Form FGIS-938 Report of Grain Inspected and Weighed for Export

Fill form out below, print and fax, with commerical versions of Acrobat save and email (optional).
FIELD OFFICE:

U.S. DEPARTMENT OF AGRICULTURE
GRAIN INSPECTION, PACKERS AND STOCKYARDS ADMINISTRATION

FEDERAL GRAIN INSPECTION SERVICE

SERIAL NO

OMB NO. 0580-0013 (See reverse)
Information is collected in order to publish timely information
on quantity and quality conditions of grain (7 U.S.C. 1622).
Individual establishment information held confidential.

FOR WEEK ENDING
Thursday

REPORT OF GRAIN INSPECTED AND WEIGHED FOR EXPORT

CERTIFICATE DATE
(Mo./Day/Year)

LOCATION CODE

APPLICANT NO

TYPE SHIPMENT
Bulk

CARRIER IDENTIFICATION

TYPE

DESTINATION

Ship

CARRIER
GRADE

GRAIN

Container

Sack

Rail (Cu-Sum)

Truck
Barge
SPECIAL GRADES

CORN

WHEAT

BARLEY

Rail (Composite)

TEST WEIGHT
Certified (Optional)

Average

SORGHUM

OATS

CANOLA

HT

(whole or cracked)
HT

SMT

HT

HT

DKT

DKT

HT

DKT

ODK

DGK

FM

BC

DKT

BN

FM

DKT

SHBN

FM

WO

FM

WO

ERG

DEF

BCFM

FM

BNFM

OG

SCT

CCL

OCOL

OG

SO

STON

WOCL

CCOM

SBLY

DHV-HVAC

OM

SKBN

HT

IADM

DKT

GLUC

OWH

WK

BN

WHCB

CC

THIN

HARDNESS

SOYBEANS

WG

FLAXSEED

HT

THIN

CADM

TRITICALE

PL
IBHT

ERC

RYE

HT

SUNFLOWER SEEDS

HT

FDK

DKT

IBF

HT

FMWR

FM

HT

FM

MDK

DKT

FM

HT

DKT

SPL

IBM

DH

SHBN

DKT

FM

OCOL

KT

ADM

DEF

THIN

MIXED GRAIN

DKT

FMOW

LOAD ORDER
Moisture

Minimum (Min)

Protein
Oil
Starch
Aflatoxin

DON
Falling
Number
Infestation

Maximum (Max)

Average (Avg) (Indicate checked amount)

Min

%

Declared Avg

Max

%

Ordinary (Undeclared)

Min

%

Declared Avg

Max

%

Ordinary (Undeclared)

Minimum

Maximum

Requested?

Yes

No

Performed?

Yes

No

Requested?

Yes

No

Performed?

Yes

No

Basis
Dry Matter
Sublots with Insects

As is

%

Basis

%
Dry Matter

Specified Moisture

%

Average

Specified Moisture

Both

Sublot
Other

REPORTED BY

Malathion
Other

Reldan

High

Low

Average

High

Low

Average

High

Low

Average

Screening
<= 20 ppb ___
> 20 ppb ___

Quantitative
<= 20 ppb
> 20 ppb

Avg ppb

Rejects

Qualitative

Quantitative

Avg ppm

Rejects

Sublot
Other

Specified Moisture
% M
Components Infested

Seconds
Insects Per Lot
FUMIGANT

Type Dust Suppressant
Water
Oil
Other

Dye

Yes
No

ENTRIES BELOW ARE OPTIONAL
EGIS ENTRY BY

REMARKS

Average

%

ADDITIVES
Type Insecticide
Actellic

RESULTS
Low

%

(Indicate checked amount)

Basis
Composite
Both
Basis
Composite

High

%

Basis
Dry Matter

Weigh Only(W)
Other (OT)
Witness Trans.(WT)

Rail (Single Lot)
Other
NO. S/L’S OR CARRIERS
QUANTITY (Pounds)

DOCKAGE/SUNFLOWER SEED FOREIGN MATERIAL
Low
Average
Certified

High

TYPE SERVICE
Insp/Weigh (IW)
Insp. Only (I)
Phytosanitary (PS)

