Community Policing Self-Assessment Tool (CP-SAT)

Forms and Documents

Document Name	Status
CP-SAT Short Form Form and Instruction	New
CP-SAT Short Form Form and Instruction	Removed
SupportingStatementSectionA final 052714.docx Supporting Statement A	2014-05-28
COPS 2013 CHP_2 0_Wave 1_Initial non-sampling admin date.doc Supplementary Document	2014-05-20
SupportingStatementSectionB final.docx Supporting Statement B	2014-05-20
Violent Crime Act of 1994.pdf Supplementary Document	2009-04-27

IC Document Collections

IC ID	Document Title	Status
211533	CP-SAT Short Form Form and Instruction	New
198402	CP-SAT Short Form Form and Instruction	Removed

ICR Details

OMB Control No: 1103-0105	ICR Reference No: 201405-1103-001
Status: Historical Active	Previous ICR Reference No: 201206-1103-005
Agency/Subagency: DOJ/DOJADM	Agency Tracking No:
Title: Community Policing Self-Assessment Tool (CP-SAT)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved with change	Conclusion Date: 04/01/2015
	Date Received in OIRA: 06/12/2014
Terms of Clearance: This information collection request (ICR) does not fully comply with standard 1.3 of OMB’s Standards and Guidelines for Statistical Surveys. Therefore, OMB is approving the ICR for an abbreviated period to allow the agency to bring the ICR into compliance. As a condition for OMB approval beyond this date, COPS, in consultation with BJS, should develop an executable plan for complying with standard 1.3, or consider alternatives to the collection’s design that fully comply with OMB’s standards and the goals and requirements of the PRA. COPS should provide OMB an update of its work in 60 days. In addition, neither COPS nor its contractor is to provide a report to respondents with response rates below 80% unless COPS has analyzed nonresponse bias consistent with the OMB guideline. Finally, COPS should re-examine its per respondent burden estimate of 15 minutes and provide additional information in the supporting statement about the basis for its estimate.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	04/30/2016	36 Months From Approved	04/30/2015
Responses	62,684	0	8,573
Time Burden (Hours)	15,671	0	2,143
Cost Burden (Dollars)	0	0	0

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Abstract: Under the Violent Crime and Control Act of 1994, the U.S. Department of Justice COPS Office would require the completion of the Community Policing Self-Assessment Tool from law enforcement agencies in order to improve the practice of community policing throughout the United States.

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Authorizing Statute(s): PL: Pub.L. 103 - 322 10003 Name of Law: Violent Crime and Control Act of 1994
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 9001	02/14/2014
30-day Notice:	Federal Register Citation:	Citation Date:
	79 FR 21953	04/18/2014
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
CP-SAT Short Form	n/a, n/a	CP-SAT Short Form ,   CP-SAT Short Form Spanish translation
CP-SAT Short Form	N/A, None	CP-SAT Short Form ,   CP-SAT Spanish Version

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	62,684	8,573	0	54,111	0	0
Annual Time Burden (Hours)	15,671	2,143	0	13,528	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: Between the time when the Federal Registry notices were submitted, and when the program staff determined the administration of the CP-SAT for July 2014 through June 2017, the numbers of agencies and respondents changed, resulting in a lesser burden. Please see top of page 5 of the Supporting Statement A for a breakdown of the administration of the CP-SAT surveys for that time period.

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Annual Cost to Federal Government: $150,000

Does this IC contain surveys, censuses, or employ statistical methods? Yes Part B of Supporting Statement

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 06/12/2014

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