FGIS 983 Cotract Service Agreement

This is a fillable form; fill out, print, sign original, and mail to service area GIPSA Field Office.
FORM APPROVED OMB NO. 0580-0013: According to the Paperwork Reduction
Act of 1995,DQDJHQF\PD\QRWFRQGXFWRUVSRQVRUDQGDSHUVRQLVQRWUHTXLUHGWR UHVSRQG
WRDFROOHFWLRQRILQIRUPDWLRQXQOHVVLWGLVSOD\VDvalid OMB control number7KHYDOLG
20%FRQWUROnXPEHUIRUWKisLQIRUPDWLRQFROOHFWLRQLV 0580-0013.7KHWLPHUHTXLUHGWRFRPSOHWH
WKLVLQIRUPDWLRQcollection is estimated to average 10 minutes per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining
the data needed, and completing and reviewing the collection of information.

U.S. DEPARTMENT OF AGRICULTURE
GRAIN INSPECTION, PACKERS AND STOCKYARDS ADMINISTRATION
FEDERAL GRAIN INSPECTION SERVICE

CONTRACT SERVICE AGREEMENT
I (we), the undersigned, apply to
provisions and conditions stated below:

inspection services in accordance with applicable

1.

The contract service shall be governed by the Agricultural Marketing Act of 1946 (7 U.S.C. 1621 et seq.), Part 68 of the
regulations, and the applicable standards and instructions thereunder.

2.

The applicant(s):
a.

b.
c.
d.
3.

Agrees to provide the Federal Grain Inspection Service (FGIS) 60 days written notice specifying the proposed effective
date of the agreement; provided, that the contract agreement may become effective prior to the proposed effective date
by mutual consent.
Agrees to pay for a minimum of 8 hours of service per day per person, 5 consecutive days per week, and for all other
hours worked as prescribed in Part 68 of the regulations.
Agrees to assume an even number of the 8 hours per day per person when the applicant shares the contract agreement
with another applicant.
Agrees to terminate the contract agreement by notifying FGIS in writing 60 days prior to the effective date of termination.

The Federal Grain Inspection Service:
a.
b.
c.
d.
e.

f.

Agrees to make official personnel available to perform inspection services for the applicant(s) in the circuit served by the
approving field office.
Agrees to perform the service(s) at the location(s) specified by the applicant(s).
Reserves the right to terminate the contract agreement by notifying the applicant(s) in writing, 60 days prior to the
effective date of the termination.
Reserves the right to determine the number of official personnel needed to perform the service(s).
Reserves the right to reassign official personnel when, in the opinion of the field office manager or his designee, the
personnel are not needed to perform service(s) for the applicant. The applicant in these circumstances would be
credited with the number of contract hours charged to other applicants or activities of FGIS.
Will begin hourly rate charges when official personnel depart the FGIS field office or assigned duty location to travel to
the point of service and end such charges when they return from the point of service, computed to the nearest quarter
hour (less mealtime, if any).

Special Provisions:

NAME AND ADDRESS OF APPLICANT

SIGNATURE AND

MINIMUM NUMBER OF
HOURS PER DAY

DATE

1

NAME AND ADDRESS OF APPLICANT

2

TITLE

EFFECTIVE DATE

SIGNATURE AND

MINIMUM NUMBER OF
HOURS PER DAY

DATE
EFFECTIVE DATE

TITLE

APPLICATION APPROVAL
(For use by USDA, GIPSA)
SIGNATURE

NAME AND TITLE (Type or print)

DATE

Form FGIS-983 (09-03). Expires January 2015

Clear Form

INSTRUCTIONS FOR SUBMITTING A CONTRACT SERVICE AGREEMENT
A.
Applicants for rice inspection services in areas served by a Federal Grain
Inspection Service (FGIS) field office may enter into a service commitment with the field
office in order to ensure timely services and to obtain lower inspection charges.
1.
A commitment (contract) service is an agreement whereby the applicant
agrees to pay for 8 hours of service per day for a predetermined number of official
personnel, for at least 5 consecutive days per week.
2.
FGIS in turn, agrees to make official personnel available to the applicant
for the specified period and to perform all requested services at reduced hourly rates.
3.
All hours of service worked in excess of the commitment are charged at
the no commitment rate.
4.
Service charges are not assessed under commitment service for recognized
federal holidays when, upon request of the applicant, service is not performed. The
applicant is requested to make this request not later than 2 p.m. the preceding business
day.
B.
To enter into a commitment service agreement, the applicant must provide the
appropriate FGIS field office with 60 days written notice specifying the proposed
effective date of the commitment. A commitment may become effective prior to the
proposed effective date with the consent of both parties.
C.
To terminate a commitment service agreement, the applicant must provide the
appropriate FGIS field office with 60 days written notice specifying the date of
termination. However, a commitment agreement may be terminated at any time by
mutual consent of both parties.
D.

FGIS reserves the right to:

1.
Determine the number of official personnel needed to perform the service
for a commitment applicant, which may be different than the number of official personnel
under commitment;
2.
Terminate a commitment agreement by giving the applicant 60 days
written notice specifying the date of termination; and
3.
Temporarily reassign official personnel from a commitment applicant
when, in the opinion of FGIS, the official personnel are not needed to perform service for
the commitment applicant.

NOTE: Charges will be assessed in accordance with Section 68.91, "Fees for Certain
Federal Rice Inspection Services," of the regulations under the Agricultural Marketing
Act of 1946, as amended.
CONTACT INFORMATION:
Contact the field office responsible for the geographic area in which the service will be provided.
Details for these locations can be found at:
http://www.gipsa.usda.gov/GIPSA/webapp?area=home&subject=fc&topic=fsp
The signed form should also be mailed to this location.
For further information on Contract Service Agreements contact:
Robert S. Lijewski, Director
Field Management Division
1400 Independence Avenue, SW, Room 2409 N
Washington, DC 20250-3630
Telephone:
Fax:
Email:

(202) 720-0228
(202) 720-1015
robert.s.lijewski@usda.gov