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pdf2010 Decennial Census
Local Update of Census Addresses (LUCA) Program
Feedback Materials and Appeals Process
User Guide
Option 1 – Title 13 Full Address List Review
(Computer-readable address list format)
August 2009
TABLE OF CONTENTS
Chapter 1
2010 Census Local Update of Census Addresses (LUCA) Program
Feedback Overview
1
Overview ........................................................................................................................................1
Confidentiality.................................................................................................................................1
Respondent Burden .......................................................................................................................2
Chapter 2
2010 Census Local Update of Census Addresses (LUCA) Program
Feedback Materials - Introduction
3
Introduction.....................................................................................................................................3
Census Entity Codes – Local Governments ..................................................................................4
Census Entity Codes – Tribal Governments..................................................................................5
Census Block Number Differences Between Initial LUCA Products and LUCA Feedback
Products....................................................................................................................................5
Chapter 3
2010 Census Local Update of Census Addresses (LUCA) Program
Computer-readable Files
8
What’s on the CD-ROM .................................................................................................................8
LUCA User Guide – 2010LUCAFB_UserGuide_CR_Option1.pdf ...................................8
Federal Register Notice – fed_reg_not.pdf ......................................................................8
Zip Software – fbzpack.exe ..............................................................................................8
Adobe PDF Reader software – AdbeRdr60_anu_full.exe ...............................................9
Setup file – SetupFile_luca.exe ........................................................................10
Adobe Flash software – flashplayer7r70_winax.exe........................................................10
MTPS1.txt.........................................................................................................................10
Shapefiles (zipped) – three letter file extensions (shp, shx, dbf, prj) ...............................10
Readme File – readme.txt ................................................................................................10
The Feedback Address Materials File Names ...............................................................................10
Feedback Address Update Summary Report (PDF Format) ...........................................10
Detailed Feedback Address List ......................................................................................10
Detailed Feedback Address Count Challenge List...........................................................10
Full Address List...............................................................................................................11
Full Address Count List ....................................................................................................11
Opening Computer-readable Files .................................................................................................11
Chapter 4
2010 Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
13
1. Feedback Address Update Summary Report...........................................................................13
2. Detailed Feedback Address List ...............................................................................................15
Understanding the Detailed Feedback Address List Processing Codes...............................17
3. Detailed Feedback Address Count Challenge List ...................................................................23
Challenged Census Blocks....................................................................................................23
Decreased Address Counts...................................................................................................23
4. Full Address List .......................................................................................................................26
5. Full Address Count List.............................................................................................................29
6. Paper Maps or Shapefiles ........................................................................................................30
ii
7. Map Sheet to Block Number Relationship List .........................................................................30
Chapter 5
2010 Census Local Update of Census Addresses (LUCA) Program
How to File an Address Appeal
32
Background ....................................................................................................................................32
Deadline for Filing an Appeal ................................................................................................32
Where to File an Appeal ........................................................................................................32
Appeal Staff Phone Number and Email Address ..................................................................33
Instructions .....................................................................................................................................33
1. Determine if You are Eligible to File an Appeal...........................................................33
2. Review Your Feedback Materials and Identify Addresses That Are Eligible for
Appeal.......................................................................................................................33
3. Create an Appealed Addresses File ...........................................................................34
4. Flag and Extract Records from Your Detailed Feedback Address List.......................34
5. Add Records to Your Appealed Address File for Addresses (if any) Still Missing
from Previously Challenged Blocks..........................................................................34
6. Prepare Supporting Documentation............................................................................36
7. Organize and Ship Your Appeal Materials to the Appeals Staff .................................36
Chapter 6
2010 Census Local Update of Census Addresses (LUCA) Program
Returning or Destroying Census Bureau Title 13, U.S.C. Confidential
Address Materials
38
Program Conclusion.......................................................................................................................38
Returning Census Bureau Title 13, U.S.C. Confidential Address Materials .........................38
Destroying Census Bureau Title 13, U.S.C. Confidential Address Materials........................39
ATTACHMENTS
Attachment A
Confidentiality Agreement Form
40
Attachment B
Return or Destruction of Title 13, U.S.C. Materials
41
Attachment C
Title 13 Disclosure Notice
42
Attachment D
The Map Legend
43
Attachment E
Physical Location Description and Street Type Abbreviation Examples
47
Attachment F
Unit Designation Abbreviation Examples
48
Glossary
49
iii
TABLE OF FIGURES
Figure 2.1:
Figure 2.2:
Figure 2.3:
Figure 2.4:
Figure 4.1:
Figure 4.2:
Figure 4.3:
Census Entity Identification Codes....................................................................... 4
Initial LUCA Product, Census Block Suffixes ....................................................... 5
2010 Census LUCA Feedback Census Blocks .................................................... 6
Feedback Materials Block Number Differences ................................................... 7
Feedback Address Update Summary Report..................................................... 14
Detailed Feedback Address List Field Names and Descriptions........................ 16
2010 Decennial Census LUCA Detailed Feedback Address List Processing
Codes ............................................................................................................... 19
Figure 4.4: Detailed Feedback Address Count Challenge List Field Names and Descriptions
.......................................................................................................................... 24
Figure 4.5: Census Block Differences Between the Initial LUCA Address Count List and the
Detailed Feedback Address Count Challenge List .......................................... 25
Figure 4.6: Detailed Feedback Address Count Challenge List............................................. 25
Figure 4.7: Full Address List Field Names and Descriptions for Local Governments .......... 27
Figure 4.8: Full Address List Field Names and Descriptions for Tribal Governments.......... 28
Figure 4.9: Full Address Count List Field Names and Descriptions ..................................... 29
Figure 4.10: Map Sheet to Block Number Relationship List .................................................. 31
iv
Chapter 1
2010 Census Local Update of Census Addresses (LUCA) Program
Feedback Overview
Overview
Confidentiality
Respondent Burden
Overview
The Local Update of Census Addresses (LUCA) program is an integral part of
the 2010 Decennial Census activities that utilizes the expertise of selected
tribal, state, and local governments to improve the accuracy and completeness
of the address list used to take the census.
In accordance with the Census Address List Improvement Act of 1994, Public
Law 103-430, the feedback phase of the LUCA program provides
participating governments with detailed feedback materials that document
which local address additions and updates the Census Bureau accepted or did
not accept. Your review of the feedback materials is voluntary.
