Foreign Travel Management System

Forms and Documents

Document Name	Status
Form DOE F 551.1 Foreign Travel Management System Form and Instruction	Unchanged
30 Day FRN 8-24-2012.pdf Supplementary Document	2013-01-15
60 Day FRN 6-11-2012.pdf Supplementary Document	2013-01-15
FTMS Supporting Statemen 8-27-12 final.doc Supporting Statement A	2013-01-15

IC Document Collections

IC ID	Document Title	Status
188630	Foreign Travel Management System Form and Instruction	Unchanged

ICR Details

OMB Control No: 1910-5144	ICR Reference No: 201301-1910-002
Status: Historical Active	Previous ICR Reference No: 201208-1910-002
Agency/Subagency: DOE/DOEOA	Agency Tracking No: Julie Squires
Title: Foreign Travel Management System
Type of Information Collection: Extension without change of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 01/15/2013
	Date Received in OIRA: 01/15/2013
Terms of Clearance: In accordance with 5 CFR 1320, the information collection is approved for three years. This particular collection was initially submitted to OMB on 8/27/2012 and withdrawn at the agency's request on 1/15/2013 in order to correct the collection type to an "extension without change of a currently approved collection."

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	01/31/2016	36 Months From Approved	01/31/2013
Responses	21,555	0	16,912
Time Burden (Hours)	5,389	0	4,228
Cost Burden (Dollars)	0	0	0

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Abstract: The Foreign Travel Management (FTMS) is the Department of Energy's centralized, secured, unclassified system which tracks, records and secures approval of all foreign travel conducted by DOE Federal employees and contractors. FTMS supports DOE Order 551.1D, "Official Foreign Travel" dated April 2, 2012. The system contains information as to the traveler's name, dates of travel, destination, purpoe of travel and associated costs.

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Authorizing Statute(s): US Code: 48 USC 952.247.70 Name of Law: Foreign Travel
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
	Not associated with rulemaking

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 34367	06/11/2012
30-day Notice:	Federal Register Citation:	Citation Date:
	77 FR 51530	08/24/2012
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 1

IC Title	Form No.	Form Name
Foreign Travel Management System	DOE F 551.1 , DOE F 551.1	PREVIOUS FORM REMOVED ,   DOE REQUEST FOR APPROVAL OF FOREIGN TRAVEL

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	21,555	16,912	0	4,643	0	0
Annual Time Burden (Hours)	5,389	4,228	0	1,161	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: No

Burden Reduction Due to:

Short Statement: DOE anticipates an increase in respondents due to travel funding being expanded.

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Annual Cost to Federal Government: $450,000

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? No

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? No

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/15/2013

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