CJ8a Annual Probation Survey (Short Form)

CJ-8A
RETURN
TO

OMB No. 1121-XXXX: Approval Expires XX/XX/XXXX

FORM CJ-8A
XXXX XXXXXX XXXXXX
(4-29-2011)
XXXXXXXXXXXXXXXXXXX
XXXXX X XXXXXX
2011 ANNUAL PROBATION SURVEY
XXXX XXXXXX XXXX XXXX
(SHORT FORM)
XXXXXXXXXXXXXXXXXXXX

U.S. DEPARTMENT OF JUSTICE
BUREAU OF JUSTICE STATISTICS
AND ACTING AS COLLECTION AGENT

XXXX XXXXXXXXXXXXXXXXXXXXX
XXXXXXXXX XXX XXXXXXXXXXXXXXXXXXXXXXX
XXXX XXXXXX XXXXXX

DATA SUPPLIED BY

E-MAIL
ADDRESS

䊴
䊴

TELEPHONE

Title
Area code Number

Extension FAX
NUMBER

䊴

Name

Area Code Number

PLEASE CORRECT ANY ERRORS IN THE MAILING ADDRESS.

Draft
GENERAL INFORMATION

• If you have any questions, call XXXXXX XXXXXX, XXXXXXXXXXXXXXXXXX at X–XXX–XXX–XXXX, or e-mail
XXXXXXXXX@XXXXXX
• Please complete the questionnaire before February 28, 2012 using the web-reporting option at XXXXXXXXXXXXXXX, by
mailing the completed questionnaire to the XXXXXXXXXXXXXX
in the enclosed envelope, or FAXing all pages toll-free to X–XXX–XXX–XXXX.
Who is covered by this survey?

• INCLUDE all persons regardless of conviction status, who have been placed under the supervision of a probation
agency as part of a court order.
• INCLUDE adult probationers legally your responsibility but supervised outside your jurisdiction, such as through an
interstate compact agreement.
• INCLUDE adult probationers contracted out to private agencies.
• INCLUDE adult probationers on active, including those who report electronically, or inactive supervision or in a
residential/other treatment program but not in regular contact with a probation authority.
• INCLUDE absconders who have not been discharged from probation.
• INCLUDE adult probationers who may be under local jurisdiction but not reported separately by another agency.
Who is not covered by this survey?
• EXCLUDE juveniles (persons under the jurisdiction of a juvenile court or agency).
• EXCLUDE interstate compact cases supervised by your jurisdiction for another state.
• EXCLUDE adult probationers supervised by your jurisdiction but legally the responsibility of another jurisdiction.
Burden statement
Under the Paperwork Reduction Act, we cannot ask you to respond to a collection of information unless it displays a currently
valid OMB control number. Public reporting burden for this collection is estimated to average 30 minutes per response, including
the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing
and reviewing the collection of information. Send comments regarding this burden estimate or any aspect of this collection of
information, including suggestions for reducing this burden, to the Director, Bureau of Justice Statistics, 810 Seventh Street, NW,
Washington, DC 20531; and to the Office of Management and Budget, OMB No. 1121-XXXX, Washington, DC 20503.
INSTRUCTIONS (NEW)
• Please provide a response to each item. Blank items will be interpreted as "not available" or
"unknown" ("DK").
• If the answer to a question is "none" or "zero," write "0" in the space provided.
• If the answer to a question is "not available" or "unknown," write "DK" in the space provided.
• If the answer to a question is "not applicable," write "NA" in the space provided.
• When an exact numeric answer is not available, provide an estimate and mark (X) in the box beside each figure.
For example 1,000 X .

OMB No. 1121-XXXX: Approval Expires XX/XX/XXXX

FORM CJ-8A (4-29-2011)

Your agency’s adult probation
population on December 31, 2010 . . . .

ITEMS AND DEFINITIONS
1. Include adult probationers who have been placed
under the supervision of a probation agency as part
of a court order, regardless of conviction status.

1. On January 1, 2011, what was your agency’s
adult probation population?
Population on January 1, 2011 . . . . . . . .

2. Individuals entering probation more than once during
the year should be counted each time (e.g., entered,
discharged, and re-entered should be counted as two
entries. Individuals who enter probation and, without
being discharged, are placed on probation for a
second offense, should be counted as one entry).

2. Between January 1, 2011, and December 31, 2011,
how many adults entered probation?
Number of entries . . . . . . . . . . . . . . . .
3. Between January 1, 2011, and December 31, 2011,
how many adult probationers were discharged
from supervision?

3. Individuals exiting probation more than once during the
year should be counted each time (e.g., individuals who
are discharged from all probation supervision, re-enter
probation, and are fully discharged again, should be
counted as two discharges).

Number of discharges . . . . . . . . . . . . . .
4. On December 31, 2011, what was your agency’s
adult probation population?
(Should equal item 1 plus item 2 minus item 3)

4. The count of adult probationers at yearend 2011. This
figure should equal the population on January 1, plus
the total entering probation in 2011, minus the total
discharged from probation in 2011. (See cover page
for persons to INCLUDE and EXCLUDE.)

Population on December 31, 2011 . . . . . .
5. Does the total probation population on
December 31, 2011 (reported in item 4)
represent a count of individuals or cases?
(Please mark (X) in one box.)
1

Individuals

2

Cases

Notes and comments – (Please attach additional notes if
necessary. Please explain changes in how data are reported as
compared with last year.)

Draft

6. On December 31, 2011, how many adult
probationers in your jurisdiction were —
a. Male . . . . . . . . . . . . . . . . . . . . . .

b. Female . . . . . . . . . . . . . . . . . . . .

c. Not known . . . . . . . . . . . . . . . . . .
d. Total (Sum of items 6a through 6c
should equal item 4) . . . . . . . . . . . .

7. On December 31, 2011, how many adult
probationers had as their most serious offense —
a. Felony

...........................

b. Misdemeanor . . . . . . . . . . . . . . . . . . . . . . .
c. Other – Specify

d. Not known . . . . . . . . . . . . . . . . . .
e. Total (Should equal the
sum of items 7a through 7d) . . . . .

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