LUCA participants that wish to dispute the Census Bureau’s determinations
regarding their submissions of address information may appeal those
determinations if they meet specific eligibility criteria. Appeals must be filed
within 30 calendar days after the eligible government’s receipt of its
feedback materials. Appeals filed after the deadline will be denied. Filing an
appeal is optional and is not a requirement of the LUCA program. A
description of the LUCA appeals process and step-by-step instructions for
how to file an address appeal are provided in Chapter 5.
Confidentiality
The LUCA program feedback materials contain confidential Title 13, United
States Code (U.S.C.) material 1 . The law requires that anyone who reviews
Title 13 materials must sign the 2010 Decennial Census LUCA program
Confidentiality Agreement and return it to the Census Bureau. Those persons
who signed the Confidentiality Agreement prior to the LUCA program
review, or whose signatures were added during the review phase of the
program, are not required to sign the Confidentiality Agreement again.
However, anyone who will review or have access to the Title 13 confidential
feedback materials and has not already signed the Confidentiality
Agreement must do so before reviewing the Title 13 feedback materials.
A blank Confidentiality Agreement form is included in this user guide as
1
Title 13, U.S.C. provides for the confidential treatment of census-related information, including individual
addresses and map structure points. Title 13 requires that all liaisons, reviewers, and anyone with access to
Title 13 materials abide by the Confidentiality and Security Guidelines. Title 13 also requires that the
Census Bureau maintain the confidentiality for all of the information that it collects.
Chapter 1 – Feedback Overview
1
Chapter 1
2010 Census Local Update of Census Addresses (LUCA) Program
Feedback Materials – Overview
Attachment A. (This form is also available on the LUCA program Web site at
.) You must return this
form to your Census Bureau Regional Census Center when adding additional
reviewers.
At the conclusion of the 2010 Decennial Census LUCA program, you must
return to the Census Bureau or destroy, according to the Census Bureau’s
specific guidelines, all Title 13 confidential materials and all copies. Your
LUCA liaison must verify the return or destruction of Title 13 materials by
signing the Return/Destruction of Title 13, U.S.C. Materials form found in
Attachment B. Additionally, all reviewers and anyone with access to Title 13
confidential materials must sign this form. (This form is also available on the
LUCA program Web site at
.)
You may direct general questions about the content and review of the
feedback materials to your Census Bureau Regional Census Center toll free at
1-866-511-LUCA (5822). For technical assistance about computer
applications including the MAF/TIGER Partnership Software (MTPS), please
call the LUCA Technical Help Desk toll free at 1-866-919-LUCA (5822).
Respondent Burden
The Census Bureau estimates that it will take between 10 and 200 hours to
complete the LUCA review depending on the number of addresses. This
includes the time needed to assemble and review the feedback materials and
file address appeals.
Please send comments regarding this burden estimate or any other aspect of
this collection of information, including suggestions for reducing this burden
to:
Paperwork Project 0607-0795
4600 Silver Hill Road, Room 3K138
Washington, DC 20233
Or you may e-mail your comment to ; use
“Paperwork Project 0607-0795” as the subject. Please include a copy of your
message addressed to .
Under the Paperwork Reduction Act, the Census Bureau cannot ask you to
respond to a collection of information unless it displays a currently valid
Office of Management and Budget (OMB) control number. The OMB
number is printed on each LUCA form.
2
Chapter 1 – Feedback Overview
Chapter 2
2010 Census Local Update of Census Addresses (LUCA) Program
Feedback Materials - Introduction
Introduction
Census Entity Codes – Local Governments
Census Entity Codes – Tribal Governments
Census Block Number Differences Between Initial LUCA Products and LUCA Feedback
Products
Introduction
The Census Bureau provides the 2010 Decennial Census LUCA program
feedback materials according to the participation option and in the format that
you selected, either paper or computer-readable. Only the addresses within
your jurisdiction, reservation, and/or off-reservation trust land boundary are
included in your feedback materials. For Option 1, these materials include the
2010 Decennial Census LUCA:
1. Feedback Address Update Summary Report – displays the tallies of
actions taken by the Census Bureau for all the address updates you
submitted.
2. Detailed Feedback Address List – shows all address record updates
submitted by you and a processing code identifying a specific action
taken by the Census Bureau on that address record. This list also
identifies any addresses deleted during the Census Bureau’s Address
Canvassing operation.
3. Detailed Feedback Address Count Challenge List – contains
address counts for those census blocks that you challenged, if any.
The list includes the original Census address count, the address counts
you submitted to the Census Bureau, and the most recent Census
Bureau count of residential (housing unit and other living quarters)
addresses. In addition, the list includes census blocks where address
counts decreased as a result of Census Bureau operations.
4. Full Address List – contains all the residential addresses for those
housing units and other living quarters 2 currently recorded in the
Census Bureau’s MAF/TIGER Database (MTDB) for your
jurisdiction, reservation, and/or off-reservation trust land. This
address list reflects updates resulting from your participation in the
2010 Decennial Census LUCA program, the Address Canvassing
2
During your initial LUCA review, Other Living Quarters (OLQ) were identified as Group Quarters (GQ).
OLQs are a place where people could live or stay that is normally owned or managed by an entity or
organization providing services or care for the residents. The Census Bureau will verify OLQs as GQs
during a separate field operation.
Chapter 2 – Program Feedback Materials – Introduction
3
Chapter 2
2010 Census Local Update of Census Addresses (LUCA) Program
Feedback Materials – Introduction
operation, and address information provided by the United States Postal
Service (USPS).
5. Full Address Count List – contains the current residential address
counts, including housing unit and other living quarters, for each
census block within your jurisdiction, reservation, and/or offreservation trust land.
6. Maps (paper or shapefiles) – paper maps or shapefiles may include
feature updates provided by you, other LUCA participants, and/or
other updates found by the Census Bureau during address canvassing.
a. Map Sheet to Block Number Relationship List (for use with
paper maps) – identifies the map sheet or sheets on which
each census block is located and is sorted by census tract
number and census block number in ascending order.
or
b. Readme file (for use with shapefiles)
Due to scheduling changes that have impacted the processing of
coordinates, the Census Bureau will not provide structure coordinates
or map spots for housing units collected during address canvassing.
