IHS (System No. 09-17-0002) Privacy Act of 1974; Report of Modified or Altered System; IHSSP & LRP (09-30-09)

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DEPARTMENT OF HEALTH AND
HUMAN SERVICES

DEPARTMENT OF HEALTH AND
HUMAN SERVICES

Centers for Disease Control and
Prevention

Indian Health Service [System Number
09–17–0002]

Advisory Council for the Elimination of
Tuberculosis (ACET)

Privacy Act of 1974; Report of Modified
or Altered System; Indian Health
Service Scholarship and Loan
Repayment Programs

In accordance with section 10(a)(2) of
the Federal Advisory Committee Act
(Pub. L. 92–463), the Centers for Disease
Control and Prevention (CDC),
announces the following meeting of the
aforementioned committee:
Times and Dates

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Dated: September 22, 2009.
Elaine L. Baker,
Director, Management Analysis and Services
Office, Centers for Disease Control and
Prevention.
[FR Doc. E9–23565 Filed 9–29–09; 8:45 am]
BILLING CODE 4163–18–P

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Pursuant to the provisions of
the Privacy Act of 1974, as amended, 5
U.S.C. 552a(e)(4), the IHS has amended
and is publishing the proposed
alteration of a SOR, ‘‘Indian Health
Service Scholarship and Loan
Repayment Programs,’’ System No. 09–
17–0002. We propose to modify the SOR
to reflect current program changes,
statutory and implementation changes.
Under the system name, we propose to
clarify language under the ‘‘Categories
of individuals covered by the system’’
section; to include statutory authorities
for the grants program under the
‘‘Authority for maintenance of the
system’’ section; to include the IHS
Grants Program (Indians Into Nursing,
Indians Into Medicine, and Indians Into
Psychology) and the IHS Health
Professions Support Branch in the
‘‘Purposes’’ section; various minor
language edits to routine use number 4
for litigation as these records are not
Health Insurance Portability and
Accountability Act (HIPAA) protected
records; add a new routine use number
20 to comply with Office of
Management and Budget (OMB)
(M)emorandum 07–16 Safeguarding
Against and Responding to the Breach
of Personally Identifiable Information of
May 22, 2007 and the HHS Directive
memoranda dated September 19, 2007
to incorporate Notification of Breach
Routine Use language; and finally minor
administrative and program edits to
other sections of the SOR.
DATES: Effective Dates: The Report of
Intent to Amend a System of Records
Notice and an advance copy of the
system notice have been sent to the
Chair of the House Committee on
Government Reform and Oversight, the
Chair of the Senate Committee on
Governmental Affairs, and the
Administrator, Office of Information
and Regulatory Affairs, OMB on
September 30, 2009. To ensure that all
parties have adequate time in which to
comment, the modified system of
records, including routine uses, will
SUMMARY:

8:30 a.m.—5:30 p.m., October 27, 2009.
8:30 a.m.—2:30 p.m., October 28, 2009.
Place: CDC, 8 Corporate Square Boulevard,
Corporate Square, Building 8, 1st Floor
Conference Room, Atlanta, Georgia 30333,
Telephone (404) 639–8317.
Status: Open to the public, limited only by
the space available. The meeting room
accommodates approximately 100 people.
Purpose: This council advises and makes
recommendations to the Secretary of Health
and Human Services, the Assistant Secretary
for Health, and the Director, CDC, regarding
the elimination of tuberculosis. Specifically,
the Council makes recommendations
regarding policies, strategies, objectives, and
priorities; addresses the development and
application of new technologies; and reviews
the extent to which progress has been made
toward eliminating tuberculosis.
Matters To Be Discussed: Agenda items
include issues pertaining to tuberculosis in
urban setting; health policy makers;
tuberculosis control in the U.S. affiliated
pacific islands; Nepal technical instruction
site visit; and other related tuberculosis
issues. Agenda items are subject to change as
priorities dictate.
Contact Person for More Information:
Margie Scott-Cseh, Coordinating Center for
Infectious Diseases, Strategic Business Unit,
1600 Clifton Road, NE., Mailstop E–07,
Atlanta, Georgia 30333, Telephone (404)
639–8317.
The Director, Management Analysis and
Services Office, has been delegated the
authority to sign Federal Register Notices
pertaining to announcements of meetings and
other committee management activities, for
both CDC and the Agency for Toxic
Substances and Disease Registry.