Aluminum Phosphide
Other
DATE

STOWAGE

Form FGIS-938 (03-06) Previous editions are obsolete. Expires January 2015

Clear Form

Code
1
2
2 O/B
3
3 O/B
4
4 O/B
5
5 O/B
SG
SG O/B
MIXED

Grade Codes
Grade
U.S. No. 1
U.S. No. 2
U.S. No. 2 or Better
U.S. No. 3
U.S. No. 3 or Better
U.S. No. 4
U.S. No. 4 or Better
U.S. No. 5
U.S. No. 5 or Better
U.S. Sample Grade
U.S. Sample Grade or Better
U.S. Mixed Grain

Grain Codes
Subclass, Class, or Grain

AFGHANISTAN
Code
ALBANIA
BLY
Barley
ALGERIA
SRB
Six Rowed Barley
ANDORRA
SRBM
Six Rowed Blue Malting Barley
SRMB
Six Rowed Malting Barley
ANGOLA
TRB
Two Rowed Barley
ANGUILLA
TRMB
Two Rowed Malting Barley
ANTIGUA
K
Canola
ARGENTINA
WHC
White Corn
ARMENIA
XC
Mixed Corn
ARUBA
YC
Yellow Corn
FLAX
Flaxseed
AUSTRALIA
XGR
Mixed Grain
AUSTRIA
OATS
Oats
AZERBAIJAN
RYE
Rye
B VIRGIN
S
Sorghum
BAHAMAS
TANS
Tannin Sorghum
BAHRAIN
WHS
White Sorghum
XS
Mixed Sorghum
BANGLADESH
XSB
Mixed Soybeans
BARBADOS
YSB
Yellow Soybeans
BELARUS
SF
Sunflower Seeds
BELGIUM
T
Triticale
BELIZE
ADU
Amber Durum Wheat
DNS
Dark Northern Spring Wheat
BENIN
DU
Durum Wheat
BERMUDA
HADU
Hard Amber Durum Wheat
BHUTAN
HDWH
Hard White Wheat
BOLIVIA
HRW
Hard Red Winter Wheat
BOSNIA-HERC
NS
Northern Spring Wheat
BOTSWANA
RS
Red Spring Wheat
SRW
Soft Red Winter Wheat
BR IND O TER
SWH
Soft White Wheat
BRAZIL
UNCL
Unclassed Wheat
BRUNEI
WHCB
White Club Wheat
BULGARIA
WWH
Western White Wheat
BURKINA
XWHT
Mixed Wheat
BURMA
WG
Wet Gluten
CSCR
Corn Screenings
BURUNDI
HB
Hulless Barley
CAMBODIA
MDB
Malted Barley
CAMEROON
SBML
Soybean meal
CANADA
CC
Cracked Corn
CANARY IS
CAPE VERDE
CAYMAN IS
CEN AFR REP
According to the Paperwork Reduction Act
of 1995, an agency may not conduct or sponsor,
CHAD
and a person is not required to respond to a
CHILE
collection of information unless it displays a valid
CHINA MAIN
OMB control number. The valid OMB control
number for this information collection is 0580-0013. CHINA T
COCOS IS
The time required to complete this information
COLOMBIA
collection is estimated to average 15 minutes per
response,including the time for reviewing instructions, COMOROS
searching existing data sources, gathering and
CONGO (BRAZ)
maintaining the data needed, and completing and
reviewing the collection of information.
Form FGIS-938 (Reverse)

