SUPPORTING STATEMENT
Justification statement for Protection and Advocacy (P&A)
Voting Access Annual Report
0970-0326
A. Justification
1. Circumstances Making the Collection of Information Necessary
Public Law 107-252, Help America Vote Act of 2002, section 291 (42 USC 15461) address the use of funds received under the Help America Vote Act (HAVA), P.L. 107-252, Title II, Subtitle D, Section 291, Payments for Protection and Advocacy Systems used to provide education, training and assistance to individuals with disabilities that will promote their participation in the electoral process. Protection and advocacy systems (P&As) are requested to submit an annual report as noted under 42 U.S.C. 15461 of the Help America Vote Act of 2002.
A copy of section 291 is attached.
2. Purpose and Use of Information Collection
By Federal statute (the Help America Vote Act (HAVA) of 2002, Public Law 107-252, Section 265 (b), Reports, 42 U.S.C. 15461) the governing agency is mandated to submit a report to the Committee on House Administration of the House of Representatives and the Committee on Rules and Administration of the Senate. As a result of the mandate, each State Protection & Advocacy (P&A) System receiving funds and activities carried out under HAVA Section 291 are requested to prepare an annual in accordance with the grant terms and conditions. The purpose of the annual report is to obtain information from each state/territory to use in the Congressional report submitted by the Secretary of the U.S. Department of Health and Human Services.
3. Use of Improved Information Technology and Burden Reduction
The Administration on Developmental Disabilities (ADD) has no funding under the Developmental Disabilities (DD) Act to support an electronic reporting system for the Protection and Advocacy (P&A) Voting Access Annual Report.
4. Efforts to Identify Duplication and Use of Similar Information
There have not been any formal efforts to identify duplication because there are no similar programs collecting information regarding the Help America Vote Act (HAVA) program.
5. Impact on Small Business or Other Small Entities
The information collected does not involve, nor result in assignment of burden to any small business. It is collected from 55 designated Protection and Advocacy Systems (P&As).
6. Consequences to Collecting the Information Less Frequently
No accountability of how HAVA funds are being used
7. Special circumstances Relating to the Guidelines of 5 CFR 1320.5
There are no special circumstances governing the collection of data.
8. Comments in Response to the Federal Register Notice and Efforts to Consult Outside the Agency
An annual report format has been established by the Administration on Developmental Disabilities. The format is based on the Protection and Advocacy Agency’s plan to address the areas outlined in the Help America Vote Act (HAVA) Section 291. The areas include full participation in the electoral process; education, training and assistance; advocacy and education around HAVA implementation efforts; training and education of election officials, poll workers and election volunteers regarding the rights of voters with disabilities and best practices; assistance in filing complaints; assistance to State and other governmental entities regarding the physical accessibility of polling places; and obtaining training and technical assistance on voting issues.
9. Explanation of Any Payments or Gifts to Respondents
No payments or gifts to respondents are planned.
10. Assurance of Confidentiality Provided to Respondents
This information collection does not require an assurance of confidentiality.
11. Justification for Sensitive Questions
Not applicable
12. Estimates of Annualized Burden Hours and Costs
The following is the hour of burden estimate for this information
Collection:
_____________________________________________________________
No. of No. of Responses Average Burden Total
States per state hours per state Hours
55 1 20 1,100
The
current approximation of annual burden is 5 hours for four (4)
working days which equals 20 hours. The total estimated burden hours
for the P&As are 1,100.
The annualized cost of the hour burden, expressed in dollars is:
________________________________________________________________
Average Average Burden Average Annual Total Annual
Cost/hour hours/state cost/state Cost
$35 20 $700 $38,500
13. Estimates of Other Total Annual Cost Burden to Respondents and Record Keepers
There is no annual burden to respondents resulting from the
collection of information for the P&As annual report.
14. Annualized Cost to the Federal Government
This computation is based on an estimated $35 per hour for the efforts of a Program Specialist. The estimated hourly rate includes fringe benefits.
Program specialists will devote an annualized estimate of 200 hours every year to organize and review the annual reports and to generate analysis of the information.
Total Estimated Federal Costs is $7,000
15. Explanation for Program Changes or Adjustments
There are no program changes or adjustments. The annual report documents the work executed and the funds expended by the P&As to perform the duties as required by the Help America Vote Act. The annual report is due by December 31st of each fiscal year.
16. Plans for Tabulation and Publication and Project Time Schedule
Not applicable
17. Reason(s) Display of OMB Expiration Date is Inappropriate
The results of this information collection are not planned to be published for statistical use.
18. Explanation to Certification for Paperwork Reduction Act Submissions
Not applicable
B. Statistical Methods (used for collection of information employing statistical methods)
Respondent Universe and Sampling Methods
Not applicable
Procedures for the Collection of Information
Not applicable
Methods to Maximize Response Rates and Deal with Nonresponse
Not applicable
Test of Procedures or Methods to be Undertaken
Not applicable
Individuals Consulted on Statistical Aspects and Individuals Collecting and/or Analyzing Data
Not applicable
| File Type | application/msword |
| File Title | THE SUPPORTING STATEMENT |
| Author | USER |
| Last Modified By | Department of Health and Human Services |
| File Modified | 2012-04-05 |
| File Created | 2012-04-05 |