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Department of Health and
Human Services (HHS), Indian Health
Service (IHS).
ACTION: Notice of a Modification or
Alteration to a System of Records (SOR).
AGENCY:

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become effective 40 days from the
publication of the notice, or from the
date it was submitted to OMB and the
Congress, whichever is later, unless IHS
receives comments that require
alterations to this notice.
ADDRESSES: The public should address
comments to: Mr. William Tibbitts, IHS
Privacy Act Officer, Division of
Regulatory Affairs, Office of
Management Services, 801 Thompson
Avenue, TMP, Suite 450, Rockville, MD
20852–1627; call non-toll free (301)
443–1116; send via facsimile to (301)
443–9879, or send your e-mail requests,
comments, and return address to:
William.Tibbitts@ihs.gov
FOR FURTHER INFORMATION CONTACT:
RADM Robert E. Pittman, Director,
Division of Health Professions Support,
Office of Public Health Support, 801
Thompson Avenue, TMP, Suite 450A,
Rockville, MD 20852–1627, Telephone
(301) 443–2361.
SUPPLEMENTARY INFORMATION: As
required by the Privacy Act of 1974, as
amended, 5 U.S.C. 552a(e)(4), this
document sets forth the proposed
alteration of a system of records
maintained by the IHS. In addition to
updating and making editorial
corrections to improve the clarity of the
system notice, this alteration requires
the revisions of the Categories of
Records, Purposes, Authority,
Safeguard, Retention and Disposal,
Notification and Access Procedures
sections.
Dated: September 15, 2009.
Yvette Roubideaux,
Director, Indian Health Service.
DEPARTMENT OF HEALTH AND HUMAN
RESOURCES
09–17–0002
SYSTEM NAME:

Indian Health Service Scholarship
and Loan Repayment Programs, HHS/
IHS/OPHS/DHPS.
SECURITY CLASSIFICATION:

None.
SYSTEM LOCATION:

Office of Public Health Support
(OPHS), Division of Health Professions
Support (DHPS), Scholarship and Loan
Repayment Branch(es) and Health
Professions Support Branch, Indian
Health Service, 12300 Twinbrook
Parkway, Suite 450A, Rockville, MD
20852. Washington National Records
Center, 4205 Suitland Road, Suitland,
MD 20746–8001. Records are also
located at the Indian Health Service
(IHS) Area Offices. A list of the IHS
Area Offices where individually
identifiable data are currently located is

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AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

available upon request to the PolicyCoordinating Official(s) at IHS
Headquarters East, 12300 Twinbrook
Parkway, Suite 450A, Rockville, MD
20852.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

Applicants for and recipients of
benefits from the scholarship programs
(Sections 103 and 104 of the Indian
Health Care Improvement Act, as
amended (IHCIA)), loan repayment
program (Section 108 of the IHCIA; and
grant programs (Section 112 Nursing
Program; Section 114 Indians into
Medicine; and Section 217 Indians into
Psychology under the ICHIA), and
recruitment programs administered by
the IHS. The IHS scholarship program
includes the Health Professions PreGraduate Scholarship Program for
Indians, the Health Professions
Preparatory Scholarship Program for
Indians; and the Health Professions
Scholarship Program for Indians. Also
included are records of scholarship,
loan repayment and grant recipients
who are obligated to fulfill, are
fulfilling, or have fulfilled their IHS
service obligations as a result of
receiving funds from these IHS
programs, and individuals who have an
expressed and/or obligated interest in
employment in or an assignment to an
IHS medical facility, Tribal medical/
health care facility, Title V urban
healthcare entity, or other facility
described in sections 104, 108, 112 and
217 of the IHCIA.

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CATEGORIES OF RECORDS IN THE SYSTEM:

Contains: Name, telephone number(s),
work, school, home and/or mailing
address; Social Security Number (SSN);
IHS scholarship or IHS loan repayment
application; associated forms;
employment data; professional
performance and credentialing history
of licensed health professionals;
preference for site selection; personal,
professional, and demographic
background information; progress
reports (which include related data,
correspondence, and professional
performance information); payroll
forms; lender’s loan repayment
confirmation forms; Form W–4 (for
withholding Federal taxes on
scholarship recipients monthly
stipends); direct deposit forms (for
monthly stipends for scholarship
recipients and for annual loan
repayment distribution among
participants in the programs); deferment
and placement data; and repayment/
delinquent/default status information
including medical documentation
related to default/waiver proceedings.