Code

Special Grade Codes
Special Grade
Code Special Grade

BLCH
BLIT
BRIT
EHVY
ERG
FLAD
FLIN
GAR
HVY

Bleached
Blighted
Bright
Extra Heavy
Ergoty
Flint & Dent
Flint
Garlicky
Heavy

INF
LGAR
LSM
PL
SMUT
STND
THIN
TRET
WAX

Infested
Light Garlicky
Light Smutty
Plump
Smutty
Stained
Thin
Treated
Waxy

Destination Codes
COOK ISLANDS
COSTA RICA
CROATIA
CUBA
CYPRUS
CZECH REP
DENMARK
DJIBOUTI
DOMINICA
DOMINICN REP
ECUADOR
EGYPT
EL SALVADOR
EQ GUINEA
ERITREA
ESTONIA
ETHIOPIA
F SO ANT
FALKLAND IS
FAROE ISLAND
FIJI
FINLAND
FR GUIANA
FRANCE
FRENCH POLY
GABON
GAMBIA
GAZA STRIP
GEORGIA
GERMANY
GHANA
GIBRALTAR
GREECE
GREENLAND
GRENADA
GUATEMALA
GUINEA
GUINEA-BISSA
GUYANA
HAITI
HEARD ISLAND
HONDURAS
HONG KONG
HUNGARY
ICELAND
INDIA
INDONESIA
IRAN
IRAQ

IRELAND
ISRAEL
ITALY
IVORY COAST
JAMAICA
JAPAN
JORDAN
KAZAKHSTAN
KENYA
KIRIBATI
KOREA REP
KUWAIT
KYRGYZSTAN
LAOS
LATVIA
LEBANON
LESOTHO
LIBERIA
LIBYA
LIECHTEN
LITHUANIA
LUXEMBOURG
MACAO
MACEDONIA
MADAGASCAR
MALAWI
MALAYSIA
MALDIVES
MALI
MALTA
MARSHALL
MARTINIQUE
MAURITANIA
MAURITIUS
MEXICO
MICRONESIA
MOLDOVA
MONACO
MONGOLIA
MONTSERRAT
MOROCCO
MOZAMBIQUE
NAMIBIA
NAURU
NEPAL
NETH ANTIL
NETHERLANDS
NEW CALIDONIA
NEW GUINEA

NEW ZEALAND
NICARAGUA
NIGER
NIGERIA
NIUE
NMARIANA
NORFOLK IS
NORTH KOREA
NORWAY
OMAN
PAKISTAN
PALAU
PANAMA
PARAGUAY
PERU
PHILIPPINES
PITCAIRN
POLAND
PORTUGAL
PUERTO RICO
QATAR
REP S AFRICA
REUNION
ROMANIA
RUSSIA
RWANDA
SAN MARINO
SAO TOME&PR
SAUDI ARABIA
SENEGAL
SEYCHELLES
SIERRA LEONE
SINGAPORE
SLOVAKIA
SLOVENIA
SOLOMON IS
SOMALIA
SP MQEL
SPAIN
SRI LANKA
ST. HELENA
ST. LUCIA
ST. VINCENT
ST.KITTS&NEV
SUDAN
SURINAME
SVALBARD
SWAZILAND
SWEDEN

SWITZERLAND
SYRIA
TAJIKISTAN
TANZANIA
THAILAND
TOGO
TOKELAU
TONGA
TRINIDAD
TUNISIA
TURK IS
TURKEY
TURKMENISTAN
TUVALU
UGANDA
UKRAINE
UN ARAB EM
UN KINGDOM
UNKNOWN
URUGUAY
USA
UZBEKISTAN
VANUATU
VATICAN CITY
VENEZUELA
VIETNAM
WALLIS
WEST BANK
WEST SAMOA
WST SAHARA
YEMEN
YUGOSLAVIA
ZAIRE
ZAMBIA
ZIMBABWE

Form Explanation and Instructions
FORM FGIS-938, Edition 3/06
Page 1 of 15
INSTRUCTIONS FOR FORM FGIS-938,
"REPORT OF GRAIN INSPECTED AND WEIGHED FOR EXPORT"
The FGIS Export Grain Information System (EGIS) collects information on all export
grain shipments. It also collects information on outbound non-export shipments from
export locations where FGIS employees perform inspection and weighing services. This
is done to enable calculation of the administrative tonnage fees. The information source
for EGIS is the “Report of Grain Inspected and Weighed for Export”, the FGIS-938.
Form FGIS-938 is completed by all official agencies and field offices where export grain
inspections are performed. Field offices transmit the export data to FGIS headquarters
electronically where the information is stored in a database. Information reported on the
form FGIS-938 is used for:
a.

