Form 1 AFI SubGrantee Financial Practices Cost Study

AFI Financial Education (FE) Cost Data Collection -- Introduction

A FI
This cost data collection form is a supplement to the Grantee Practices Survey. It has been designed to answer the
following research questions about AFI grantee financial education (FE) practices:
What resources do grantees and sub-grantees use to support FE (resource amounts, types, variations in
resource mix)?
What is the amount of resources for FE per program, and what are the key program characteristics affecting
this?
What is the amount of resources per client beginning and per client completing FE?
The form covers basic and advanced financial education, with additional questions for asset-specific training.
To answer these questions, we use an approach developed and applied in several other studies of non-profit service
provision. This approach takes into account the fact that the grantees often operate multiple other programs and
support their operations (both AFI and non-AFI) with a variety of resources.
An AFI grantee may offer FE programs to AFI and non-AFI clients, using a variety of resources,
at different times during the year, using different trainers or providers and different formats. Understanding
the full picture is necessary, in order to get accurate cost information and see how AFI and other FE programs
(and AFI and other clients) inter-relate and leverage each other.
Collecting accurate and complete cost data takes some time and effort. We recommend recruiting a sub-sample of
AFI grantees to cooperate with this part of the Grantee Practices Survey. The data should be collected at the level of
organization delivering the financial education. This could be a grantee or sub-grantee organization.
The form is designed for administration through an interview, after sending the form in advance to a grantee or
sub-grantee that has volunteered to provide cost data. Data from last year's Annual Report data can be used to
pre-populate many fields. Then the respondent would only need to update those fields as necessary.
The cost data collection has three steps, each in a separate layer of this spreadsheet:
Step 1
Define FE programs
Step 2
Identify resources used for FE programs
Step 3
Obtain resource summary and cross-walk to FE programs

STEP 1: Guide for Defining AFI Grantee's Financial Education Programs
The purpose of this interview is to learn about the grantee and the financial education programs the grantee offers. Some of this
information may be entered by the grantee, the rest will be collected by telephone.
AFI Grantee:
AFI Subgrantee (if appropriate):
Interviewer:
Date of Interview:
Period Covered:
Part I: Grantee or Sub-Grantee Information
Note: This is a brief review only, to lead into program and cost questions. Information from the annual report, if
available, will be inserted in advance so it only needs to be updated as necessary.
1 What type of organization is the grantee? (e.g., private,
non-profit, local government, local affiliate of national
organization, etc.)
2 What are the principal activities and programs
operated by the grantee? (Include full range)

3 What was the annual budget for the grantee
organization in the most recently completed fiscal
year?
4 List all the programs currently in operation, for AFI
clients and others, and specify the type.
(continued on next page)

Part II: Defining Grantee's or Sub-Grantee's Financial Education Programs
IIa. Basic and advanced financial education
5 A FE program is an offering of financial education:
Financial Education program #1 (name:
a) by a specific provider*
b) over a specific time period/set of dates
c) Of a specific type
d) in a specific format (or specific mix of formats)
e) to a specific group of clients.
In the matrix at right, please identify each separate
FE program offered during this period. If the same
type of FE was offered multiple times during the
year, please list each time as a separate program.

)

Provider:
Dates offered:
Format(s):
Type (use codes at right, specify OTHER):
Clients:
AFI only, non-AFI only, mix?
Target groups? (use codes at right, specify OTHER):

Content (use codes at right, specify OTHER):
There is space to enter information about asset-specific
training below the FE program spaces.
*The provider can be the grantee or a partner organization
or contractor. Providers can also include community
colleges, HUD-certified counseling agencies, or other types.

(continued on next page)

Financial Education program #2 (name:
Provider:
Dates offered:
Format(s):
Type (use codes at right, specify OTHER):
Clients:
AFI only, non-AFI only, mix?
Target groups? (use codes at right, specify OTHER):
Content (see codes at right, specify OTHER):

)

Financial Education program #3 (name:
Provider:
Dates offered:
Type (use codes at right, specify OTHER):
Format(s):
Clients:
AFI only, non-AFI only, mix?
Target groups? (use codes at right, specify OTHER):
Content:

)

REPEAT FOR ADDITIONAL FE PROGRAMS

IIb. Asset-Specific Training
In the matrix at right, please identify each separate
asset-specific training program offered during this period.
If the same type of training was offered multiple times
during the year, please list each time
as a separate program.

Asset-Specific Training Program #1 (name:
Provider:
Dates offered:
Type (use codes above at right, specify OTHER):
Format(s):
Clients:
AFI only, non-AFI only, mix?
Target groups? (use codes at right, specify OTHER):
Content:

)

Asset-Specific Training Program #2 (name:
Provider:
Dates offered:
Type (use codes above at right, specify OTHER):
Format(s):
Clients:
AFI only, non-AFI only, mix?
Target groups? (use codes at right, specify OTHER):
Content:

)

Asset-Specific Training Program #3 (name:
Provider:
Dates offered:
Type (use codes above at right, specify OTHER):
Format(s):
Clients:
AFI only, non-AFI only, mix?
Target groups? (use codes at right, specify OTHER):
Content:

)

REPEAT FOR ADDITIONAL ASSET-SPECIFIC TRAINING PROGRAMS

STEP 2: RESOURCES USED FOR GRANTEE'S FINANCIAL EDUCATION PROGRAMS
Note: Programs are defined and named in Step 1 (previous layer). Names carry over into this sheet.