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25 U.S.C. 1613, including the Health
Professions Compensatory Preprofessional and the Health Professions
Pre-graduate Scholarships;
25 U.S.C. 1613a, Health Professions
Scholarship;
25 U.S.C. 1616a, IHS Loan Repayment
Program,
31 U.S.C. 7701, Requirement That
Applicant Furnish Taxpayer Identifying
Number; 42 U.S.C. 216(a), for PHS
Commissioned Officers, and 5 U.S.C.
3301 for civil service employee, both of
which authorize verification of an
individual’s suitability for employment;
the grants program is codified at 25
U.S.C. 1616e. Nursing Program; 25
U.S.C. 1616g. Indians into Medicine
Program; and 25 U.S.C. 1621p.
American Indians into Psychology
Program; Federal Records Act (44 U.S.C.
2901); Privacy Act of 1974, as amended
(5 U.S.C. 552a); Department Regulation
(5 U.S.C. 301); and 42 U.S.C. 254f,
Assignment of Corps Personnel.
PURPOSE(S):

The purposes of this system of records
are as follows:
1. The IHS Scholarship Programs.
(a) To select applicants for the IHS
Scholarship Programs;
(b) To monitor scholarship related
activities, such as payment tracking,
deferment and/or postponement of
service obligations owed, placement,
completion, default, and debt collection
through national credit company
subscription(s);
(c) To select and match IHS
scholarship recipients for qualified
employment assignments with the
following: IHS medical facilities,
including but not limited to hospitals,
health clinics and ambulatory stations;
and any other programs authorized
under 25 U.S.C. 1616a;
(d) To monitor services provided by
these IHS scholarship recipient/
participant/obligated health care
professionals;
(e) To maintain records on and to
verify individuals’ credentials,
educational background, prior and
current performance history and data
and previous and current employment
and professional history information to
verify and validate all claimed
credentials are current, accurate, and in
good standing;
(f) To negotiate site assignments, and
to recruit and retain health professionals
for Indian Health programs. Portions of
records from this system of records may
be used by staff of the HHS/PSC;
Division of Financial Operations(DFO),
Debt Management, who maintain
System No. 09–40–0012, ‘‘Debt

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Management and Collection Systems’’
and System No. 09–90–0024, ‘‘Financial
Transaction of HHS Accounting and
Finance Offices’’, for activities related to
the participants’ breach of contract
including debt collection information
provided to PSC staff includes, but may
not be limited to the participants’
personal identification, number of years
of support in school while covered by
an IHS scholarship contract, number of
days served and still owed, and amount
of funds expended and still owed;
(g) To assist the IHS in determining
eligibility for a partial or full waiver of
the service obligation as provided for by
statute; and
(h) To assist Department of Health
and Human Services (HHS), Program
Support Center (PSC) and other
government officials in the collection of
any and all overdue debts owed under
the IHS Scholarship Program.
2. The IHS Loan Repayment Program.
(a) To monitor loan repayment related
activities including but not limited to
service obligations, default and claims
determinations;
(b) To assure IHS loan repayment
recipients match to a health care facility
serving high priority health professional
shortage areas or populations as
outlined by current IHS scoring criteria
policy and procedure, such as IHS
medical facilities, including but not
limited to hospitals, health clinics and
ambulatory stations; and any other
programs as required under 25 U.S.C.
1616a;
(c) To monitor services provided by
IHS loan repayment participants;
(d) To maintain records on and to
verify individuals’ credentials and
educational background;
(e) To assist the IHS in determining
eligibility for a partial or full waiver of
the service obligation as provided for by
statute; and
(f) To assist PSC and other
governmental officials in the collection
of overdue debts owed under the IHS
Loan Repayment Agreement Program.
3. The IHS Grant Programs (Indians
Into Nursing, Indians Into Medicine,
and Indians Into Psychology).
(a) To select applicants for the IHS
grant programs;
(b) To monitor grant related activities,
such as payment tracking, deferment
and/or postponement of service
obligations owed, placement,
completion, default, and debt collection
through national credit company
subscription(s);
(c) To select and match IHS grant
funds recipients for qualified
employment assignments with the
following: IHS medical facilities,
including but not limited to hospitals,

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health clinics and ambulatory stations;
and any other programs authorized
under 25 U.S.C. 1616a;
(d) To monitor services provided by
these IHS grant fund recipient/
participant/obligated health care
professionals;
(e) To maintain records on and to
verify individuals’ credentials,
educational background, prior and
current performance history and data
and previous and current employment
and professional history information to
verify and validate all claimed
credentials are current, accurate, and in
good standing;
(f) To negotiate site assignments, and
to recruit and retain health professionals
for Indian Health programs. Portions of
records from this system of records may
be used by staff of the HHS/PSC;
Division of Financial Operations (DFO),
Debt Management, who maintain
System No. 09–40–0012, ‘‘Debt
Management and Collection Systems’’
and System No. 09–90–0024, ‘‘Financial
Transaction of HHS Accounting and
Finance Offices’’, for activities related to
the participants’ breach of contract
including debt collection information
provided to PSC staff includes, but may
not be limited to the participants’
personal identification, number of years
of support in school while covered by
an IHS scholarship contract, number of
days served and still owed, and amount
of funds expended and still owed;
(g) To assist the IHS in determining
eligibility for a partial or full waiver of
the service obligation as provided for by
statute; and
(h) To assist Department of Health
and Human Services (HHS), Program
Support Center (PSC) and other
government officials in the collection of
any and all overdue debts owed under
the IHS grant programs.
3. The IHS Health Professions
Support Branch.
(a) To negotiate site assignments, and
recruit and retain health professionals
for Indian Health programs. Portions of
records from this system of records may
be used by staff of the HHS/PSC;
Division of Financial Operations (DFO),
Debt Management, who maintain
System No. 09–40–0012, ‘‘Debt
Management and Collection Systems’’
and System No. 09–90–0024, ‘‘Financial
Transaction of HHS Accounting and
Finance Offices’’, for activities related to
the participants’ breach of contract
including debt collection information
provided to PSC staff includes, but may
not be limited to the participants’
personal identification, number of days
served and still owed, and amount of
funds expended and still owed.

