Closeout Instructions for Community Development Block Grant Programs (CDBG)

Forms and Documents

Document Name	Status
Form HUD Form 40151 Closeout Instructions for Community Development Block Grant Programs (CDBG) Form	Modified
Letter requesting and emergency to OMB.pdf Supplementary Document	2014-04-09
DRGR IPA_ 3-7-14.docx Supplementary Document	2014-04-08
OMB 83-I Instructions 3-6-13 rev.docx Supporting Statement A	2014-04-09

IC Document Collections

IC ID	Document Title	Status
199557	Funding Approval/Agreement 7082 Form	Removed
199538	Closeout Instructions for Community Development Block Grant Programs (CDBG) Form	Modified

ICR Details

OMB Control No: 2506-0193	ICR Reference No: 201404-2506-002
Status: Historical Active	Previous ICR Reference No: 201112-2506-002
Agency/Subagency: HUD/CPD	Agency Tracking No:
Title: Closeout Instructions for Community Development Block Grant Programs (CDBG)
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Emergency	Approval Requested By: 05/06/2014
OIRA Conclusion Action: Approved with change	Conclusion Date: 05/19/2014
	Date Received in OIRA: 05/02/2014
Terms of Clearance: HUD shall update its supporting statement prior to any further approval.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	11/30/2014	6 Months From Approved	01/31/2015
Responses	3,088	0	3,077
Time Burden (Hours)	739	0	2,763
Cost Burden (Dollars)	0	0	0

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Abstract: Grant closeout documents verify and certify that CDBG Programs funds have been properly spent and the requirements of the grant have been completed.

Emergency Justfication: This emergency processing is requested to ensure the Department is able to close out NSP grants while NSP expertise continues at the grantee level and to expedite close out of older disaster recovery grants to free resources to support Hurricane Sandy recovery. Note that this Notice is a revision of a previously approved collection (OMB Approval No. 2506-0193 (exp 1/31/2015)). Although additional grant programs are referenced in the revision, all programs are actually variations on the Community Development Block Grant program and the instructions have been streamlined since the previous version.

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Authorizing Statute(s): None

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments

Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Funding Approval/Agreement 7082 Form
Closeout Instructions for Community Development Block Grant Programs (CDBG)	HUD Form 40157, HUD Form 40158, HUD Form 40161, HUD Form 40164, HUD Form 40176, HUD Form 40177, HUD Form 40178, HUD Form 40180, HUD Form 40181, HUD Form 40151, HUD Form 40152, HUD Form 40153, HUD Form 40154, HUD Form 40159, HUD Form 40175, HUD Form 40179, HUD Form 40155, HUD Form 40156	Attachment B State CDBG Program Grant Close-out Certification ,   Attachment C ,   Attachment D State CDBG Closeout Checklist ,   Letterhead : Entitlement Grant Closeout and Recapture of Unspent Grant Funds ,   Attachment B Letterhead: Grant Closeout and Recapture of Unspent Grant Funds State ,   Attachment C Community Development Block Grant - Recovery (CDBG-R) Program Grantee Closeout Certification ,   Attachment D CDBG-R Closeout Checklist ,   Attachment E Grant Closeout Agreement for Entitlement Community Development Block Grant-Recovery Program ,   Attachment F Grant Closeout Agreement for State Community Development Block Grant-Recovery Program ,   Attachment A Grant Closeout Review/Checklist ,   Attachement D Grant Closeout Agreement for Community Development Block Grant Disaster Recovery Program ,   Attachment B Community Development Block Grant - (CDBG) Entitlement Program Grantee Closeout Certification ,   Attachment B Closeout Certification ,   Attachment A Grant Closeout and Recapture of Unspent Grant Funds Neighborhood Stabilization Program ,   Attachment B NSP Closeout Certification ,   Attachment C NSP Closeout Checklist ,   NSP Grant Closeout Agreement ,   NSP Mangement Plan for Continued Affordability

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	3,088	3,077	0	11	0	0
Annual Time Burden (Hours)	739	2,763	0	-2,024	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: No

Burden Increase Due to:

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: The previous versions of this document did not include the Neighborhood Stabilization Program, with the inclusion of this program the burden hours have changed.

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Annual Cost to Federal Government: $47,247

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 05/02/2014

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