Census Entity Codes – Local Governments
All local government entity codes appearing on the feedback materials have a
two-letter code identifying the type of entity – ST (state), CO (county), PL
(place), or MC (minor civil division). County, place, and minor civil division
codes include the state 2-digit FIPS numeric code. Minor civil division codes
also include the county code. For example:
State:
County:
Place:
MCD:
ST61
CO61923 (state and county codes)
PL6144444 (state and place codes; county not shown)
MC6192355555 (state, county, and MCD codes)
Figure 2.1: Census Entity Identification Codes
Entity
State
County
Place
Minor Civil Division
(MCD)
4
Total
Characters
Census Entity ID Code
ST (2 alpha) + (2 numeric)
CO (2 alpha) + State (2 numeric) + County (3 numeric)
PL (2 alpha) + State (2 numeric) + Place (5 numeric)
MC (2 alpha) + State (2 numeric) + County (3 numeric) +
MCD (5 numeric)
Chapter 2 – Program Feedback Materials – Introduction
4
7
9
12
Chapter 2
2010 Census Local Update of Census Addresses (LUCA) Program
Feedback Materials – Introduction
Census Entity Codes – Tribal Governments
Tribal government entity codes contain a unique 12-character alphanumeric
identification code assigned by the Census Bureau that identifies the tribe and
its associated geographic area. For example, the 12-character identification
code, TR0013TA0185, consists of the tribal code, TR0013 and the tribal
geographic area code, TA0185.
Census Block Number Differences Between Initial LUCA Products and
LUCA Feedback Products
You may find a difference between the census block numbers on your initial
LUCA products and your LUCA feedback products. Because the addition of
new roads and/or boundary updates can subdivide census blocks, the Census
Bureau has continually updated its database since Census 2000.
The newly created census blocks are assigned a 4-digit “parent” block number
(i.e., 1101) plus an alphabetic suffix (i.e., 1101A). This is why some census
blocks on your initial LUCA materials had suffixes.
For instance, Figure 2.2 shows “parent” block 1101 on the initial LUCA
materials contained blocks 1101A, 1101B, 1101E, 1101F in ‘Any City’ and
blocks 1101C, 1101D within ‘Any County’ but outside of ‘Any City’.
Note that LUCA participant ‘Any City’ received addresses only for those
census blocks located within its jurisdiction, i.e. 1101A, 1101B, 1101E, and
1101F. Census blocks 1101C and 1101D are located outside of ‘Any City’ in
‘Any County’.
Figure 2.2: Initial LUCA Product, Census Block Suffixes
ANY COUNTY
61101
Any City 44444
Parent Block
Chapter 2 – Program Feedback Materials – Introduction
5
Chapter 2
2010 Census Local Update of Census Addresses (LUCA) Program
Feedback Materials – Introduction
This process of adding roads and updating boundaries has continued since you
received your initial LUCA materials. Some blocks may now be numbered
differently in your feedback materials than they were on your initial LUCA
materials. Some formerly unsuffixed blocks now have suffixes, while some
formerly suffixed blocks may have been further subdivided.
Note in Figure 2.3 how resuffixing occurred because of a boundary change
by ‘Any City’, and also the addition of Willow Street. The computer
algorithm that assigns suffixed block numbers does not attempt to preserve the
old suffixed numbers for the portions of the original “parent” block number
even when they are unaffected by a new road or boundary. Thus, in Figure
2.3 the census block bounded by Elm St., Oak St., and 1st Ave. now is
numbered 1101E but corresponds exactly to the former block 1101A. The
original blocks 1101D, 1101E, and 1101F are now completely reconfigured
and numbered 1101A, 1001B, 1101F, and 1101G.
‘Any City’ would receive feedback materials containing addresses only for
those census blocks located within their jurisdiction, i.e. 1101A, 1101B,
1101D, 1101E, 1101F, and 1101G. Census block 1101C is located outside of
‘Any City’ in ‘Any County.’
Figure 2.3: 2010 Census LUCA Feedback Census Blocks
Any City 44444
Parent Block
6
Chapter 2 – Program Feedback Materials – Introduction
ANY COUNTY
61101
Chapter 2
2010 Census Local Update of Census Addresses (LUCA) Program
Feedback Materials – Introduction
Fortunately, the majority of block numbers are unchanged since your initial
LUCA review. To avoid confusion where there has been a change, however,
all blocks with suffixes, including blocks that have been newly subdivided
since your initial LUCA review, will be identified only with their 4-digit
numeric “parent” block number on the Detailed Feedback Address List and
the Detailed Feedback Address Count Challenge List, i.e., 1101. Because
these products compare your originally proposed changes with the Census
Bureau’s address list following address canvassing, reverting to “parent”
block numbers prevents the erroneous comparison of renumbered or
reconfigured census blocks.
By contrast, the maps/shapefiles, the Full Address List, and the Full Address
Count List show the blocks as currently numbered following the most recent
round of resuffixing, i.e., 1101A, 1101B, etc.
Figure 2.4: Feedback Materials Block Number Differences
Suffixed Block Numbers
(1101A, 1101B, 1101C)
“Parent” Block Numbers (no suffix)
(1101)
1. Full Address List
1. Detailed Feedback Address List
2. Full Address Count List
2. Detailed Feedback Address Count Challenge List
3. Maps/Shapefiles
Chapter 2 – Program Feedback Materials – Introduction
7
Chapter 3
2010 Census Local Update of Census Addresses (LUCA) Program
Computer-readable Files
What’s on the CD-ROM
The Address File Names
Opening Computer-readable Files
What’s on the CD-ROM
LUCA User Guide – 2010LUCAFB_UserGuide_CR_Option1.pdf
The 2010 Census LUCA Feedback User Guide provides instructions and
examples for your review of the LUCA materials. The User Guide is in
Adobe Portable Document Format (PDF). If your computer does not have
software to read a PDF file, Adobe PDF reader software is included on the
disk that you can install on your computer. See below.
Federal Register Notice – fed_reg_not.pdf
The Federal Register Notice provides instructions for the address appeals
process. Refer to Chapter 5 for specific instructions on how to file an
appeal. Filing an appeal is optional and is not a requirement of the LUCA
program.
Zip Software – fbzpack.exe
Freebyte Zip is freeware zip/unzip program with full Windows user
interface. You can compress (zip) and uncompress (unzip) files, create zip
archives, password protect files, view, sort, and encrypt zip file contents,
and also make self-extracting archives. Freebyte Zip is suitable for
Windows 95, 98, ME, 2000, NT and XP. The program is only 300 Kb in
size, and does not require any installation. This software is not needed to
open the address list. However, if you are submitting an address for
appeal, you must zip and password protect the updated files you send to
the LUCA Appeal Staff.