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ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

1. IHS may disclose records to a
congressional office in response to a
verified inquiry from the congressional
office made at the written request of the
subject individual.
2. Records may be disclosed to
authorized persons employed by the
grantee institution (the educational
institution which the recipient of a
scholarship or grant is attending as
needed for the administration of a
scholarship or grant award.
3. Records may be disclosed to other
Federal or State agencies that also
provide scholarships, loan repayment or
grant funding at the request of these
agencies to detect or curtail fraud and
abuse in Federal programs, and to
collect delinquent loans or benefit
payments owed to the Federal
Government.
4. IHS may disclose information from
these records in litigations and/or
proceedings related to an administrative
claim when:
(a) IHS has determined that the use of
such records is relevant and necessary
to the litigation and/or proceedings
related to an administrative claim and
would help in the effective
representation of the affected party
listed in subsections (i) through (iv)
below, and that such disclosure is
compatible with the purpose for which
the records were collected. Such
disclosure may be made to the
Department of Justice (DOJ) when any of
the following is a party to litigation and/
or proceedings related to an
administrative claim or has an interest
in the litigation and/or proceedings
related to an administrative claim:
(i) HHS or any component thereof; or
(ii) Any HHS employee in his or her
official capacity; or
(iii) Any HHS employee in his or her
individual capacity where the DOJ (or
HHS, where it is authorized to do so)
has agreed to represent the employee; or
(iv) The United States or any agency
thereof (other than HHS) where HHS/
OGC has determined that the litigation
and/or proceedings related to an
administrative claim is likely to affect
HHS or any of its components.
(b) In the litigation and/or
proceedings related to an administrative
claim described in subsection (a) above,
information from these records may be
disclosed to a court or other tribunal, or
to another party before such tribunal
when such records are relevant and
necessary to the litigation and such use
by the court, tribunal, or other party is
compatible with the purpose for which
the agency collected the records.

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5. IHS may provide to any
organization, program or facility
administered under the authority of the
IHCIA (Pub. L. 93–437) solely to provide
health care services for the benefit of
Indians, whether directly by our service;
or by any Federally recognized Tribe
under authority of the Indian Self
Determination and Education
Assistance Act (ISDEAA) (Pub. L. 93–
638, as amended); a list of obligated
recipients of scholarships, loan
repayment or grants, and any relevant
information pursuant to recruiting and
retaining these individuals for the
purpose of meeting the health care
needs of the requesting organization,
program, facility or the Federal
recognized Tribe under IHCIA and
ISDEAA.
6. IHS may disclose records consisting
of names, disciplines, current mailing
addresses, e-mail address and dates of
graduation of scholarship, loan
repayment or grant recipients to
designated coordinators at schools for
the purpose of guiding and informing
these recipients about the nature of their
forthcoming professional service
obligation.
7. IHS may disclose records consisting
of names of the IHS scholarship, loan
repayment, and/or grant recipient,
professional school he or she is
attending, and the date of graduation to
Indian health programs as defined by
the IHCIA; health professions
associations, other interested health
professions groups and contractors and
subcontractors which have
responsibility for coordinating funds
paid to students from Federal and other
sources. Contractors and/or
subcontractors are required to maintain
Privacy Act safeguards with respect to
such records.
8. IHS may disclose records contained
in this system of records to HHS
contractors and subcontractors for the
purpose of collecting, compiling,
aggregating, analyzing, or refining
records in the system. Contractors and/
or subcontractors are required to
maintain Privacy Act safeguards with
respect to such records.
9. IHS may disclose records contained
in this system of records to HHS
contractors and subcontractors for the
purpose of recruiting, screening, and
matching health/allied health
professionals for assignment to or
employment in a medical facility
located in one of the options cited in
sections 104(b)(3), 108(a)(2)(A), and/or
217(d) of the IHCIA. In addition, HHS
contractors and subcontractors:
(a) May disclose biographic data and
information supplied by potential
applicants;

