Railroad Service and Compensation Reports/System Access Application/Report Certification

Forms and Documents

Document Name	Status
Form BA-12 Railroad Service and Compensation Reports/System Access Application Form and Instruction	Modified
3220-0008.doc Supporting Statement A	2015-02-19
Program Letter 2013-05 (No Paper BA-3).pdf Supplementary Document	2014-11-25
Form UI-41 (01-08).pdf Supplementary Document	2014-12-03
Form GL-99 (11-09).pdf Supplementary Document	2014-11-25

IC Document Collections

IC ID	Document Title	Status
33808	Railroad Service and Compensation Reports/System Access Application Form and Instruction	Modified

ICR Details

OMB Control No: 3220-0008	ICR Reference No: 201411-3220-003
Status: Historical Active	Previous ICR Reference No: 201111-3220-003
Agency/Subagency: RRB	Agency Tracking No:
Title: Railroad Service and Compensation Reports/System Access Application/Report Certification
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 04/27/2015
	Date Received in OIRA: 02/19/2015
Terms of Clearance:

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2018	36 Months From Approved	04/30/2015
Responses	5,648	0	6,841
Time Burden (Hours)	35,074	0	31,014
Cost Burden (Dollars)	0	0	0

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Abstract: Under the Railroad Retirement Act and the Railroad Unemployment Insurance Act, employers are required to report service and compensation for each employee to update Railroad Retirement Board records for payments of benefits. The collection obtains service and compensation information and information needed to ensure secure system access from employers who voluntarily opt to use the RRB's Internet-based Employer Reporting System to submit reporting forms and information needed to certify employer reporting transactions.

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Authorizing Statute(s): US Code: 45 USC 231(f) Name of Law: Railroad Retirement Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 63652	10/24/2014
30-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 78505	12/30/2014
Did the Agency receive public comments on this ICR? Yes

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Railroad Service and Compensation Reports/System Access Application	BA-12, BA-3 (Secure Email and FTP), BA-3 (Electronic Equivalents), BA-3 (Internet), BA-4, BA-12, G-440, BA-4 (Electronic Equivalents), BA-4 (Secure Email and FTP), BA-4 (Internet)	Application for Employer Reporting Internet Access ,   Report of Creditable Compensation Adjustments ,   Report Specifications Sheet ,   Report of Creditable Compensation Adjustments ,   Report of Creditable Compensation Adjustments ,   Report of Creditable Compensation Adjustments ,   Annual Report of Creditable Compensation ,   Annual Report of Creditable Compensation ,   Annual Report of Creditable Compensation ,   Application for Employer Reporting Internet Access

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	5,648	6,841	0	0	-1,193	0
Annual Time Burden (Hours)	35,074	31,014	0	0	4,060	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: The estimated overall responses for this collection have decreased by 1,193, from 6,841 to 5,648 while the burden hours have increased by 4,060, from 31,014 to 35,074. This is due to several reasons primarily due to Improved internal tracking that has resulted in more accurate estimates of actual responses for Form BA-3 (and all forms in the collection) resulting in a significant increase in both the amount of annual responses and burden hours. The increase is somewhat offset by the decreased use of Form BA-12 to sign up for on-line use, and the decreased use of Form G-440 as employers have transitioned to filing their reports online using ERS. We have shown the -1,193 responses and +4,060 burden hours as an adjustment. NOTE that going forward we estimate that the amount of responses and resulting decrease in burden for Form BA-12 will continue to decrease as most employers have now obtained access to use ERS to file their reports. Lastly, we anticipate the G-440 specification and certification sheet will also continue to decrease as most employers have now signed up to use ERS to file their reports.

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Annual Cost to Federal Government: $0

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? Yes

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/19/2015

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