SUPPORTING STATEMENT FOR VA FORM 22-8690
TIME RECORD (WORK-STUDY PROGRAM)
(2900-0379)
A. Justification
1. The Department of Veterans Affairs (VA) is authorized to pay work-study allowance to veterans and other eligible persons pursuing approved programs of education under Chapters 30, 31, 32, 33, and 35 of title 38, U.S.C.; Chapters 1606 and 1607 of title 10, U.S.C.; Section 903 of Public Law 96-342; and the NCS (National Call to Service) (10 U.S.C., chapter 31, section 510).
VA Form 22-8690 is a time sheet report used by a supervisor and an eligible individual to record and report the number of hours completed by the trainee. The form should be submitted after the trainee completes at least 50 hours of work.
The following administrative and legal requirements necessitate the collection:
Title 38 United States Code §3485
Title 38 Code of Federal Regulations §21.272 and §21.4145.
2. VA uses the information collected on these forms to ensure that the amount of benefits payable to the student who is pursuing work study is correct. Without this information, VA would not have a basis upon which to make payment.
3. This form is not available for use through the internet by the general public due to the risk of fraud. However, the form is available in a fillable format on the VA intranet (internal form) website for both the supervisor and the work-study trainee to complete the form.
4. Program reviews were conducted to identify potential areas of duplication; however, none were found to exist. There is no known Department or agency which maintains the necessary information, nor is it available from other sources within our Department.
5. The information collection cannot be reduced for small schools or other reporting organizations. The form must be submitted for any student receiving work-study benefits. The information provided must be uniform and consistent regardless of the size of the school or other reporting organization.
6. Payment of work-study benefits cannot be made without a completed form.
7. The collection of the information does not require any special circumstances.
8. The Department notice was published in the Federal Register on February 28, 2014, Volume 79, Number 40, page 11512. No comments were received in response to this notice.
9. VA does not provide any payment or gift to respondents.
10. VA Form 22-8690 is retained permanently in the claimant's education folder. Our assurance of confidentiality is covered by 38 U.S.C. 5701 and our System of Records, Compensation, Pension, Education and Vocational Rehabilitation and Employment Records - VA (58VA21/22/28), which are contained in the Privacy Act Issuances, 2011 Compilation.
11. None of the questions on this form are considered to be of a sensitive nature.
12.
a. Estimated number of responses: 68,460
b. Frequency of responses: Annual
c. Annual Burden hours: 5,705 (68,460 x 5min/60=5,705)
d. Estimated Completion time: 5 minutes
e. According to the U.S. Bureau of Labor Statistics Average Hourly Earnings, the cost to the respondent is $24, making the total cost to the respondents an estimated $136,920 (5,705 X $24.00).
13. This submission does not involve any record keeping costs.
14. The estimated cost to the Federal government is $394,158.45. VA calculated this amount as follows:
A GS 7/5 working in the Finance Division as an Accounts Receivable Analyst with an hourly salary of $21.07 would need 15 minutes to process each of the 68,460 forms resulting in a cost of $360,613.05.
We anticipate having mailing costs of $33,545.40 per year based on mailing 68,460 forms (46 cent per stamp, and 3 cents for each envelop= $.49).
15. The increase in the burden is a result of more accurate reporting capability. In 2009, VA deployed the Work-Study Management System (WSMS). WSMS is used by VA employees to enter and process time records received for work-study students. Using this date provides VA with more accurate and quantifiable means of projecting burden hours and costs. The expiration date placeholder has been added to the form.
16. VA does not publish this information or make it available for publication.
17. We are not seeking approval to omit the expiration date for OMB approval.
18. This submission does not contain any exceptions to the certification statement.
B. Collection of Information Employing Statistical Methods.
This collection of information by the Veterans Benefits Administration does not employ statistical methods.
| File Type | application/vnd.openxmlformats-officedocument.wordprocessingml.document |
| Author | Wright, Marquita, VBAVACO |
| File Modified | 0000-00-00 |
| File Created | 2021-01-28 |