Internal Quality Control Purposes. Provide FGIS with grain export information
for use in publishing periodic export grain quality reports, reviewing grain
standards, responding to inquiries about foreign complaints, analyzing other
aspects of FGIS programs; and

b.

External Marketing Information. Provide Departmental and other Governmental
agencies with timely and accurate export grain volume reports to satisfy their
external and internal reporting requirements.

Information contained in the export shipment reports may not be released by FGIS or
official agency personnel without approval of the Administrator, Deputy Administrator,
or the FGIS Freedom of Information Officer, as appropriate.
c.

Agency Responsibilities. Each agency must:
(1)

Complete a form FGIS-938 whenever grain is inspected and/or weighed
for export.

(2)

Complete a separate form FGIS-938 for each export lot regardless of
carrier type. The exception to this is the grouping of single lot rail car,
containers, or trucks. See “Reporting procedures”, f. (1).

(3)

If the agency has a version of software which allows saving the filled-out
form, email the saved file to the agency’s respective field office.
Otherwise, fax completed forms promptly to the FGIS field office each
reporting period. A reporting period is a 7-day week from 12:00 AM,

Friday through midnight Thursday. All reports must be submitted to
the field office each week by 12:00 PM on Friday in time for data
entry into EGIS. Reports may be submitted earlier in the week if time allows.
(4)
d.

Notify the FGIS field office of any corrections to previous reports and
submit a corrected form.

FGIS Field Office Responsibilities. Each office must:
(1)

Complete a form FGIS-938 whenever grain is inspected and/or weighed
for export.

(2)

Complete a separate form FGIS-938 for each export lot regardless of
carrier type. The exception to this is the grouping of single lot rail car,
containers, or trucks. See “Reporting procedures”, d. (1).

(3)

Review all forms FGIS-938 for completeness including those received
from official agencies.

(4)

Assemble the forms FGIS-938 for all service points in the circuit each
reporting period. A reporting period is a 7-day week from 12:00 AM,
Friday through midnight Thursday. Enter all reports into EGIS and
transmit by COB on Fridays each reporting period. Weekend data entry
is permitted as needed.
Data entry into EGIS is performed by logging on to the HP-3000
minicomputer located in Washington, DC, with a personal computer.
The records for a reporting period will be collected by the Application
Development Branch every Monday morning (7 AM EST.) After the
Application Development Branch collects the records, corrections must be
submitted by fax or emailed on corrected forms.
In the case of rail car shipments, field offices shall notify the Information
Technologies Staff, Application Development Branch, whenever they are
informed that a previously reported export shipment was unloaded,
diverted into domestic markets, or otherwise not shipped for export.

(5)

File the form FGIS-938 with the respective export shipment file. If more
than one form FGIS-938 is completed for any export lot (e.g., an agency
completed a form FGIS-938 as a worksheet and telephoned the
information to a field office where it was transcribed to another form
FGIS-938), ensure that the form FGIS-938 serial number on file at the
field office/agency matches the serial number of the form FGIS-938 which

Form Explanation and Instructions
FORM FGIS-938, Edition 3/06
Page 3 of 15
was used as the data entry document. Space is provided on the Form
FGIS-938 for a serial number. The EGIS data entry screen assigns the
serial number; manually enter this number in the space provided
(Circle # 3) for hardcopy filing of the form.
(6)

Periodically review the accuracy of forms FGIS-938 completed in their
circuit.

(7)

Use the information provided from the EGIS to transmit the administrative
tonnage and ship supervision fee billing information to the National
Finance Center.

e.

Availability of Forms. Download the latest revisions of the form at GIPSA's
website, or contact a GIPSA field office for blank forms.

f.