Installation
Double click on the fbzpack file on the CD. Extract all the files into
one directory. Run the program fbzip.exe by double-clicking on it.
Zipping files
To zip one or more files, first create a zip archive, with
'Menu/File/New ZIP archive'. Use the naming convention in the
LUCA User Guide to name the archive and select 'Save'. Before you
add files to the archive, select the 'Password' button to password
protect the zip archive. Use the same password that you used to access
the address list. Enter the password two times then select 'OK.' Then
you can add other file(s) to this archive with the 'Add files' button.
The software adds the files to the zip archive "on the fly" so when you
8
Chapter 3 – Computer-readable Files
Chapter 3
2010 Census Local Update of Census Addresses (LUCA) Program
Computer-readable Files
select a file and choose 'Open,' it automatically adds the file to the
archive. To add additional files, choose the 'Actions' - 'Add files or
folders' drop down. Since the software adds the files 'on the fly' there
is no "run" or "go" command that is seen in other compression
software.
Adobe PDF Reader software – AdbeRdr60_anu_full.exe
Adobe PDF Reader allows you to view Adobe Portable Document Format
(PDF) files. The User Guide and Feedback Address Update Summary
Report included on the CD are in Adobe PDF format.
Adobe Reader System Requirements
The minimum system resources Adobe Reader requires include:
− Pentium®-class processor
− Microsoft® Windows® 98 Second Edition, Windows
Millennium Edition, Windows NT Workstation 4.0 with
Service Pack 6, Windows 2000 Professional with Service Pack
2, Windows XP Professional or Home, or Windows XP Tablet
PC
− 32 MB of RAM (64 MB recommended)
− 60 MB of available hard-disk space
− Internet Explorer 5.01 or higher is required.
The installer creates temporary files during installation so the actual
hard disk space required during installation is greater than the values
listed above.
Web Browser Support
The web browsers within which PDF files may be viewed are:
− Internet Explorer 5.01, 5.5, 6.0, or 6.1
− Netscape Navigator 7.0
− America Online 6.0, 7.0, or 8.0
To install Adobe Reader, follow these steps:
− Make sure you have at least 60 MB of available disk space for
a typical installation of Adobe Reader.
− Make sure you have Internet Explorer 5.01 or higher on your
system before installing since Adobe Reader requires this
browser.
− Turn off all anti-virus software before beginning the
installation.
− Install Adobe Reader.
To uninstall Adobe Reader, follow these steps:
− From the Start button, select Settings, Control Panel,
Add/Remove Programs
− Select Adobe Acrobat 6 and click the Add/Remove...button
Chapter 3 – Computer-readable Files
9
Chapter 3
2010 Census Local Update of Census Addresses (LUCA) Program
Computer-readable Files
Note: Uninstalling Adobe Reader 6 does not uninstall other versions of
Acrobat but does remove Registry settings that are used in common
with earlier releases affecting the viewing of PDF files in the browser.
Setup file – SetupFile_luca.exe
The setup file is accessed and used by the MTPS as part of the installation
process of the MTPS. The file name begins with 'SetupFile'.
Adobe Flash software – flashplayer7r70_winax.exe
A Flash enabled web browser is required in order to run the MAF/TIGER
Partnership Software Computer Based Training (CBT). Most web
browsers contain Adobe Flash video (formerly Macromedia Flash) built
into the browser. If your web browser does not support Flash video, you
will need to install the Adobe Flash software on your PC to run the MTPS
CBT.
MTPS1.txt
The MTPS1.txt file is included so the MTPS install process will recognize
how many data discs to expect. The MTPS1.txt file is included with all
data discs for LUCA participants that request shapefiles, even though not
all digital LUCA participants are using the MTPS.
Shapefiles (zipped) – three letter file extensions (shp, shx, dbf, prj)
The Census Bureau provides you with shapefiles as a reference for
locating and geocoding individual addresses. The shapefiles are
compressed in a zip archive. Within the shapefile archive is a separate
readme.txt file that contains detailed information on the layout of the
shapefiles. To extract the shapefiles you must use a data extraction
software such as WinZip or PKZip. The Census Bureau included Freebyte
Zip software that allows you to compress (zip), uncompress (unzip), and
encrypt the address list and shapefiles if you do not have software already
installed on your computer.
Readme File – readme.txt
The Feedback Address Materials File Names
Feedback Address Update Summary Report (PDF Format)
Local governments – xxyyyyyyyyyy_luca_fausr
Tribal governments – TRxxxxTAyyyy _luca_fausr
Detailed Feedback Address List
Local governments – xxyyyyyyyyyy_luca_dfal
Tribal governments – TRxxxxTAyyyy _luca_dfal
Detailed Feedback Address Count Challenge List
Local governments – xxyyyyyyyyyy_luca_dfaccl
Tribal governments – TRxxxxTAyyyy _luca_dfaccl
10
Chapter 3 – Computer-readable Files
Chapter 3
2010 Census Local Update of Census Addresses (LUCA) Program
Computer-readable Files
Full Address List
Local governments – xxyyyyyyyyyy_luca_full_al
Tribal governments – TRxxxxTAyyyy_luca_full_al
Full Address Count List
Local governments – xxyyyyyyyyyy_luca_full_acl
Tribal governments – TRxxxxTAyyyy _luca_full_acl
Opening Computer-readable Files
The Detailed Feedback Address List, Detailed Feedback Address Count
Challenge List, Full Address List, and Full Address Count List are pipedelimited ( | ) ASCII text files, meaning they can be viewed and read as letters
and numbers with a text editor. All spreadsheet and database programs can
read and understand these text files. The pipe delimiter symbol is used as a
separator between fields in the address list. The use of a pipe was chosen over
a comma, “,” or a hyphen “-” because some addresses may contain these
symbols.
Many commercial spreadsheet and database programs can open the LUCA
feedback address files. Use spreadsheet programs such as Microsoft Excel or
Lotus 123 to open, view, and edit small files. (The maximum number of rows
of Microsoft Excel 97 - 2003 is 65,536 while versions of Excel later than 2003
is limited to 1,048,576 rows) For larger files, use a database program such as
Corel Paradox, Microsoft Access, or dBase10.