Financial Education program #1 (name:

)

1 If the grantee is the provider,
were other organizations
involved? If so, what were
their roles?
2 If the provider is a different
organization, what was the
arrangement with the grantee?
(Contractual, fee for service,
etc.)
3 If contractual or fee for
service, what was the full cost
(even if not all paid by the
grantee)?
4
How was the program staffed?
Specify source of staff,
credentials & background,
etc., regardless of provider)
5 List the costs of staff for this
program. List direct fee or
salary as well as fringe
benefits (where provided).

Please indicate
positions/titles, whether
internal or external staff,
volunteer or paid

List salaries (by individual). Should be same staff as Q 4.

List fringe and overhead
amounts applicable to
salaries (by individual):

Volunteer,
donation or inkind? Y or N

Staff member 1:
Staff member 2:
Staff member 3:
Staff member 4:
6 List the materials used for this
program and the costs of each
item. Indicate any free or
List each material and cost to this program (including free/
donated items.
donated):
Materials 1:
Materials 2:
Materials 3:
7 List any other direct costs of
this program (such as space
rental, computer leasing,
telephone charges,
transportation)
Other direct cost 1:
Other direct cost 2:
Other direct cost 3:
8
IF program has a case
management component,
estimate % of staff time/ costs
in Q. 5 for individualized
financial counseling.
9 How many hours of ed/training
were delivered in the whole
program? (Number of
classroom or on-line hours
delivered, not adjusted for
number of participants)
10 How many clients began the
program?
# AFI clients:
11 How many clients completed
the program?
# AFI clients:

# Non-AFI clients:
# Non-AFI clients:

Financial Education program #2 (name:
Repeat questions 1-11 above
for up to 4 programs

)

Volunteer,
donation or inkind? Y or N

Volunteer,
donation or inkind? Y or N

STEP 2: RESOURCES USED FOR GRANTEE'S FINANCIAL EDUCATION PROGRAMS
Note: Programs are defined and named in Step 1 (previous layer). Names carry over into this sheet.

Financial Education program #1 (name:

)

Asset-Specific Training Program #1 (name:
1 If the grantee is the provider,
were other organizations
involved? If so, what were
their roles?
2 If the provider is a different
organization, what was the
arrangement with the grantee?
(Contractual, fee for service,
etc.)
3 If contractual or fee for
service, what was the full cost
(even if not all paid by the
grantee)?
4
How was the program staffed?
Specify source of staff,
credentials & background,
etc., regardless of provider)
5 List the costs of staff for this
program. List direct fee or
salary as well as fringe
benefits (where provided).
Staff member 1:
Staff member 2:
Staff member 3:
Staff member 4:
6 List the materials used for this
program and the costs of each
item. Indicate any free or
donated items.
Materials 1:
Materials 2:
Materials 3:
7 List any other direct costs of
this program (such as space
rental, computer leasing,
telephone charges,
transportation)
Other direct cost 1:
Other direct cost 2:
Other direct cost 3:
8
If program has a case
management component,
estimate % of staff time/ costs
in Q. 5 for individualized
financial counseling.
9 How many hours of ed/training
were delivered in the whole
program? (Number of
classroom or on-line hours
delivered, not adjusted for
number of participants)
10 How many clients began the
program?
11 How many clients completed
the program?

Please indicate
positions/titles, whether
internal or external staff,
volunteer or paid
List fringe and overhead
amounts applicable to
salaries (by individual):

List salaries (by individual). Should be same staff as Q 4.

Volunteer,
donation or inkind? Y or N

Volunteer,
donation or inkind? Y or N

List each material and cost to this program (including free/
donated):

Volunteer,
donation or inkind? Y or N

# AFI clients:

# Non-AFI clients:

# AFI clients:

# Non-AFI clients:

Asset-Specific Training Program #2 (name:
Repeat questions 1-11 above
for up to 4 programs

)

)

STEP 3: AFI FINANCIAL EDUCATION RESOURCES CROSS-WALK

TABLE A: ADMINISTRATIVE COST BACKGROUND (needed for grantees with internal provision of FE programs)
A1 What is the accounting period
covered by financial reports used
to complete this form?
A2 Does the grantee use a standard
overhead/administrative rate? If
yes, what is this rate?
A3 If no, is overhead/administrative
rate determined for the AFI
Y N
If Y, what is the rate?
program?
A4 Which staff are included in the
overhead rate (e.g., fiscal
staff,legal staff, agency
management)
A5 Is there a standard fringe benefit
rate? If yes, does it vary by staff?
Describe
(continued on next page)

STEP 3: AFI FINANCIAL EDUCATION RESOURCES CROSS-WALK
TABLE B: ANNUAL PROGRAM FUNDING SOURCES (ANNUAL BUDGET) FOR ALL ACTIVITIES AND PROGRAMS OF THIS ORGANIZATION
IIIA. Basic and Advanced
Financial Education
#

Source Name

Was this source used for Was this source used for Was this source used for
Financial Education program #1 Financial Education program #2 Financial Education program #3
)
(name:
)
(name:
)

Total Value (name:

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
TOTAL
Federal Sources
State Sources
Local Sources
Private Sources
Client Contributions (fees)

(continued on next page)

$
$
$
$
$

-

0%
0%
0%
0%
0%

STEP 3: AFI FINANCIAL EDUCATION RESOURCES CROSS-WALK

IIIA. Asset-Specific Training

#

Source Name

Was this source used for Was this source used for Was this source used for

Asset-Specific Training Program Asset-Specific Training Program Asset-Specific Training Program
)
#2 (name:
)
#3 (name:
)

Total Value #1 (name:

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
TOTAL
Federal Sources
State Sources
Local Sources
Private Sources
Client Contributions (fees)

$
$
$
$
$

-

0%
0%
0%
0%
0%