Non-Response Follow-up Fax and Letter

Attachment 6
Non-Response Follow-Up Fax and Letter

(MONTH) XX, 2011

«First» «MI» «Last», «Salutation»
«Facility_Name»
«Address_1»
«Address_2»
«City», «Stae» «Zip»

Dear «Salutation» «Last»:
The Bureau of Justice Statistics (BJS) is tasked with the implementation of the Prison Rape Elimination
Act of 2003 (PREA; P.L. 108-79), which includes the Survey on Sexual Violence (SSV). Since
(MONTH) of this year, representatives from the U.S. Census Bureau, our data collection agent, have
worked to obtain data from all sampled prisons and jails, including «Facility_Name». I am writing to
request your participation.
PREA requires BJS to “carry out, for each calendar year, a comprehensive statistical review and analysis
of the incidence and effects of prison rape.” BJS is responsible for generating facility-level estimates of
sexual assault in “not less than 10 percent” of jails, prisons, and juvenile facilities, as well as the
prevalence of abuse among former inmates. In completing this task, BJS collects characteristics of these
incidents to aid correctional administrators in addressing the prevention, reporting, investigation, and
prosecution of such incidents.
We have successfully received forms from the Federal Bureau of Prisons, XX state prison systems, and
over ZZZ jail facilities. Currently, just YY facilities have failed to respond.
We hope that you will take the time to complete the survey. If you choose to participate, you may fax the
completed materials to my attention at (202) 307-5846. If we do not receive a response by
(MONTH/DAY) 2012, we will be forced to report that we received no data from your facility. Feel free to
contact me if you have any questions or concerns. I can be reached at Allen.Beck@usdoj.gov or directly
at (202) 616-3277.

Sincerely,

Allen J. Beck, Ph.D.
Senior Statistical Advisor

CRIMINAL JUSTICE
STATISTICS BRANCH (CJSB)
GOVERNMENTS DIVISION
U.S. CENSUS BUREAU

FAX

TRANSMISSION

COVER

SHEET

TO:
PHONE:
FROM:

FAX:
Greta Clark
Survey of Sexual Violence,
Project Manager

PHONE:
FAX:

1-800-253-2078
1-888-891-2099

SUBJECT: Hello! We are still missing your 2010 Survey of Sexual Violence
submission that was due to us by August 2, 2011. Your response is very important to
us.
Please complete this survey or pass it to someone who could complete it. You may
complete your form and fax your response to me at 1-888-891-2099 or complete it
on-line at http://harvester.census.gov/ssv using the user-ID and password on the
front of the form. If you have any questions or need further assistance, please give
me a call.
We are attempting to close out this survey in the next few weeks so your responses
would be greatly appreciated.
NO. OF PAGES
(including cover):
DATE SENT:
*********************************************************************************************
If the total number of pages indicated above are not received, please call the sender
at:
1-800-253-2078
*********************************************************************************************

F

CRIMINAL JUSTICE
STATISTICS BRANCH (CJSB)
GOVERNMENTS DIVISION
U.S. CENSUS BUREAU

FAX

TRANSMISSION

COVER

SHEET

TO:
PHONE:
FROM:

FAX:
Greta Clark
Survey of Sexual Violence,
Project Manager

PHONE:
FAX:

1-800-253-2078
1-888-891-2099

SUBJECT: Hello! We are still missing your 2010 Survey of Sexual Violence
submission that was due to us by October 1, 2011. Your response is very important
to us.
Please complete this survey or pass it to someone who could complete it. You may
complete your form and fax your response to me at 1-888-891-2099 or complete it
on-line at http://harvester.census.gov/ssv using the user-ID and password on the
front of the form. If you have any questions or need further assistance, please give
me a call.
We are attempting to close out this survey in the next few weeks so your responses
would be greatly appreciated.
NO. OF PAGES
(including cover):
DATE SENT:
*********************************************************************************************
If the total number of pages indicated above are not received, please call the sender
at:
1-800-253-2078
*********************************************************************************************

F