Note: Some computer programs that can open and view pipe-delimited text
files cannot save an edited file in the correct format. Make sure your program
has the ability to save or to export a text (.txt) file with pipe-delimited fields.
Refer to the readme file for instructions on opening the encrypted selfextracting address lists. A case-sensitive password is required to open the
address files. The Census Bureau will mail the password to you, separate
from your LUCA feedback materials.
•
The Census Bureau recommends that you make a copy of each of the files
and place them on the hard drive of a computer that is password protected.
This will preserve the original files.
•
To help keep your work organized, create a new directory or new folder
on your hard drive. Copy the files from the CD-ROM into that directory
or folder.
•
When you open the text files with your application, some spreadsheets and
databases prompt you to supply some information about the file. Be
prepared to report the following information to the application program:
Chapter 3 – Computer-readable Files
11
Chapter 3
2010 Census Local Update of Census Addresses (LUCA) Program
Computer-readable Files
Fields are delimited
o Delimiter is pipe ( | )
o Text qualifier is none
o All field types are text
o
•
It is critical that you define all field types as “text” including numeric
fields such as census tract number, census block number, ZIP Code, and
so forth, otherwise these fields may lose critical characters.
For technical assistance about computer applications including the
MAF/TIGER Partnership Software (MTPS), please call the LUCA Technical
Help Desk toll free at 1-866-919-LUCA (5822).
12
Chapter 3 – Computer-readable Files
Chapter 4
2010 Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
1.
2.
3.
4.
5.
6.
7.
Feedback Address Update Summary Report
Detailed Feedback Address List
Detailed Feedback Address Count Challenge List
Full Address List
Full Address Count List
Paper Maps or Shapefiles
Map Sheet to Block Number Relationship List
1. Feedback Address Update Summary Report
The Feedback Address Update Summary Report displays the tallies of
actions taken by the Census Bureau for all of the address updates that you
submitted and the total number of address records on your original Census
address list that were deleted by the Census Bureau during address
canvassing, if any. It is provided in PDF format as a quick reference to
view or print.
The total number of participant address records submitted by the Census
Bureau for processing equals the total number of address records
processed as requested plus the total number of address records not
processed as requested.
See Figure 4.1 for an example of the Feedback Address Update Summary
Report.
Chapter 4 – Reviewing the Feedback Materials
13
Figure 4.1: Feedback Address Update Summary Report
2010 Decennial Census
Local Update of Census Addresses Program
FEEDBACK ADDRESS UPDATE SUMMARY REPORT
Option 1 – Title 13 Full Address List Review
Entity:
309
Date:
Total number of participant address records submitted by the Census Bureau for
processing
Participant Action Accepted
150
30
40
25
20
265
Total number of added address records accepted into the Census address list
Total number of corrected address records accepted into the Census address list
Total number of deleted address records accepted and deleted from the Census
address list
Total number of out of jurisdiction address records removed from your jurisdiction in
the Census address list
Total number of nonresidential address records changed in the Census address list
Total number of address records processed as requested
Participant Action Not Accepted
20
10
5
1
4
2
2
44
2
Total number of added address records not accepted into the Census address list
Total number of corrected address records not accepted into the Census address list
Total number of deleted address records not accepted and not deleted from the Census
address list
Total number of out of jurisdiction address records not removed from your jurisdiction
in the Census address list
Total number of nonresidential address records not changed in the Census address list
Total number of address records submitted with blank or erroneous code
Total number of noncity-style address records submitted
Total number of address records not processed as requested
Total number of address records on your original Census Address List deleted during
Address Canvassing.
Form# D-1736
OMB No. 0607-0795
14
U.S. Department of Commerce
U.S. Census Bureau
Chapter 4 – Reviewing the Feedback Materials
Chapter 4
2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
2. Detailed Feedback Address List
The Detailed Feedback Address List shows all address record updates submitted
by you and a Census processing code identifying a specific action taken by the
Census Bureau on that address record. In addition, the list contains any addresses
that were on your initial Census address list but were deleted during the Census
Bureau’s Address Canvassing operation.
If you did not submit address updates to the Census Bureau and/or there were no
addresses deleted during address canvassing, the Detailed Feedback Address List
will state “NO ADDRESS DELETES IN THIS ENTITY.”
Most address records on the Detailed Feedback Address List that the Census
Bureau retained in the MAF/TIGER Database (MTDB) because they were
verified during address canvassing, can be found in their current form using the
MAFID, to search for their corresponding MAFID, on the Full Address List.
Because MTDB addresses are constantly updated and changed as a result of
various census operations, (i.e., LUCA, Address Canvassing, etc.) it is possible
for two or more addresses associated with different MAFIDs to match each other.
In instances where multiple MAFIDs actually represent the same single address,
one MAFID is assigned to the address for future census operations. This MAFID
is called the Surviving MAFID. Any previously used MAFIDs that share this
address remain in the MTDB and are linked to this Surviving MAFID.
Column 4 contains Surviving MAFIDs where applicable. Although the MAFID
assigned to the address on your initial LUCA products is contained in column 3
(MAFID), use the Surviving MAFID number in column 4 to search for its
corresponding MAFID on the Full Address List. See Figure 4.7.
The Detailed Feedback Address List uses “parent” block numbers that do not
contain a suffix. Refer to the section, Census Block Number Differences Between
Initial LUCA Products and LUCA Feedback Materials and Figures 2.2 and 2.3.
For example, the initial address list contained addresses in census blocks 1101A,
1101B, 1101E, and 1101F that the participant updated and submitted. The
Detailed Feedback Address List records these addresses to the “parent” block,
1101.
Each address record has a maximum length of 387 characters and contains 19
fields of information. The length for each record may vary. The table in Figure
4.2 shows the field name, the maximum character length of each field, and a
description of the field.
The first row, or header row, displays the field names for each data field in the
file.
Chapter 4 – Reviewing the Feedback Materials
15
Chapter 4
2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
Figure 4.2: Detailed Feedback Address List Field Names and Descriptions
Field
Number
Field Name
Max
Length
Field Description
1
2
3
Entity Code
Line Number
MAFID
12
7
9
4
Surviving MAFID
9
5
Address Appeal
Flag
1
Blank field for participant to flag an address for appeal.
6
State Code
2
2-digit FIPS state code for your jurisdiction.
7
County Code
3
8
Census Tract
Number
7
9
Census Block
Number
5
10
Census
Processing Code
3
11
OLQ 3
1
12
House Number
20
13
Street Name
3-digit FIPS county code for your jurisdiction.
