IIA Semi-Annual Pr IIA Semi-Annual Progress Report Form

RPG GRANTEE SEMI-ANNUAL ACF PERFORMANCE PROGRESS REPORT
Appendix B - Program Indicators
ACF-OGM-SF-PPR
SF-PPR-OGM-B
Appendix B of the semi-annual ACF performance progress report provides information on the
programmatic and evaluation activities conducted by the grantee during the reporting period as well
as activities planned for the next reporting period. Information from the report will be used by the
Children’s Bureau to meet grants management requirements and to inform the first annual report to
Congress. Semi-annual progress reports are due within 30 days of the end of each 6-month reporting
period.
Reporting Period 1: October 1 – March 31; Report Due: April 30
Reporting Period 2: April 1 – September 30; Report Due: October 31
Grantees are to submit their original Semi-Annual Progress Report electronically to the Grants
Management Specialist (GMS) and their Federal Project Officer (FPO) through Grant Solutions.
An electronic courtesy copy (in either Word or PDF) of the report is to be submitted to your Crosssite Evaluation Liaison (CSL) and Program Management Liaison (PML) when you submit the
electronic copy through Grant Solutions.
Suggested Report Format:
Grantee Name and Address:
Grant Number:
Period Covered by Report:

through

Principal Investigator or Project Director:
Report Author’s Name and Telephone Number:
Name of Federal Project Officer:
Name of Grants Management Specialist:
B-01. Major Activities and Accomplishments During This Period
1. When (month/day/year) did or when do you plan to enroll your first client in RPG
program services?

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2. In Table 1, list your enrollment goals for the reporting period; the number of
participants enrolled in the services delivered as part of your RPG project or through
your partnerships during this reporting period; and the total number of participants
enrolled in the services delivered as part of your RPG project or through your
partnerships to date.
Table 1. Enrollment Goals and Actual Enrollment
Enrollment
Goals
During the
Reporting
Period

Actual
Enrollment
During the
Reporting
Period

Total
Enrollment
to Date

Adults
Children
Families

3. In Table 2, list the number of participants that have exited services, by exit reason
(select the primary reason), during this reporting period and the total number of
participants that have exited to date. Specify the unit (e.g., families, children, biological mothers,
etc.)
Table 2. Reasons Participants Have Exited Services during this Reporting Period and To Date
Exit Reason

Exits During
the Reporting
Period

Total
Exits
To Date

Program Completed
Declined Further Participation
Moved Out of Service Area
Unable to Locate
Excessive
Missed
Appointments
Child No Longer in Custody
Other (please specify)

4. Have you added, changed, or dicontinued any new evidence-based programs or
practices (EBPs) since the last reporting period? If so, please use the table(s) in

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Attachment B-01a to provide information about any new EBPs you plan to implement
or are implementing. Complete one table for each new or changed EBP. Please use the
list of EBPs previously included in your semi-annual progress reports, provided by
Mathematica (Attachment B-01a, Table 1a).
5. Do you plan to or have you added, changed, or discontinued any other services, such as
screening or case management, since the last reporting period? If so, please use the
table(s) in Attachment B-01b to provide information for any additional services you
plan to provide or are providing. Complete one table for each new or changed
additional service. Please use the list of other services previously included in your semiannual progress report, provided by Mathematica (Attachment B-01b, Table 1b).
6. Please describe whether you engaged in any of the following activities during this
reporting period. After reporting period 1, please describe any updates regarding these
activities.
a.

If you have an implementation team to support RPG implementation,
describe their key activities during this reporting period. 1

c.

To facilitate implementation of your project, did you have to engage with
systems beyond your partner agencies (such as health care or early care and
education)? If so, with what systems did you engage and why, and how did
you coordinate services with these systems (if they provide services or
otherwise work with your RPG participants)?

d.

Did you monitor program implementation to determine if the project is
being carried out as planned? For example, did you collect and analyze
quality assurance or fidelity data? If so, please describe your monitoring
process. Did you provide updates/briefings to your Steering or Oversight
Committee or other leadership or partner group?

e.

Have you added any new partners this reporting period? If so, please add
information about each new partner to Table 1. Please use the list of
partners included in your previous semi-annual progress reports, provided
by Mathematica (Attachment 3).

f.