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(i) To references listed on application
and associated forms for the purpose of
evaluating the applicant’s professional
qualifications, experience, and
suitability, and
(ii) To a State or local government
medical licensing board and/or to the
Federation of State Medical Boards or a
similar non-government entity for the
purpose of verifying that all claimed
background and employment data are
valid and all claimed credentials are
current and in good standing.
(b) May disclose biographic data and
information supplied by references
listed on application and associated
forms to other references for the purpose
of inquiring into the applicants’
professional qualifications and
suitability; and
(c) May disclose professional
suitability evaluation information to IHS
officials, prospective employers, or to
officials of prospective employers, or to
site representatives, for the purpose of
appraising the applicant’s professional
qualifications and suitability for site
assignment or employment.
Contractors and/or subcontractors are
required to maintain Privacy Act
safeguards with respect to such records.
10. IHS may disclose records
contained in this system of records to
private parties such as present and
former employers references listed on
application and associated forms, other
references, and education institutions.
The purpose of such disclosures is to
obtain information to evaluate an
individuals’ professional
accomplishments, performance, and
educational background, and to
determine if an applicant is suitable for
employment in/assignment to a medical
facility located at one of the sites listed
in sections 104(b)(3), 108(a)(2)(A), and/
or 217(d) of the IHCIA.
11. IHS may disclose records
contained in this system of records to
other Federal agencies that also provide
scholarship, educational loan
repayment, or grant funding at the
request of these Federal agencies in
conjunction with a computer matching
program conducted by these Federal
agencies to detect or curtail fraud and
abuse in Federal scholarship or
educational loan repayment programs,
and to collect delinquent loans or
benefit payments owed to the Federal
Government.
12. IHS may disclose information
from this system of records to a
consumer reporting agency (credit
bureau) to obtain an applicant or
participant’s commercial credit report
for the following purposes: (1) To
establish his or her credit worthiness;
(2) to assess and verify his or her ability

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to repay debts owed to the Federal
Government; (3) to determine and verify
the eligibility of loans submitted for
repayment; and to determine current
contact information and mailing
address.
13. IHS may also disclose information
from this system of records to the
National Student Clearinghouse using
the Loan Locator Internet System or
similar system to assist in the
verification loan data submitted by Loan
Repayment Program (LRP) applicants.
Disclosure are limited to the
individual’s name, address, and other
information necessary to identify him or
her; locate all student loans and verify
payment addresses; identify the funding
being sought or amount and status of the
debt; and the program under which the
applicant or claim is being processed.
Disclosure to consumer reporting
agencies: Disclosures pursuant to 5
U.S.C. 552a(b)(12): Disclosures may be
made from this system to ‘‘consumer
reporting agencies’’ as defined in the
Fair Credit Reporting Act (15 U.S.C.
158a(f)) or the Federal Claims Collection
Act of 1966 (31 U.S.C. 3701(a)(3)). The
purposes of these disclosures are: (1) To
provide an incentive for debtors to
repay delinquent Federal Government
debts by making these debts part of their
credit records, and (2) to enable PHS
agencies to improve the quality of loan,
scholarship and grant decisions by
taking into account the financial
reliability of applicants. Disclosure of
records will be limited to the
individual’s name, and other
information necessary to establish the
identity of the individual, the amount,
status, and history of the claim, and the
agency or program under which the
claim arose.
14. IHS may disclose from this system
of records a delinquent debtor’s or a
defaulting participant’s name, address,
and other relevant information
necessary to identify him or her; the
amount, status, and the history of the
claim, and the agency or program under
which the claim arose, as follows:
(a) To any Federal agency to effect a
salary offset for debts owed by Federal
employees; if the claim arose under
Social Security Act, and the employee
must have agreed in writing to the
salary offset with the supporting
document from the requesting Federal
agency.
(b) To any Federal agency to effect
authorized administrative offset; i.e.,
withhold money, other than Federal
salaries, payable to or held on behalf of
the individual that is court ordered and/
or in accordance with a specific law/
mandate.