Up to a 4-digit number followed by a decimal point and a 2-digit suffix, if
applicable. Includes a period for suffixed tracts. If no suffix, includes
period and zero fill (e.g., 1403.00).
Current census block number. A 4-digit number plus a 1 alpha character
suffix, if applicable, used by the Census Bureau to identify each census
block. Census blocks are numbered uniquely within each census tract
(e.g., 1101A, 1101B, 1101C).
Combination of the action code submitted by the participant and a Census
Bureau processing number that pertains to a specific action taken by the
Census Bureau on each address.
Displays a “Y” if the unit is an Other Living Quarters.
Housing unit or other living quarters house number, which can contain
numbers, letters, hyphens, or other characters.
Including prefix and/or suffix directional as part of the address of the
housing or other living quarters.
Location
Description or
Other Living
Quarters Name
Apt/Unit #
City-Style
Mailing ZIP
Code
Noncity-Style
Mail Delivery
Address (RR#,
HCR#, or PO
BOX#)
Noncity-Style
Mailing ZIP
Code
Appeal Code
(Appeal Staff
Use Only)
14
15
16
17
18
19
100
Unique number assigned by the Census Bureau to your entity.
Sequential number of the address record.
Unique number assigned to each MTDB address.
Unique control number assigned to an address previously matched to
several MAFIDs.
100
Description of living quarters, e.g., 2 STORY STONE HOUSE/SHTTERS
or name of other living quarters, e.g., BAYSIDE NURSING HOME.
53
Within structure descriptor or identifier, such as APT 5 or 1st FL FRNT.
5
5-digit ZIP Code for city-style mailing addresses.
41
Rural route and box number, post office box number, etc.
5
5-digit ZIP Code for noncity-style mailing address.
4
Blank. For Appeal Staff use only.
3
During your initial LUCA review, Other Living Quarters (OLQ) were identified as Group Quarters (GQ).
OLQs are a place where people could live or stay that is normally owned or managed by an entity or
organization providing services or care for the residents. The Census Bureau will verify OLQs as GQs
during a separate field operation.
16
Chapter 4 – Reviewing the Feedback Materials
Chapter 4
2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
Understanding the Detailed Feedback Address List Processing Codes
The action codes used by LUCA participants to make updates to the
Census Bureau’s Address List include:
A – Add Address
C – Address Correction or Change
D – Delete Address
J – Not in Jurisdiction Address
N – Nonresidential Address
The table in Figure 4.3 lists the census processing code assigned to each
address you submitted to the Census Bureau. The processing code is a
combination of the action code you submitted for each address and a
census processing number identifying a specific action taken by the Census
Bureau on that address.
The Census Bureau Action column specifies if the action to each address
you submitted was accepted or not accepted by the Census Bureau. For
example, “A1” indicates the Census Bureau accepted the address added by
the participant, while a “C6” indicates that the Census Bureau did not
accept the corrected or changed address submitted by the participant. The
Description column explains why the address record was accepted or not
accepted as a result of the Address Canvassing operation.
Included in your Detailed Feedback Address List may be addresses that
were on your initial Census address list but have been deleted by the
Address Canvassing operation. These addresses are assigned an “X1”
processing code.
You may notice discrepancies between a Census Processing Code assigned
to an address on the Detailed Feedback Address List relative to its presence
on, or absence from the Full Address List.
For example, you may find a MAFID and its associated address with a
Census Processing Code of “A8” (address not found) or “X1” (deleted
during address canvassing) on the Detailed Feedback Address List but you
may find a similar or identical address on the Full Address List with a
different MAFID. This is usually the result of the MTDB containing
duplicate records from different sources. For instance, address canvassing
deletes one of the duplicates but does not link the address to a surviving
MAFID.
In some instances, you may find two identical address records on the
Detailed Feedback Address List with identical MAFIDs but each address
has a different Census Processing Code. This is a result of the same
address record appearing twice on your address list submission, each with a
different action code.
Chapter 4 – Reviewing the Feedback Materials
17
Chapter 4
2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
For example, you may have submitted an address Add and an address
Change (Correction) for the same address. In these cases, the Census
Bureau reports on both submitted address records.
Some MAFIDs on your initial Address List may have been determined
during address canvassing to be duplicates of address records that already
exist in the MTDB. Addresses identified as a duplicate of the address
retained in the MTDB may be identical or completely different. For
example, a noncity-style address such as RR1 Box 8A, or a physical
location description address such as “Red brick house with white shutters,”
was identified as a duplicate address record for a city-style address, 101
Maple Loop, in the MTDB.
Address records classified as duplicates during address canvassing do not
appear on your Detailed Feedback Address List as “X1” but the existing
MTDB address record will appear on your Full Address List.
Note: In order to determine which version of an address to use on the Full
Address List, the Census Bureau defers to:
1. The U.S. Postal Service’s (USPS) Delivery Sequence File (DSF) 4
2. Field findings
For example, the initial mailing address sent to a LUCA participant
contained the street name “PNE ST.” The participant submitted a
correction (C) to the street name as “PINE ST.” Although address
canvassing found the street name as “PINE ST,” the Census Bureau
deferred to the USPS DSF, since the mailing address supplied by the USPS
is “PNE ST,” which is used on the Full Address List.
4
A computerized file containing all delivery point addresses serviced by the U.S Postal Service (USPS). The
USPS updates the DSF continuously as its letter carriers identify addresses for new delivery points or changes in
the status of existing addresses.
18
Chapter 4 – Reviewing the Feedback Materials
Chapter 4
2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
Figure 4.3: 2010 Decennial Census LUCA Detailed Feedback Address List Processing Codes
Census
Processing
Code
1
A1
2
A2
Census Bureau Action
Action Accepted:
Address record added
Action Accepted:
Address already exists in
the MTDB
3
A3
Action Accepted:
Different version of the
address record
4
A4
Action Accepted:
Additional GQ validation
may be required
5
A5
Action Accepted:
Address record added, no
additional GQ validation
required
6
A6
Action Accepted:
Additional GQ validation
may be required
7
A7
Action Accepted:
Uninhabitable 5 address
8
A8
Action Not Accepted:
Address not found
9
A9
Action Not Accepted:
Missing required data
10
A10
Action Not Accepted:
Nonresidential address
11
A11
Action Not Accepted:
Unable to process
address record
Description
The Census Bureau accepted the added address record.
