Equal Employment Opportunity Plan Certification and Short form

Forms and Documents

Document Name	Status
EEOP short form Form	New
EEOP Certification form Form	New
Cert_Form_Justification_10-17-121_gm_edits_4-16-13[1].docx Supporting Statement A	2013-05-02

IC Document Collections

IC ID	Document Title	Status
205719	EEOP short form Form	New
205718	EEOP Certification form Form	New

ICR Details

OMB Control No: 1121-0340	ICR Reference No: 201302-1121-001
Status: Historical Active	Previous ICR Reference No:
Agency/Subagency: DOJ/OJP	Agency Tracking No: OCR
Title: Equal Employment Opportunity Plan Certification and Short form
Type of Information Collection: New collection (Request for a new OMB Control Number)	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 05/03/2013
	Date Received in OIRA: 02/13/2013
Terms of Clearance: This collection is approved for 1 year. If DOJ plans to extend this collection beyond this time, it should ensure that its 60 and 30 day notices requesting comment on the collection are clear in informing the public who is required to comply with the collection. DOJ advised during OMB review that Juvenile Justice and Delinquency Act grant awardees are required to comply with this collection, and that Office for Crime Victims' financial recipients are required to comply as a matter of policy. DOJ should ensure that its 60 day and 30 day notices are clear that such individuals and entities are required to comply, and should provide in its supporting statement separate burden estimates for each of these respondents.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	05/31/2014	36 Months From Approved
Responses	21,151	0	0
Time Burden (Hours)	17,610	0	0
Cost Burden (Dollars)	0	0	0

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Abstract: DOJ requires Safe Streets Act and Juvenile Justice and Delinquency Act grant awardees to prepare and submit to DOJ an Equal Employment Opportunity Plan (EEOP) or a form certifying they meet an exception. DOJ's Office for Victims of Crime requires its financial assistance recipients as a matter of longstanding policy to prepare and submit an EEOP or a certification form. An EEOP is a report that compares the composition of a recipient's workforce, cross-classified by race, national origin, and sex in eight major job categories, to the demographics of similarly qualified people in the relevant labor market. If there is a significant underrepresentation of recipient employees in the eight job categories based on race, national origin, or sex, the recipient must address the disparity and take steps to ensure equal employment opportunities.

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Authorizing Statute(s): US Code: 42 USC 3715 Name of Law: Office of justice Programs grants, cooperative agreements, and contracts
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 65204	10/25/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	78 FR 1249	01/08/2013
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 2

IC Title	Form No.	Form Name
EEOP Certification form	none	EEOP Certification form
EEOP short form	none	EEOP short form

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	21,151	0	0	21,151	0	0
Annual Time Burden (Hours)	17,610	0	0	17,610	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: This form was seperated from a currently approved OMB form (1121-0142)collection and thus creating a new request for this collection.

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Annual Cost to Federal Government: $366,641

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 02/13/2013

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