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(c) To the Treasury Department,
Internal Revenue Service (IRS), to
request an individual’s current mailing
address to locate him or her for
purposes of either collecting or
compromising a debt or to pay a
commercial credit report prepared.
15. IHS may disclose to debt
collection agents, other Federal
agencies, and other third parties who
are authorized to collect a Federal debt,
information necessary to identify a
delinquent debtor or a defaulting
participant. Disclosure will be limited to
the individual’s name, address, and
other information necessary to identify
him or her; the amount, status, and
history of the claim, and the agency or
program under which the claim arose.
16. IHS may disclose to the IRS
information about an individual
applying for the IHS loan repayment,
scholarship or grant program authorized
by the Public Health Service Act to find
out whether the applicant has a
delinquent tax account. This disclosure
is for the sole purpose of determining
the applicant’s creditworthiness and is
limited to the individuals’ name,
address, and other relevant information
necessary to identify him or her, and the
program for which the information is
being obtained.
17. IHS may report to the IRS, as
taxable income, the written-off amount
of a debt owed by an individual to the
Federal Government when a debt
becomes partly or wholly uncollectible,
either because the time period for
collection under statute or regulations
has expired, or because the Government
agrees with the individual to forgive or
compromise the debt.
18. IHS may disclose from this system
of records to the Department of
Treasury, IRS: (1) A delinquent debtor’s
or a defaulting participant’s name,
address, and other relevant information
necessary to identify the individual; (2)
the amount of the debt; and (3) the
program under which the debt arose, so
that the IRS can offset against the debt
any income tax refunds which may be
due to the individual.
19. IHS may disclose information
provided by the lender or education
institution to other Federal agencies,
debt collection agents, and other third
parties who are authorized to collect a
Federal debt. The purpose of this
disclosure is to identify an individual
who is delinquent in loan or benefit
payments owed to the Federal
Government and the nature of the debt.
20. To appropriate Federal agencies
and Department contractors that have a
need to know the information for the
purpose of assisting the Department’s
efforts to respond to a suspected or

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Federal Register / Vol. 74, No. 188 / Wednesday, September 30, 2009 / Notices

Records are maintained in paper
format (i.e., file folders), and in
computerized and electronic format
(i.e., forms, database(s), etc.).

unattended during office hours,
including lunch hours. Records are not
removed from these areas in which they
are maintained in the absence of proper
charge-out procedures. Twenty-four
hour, seven-day security guards perform
random checks on the physical security
of all records storage areas. A data set
name controls the release of data to only
authorized users. When copying records
for authorized purposes, care is taken to
ensure that any imperfect pages are not
left in the reproduction room where
they can be read, but are destroyed or
obliterated.

RETRIEVABILITY:

RETENTION AND DISPOSAL:

confirmed breach of the security or
confidentiality of information
maintained in this system of records,
and the information disclosed is
relevant and necessary for that
assistance.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

1. Scholarship applications of
individuals not selected for
participation in the program are
retained for 1 full year, and then
destroyed by shredding. Applications,
contracts, and other records of IHS
SAFEGUARDS:
scholarship recipients are retained
1. Authorized users: Access is limited through the completion or other
only to authorized personnel in the
disposition of the scholarship service
performance of their duties. Authorized obligation, then sent to the Federal
personnel includes and is limited to:
Records Center (FRC) for an additional
The system manager, his or her staff,
15-year retention period and destroyed
IHS Area Office Scholarship or IHS
in accordance with FRC disposal
Loan Repayment Coordinators or grant
standards. Automated historical tapes
project officers, IHS Headquarters
are sent to a FRC and the initial records
Branch and Division Chiefs while acting are destroyed in accordance with IHS
as advisors to scholarship or IHS loan
Records Control Schedule.
repayment or grant recipients, IHS and
The records for the scholarship
PSC debt management staff for activities applicants, who are not obligated to the
related to the participants’ breach of
IHS, are destroyed 6 years and 3 months
contract including debt collection.
after final payment, or upon resolution
2. Physical safeguards: Paper records
of any adverse audit findings,
are stored in locked file cabinets or file
whichever is later.
room. The records storage areas are
2. Loan repayment applications of
secured during off-duty hours.
individuals not selected for
Electronic records are stored in areas
participation in the program are
where fire and life safety codes are
retained until the end of the fiscal year.
strictly enforced. Any and all records
Loan repayment applications, upon
pertaining to IHS Scholarship, Loan
notification, are applied to the loan
Repayment and grant program databases repayment cycle of the following fiscal
are to be enforced by the current
year. The records for the loan repayment
Security Guidelines provided by HHS/
participants are destroyed 6 to 10 years
IHS. All automated and non-automated
after the final payment, or upon
documents are protected during lunch
resolution of any adverse audit findings,
hours and nonworking hours in locked
whichever is later.
file cabinets or locked storage areas. The
Records are transferred to the FRC 2
Automated Data Processing remote
years after final repayment or when
stations are locked during non-standard closed, for 4 years, and are then
working hours. Twenty-four hour, 7-day subsequently disposed of in accordance
security guards perform random checks
with the IHS Records Disposition
on the physical security of the data and
Schedule. The IHS Records Disposition
the storage areas. Backup files are
Schedule regulations for these records
maintained in an off-site facility with
may be obtained by writing to the
controlled entrances and exits.
System Manager(s) at the address listed
3. Procedural safeguards: All IHS
below.
3. Applications, contracts, and other
personnel who make use of records
contained in this system are made aware records of IHS grant recipients are
retained through the completion or
of their responsibilities under the
other disposition of the service
provisions of the Privacy Act and are
obligation, then sent to the Federal
required to maintain Privacy Act
safeguards with respect to such records. Records Center (FRC) for an additional
15-year retention period and destroyed
The records storage areas are not left