Did you establish formal agreements (such as MOUs or data sharing
agreements) with any agencies during this reporting period? If so, please add

1 An implementation team is a team of individuals focused on supporting the implementation of the EBP. The
team may help increase the buy-in and readiness of staff, coordinate the supports staff may need to implement the EBP
with fidelity, assess the fidelity of the implementation of the EBP, and problem-solve implementation challenges. (Metz,
Allison and Leah Bartley. “Active Implementation Frameworks for Program Success: How to Use Implementation
Science to Improve Outcomes for Children.”Zero to Three, March 2012, pp. 11-18).

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information about each agency with whom you established a formal
agreement to Table 3.
Table 3. Changes in Regional Partnership Membership and Formal Partnership Agreements Established This
Reporting Period
Name of Agency
(list agency name,
not individual
person)

Is this is
a new
or
existing
partner?

Primary
contribution(s)
to the RPG
project

Did you establish
a formal
agreement with
this agency?

Type of formal
agreement (such as
MOU, data sharing
agreement)

Description of the
content of the formal
agreement

g.

Have any partners discontinued their involvement in the RPG project since
the last reporting period? If so, describe why they are no longer involved
and whether these changes will affect referrals, service delivery, or access to
services in any way.

i.

Describe how leadership (county, regional, and /or state) from substance
use, child welfare, and the courts support or are engaged in the
implementation of your project. How do you keepg them informed (such as
joint meetings, individual briefings, memos)? Do you have a process for
addressing cross-system challenges and barriers? If so, please describe it.

j.

Have you engaged in any other significant programmatic activities during
this reporting period? If so, please describe them.

7. Have the organizations or programs from whom you receive referrals for RPG changed
since the last reporting period? Has the enrollment process changed since the last
reporting period? If so, please describe these changes.
8. Has the list of other community agencies or services to which you refer participants
changed since the last reporting period? If so, please describe the changes. Do you track
these referrals? Has your process for tracking referrals changed? If so, please describe
the changes.
9. Have the instruments or forms used to assess the needs of children, adults, or families
who participate (or are targeted to participate) in your RPG program changed since the
last reporting period? If so, please describe the changes. Has the organization that does
the assessments changed since the last reporting period, or the way assessment
information or results are used? If so, please describe these changes.
10. Please describe any programmatic implementation successes (such as engaging and
retaining families, expanding access to the services array to better address children and

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family needs, improving family functioning and child well being, implementing traumaspecific services, and providing access to recovery support services) you have
experienced during the reporting period. What innovations have you developed?
B-04. Dissemination Activities
11. What dissemination activities were conducted during the reporting period? Dissemination
activities may include kickoff meetings or program launches; earned media such as a story
in the local paper or other report in a news outlet that is not a paid advertisement or public
service announcement; press release or public service announcement developed by your
partnership; items on grantee’s or partnership’s website or in own publications;
informational presentations or meetings with local organizations; other direct outreach to
local organizations (e.g., emails, calls, delivery of brochures); or policy advocacy. How were
your partners involved in these dissemination activities? Please place the information about
each activity into Table 4.
Table 4. Dissemination Activities
Activity

Target
audience

Number of
target
audience
members
reached/
materials
distributed

Purpose

Results (Was
your goal
achieved? If
so, describe.)

Partnersinv
olved?

Additional
comments

B-06. Activities Planned for the Next Reporting Period
12. Using Table 5, please list the key activities you plan to engage in over the next six
months. In particular, please indicate if you plan to hire, train, or provide professional
development to EBP staff, hold partnership meetings or activities, establish MOUs or
other formal agreements with other organizations, or modify your RPG program. For
each activity listed, please describe the activity and the organization(s) responsible.
Table 5. Planned Activities for Next Six Months
Activity

Description

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Organization(s) Responsible for This
Activity

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B-02. Problems
13. Please describe whether your project faced any of the following programmatic
challenges or barriers that affected your ability to provide services as planned. For each
describe how you addressed the barrier and your progress in resolving it.
a. Lower referrals than expected
b. Inability to enroll intended target population (please describe how the population you
are reaching differs from your intended target population)
c. Longer than anticipated program enrollment periods due to the complex needs of
families or other reasons
d. Staffing challenges, such as finding or retaining qualified grantee or partner agency
staff (particularly for implementing EBPs), .
e. Challenges implementing EBPs (please indicate which EBP(s))
f. Challenges sharing information or data with partners or other issues related to
engagement with partners
g. Challenges coordinating case management or services with partners or other entities
h. Challenges collaborating with RPG partners
i. Other challenges

B-05. Other Activities
18. Describe any project changes that require federal approval (such as a change in budget,
project director, or other key staff that were made during this reporting period and the
reason for the change. Include changes you have discussed with your FPO or GMS.

