employees
and those persons transacting business
within the building who are escorted by
DEA employees. In addition, the records
are stored in bar lock filing cabinets and
access to the system is restricted to
members of the DEA Congressional
Affairs Staff.
RETENTION AND DISPOSAL:

These records are retained
Indefinitely.
SYSTEM MANAGER(S) AND ADDRESS:

Director, Congressional Affairs, Drug
Enforcement Administration, 1405 Eye
Street NW., Washington. DC 20537.

Inquiries should be addressed to
Freedom of Information Section, Drug
Enforcement Administration, 1405 Eye
Street NW., Washington, DC 20537.
RECORD ACCESS PROCEDURES:

Same as the above.
CONTESTING RECORD PROCEDURES:

Same as the above.
RECORD SOURCE CATEGORIES:

Members of Congress.
SYSTEMS EXEMPTED FROM CERTAIN
PROVISIONS O F THE ACT:

None.
JUSTICE/DEA-005
SYSTEM NAME:

Controlled Substances Act
Registration Records (CSA).
SYSTEM LOCATION:

Drug Enforcement Administration,
1405 Eye Street NW., Washington, DC
20537. Also, field offices. See Appendix
1 for list of addresses.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

CATEGORIES OF RECORDS IN THE SYSTEM:

The Controlled Substances Act
Registration Records are maintained in
a manual system which contains the
original of the application for
registration under 224, 224a, 225,225a,
228, 227, 266, and 363a, order forms
(DEA-222's) and any correspondence
concerning a particular registrant. In
addition, the same basic data is
maintained in an automated system for
quick retrieval.
AUTHORITY FOR MAINTENANCE OF THE
SYSTEM:

The Drug Enforcement Administration
is required under the Comprehensive
Drug Abuse Prevention and Control Act
of 1970 (Pub. L. 91-613) to register all
handlers of controlled substances.

ROUTINE USES OF RECORDS MAINTAINED IN
THE SYSTEM, INCLUDING CATEGORIES OF
USERS AND THE PURPOSES OF SUCH USES:

The Controlled Substances Act
Registration Records produce special
reports as required for statistical
analytical purposes. Disclosures of
information from this system are made
to the following categories of users for
the purposes stated: (A) Other Federal
law enforcement and regulatory.
agencies for law enforcement and
regulatory purposes; (B) State and local
law enforcement and regulatory
agencies for law enforcement and
regulatory purposes; (C) Persons
registered under the Controlled
Substances Act (Pub. L. 91-513) for the
purpose of verifying the registration of
customers and practitioners.
Release of information to the news
media: Information permitted to be
released to the news media and the
public pursuant to 28 CFR 50.2 may be
made available from systems of records
maintained by the Department of Justice
unless it is determined that release of
the specific information in the context of
a particular case would constitute an
unwarranted invasion of personal
privacy.
Release of information to Members of
Congress: Information contained in
systems of records maintained by the
Department of Justice, not otherwise
required to be released pursuant to 5
U.S.C. 552, may be made available to a
Member of Congress or staff acting upon
the Member's behalf when the Member
or staff requests the information on
behalf of and at the request of the
individual who is the subject of the
record.
Release of information to the National
Archives and Records Administration
(NARA) and to the General Services
Administration (GSA): A record from a
system of records may be disclosed as a
routine use to the NARA and GSA in
records management inspections
conducted under the authority of 44
U.S.C. 2904 and 2906.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

The automated portion of this system
is maintained on magnetic tape and the
manual portion is by batch.
RETRIEVABILITY!

The automated system is retrieved by.
name and registration number. The
manual portion is filed in batches by
date the application was processed. A
microfiche system of the names by State
is maintained for quick reference

Federal Register / Vol. 52, No. 238 / Friday, December 11, 1987 / Notices
purposes. In addition, a number of
telecommunication terminals have been
added to the existing network.
SAFEGUARDS:

This system of records is maintained
in DEA Headquarters which is protected
by twenty-four hour guard service and
electronic surveillance. Access to the
building is restricted to DEA employees
and those persons transacting business
within the building who are escorted by
DEA employees. Access to the system is
restricted to DEA personnel on a needto-know basis. A specific computer
program is necessary to extract
information. Information that is
retrievable by terminals requires user
identification numbers which are issued
to authorized employees of the
Department of Justice.
RETENTION AND DISPOSAL:

Records in the manual portion of the
system are retired to the Federal
Records Center after one year and
destroyed after eight years. The
automated data is stored in the
Department of Justice Computer Center
and destroyed after five years.
SYSTEM MANAGER(S) AND ADDRESS:

Deputy Assistant Administrator,
Office of Diversion Control, Drug
Enforcement Administration, 1405 Eye
Street NW., Washington, DC 20537.
NOTIFICATION PROCEDURE:

Inquiries should be addressed to
Freedom of Information Section, Drug
Enforcement Administration; 1405 Eye
Street NW.. Washington, DC 20537.
Inquiries should include inquirer's name,
date of birth, and social security
number.
RECORD ACCESS PROCEDURES:

Same as the above.
CONTESTING RECORD PROCEDURES:

Same as the above.
RECORD SOURCE CATEGORIES:

Information contained in this system
of records is obtained from: (A)
Registrants and applicants under the
Controlled Substances Act (Pub. L. 9 1 513); (B) DEA Investigators.
SYSTEMS EXEMPTED FROM CERTAIN
PROVISIONS OF THE A C T

The Attorney General has exempted
this system from subsections (c)(3), (d),
(e)(4) (G) and (H), (f) of the Privacy Act
pursuant to 5 U.S.C. 552a(k). Rules have
been promulgated in accordance with
the requirements of 5 U.S.C. 553 (b) (c),
and (e) and have been published in the
Federal Register.

JUSTICE/DEA-006
SYSTEM N A M E :

Freedom of Information/Privacy Act
Records.
SYSTEM LOCATION:

Freedom of Information Section, Drug
Enforcement Administration, 14051
Street, NW., Room 200, Washington, DC
20537.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Persons who request disclosure of
records pursuant to the Freedom of
Information Act; persons who request
access to or correction of records
pertaining to themselves contained in
DEA's system of records pursuant to the
Privacy Act: and, where applicable,
persons about whom records have been
requested or about whom information is
contained in requested records.
CATEGORIES OF RECORDS IN THE SYSTEM:

The system contains: (1) Copies of all
correspondence and internal
memorandums related to the Freedom of
Information Act and Privacy Act
request, and related records necessary
to the processing of such requests
receive after January 1,1975, (2)
documents responsive to Freedom of
Information Act/Privacy Act requests
that are contained in other DEA systems
of records, and {3) copies of all
documents relevant to appeals and
lawsuits under the Freedom of
Information Act and Privacy Act.
AUTHORITY FOR MAINTENANCE OF THE
SYSTEM:

This system is established and is
maintained pursuant to the authority of
the Comprehensive Drug Abuse
Prevention and Control Act of 1970 and
Reorganization Plan No. 2 of 1973; and is
maintained to implement the provisions
of 5 U.S.C. 552 and 552a and the
provisions of 28 CFR 16.1 et seq. and 28
CFR 18.40 et seq.
ROUTINE USES OF RECORDS MAINTAINED IN
THE SYSTEM, INCLUDING CATEGORIES OF
USERS AND THE PURPOSES OF SUCH USES:

A record maintained in this system
may be disseminated as a routine use of
such records as follows: (1) A record
may be disseminated to a Federal
agency which furnished the record for
the purpose of permitting a decision as
to access or correction to be made by
that agency, or for the purpose of
consulting with that agency as to the
propriety of access or correction; (2) a
record may be disseminated to any
appropriate Federal, State, local, or
foreign agency for the purpose of
verifying the accuracy of information

47209

submitted by an individual who has
requested amendment or correction of
records contained in a system of records
maintained by the Freedom of
Information Section.
Release of information to the news
media; Information permitted to be
released to the news media and the
public pursuant to 28 CFR 50.2 may be
made available from systems of records
maintained by the Department of Justice
unless it is determined that release of
the specific information in the context of
a particular case would constitute an
unwarranted invasion of personal
privacy.
Release of information to Members of
Congress. Information contained in
systems of records maintained by the
Department of Justice, not otherwise
required to be released pursuant to 5
U.S.C. 552, may be made available to a
Member of Congress or staff acting upon
the Member's behalf when the Member
or staff requests the information on
behalf of and at the request of the
individual who is the subject of the
record.
Routine uses of records maintained in
the system, including categories of users
and the purposes of such uses: Release
of information to the National Archives
and Records Administration (NARA)
and to the General Services
Administration [GSA): A record from a
system of records may be disclosed as a
routine use to the NARA and GSA in
records management inspections
conducted under the authority of 44
U.S.C. 2904 and 2906.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

The records in this system are
maintained in standard case file folders.
RETRIEVABILITY:

A record is retrieved by the name of
the individual or person making a
request for access or correction of
records.
SAFEGUARDS:

This system of records is maintained
at DEA Headquarters which is protected
by twenty-four hour guard service and
electronic surveillance. Access to the
building is restricted to DEA employees
and those persons transacting business
within the building who are escorted by
DEA employees. In addition, the system
is stored in Diebold combination vault
and access is restricted to the staff of
theFreedomof Information Section, on a
need-to-know basis.