Reporting Procedures.
(1)

For each reporting period, group rail cars, containers, or trucks which were
certified as single lots or recertified as combined lots into categories of
similar grade, grain, special grade, destination, and type of service.
Prepare a separate form FGIS-938 for each reportable category for each
specified service point. When more than 1-day's activities are grouped,
use the most recent certification date for the "Certificate Date" entry on
form FGIS-938.
For example, during the reporting period, rail cars are inspected and/or
weighed for export at two specified service points within an agency
circuit. The following is a record of the daily activities at each location.
Point A

Date

Type
Service

No. of
Cars

Grade

Grain

Quantity
(lb)

Destination

10/8/03
10/9/03
10/10/03
10/10/03

Insp. Only
Insp/Weigh
Insp/Weigh
Insp. Only

12
30
45
45

2
2
2
2

YC
YC
YC
YC

2 100 000
5 250 077
7 875 093
7 875 000

Mexico
Mexico
Mexico
Mexico

Point B
Date

Type
Service

No. of
Cars

Grade

Grain

Quantity
(lb)

Destination

10/6/03
10/6/03
10/8/03
10/9/03
10/10/03

Insp. Only
Insp. Only
Insp. Only
Insp. Only
Insp. Only

30
30
30
45
50

2
2
2
2
2

YSB
YC
YC
YSB
YSB

5 625 000
5 250 000
5 250 000
8 437 500
9 375 000

Mexico
Mexico
Mexico
Mexico
Mexico

Prepare four FGIS-938's for these shipments. For Point A prepare two reports.
On the first, group the 57 "Insp. Only - 2 YC" rail cars together. Use "10/10/03"
as the certificate date. On the second report for Point A, group the 75
"Insp/Weigh - 2 YC" railcars together. Use "10/10/03" as the certificate date.
For Point B prepare two more FGIS-938 reports. On the first, group the 125
"Insp. Only - 2 YSB" railcars together. Use "10/10/03" as the certificate date. On
the second report for Point B, group the 60 "Insp. Only - 2 YC" railcars together.
Use "10/8/03" as the certificate date.
(2)

Complete a separate form FGIS-938 for each railcar lot inspected under
the Cu-Sum plan.

(3)

Complete a separate form FGIS-938 for unit train railcars not graded
under the Cu-Sum plan, (e.g., railcar samples composited for grading).
The same applies for composite samples for containers.

(4)

Consolidate reports for shipments which were inspected by one agency
and weighed by another agency on one form FGIS-938. This procedure
will ensure that the same export shipments are not entered more than once
into the EGIS data base.
For example, during the reporting period, an agency inspects and
certificates 30 export hopper cars as U.S. No. 2 Yellow Corn. FGIS
weighs the same 30 hopper cars. The field office shall consolidate the
inspection and weighing information on one form FGIS-938. Indicate the
type of service as inspected and weighed and show 30 in the block marked
No. of S/Ls or Carriers.

(5)

Only report intercoastal movements of grain or non-standardized grains
within the continental United States or shipments to U.S. territories when
the service is performed by FGIS employees. These are shipments that the
administrative tonnage fees apply to. Note: These shipments are input
into EGIS with the “Miscellaneous Shipment” data entry program.

Form Explanation and Instructions
FORM FGIS-938, Edition 3/06
Page 5 of 15

(6)

Report the most recent inspection results for each lot, regardless of
whether they represent an original inspection, reinspection, or appeal
inspection. If review inspection results became available after the form
FGIS-938 data was transmitted and the superseding factor results differ
from the original inspection results, change the data using the EGIS online
data entry screens. If the factor result(s) cannot be changed online at the
field office, fax the revised report to the Application Development Branch.

FORM FGIS-938, "REPORT OF GRAIN INSPECTED AND WEIGHED FOR EXPORT"

Form Explanation and Instructions
FORM FGIS-938, Edition 3/06
Page 7 of 15

FGIS-938, "REPORT OF GRAIN INSPECTED AND WEIGHED FOR EXPORT (REVERSE)"

Instructions for Completing Form FGIS-938,
"Report of Grain Inspected and Weighed for Export"
Complete items 1-19 for all export shipments. Complete applicable items 17-41 for all
lots loaded into vessels, barges, and railcars inspected under the Cu-Sum loading plan.
1.