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21. If applicable, describe how you have used (or plan to use) information and knowledge
gained from the most recent RPG Grantee Meeting, including any pre-conference
meetings (such as evaluators meeting or clinical workshops), to enhance or strengthen
your partnership or program. Include, for example, how information was used to
improve services for your clients, enhance client engagement and retention, expand or
strengthen your cross-systems collaborative relationships, enhance the measurement of
your program’s performance and outcomes, develop or advance sustainability planning,
improve program management, or enhance any other related efforts to affect overall
program results.
22. Please answer the following two questions related to evaluation activities:
a. What main activities for your local evaluation or the cross-site evaluation did the
project engage in during the reporting period?
b. Using Table 6, list the key evaluation activities you plan to engage in over the next
six months. For each activity listed, provide a description of the activity and the
organization(s) responsible.
Table 6. Planned Evaluation Activities for Next Six Months
Evaluation Activity

Description

Organization(s) Responsible for This
Activity

d. Please describe any evaluation challenges or barriers encountered during the
reporting period and their effect on the evaluation. For each please describe how
you addressed the barrier and your progress in resolving it.
B-03. Significant findings and events.
23. Describe any significant changes in your state or service area that have affected or may
affect your project or the program outcomes you are measuring in your evaluation.
(This could include things such as the implementation of other child welfare or
substance abuse treatment initiatives, policies or programs; events in the community
such as a child death or high profile case that might impact caseloads; changes in
judicial officers who hear dependency cases if relevant to your program); changes in
agency or community leadership; implementation of other new legislation, policies or
procedures that affect your program or target population; changes in child welfare or
substance use trends; or other related community developments.
24. Has your program experienced any significant challenges during the reporting period as
a result of the current fiscal environment? If so, please provide specific examples of
how the fiscal environment has adversely impacted your program (such as reductions or
changes in child welfare, substance use treatment or other staffing that affects service

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delivery, decreased referrals to your program, reductions or loss of funding sources,
etc.).
25. Has your program gained any new sources of funding during the reporting period? If
yes, please list the new sources of funding and describe how the funds will be used to
support your RPG project.
26. In Table 7, indicate whether your program becameinvolved in any other federal
initiatives during the reporting period. If your agency is the lead grantee, enter “G;” if
the activity involves one of your key partners, enter “P.”
Table 7. Involvement in Other Federal Initiatives
G/P

Initiative
Comprehensive Support Services for
Families Affected by Substance Abuse and/or
HIV/AIDS
Family Connection Grants: Child
Welfare/TANF Collaboration in Kinship
Navigation Programs
Family Connection Grants: Comprehensive
Residential Family Treatment Projects

Family Connection Grants: Combination
Family Finding/Family Group Decision
Making
Child Welfare-Education System
Collaboration to Increase Educational
Stability
Child Welfare-Early Education Partnerships
to Expand Protective Factors for Children
with Early Child Welfare Involvement
Tribal IV-E Plan Development Grants

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G/P

Initiative
Tribal Court Improvement

Partnerships to Demonstrate the
Effectiveness of Supportive Housing for
Families in the Child Welfare System
Initiative to Improve Access to Needs-Driven,
Evidence-Based/Evidence-Informed Mental
and Behavioral Health Services in Child
Welfare
Integrating Trauma-Informed and TraumaFocused Practice in Child Protective Service
(CPS) Delivery
Abandoned Infants Assistance Act:
Comprehensive Support Services for Families
Affected by Substance Abuse and/or
HIV/AIDS
Child Welfare Waiver Demonstration Projects

Other Children’s Bureau or other federallyfunded initiative. Please specify.

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Appendix B of the Semi-Annual ACF Performance Progress Report V1