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Records which identify individual
persons are indexed by name or
assigned identification number of
scholarship, loan repayment or grant
applicant or recipient.

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in accordance with FRC disposal
standards. Automated historical tapes
are sent to a FRC and the initial records
are destroyed in accordance with IHS
Records Control Schedule.
SYSTEM MANAGER(S) AND ADDRESS:
POLICY COORDINATING OFFICIAL(S):

Director, Division of Health
Professions Support, Office of Public
Health Support, Indian Health Service,
12300 Twinbrook Parkway, Suite 450A,
Rockville, Maryland 20852.
Director, Division of Grants
Operations, Office of Management
Services, Indian Health Service, 12300
Twinbrook Parkway, Suite 360,
Rockville, Maryland 20852.
Chief, Scholarship Branch, Division of
Health Professions Support, Office of
Public Health Support, Indian Health
Service, 12300 Twinbrook Parkway,
Suite 450A, Rockville, Maryland 20852.
Chief, Loan Repayment Branch,
Division of Health Professions Support,
Office of Public Health Support, Indian
Health Service, 12300 Twinbrook
Parkway, Suite 450A, Rockville,
Maryland 20852.
NOTIFICATION PROCEDURES:

Requests in person: A subject
individual who appears in person at a
specific location seeking access to or
disclosure of records relating to him or
her shall provide his or her name,
current address, Grant Identification
Number, last four digits of their SSN or
other identification numbers, dates of
enrollment in the IHS scholarship, loan
repayment or grant program, and at least
one piece of tangible identification such
as driver’s license, passport, or voter
registration card. Identification papers
with current photographs are preferred,
but not required. If a subject individual
has no identification, but is personally
known to an agency employee, such
employee shall make a written record
verifying the subject individual’s
identity. Where the subject individual
has no identification papers, the
responsible agency official shall require
that the subject individual certify in
writing that he or she is the individual
who he or she claims to be and that he
or she understands that the knowing
and willful request or acquisition of a
record concerning an individual under
false pretenses is a criminal offense
subject to a 5,000 dollar fine.
Requests by mail: A written request
must contain the name and address of
the requestor, last 4 digits of their
respective SSN and/or signature which
is either notarized to verify his or her
identity or includes a written
certification that the requestor is the
person he or she claims to be and that

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Federal Register / Vol. 74, No. 188 / Wednesday, September 30, 2009 / Notices
he or she understands that the knowing
and willful request or acquisition of
records pertaining to an individual
under false pretenses is a criminal
offense subject to a 5,000 dollar fine. In
addition, the following information is
needed: Dates of enrollment in the IHS
scholarship program, IHS Loan
Repayment program, or grant program
and current enrollment status, such as
pending application approval,
deferment or service obligation, or
shortage area placement.
Requests by facsimile: A written
request must contain the name and
address of the requestor, last 4 digits of
their respective SSN and/or signature.
In addition, the following information is
needed: Dates of enrollment in the IHS
Scholarship Program, IHS Loan
Repayment Program, or grant program
and current enrollment status, such as
pending application approval,
deferment or service obligation, or
shortage area placement. The IHS
Scholarship, Loan Repayment or grant
program will authorize transmission
and reception of all faxed information
only if the fax coversheets contain the
following Confidentiality Statement or a
similar standard procedural statement
for liability purposes:

CPrice-Sewell on DSKGBLS3C1PROD with NOTICES

THIS FAX IS INTENDED ONLY FOR THE
USE OF THE PERSON OR OFFICE TO
WHOM IT IS ADDRESSED, AND CONTAINS
PRIVILEGED OR CONFIDENTIAL
INFORMATION PROTECTED BY LAW. ALL
RECIPIENTS ARE HEREBY NOTIFIED THAT
INADVERTENT OR UNAUTHORIZED
RECEIPT DOES NOT WAIVE SUCH
PRIVILEGE, AND THAT UNAUTHORIZED
DISSEMINATION, DISTRIBUTION, OR
COPYING OF THIS COMMUNICATION IS
PROHIBITED. IF YOU HAVE RECEIVED
THIS FAX IN ERROR, PLEASE DESTROY
THE ATTACHED DOCUMENT(S) AND
NOTIFY THE SENDER OF THE ERROR BY
CALLING.