Enter the field office name.

2.

Enter the reporting period Thursday ending date.

3.

Enter the number generated by the data entry screen.

4.

Enter the certification date in MM/DD/YYYY format.

5.

Enter the 6-digit export elevator code or specified service point code. Use the online pick list or the printed inspection point list from the GIWIS.

6.

Enter 9-digit applicant number. This only applies to shipments where the
administrative tonnage fee is to be charged. It is for billing applicants who use
FGIS employees for inspection services.

7.

Check the appropriate box (Bulk or Sack) to indicate the type of shipment.

8.

Check the appropriate box to indicate the type of service. Check Insp/Weigh
(IW) for shipments inspected and weighed; check Insp. Only (I) for shipments
only inspected; check Weigh Only (W) for shipments only weighed; (PS) for
phytosanitary inspections only; and, (WT) for witness transfer. Check Other (OT)
for any other types of service.

9.

Enter the vessel name, unit train number, or other appropriate carrier
identification. Do not enter vessel prefixes (M/V, S/S, etc) on the EGIS data
entry screen. If the report represents several rail cars, containers, or trucks
inspected and certified as single lots, enter the identification of one of the carriers.

10.

Check the appropriate carrier code. In the case of railcars, check Rail (single lot)
for all railcars which were certified as single lots or single lots recertified as
combined lots. Check Rail (Cu-Sum) for all railcars which were inspected under
the Cu-Sum plan. Check Rail (Composite) for unit train railcars not graded under
the Cu-Sum plan, and the railcar samples are combined for grading.

11.

Enter the country of destination using only the approved destination codes listed
on the reverse side of form FGIS-938.

Form Explanation and Instructions
FORM FGIS-938, Edition 3/06
Page 9 of 15
12.

Enter the abbreviation for the subclass, class, or grain, whichever is appropriate.
Refer to the reverse side of Form FGIS-938 for a list of the valid grain codes.
Some common not standardized grain codes are listed also.

13.

Enter the numeric grade of the lot. Include O/B for "or better" grade designations
(Example: 2 O/B). Refer to the reverse side of form FGIS-938 for a list of valid
grade codes. If the type of service indicated in item 8 is Weighed Only (W),
Other (OT), Phytosanitary (PS), or Witness Transfer (WT), leave blank.

14.

Enter the abbreviation for special grades, if applicable. Refer to the reverse side
of Form FGIS-938 for a list of valid special grade codes.

15.

Enter the number of sublots inspected whenever the lot was inspected under the
Cu-Sum uniform loading plan. Otherwise, enter the number of carriers inspected
and/or weighed.

16.

Enter the actual weight of the lot in pounds. For rail cars, containers, or trucks, if
the actual weight is not available, calculate an estimated weight using the
following formula:
Carriers X standard test weight per bushel X carrier bushel capacity = est. weight
Use the following carrier bushel capacities in the formula:
Boxcar
=
2000 bushels
Hopper car
=
4000 bushels
Truck
=
750 bushels
Container
=
775 bushels

Use the following standard test weights in the formula:
Wheat
Soybean
Corn
Cracked Corn
Sorghum
Rye
Flaxseed

60
60
56
52
56
56
56

Canola
Barley
Triticale
Oats
Mixed Grain
Sunflower Seeds

50
48
48
32
32
28

Obtain from the elevator personnel the estimated weights for other types of carriers
which are not weighed.
NOTE:

Complete the following items if the type carrier in item 10 is Ship, Rail (Cu-Sum),
or Barge and the type service in item 8 is (IW) Insp/Weigh or (I) Insp. Only.

17.

Enter the high, low, and average dockage or sunflower seed foreign material
results for the sublots, in hundredths. Enter the certified result to one decimal
place. Report dockage results for all applicable grains, even if no dockage was
certified.

18.

Enter the average test weight result in hundredths. The block marked Certified is
optional and for field office or agency use only.

19.

Enter the factor averages which are applicable to the subclass, class, or grain.
Report the results in tenths or as whole numbers as they are certified.

20.