The Census Bureau accepted the address record since it
already exists in the MTDB.
The Census Bureau accepted the added address record but a
different version of the address record was found inside your
jurisdiction during address canvassing. The address record,
including block number, may vary from your address
submission.
The Census Bureau accepted the added address record flagged
as a GQ by the participant. The address record was found
during address canvassing as a potential GQ and must be
processed through Group Quarters Validation (GQV) to verify
that it is an acceptable GQ or HU address.
The Census Bureau accepted the added address record flagged
as a GQ by the participant but the address record was found as
an HU during address canvassing and was not referred to
Group Quarters Validation (GQV).
The Census Bureau accepted the added address record. The
address record was not flagged by the participant as a GQ but
was found during address canvassing as a potential GQ and
must be processed through Group Quarters Validation (GQV) to
verify that it is an acceptable GQ or HU address.
The Census Bureau accepted the added address record
although it was found during address canvassing as an
uninhabitable address.
The Census Bureau did not accept the added address record
because it could not be found during address canvassing.
The Census Bureau did not accept the added address record
because it lacked valid geographic and/or address information
and/or format required for Census Bureau processing.
The Census Bureau did not accept the added address record
because it was found during address canvassing to be a
nonresidential address with no housing units.
The Census Bureau did not accept the added address record
because the address record could not be processed. Address
records that could not be processed include duplicate add
records or add records submitted with a MAFID.
5
Uninhabitable is defined as a living quarters that is open to the elements, condemned, or under construction.
Uninhabitable addresses will remain in the census although those locations were not occupied at the time of the
Address Canvassing Operation.
Chapter 4 – Reviewing the Feedback Materials
19
Chapter 4
2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
Census
Processing
Code
Census Bureau Action
Description
12
C1
Action Accepted:
Address record correction
13
C2
Action Accepted:
Different version of the
address record
14
C3
Action Accepted:
Additional GQ validation
required
15
C4
Action Accepted:
Additional GQ validation
required
16
C5
Action Accepted:
Uninhabitable 6 address
17
C6
18
C7
19
C8
Action Not Accepted:
Missing/Invalid MAFID
20
C9
Action Not Accepted:
Nonresidential address
21
C10
22
D1
23
D2
The Census Bureau accepted the correction to the address
record.
The Census Bureau did not accept all of the corrections to the
address record, as a different version of the address record was
found during address canvassing. Individual components of the
address and/or block number may vary from your address
submission.
The Census Bureau accepted the correction to the address record
originally classified as a GQ, and the address record was found
during address canvassing but must be processed through Group
Quarters Validation (GQV) to verify that it is an acceptable GQ or
HU address.
The Census Bureau accepted the correction to the address record
originally classified as an HU. The address record was found
during address canvassing and reclassified as a GQ and referred
to Group Quarters Validation (GQV) to verify that it is an
acceptable GQ or HU address. Individual components of the
address and/or block number may vary from your address
submission.
The Census Bureau accepted the correction to the address record
although it was found during address canvassing as an
uninhabitable address.
The Census Bureau did not accept the correction to the address
record because it could not be found during address canvassing.
The Census Bureau did not accept the correction to the address
record because it lacked valid geographic and/or address
information and/or format required for Census Bureau processing.
The Census Bureau did not accept the correction to the address
record because it did not contain a valid MAFID number and could
not be processed as a correction.
The Census Bureau did not accept the correction to the address
record because it was found as a nonresidential address with no
housing units during address canvassing.
The Census Bureau did not accept the correction to the address
record because an exact match of the Census Bureau’s original
address was found during address canvassing.
The delete action was accepted by the Census Bureau and the
address was deleted from the Census address list.
The Census Bureau did not accept the delete action because the
address was found during address canvassing as a residential
address. Individual components of the address and/or block
number may vary from your address submission.
Action Not Accepted:
Address not found
Action Not Accepted:
Missing required address
data
Action Not Accepted:
Original address record
verified
Action Accepted:
Address record deleted
Action Not Accepted:
Address record not
deleted
6
Uninhabitable is defined as a living quarters that is open to the elements, condemned, or under construction.
Uninhabitable addresses will remain in the census although those locations were not occupied at the time of the
Address Canvassing Operation.
.
20
Chapter 4 – Reviewing the Feedback Materials
Chapter 4
2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
Census
Processing
Code
Census Bureau Action
Description
Action Not Accepted:
Missing required address
data
Action Not Accepted:
Missing/Invalid MAFID
The Census Bureau did not accept the delete action because the
address record lacked valid geographic and/or address information
and/or format required for Census Bureau processing.
The Census Bureau did not accept the delete action because the
address record did not contain a valid MAFID.
The Census Bureau did not accept the delete action because the
address was found during address canvassing as a nonresidential
address and will be retained in the MTDB. Therefore, the address
will not be mailed to.
The Census Bureau did not accept the delete action because the
address was found during address canvassing and was classified
as a GQ and referred to Group Quarters Validation (GQV) to verify
that it is an acceptable GQ or HU address.
The Census Bureau did not accept the delete action because the
address was found to exist during address canvassing and
classified as an uninhabitable address.
The Census Bureau accepted the out of jurisdiction action because
the address was not found in your jurisdiction during address
canvassing.
The Census Bureau did not accept the out of jurisdiction action
because the address was found inside your jurisdiction during
address canvassing as a residential address. Individual
components of the address and/or block number may vary from
your address submission.
The Census Bureau did not accept the out of jurisdiction action
because the address record lacks valid geographic and/or address
information and/or format required for Census Bureau processing.
The Census Bureau did not accept the out of jurisdiction action
because the address record does not contain a valid MAFID number
and cannot be processed.
The Census Bureau did not accept the out of jurisdiction action
because the address was found during address canvassing in your
jurisdiction as a nonresidential address with no housing units.
The Census Bureau did not accept the out of jurisdiction action
because the address was found inside your jurisdiction and
classified as a GQ and referred to Group Quarters Validation (GQV)
to verify that it is an acceptable GQ or HU address.
The Census Bureau did not accept the out of jurisdiction action
because the address was found inside your jurisdiction and was
classified as an uninhabitable address during address canvassing.
