SCAAP Inmate Data Elements

FY2010 SCAAP Inmate Data Elements
The table below shows the required inmate data elements and the required ASCII fixed-field format. Two elements are not mandatory but should be
included if available. When creating your inmate data file for uploading in GMS, follow the format requirements very carefully. DO NOT USE THE
TAB KEY when filling in your data - USE THE SPACE BAR when your inmate information does not require the use of all the available spaces in a
given field and you need to advance to the beginning of the next field.

Data Field Specifications
Order in
Data
Data
Element
String
Name

Field Begin At
Length Column

Mandatory
Item

Instructions

1

A-number

9

1

Yes, two options
available

This is an Alien Registration number assigned by ICE, used for tracking
individuals and verifying identity. It is not a detainer number. If this
number is not available, enter 9 zeros (0). Do not use letters (A) or
symbols (dashes, etc.). Also, use zeros (0) as the beginning digit(s) if
the A-number is fewer than 9 digits.

2

Last
name(s)

40

10

Yes

Many Hispanics have two last names; both should be entered in this
field. If there are two names, leave in the hyphen or space between the
names. If the name is fewer than 40 characters, enter the name and
leave the remainder of the field blank.

3

First
name(s)

25

50

Yes

If there are two names, leave in the hyphen or space between the names.
If the name is fewer than 25 characters, enter the name and leave the
remainder of the field blank.

4

Middle
name(s)

25

75

No, but provide
if available

If there are two names, leave in the hyphen or space between the names.
If the name is fewer than 25 characters, enter the name and leave the
remainder of the field blank.

5

Date of birth

8

100

Yes

The date must be in the format YYYYMMDD. Insert a zero "0" in the
sequence, as necessary, to fill in all spaces; e. g., "19830305" is March
5, 1983.

6

Unique
inmate
identifier
number

15

108

Yes

This number is the unique inmate identifier assigned by the jurisdiction.
Use the same identifier for all records associated with one inmate. If
the number is fewer than 15 characters, enter the number and leave the
remainder of the field blank.

7

Foreign
country of
birth

10

123

Yes

Enter the standard ICE Country Code for the country of birth. Only
official country codes may be used. ICE Country Codes vary in length
from 2 to 5 letters. Enter the appropriate code and add spaces after the
code to complete the section to a maximum field length of 10
characters.

8

Date taken
into custody

8

133

Yes

The date must be in the format YYYYMMDD. If the incarceration
began prior to July 1, 2008, use the actual date the inmate was taken
into custody or July 1, 2008.

9

Date
released
from
custody

8

141

Yes

The date must be formatted YYYYMMDD. If the inmate was released
after June 30, 2009, use June 30, 2009. The system will only consider
those inmates with at least four consecutive days during the reporting
period.

10

FBI number

10

149

No, but provide
if available

This number is issued by the FBI to track arrests and fingerprint
records. If this number is not available, leave this field blank by
inserting 10 spaces. If the FBI number is fewer than 10 characters,
enter the number first, and then insert spaces for the remainder of the
field length.