Check the appropriate box (Minimum, Maximum, or Average) to indicate the
moisture load order requirements declared by the applicant, if any, and enter the
declared percentage. If a moisture load order was not declared, leave the load
order boxes blank.

21.

Enter the high, low, and average moisture results for the sublots in tenths.

22.

Check the appropriate box (Minimum, Maximum, Average, or Ordinary) to
indicate the protein load order requirements declared by the applicant. If a
minimum, maximum, or average protein is declared, enter the declared
percentage. If protein analysis is requested but a specific load order is not
declared, leave the load order boxes blank.

Form Explanation and Instructions
FORM FGIS-938, Edition 3/06
Page 11 of 15
23.

The basis for wheat protein reported in EGIS is a specified moisture basis of 12
percent. Check the box marked Specified Moisture and enter 12.0 percent as the
moisture basis.
The basis for soybean protein reported in EGIS is a specified moisture basis of
13.0 percent. Check the box marked Specified Moisture and enter 13.0 percent as
the moisture basis.
The basis for corn protein reported in EGIS is on a dry matter basis. Check the
box marked Dry Matter.
The basis for barley protein reported in EGIS is on a dry matter basis. Check the
box marked Dry Matter.

24.

Enter the high, low, and average protein results for the sublots in tenths. Report
only sublot results not composite sample results.
For wheat, report results only on a 12.0 percent moisture basis.
For soybeans, report results only on a 13.0 percent moisture basis.
For corn, report results only on a dry matter basis.
For barley, report results only on a dry matter basis.

25.

Check the appropriate box (Minimum, Maximum, Average, or Ordinary) to
indicate the oil load order requirements declared by the applicant. If minimum,
maximum, or average oil is declared, enter the declared percentage. If oil analysis
is requested but a specific load order is not declared, leave the load order boxes
blank.

26.

The basis for soybean oil reported in EGIS is a specified moisture basis of 13.0
percent. Check the box marked Specified Moisture and enter 13.0 percent as the
moisture basis.
The basis for sunflower seed oil reported in EGIS is a specified moisture basis of
10.0 percent. Check the box marked Specified Moisture and enter 10.0 percent as
the moisture basis.

The basis for corn oil reported in EGIS is on a dry matter basis. Check the box
marked Dry Matter.
27.

Enter the high, low, and average oil results for the sublots in tenths. Report only
sublot results not composite sample results.
For soybeans, report results only on a 13.0 percent moisture basis.
For sunflower, seeds report results only on a 10.0 percent moisture basis.

28.

Corn starch results reported in EGIS are on a dry matter basis. Check the
appropriate box (Minimum, Maximum, Average, or Ordinary) to indicate the
starch load order requirements declared by the applicant. If a minimum,
maximum, or average starch is declared, enter the declared percentage. If starch
analysis is requested but a specific load order is not declared, leave the load order
boxes blank.

29.

Enter the high, low, and average starch results for the sublots in tenths. Report
only sublot results not composite sample results. Starch results are to be reported
on a dry matter basis.

30.

Check the appropriate box (Yes or No) to indicate if the applicant requested
aflatoxin testing on the lot. Also, check the appropriate box (Yes or No) to
indicate if aflatoxin testing was performed on the lot. Only aflatoxin performed
by FGIS or by an FGIS approved lab should be recorded here.

31.

If aflatoxin testing is performed, check the appropriate box (sublot, composite,
both sublot and composite, or other) to indicate the basis of testing.

32.

Enter the number of all screening tests performed with results less than or equal to
20 ppb and greater than 20 ppb. This is for all grain tested as part of the lot,
loaded or not.

33.

Enter the number of all quantitative tests performed with results less than or equal
to 20 ppb and greater than 20 ppb. This is for all grain tested as part of the lot,
loaded or not.

34.

When quantitative method is used for the entire lot, enter the average ppb for
grain in the certified lot.

35.

Enter the number of rejects not included in the certificated lot due to greater than
20 ppb determined by either method.

Form Explanation and Instructions
FORM FGIS-938, Edition 3/06
Page 13 of 15
36.

