VIC Administrative Data Elements

Administrative Data Elements for the Outcomes Study
Construct

Source

Focus of Data
Collection

Reporter or Data Source

Timing

Trauma Symptoms Checklist for Young
Children
Behavior Rating of Executive Function
(Preschool or Older)
Child Behavior Checklist (Preschool and
School Age)
Infant-Toddler Sensory Profile

Focal child

Baseline only

Socialization Subscale, Vineland Adaptive
Behavior Scales

Focal child

Primary caregiver (FFA or
out-of-home caregiver)
Primary caregiver (FFA or
out-of-home caregiver)
Primary caregiver (FFA or
out-of-home caregiver))
Primary caregiver (FFA or
out-of-home caregiver)
Primary caregiver (FFA or
out-of-home caregiver)

Administrative data

Focal child

SACWIS

Placements

Administrative data

Focal child

SACWIS

Type of placements

Administrative data

Focal child

SACWIS

Discharge

Administrative data

Focal child

SACWIS

Safety
Screened-in referrals

12 months prior to RPG
services through 12 months
after the end of services
12 months prior to RPG
services through 12 months
after the end of services
12 months prior to RPG
services through 12 months
after the end of services
12 months prior to RPG
services through 12 months
after the end of services

Administrative data

Focal child

SACWIS

Type of allegations

Administrative data

Focal child

SACWIS

Disposition of allegations

Administrative data

Focal child

SACWIS

Death

Administrative data

Focal child

SACWIS

Addiction Severity Index

RDA

RDA

Baseline and exit

Trauma Symptoms Checklist-40

RDA

RDA

Baseline and exit

Child Well- Being
Child trauma symptoms
Executive functioning
Child behavior
Sensory processing
Social and adaptive behavior
Permanency
Removals from family of
origin

Adult Recovery
Substance abuse addiction
severity
Parent trauma

Focal child
Focal child
Focal child

1

Baseline and exit
Baseline and exit
Baseline and exit
Baseline and exit

12 months prior to RPG
services through 12 months
after the end of services
12 months prior to RPG
services through 12 months
after the end of services
12 months prior to RPG
services through 12 months
after the end of services
12 months prior to RPG
services through 12 months
after the end of services

Substance abuse services
received

Administrative data

RDA

Days waiting to enter
treatment

Administrative data

RDA

Number of prior treatment
episodes

Administrative data

RDA

Administrative data

Center for Epidemiologic StudiesDepression Scale
Adult-Adolescent Parenting Inventory
Parenting Stress Index
Household Roster

DSM diagnosis
Type of discharge
Family
Functioning/Stability
Depressive symptoms
Parenting skills
Parental stress
Living arrangements and
family stability

Local treatment providers or
state agency responsible for
TEDS data
Local treatment providers or
state agency responsible for
TEDS data
Local treatment providers or
state agency responsible for
TEDS data

12 months prior to RPG
services through 12 months
after the end of services
12 months prior to RPG
services through 12 months
after the end of services
12 months prior to RPG
services through 12 months
after the end of services

RDA

Local treatment providers or
state agency responsible for
TEDS data

12 months prior to RPG
services through 12 months
after the end of services

FFA

FFA

Baseline and exit

FFA
FFA
FFA

FFA
FFAa
FFA

Baseline and exit
Baseline and exit
Baseline and exit

Note: CPS = Child Protective Services; DSM = Diagnostic and Statistical Manual of Mental Disorders; FFA = Family Functioning Adult; RDA =
Recovery Domain Adult; SACWIS = Statewide Automated Child Welfare Information System; TEDS = Treatment and Episode Data Set.
a

The Parenting Stress Index will be administered only if the focal child lives with the family of origin.

2