Attachment C - ORS Quick Start Guide

FSCH

U.S. DEPARTMENT OF LABOR
BUREAU OF LABOR STATISTICS

OCCUPATIONAL
REQUIREMENTS
SURVEY
Data Capture Application
Quick Start Guide

Logging in to the ORS Data Capture System
1. Click the link or enter http://ocwcinet/wl/ors/ORS.html into Internet
Explorer.

2. Verify your LAN Id is correct and
enter your LAN Password.
(The same as your Windows login)
3. Entering the wrong combination of
LAN Id and LAN Password three
times will lock your account. To
unlock your account, close the
window and wait 15 minutes before
attempting to login again.

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Opening a Schedule

1. To open a schedule, select
Establishment.

2. Click Open Schedule.

3. Enter the Schedule # and hit OK.

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Company Information

1. Verify or edit the information
loaded from the sample data:
Company Name, Physical and
Mailing Address, NAICS, and
Assigned Employment.

2. If the Physical Address is
the same as the Mailing
Address, click Same as
Mailing.
3. Enter Total and PSO Employment.
Entering PSO Employment tells the
system how many quotes to
generate. (If it is not entered, no
quotes will be available)

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Respondent Information

1. Click on Respondents to go to
the Respondent information tab.

2. Click New to enter information for a new
respondent. You will not be able to enter
any information for a respondent until you
click New to create an entry.

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3. If the address for the respondent is the
same as the mailing or physical address,
click either Mailing or Physical.

4. After all of the fields have been filled,
click Update to update the respondent
information in the table. Click Save
Schedule to make sure the respondent info
saves in the system.

To edit respondent information, select the respondent
in the table at the bottom of the page, then click the
Update button at the top. All of the information for
that respondent will now appear in the fields where it
can be edited. Hit Update again to update the
changes in the table and Save Schedule to make sure
the changes save.

To delete a respondent, select the respondent in
the table at bottom and then click the Delete
button.
(If you accidentally delete an entry, you will
have to re-enter the data)

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Quote Information

To access the quote screens, click the
Quotes button on the upper left hand
side of the window.

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Click the drop-down to
select which quote you
want to work on.
Quote Status

SOC Code
DOT Code

Worker Type

Quote Status
The Quote Status must be set to USABLE before any data can be entered for a quote. Any status
other than Usable will gray out the other tabs for the quote. Any status other than Usable should be
thoroughly documented in the comments field on the company info page as the comments space on
the quote tab will not be available.

SOC Coding
The system will only accept 8-digit SOC Codes as listed in the O*NET. All SOC Code choices
should be documented in the Comment field at the right of the page.

DOT Coding
The system will only accept valid DOT Codes. If you encounter an occupation for which there is
no valid DOT code, then enter 000.000-000 and document the situation in the Comment field at the
right of the page.
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Worker Type
The options for Worker Type are: Supervisory, Lead Worker, and Non-Supervisory. These options
reflect the choice of answer in the leveling process on the Supervisory Duties tab in IDC.
Worker Type
Non-Supervisory
Lead Worker

Supervisory

Corresponding IDC Language
Has no supervisory responsibilities
Has the authority to assign, coordinate, or review work of
employees performing the same general work. May provide
instruction on work procedures or have input into performance
evaluations.
Has the authority to initiate a variety of personnel actions, such as
to hire, transfer, layoff, promote, or discipline other employees.

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Collapsing a Quote
To collapse a quote select
Collapsed from the Status
drop-down, then enter the
quote number of the quote
in the Collapse Quote field.

Wages

Wage Entry
There is no import function available in the Data Capture Application, so all wages must be typed
into the system. The system will allow multiple workers per line, so you can enter multiple workers
all at the same rate on the same line.
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For occupations (i.e., quotes) in which employment exceeds 30 incumbents, the individual wage
rates will not be entered into the data capture system. Instead, the electronic file(s) will be posted to
each test city’s Data Spreadsheet Submission Folder:
Providence
Pittsburgh
Cincinnati
Nashville
Kansas City
Orange County
Baltimore
Large paper wage files will be handled on a case-by-case basis by the regional coordinators.

Compound Wages
Compound wages are not supported by the Data Capture Application. For those jobs with
compound wages, enter the combined base plus incentive pay. Document both the base pay and
incentive pay in the quote screen comments field.

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SVP

Degree
Training,
licenses or
Certification

Prior Work
Experience

Degree
When entering the time element for High School Vocational Education/Training and Associate’s
Degree, enter the total calendar time spent, and the system will adjust the time based on SVP rules.
When entering the time element for Professional Degrees or Doctorate/PhDs, enter only the time
required to obtain that degree. The system will add in the time it took to obtain the pre-requisite
Bachelor’s Degree.

Training, Licenses, or Certifications
In order to enter time for this element, you must first select the ‘yes’ radio button. If time is entered
for this question, the training, licenses, and/or certifications must be documented in the SVP
comments field at the right of the page.

Prior Work Experience
In order to enter time for this question, you must first select the ‘yes’ radio button. If time is
entered for this question, document the types of work experience required, especially if there is
sequential experience required. For example, in order to become the Controller at Acme Industries,
you must have managed the Accounting Department for three years, and to become the Accounting
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Department Manager, you must have been an Accountant for 4 years. (4 years as Accountant + 3
years as Department Manager = 7 years prior experience)

Physical Demands & Environmental
Conditions
The Physical Demands questions are spread across 6 tabs.

Environmental Conditions
are all on one.

Any unusual situations encountered on the Physical Demands or Environmental Conditions questions
should be documented in the comments field on the quotes tab as there are not other comments fields on
the tabs corresponding to the questions.

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Edits & Self-Review
When you have finished entering data, check the Data
Entry Complete box and the Run Edits button will
become enabled.

Depending on the edits, there will be a red X or a V,
similar to edits in IDC
Click the Review button to see the edits

Addressing Edits
Double-click on a soft edit and an Enter Review
Remarks window appears.
(Hard edits - red X’s -require you to change the data)

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When the Enter Review Remarks window opens you can indicate if
the data was changed and add documentation.

Saving a Schedule
At any time you can save your work by clicking the
Save Schedule button.

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Marking a Schedule Complete
After you have addressed all of the edits the system will
allow you to mark the schedule complete by checking
the Complete box

Don’t Forget about the Appointment
Calendar

You also need to enter a Data Entry Complete date on
the SharePoint calendar so your reviewer will know the
schedule is ready for review.

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