Check the appropriate box (Yes or No) to indicate if the applicant requested DON
testing on the lot. Also, check the appropriate box (Yes or No) to indicate if DON
testing was performed on the lot. Only DON tests performed by FGIS or by an
FGIS approved lab should be recorded here.

37.

If DON testing is performed, check the appropriate box (sublot, composite, both
sublot and composite, or other) to indicate the basis of testing.

38.

Enter the number of all qualitative DON tests performed. This is for all grain
tested as part of the lot, loaded or not.

39.

Enter the number of all quantitative DON tests performed. This is for all grain
tested as part of the lot, loaded or not.

40.

When quantitative method is used for the entire lot, enter the average ppm for
grain in the certified lot.

41.

Enter the number of rejects not included in the certificated lot determined by
either method.

42.

Check the appropriate box (As is, Dry Matter, or Specified Moisture) to indicate
the falling number moisture basis requested by the applicant, if any. If specified
moisture is requested, enter the percent.

43.

Enter the falling number result. If a falling number analysis was performed on
each sublot, show the lot average. If a falling number analysis was performed on
a composite sample, show the composite result. When a falling number analysis
is performed on a lot and the results are not available in time to be transmitted
during the reporting period, report the falling number basis (As is, Dry Matter, or
Specified Moisture), but leave the result block blank. Call the Application
Development Branch when the falling number result becomes available.

44.

This item refers to the three infestation blocks. In the first block, enter the
number of sublots which contained one or more live insects. In the second block,
enter the number of components which were found to be "infested" according to
the appropriate definition of "infested" in the Grain Inspection Handbook, Book
II. In the third block, enter the total number of live insects found in the lot. Enter
a zero in each of the infestation blocks if no insects were found during the
inspection. Summarize this infestation data only for those sublots or components
which remained in the carrier, regardless of whether the carrier or portion of the

carrier was fumigated to remove a special grade designation "infested." If the
number of components infested (second block) is reported as 1 or more, then
either a fumigant or the special grade "infested" should be indicated elsewhere on
the report.
45.

Check the appropriate boxes to indicate if insecticides, dust suppressants, or dyes
were applied to the lot. Show only additives which were specifically requested in
the load order and/or additives which were applied after sampling and weighing.
For insecticides, check the appropriate box (Malathion, Actellic, Reldan, or
Other). If insecticides were added to the lot and the type is unknown, check the
box marked Other. Leave blank if insecticides were not applied.
For dust suppressants, check the appropriate box (Water, Oil, or Other). If a dust
suppressant was applied to the lot and the type is unknown, check the box marked
Other. Leave blank if dust suppressants were not applied. For dyes, check the
appropriate box (Yes or No) to indicate if a dye was applied.

46.

Check the appropriate box (Aluminum Phosphide or Other) to indicate the type of
fumigant used on lots or partial lots which were fumigated in accordance with the
Fumigation Handbook. The following fumigant brands are considered
"Aluminum Phosphide" fumigants:
Al-Phos
Celphide
Celphine

Celphos
Fastphos
Detia-Gas-Ex

Fumitoxin
Gastoxin
Max-Kill

Phosfume
Phostoxin
Quick Tox

Weevilcide

If the box marked Other is checked, enter the type of fumigant in the blank
spaced provided. Leave blank if no fumigants were added to the lot.
47.

The items below the bold line (stowage, remarks, etc.) are optional and for field
office or agency use only. This data will not be entered into the EGIS.

Form Explanation and Instructions
FORM FGIS-938, Edition 3/06
Page 15 of 15
ADDITIONAL CONTACT INFORMATION
Further information on completing this report or finding the field office responsible for your
geographic area in which the service will be provided can be found at:
http://www.gipsa.usda.gov/GIPSA/webapp?area=home&subject=fc&topic=fsp
Or contact:
Robert S. Lijewski, Director
Field Management Division
1400 Independence Avenue, SW, Room 2409 N
Washington, DC 20250-3630
Telephone: (202) 720-0228
Fax: (202) 720-1015
Email: robert.s.lijewski@usda.gov