Requests by telephone: Since positive
identification of the caller cannot be
established, telephone requests are not
honored; the caller is asked to submit
his or her request in writing.
Requests by electronic mail: Since
positive identification of the requestor
cannot be established, and the
electronic transmission of personal
identifiers is not encrypted, the security
safeguards is not guaranteed from an
unauthorized disclosure, so electronic
mail requests are not honored and will
be deleted from the IHS e-mail system;
the computer user is asked to submit his
or her request in writing and/or by
facsimile transmission.
Record access procedures: Same as
notification procedures. Requesters
should also provide a reasonable
description of the record being sought.

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Requesters may also request an
accounting of disclosures that have been
made of their record, if any.
Contesting record procedures: Contact
the Policy Coordinating Official(s),
provide a reasonable description of the
record, and specify the information
being contested, the corrective action
sought, and the reasons for requesting
the correction, along with supporting
information to show how the record is
inaccurate, incomplete, untimely, or
irrelevant.
Record source categories: Information
will be collected from the following
sources: Educational institutions
attended; internship and/or residency
training progress reports; IHS site
selection questionnaires; IHS
Scholarship, Loan Repayment or grant
applicants; Indian health programs
human resources department; financial
institutions from which these applicants
have obtained educational loans; Bureau
of Health Professions Area Resources
File tapes; health professional
associations; HHS contractors/
subcontractors; consumer reporting
agencies/credit bureaus; lending
institutions; PHS Commissioned
Personnel Operations Division and U.S.
Office of Personnel Operations Division
and U.S. Office of Personnel
Management personnel records; other
Federal agencies, including but not
limited to the Department of Treasury,
the IRS, and the U.S. Postal Service;
State or local government medical
licensing boards and/or the Federation
of State Medical Boards or a similar
non-government entity; and third
parties who provide references
concerning the subject individual.
Systems exempted from certain
provisions of the Act: None.
[FR Doc. E9–23569 Filed 9–29–09; 8:45 am]
BILLING CODE 4165–16–P

DEPARTMENT OF HEALTH AND
HUMAN SERVICES
Health Resources and Services
Administration
Statement of Organization, Functions
and Delegations of Authority
This notice amends Part R of the
Statement of Organization, Functions
and Delegations of Authority of the
Department of Health and Human
Services (HHS), Health Resources and
Services Administration (HRSA) (60 FR
56605, as amended November 6, 1995;
67 FR 46519, as last amended
Wednesday, June 11, 2008; 73 FR
33099). This Order of Succession
supersedes the Order of Succession for

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50227

the Administrator, HRSA, published at
FR 73 33099, June 11, 2008.
This notice deletes the Chief
Financial Officer from the order of
succession and adds the Chief Operating
Officer to HRSA’s hierarchy affecting
the order of succession; this notice also
changes the name of the Office of
Performance Review to the Office of
Regional Operations.
Section R–30, Order of Succession
During the absence or disability of the
Administrator, or in the event of a
vacancy in the office, the officials
designated below shall act as
Administrator in the order in which
they are listed:
1. Deputy Administrator;
2. Senior Advisor to the Administrator;
3. Chief Operating Officer;
4. Associate Administrator, Bureau of
Primary Health Care;
5. Associate Administrator, Bureau of
Health Professions;
6. Associate Administrator, HIV/AIDS
Bureau;
7. Associate Administrator, Maternal
and Child Health Bureau;
8. Associate Administrator, Bureau of
Clinician Recruitment and Service;
9. Associate Administrator, Healthcare
Systems Bureau;
10. Associate Administrator, Office of
Regional Operations; and
11. HRSA Regional Division Directors in
the order in which they have
received their permanent
appointment as such.
Exceptions
(a) No official listed in this section
who is serving in acting or temporary
capacity shall, by virtue of so serving,
act as Administrator pursuant to this
section.
(b) Notwithstanding the provisions of
this section, during a planned period of
absence, the Administrator retains the
discretion to specify a different order of
succession.
Section R–40, Delegations of Authority
All delegations of authority and redelegations of authority made to HRSA
officials that were in effect immediately
prior to this action, and that are
consistent with this action, shall
continue in effect pending further redelegation, provided they are consistent
with this action.
This document is effective upon date
of signature.
Dated: September 24, 2009.
Mary K. Wakefield,
Administrator.
[FR Doc. E9–23570 Filed 9–29–09; 8:45 am]
BILLING CODE 4165–15–P

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