ETA 8414 Banking Activity

UI REPORTS HANDBOOK NO. 401

ETA 8414 Income-Expense Analysis UC Fund Clearing Account

CONTENTS

A. Facsimile of Form III-5-2

B. Purpose III-5-4

C. Due Date and Transmittal III-5-4

D. General Reporting Instruction III-5-4

E. Item by Item Instructions III-5-4

1. Account Number III-5-4

2. Beginning Balance III-5-4

3. Total Deposits III-5-4

4. Total Withdrawals III-5-4

5. Ending Balance III-5-5

6. Income Analysis III-5-5

7. Expense Analysis III-5-5

A. Facsimile of Form

ETA 8414 – INCOME -EXPENSE ANALYSIS UNEMPLOYMENT COMPENSATION FUND CLEARING ACCOUNT

STATE	REGION	REPORT FOR PERIOD ENDING

Bank Name:	Bank City:
Account Number:

LEDGER
1.	Beginning Balance
2.	Total Deposits
3.	Total Withdrawals
4.	Ending Balance
INCOME ANALYSIS
5.	Total Daily Ledger Balance
6.	Average Daily Ledger Balance
7.	Average Daily Float
8.	Average Daily Collected Balance (Line 6 - Line 7)
9.	Reserves at  0%
10.	Average Daily Loanable Balance (Line 8 - Line 9)
11.	Earning Value at
EXPENSE ANALYSIS
12.	Checks Deposited Local: Number at
13.	Checks Deposited Tran.: Number at
14.	Checks on Account:          Number at
15.	Checks on Account:          Number at
16.	Checks on Account:          Number at
17.	Other Costs
18.	Other Costs
19.	Other Costs
20.	Total Costs (Line12 through Line 19)
21.	NET PROFIT/LOSS
Comments:

OMB No.: 1205-0154 OMB Expiration Date: 09/30/2012 Average Estimated Response Time: 30 Minutes

O M B Burden Statement: These reporting instructions have been approved under the Paperwork reduction Act of 1995. Persons are not required to respond to this collection of information unless it displays a valid OMB control number. Public reporting burden for this collection of information includes the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Submission is required to obtain or retain benefits under 42 USC 503(a)(4) and (5). Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the U.S. Department of Labor, Office of Workforce Security, Room S-4231, 200 Constitution Ave., NW, Washington, DC, 20210.

B. Purpose

The ETA 8414 report is a monthly analysis of activity in a state clearing account from the books of the bank in which employer contributions and payments in lieu of contributions are deposited and transferred to the U.S. Treasury. The ETA 8414 report provides information on bank charges, account balances, and bank compensation. It also assures state UI administrators that the funds for which they are accountable are properly administered by persons or financial organizations acting in a custodial capacity.

C. Due Date and Transmittal

This report will be submitted electronically and is due in the National Office the 1st day of the second month after the month reported. January reports are due the 1st of March.

D. General Reporting Instructions

An ETA 8414 is to be completed each month for each clearing account, whether at the same or different banks. The report captures information on balances, the bank’s earnings and costs attributable to the respective account(s). If more than one account is maintained, a separate ETA 8414 must be submitted for each account. The agency will arrange to receive information from banks in time to submit ETA 8414 information to the National Office of ETA.

The completed reports should be checked against the monthly Account Analysis and Bank Statement. Edit checks can be found in Handbook 402, Unemployment Insurance Required Reports User’s Manual, Appendix C.

E. Item by Item Instructions

Instructions are given only when clarification beyond the title of the report item is needed.

1. Account Number. The last 5 digits of the account number will be used. No spaces, letters, or characters will be used. Each account's last 5 digits will be unique, thereby enabling tracking of separate accounts.

2. Beginning Balance. Enter on this line the balance existing on the last day of the preceding month.

3. Total Deposits. Enter the total dollar amount of deposits made to the clearing account(s) during the month reported.

3. Total Withdrawals. Enter the total dollar amount of withdrawals from the clearing account(s) during the month reported.

5. Ending Balance. (Item 1 + item 2) minus item 3.

6. Income Analysis. This information is available on the monthly Account Analysis and bank statement the bank should provide for each account.

Calculations for each of the remaining items in the Income Analysis Section are to be performed by the bank in accordance with current banking procedures, reserve requirements, etc., and reported to the state on the monthly Account Analysis for each account. Each data block must be completed.

The percentage entered by the bank to determine Earnings Value should approximate or exceed the average of the current 3-month interest rate allowed by the U.S. Treasury Department on short term investments.

7. Expense Analysis. Enter in the appropriate data blocks the following:

a. Checks Deposited. Enter the number of checks deposited; the rate per check and the extended total.

b. Checks on Account. Enter the number of checks; the rate per check, and the extended total in each block used.

c. Other Costs. Identify the service and the cost for each additional service.

d. Total Cost. Enter the total of all expenses itemized above.

e. Net Profit/Loss. Enter the result of subtracting "Total Cost" from "Earnings Value."

III-5-1

4/2007