24
D3
25
D4
26
D5
Action Not Accepted:
Nonresidential address
27
D6
Action Not Accepted:
Address classified as a
GQ/OLQ
28
D7
Action Not Accepted:
Uninhabitable 7 address
29
J1
Action Accepted:
Address record out of
jurisdiction
30
J2
Action Not Accepted:
Address record within
jurisdiction
31
J3
Action Not Accepted:
Missing required address
data
32
J4
Action Not Accepted:
Missing/Invalid MAFID
33
J5
Action Not Accepted:
Nonresidential address
34
J6
Action Not Accepted:
Address classified as a
GQ/OLQ
35
J7
Action Not Accepted:
Uninhabitable address
7
Uninhabitable is defined as a living quarters that is open to the elements, condemned, or under
construction. Uninhabitable addresses will remain in the census although those locations were not
occupied at the time of the Address Canvassing Operation.
Chapter 4 – Reviewing the Feedback Materials
21
Chapter 4
2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
Census
Processing
Code
Census Bureau Action
36
N1
Action Accepted:
Nonresidential address
record
37
N2
Action Not Accepted:
Address not found
38
N3
Action Not Accepted:
Residential address
record
39
N4
Action Not Accepted:
Missing required address
data
40
N5
Action Not Accepted:
Missing/Invalid MAFID
41
N6
Action Not Accepted:
Address classified as a
GQ/OLQ
42
N7
Action Not Accepted:
Uninhabitable 8
residential address
43
R1
Action Not Accepted:
Blank or erroneous code
44
R2
Action Not Accepted:
Noncity-style address
45
X1
Census Bureau Action:
Address deleted by the
Census Bureau
Description
The Census Bureau accepted the nonresidential address action
because the address was found during address canvassing as a
nonresidential address.
The Census Bureau did not accept the nonresidential address
action because the address was not found during address
canvassing.
The Census Bureau did not accept the nonresidential address
action because the address was found during address canvassing
as a residential address. Individual components of the address
and/or block number may vary from your submission.
The Census Bureau did not accept the nonresidential address
action because the address record lacked the valid geographic
and/or address information and/or format required for Census
Bureau processing.
The Census Bureau did not accept the nonresidential address
action because the address record did not contain a valid MAFID
number and could not be processed as a nonresidential address.
The Census Bureau did not accept the nonresidential address
action because the address was found inside your jurisdiction as a
residential address although it varied from the original address
record. The address record was classified as a GQ during
address canvassing and referred to Group Quarters Validation
(GQV) to verify that it is an acceptable GQ or HU address.
The Census Bureau did not accept the nonresidential address
action because the address was found inside your jurisdiction and
was classified as an uninhabitable residential address during
address canvassing.
The Census Bureau did not accept the address record because
the Action Code submitted for the address record was blank or did
not contain a value equal to “A,” “C,” “D,” “J,” or “N”.
The Census Bureau did not accept the address record because
the address submitted was a noncity-style address that did not
contain a house number and/or street name.
The address record was deleted by the Census Bureau as a result
of the address canvassing operation.
8
Uninhabitable is defined as a living quarters that is open to the elements, condemned, or under
construction. Uninhabitable addresses will remain in the census although those locations were not
occupied at the time of the Address Canvassing Operation.
22
Chapter 4 – Reviewing the Feedback Materials
Chapter 4
2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
3. Detailed Feedback Address Count Challenge List
The Detailed Feedback Address Count Challenge List contains:
1. Address counts for those census blocks that you challenged, if any
and/or
2. Census blocks where address counts decreased as a result of Census
Bureau operations.
If no block counts were challenged and/or no blocks decreased in address counts,
the Detailed Feedback Address Count Challenge List will state “NO ADDRESS
DELETES IN THIS ENTITY.”
Challenged Census Blocks
If you challenged census blocks, the Detailed Feedback Address Count
Challenge List will contain the Census address count from your initial
Address Count List, the address count challenges you submitted to the Census
Bureau, and the final Census Bureau count of housing unit and/or other living
quarters addresses.
If you disagree with the final Census Bureau address count for any block that
you challenged, determine which specific address(es) are missing from the
Full Address List. You may appeal the revised address count following the
guidelines provided in Chapter 5.
Decreased Address Counts
Blocks that contain at least one “X1” Census Processing Code on the Detailed
Feedback Address List which resulted in a decrease of housing unit and/or
other living quarters addresses from the total initial address count for that
block are shown on the Detailed Feedback Address Count Challenge List.
The list will contain the Census address count from your initial Address Count
List and the final address count Census Bureau count of housing unit and/or
other living quarters addresses.
During address canvassing an address may not be identified as a duplicate of
another address and instead, may be marked as “not found.” This action
removes the address from the Census address list. Address canvassing may
then add another version of the address. The deleted address will appear on
your Detailed Feedback Address List as an “X1” and will not appear on your
Full Address List. The added address will appear on your Full Address List.
In these instances, the block count remains the same, even though the deleted
address appears on the Detailed Feedback Address List as an “X1.”
You may focus your review of “X1” addresses to those census blocks where
address counts decreased.
Chapter 4 – Reviewing the Feedback Materials
23
Chapter 4
2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
For example, address canvassing deleted five addresses from a census block
and replaced them with five new versions of the address. Although the five
deleted addresses are shown on the Detailed Feedback Address as “X1s,” the
address count did not decrease and the census block will not be included on
the Detailed Feedback Address Count Challenge List.
However, in another block, address canvassing deleted five addresses and
replaced them with four new versions. This census block will be shown on
the Detailed Feedback Address Count Challenge List as a decrease of one
address. The participant may wish to review the “X1s” for that block and
appeal the existence of the one address they believe was erroneously deleted.
See Chapter 5.
The first row, or header row, displays the field names for each data field in the
file.
Figure 4.4: Detailed Feedback Address Count Challenge List Field Names and Descriptions
Field
Number
Max
Length
Field Name
1
2
3
Entity Code
State Code
County Code
12
2
3
4
Census Tract Number
7
5
Census Block Number
5
6
7
8
9
10
11
Original Census Count
of Housing Unit
Addresses
Participant Count of
Housing Unit
Addresses
Final Census Count of
Housing Unit
Addresses
Original Census Count
of Other Living
Quarters 9 Addresses
Participant Count of
Other Living Quarters
Addresses
Final Census Count of
Other Living Quarters
Addresses
6
Field Description
Unique number assigned by the Census Bureau to your entity.
2-digit FIPS state code for your jurisdiction.
3-digit FIPS county code for your jurisdiction.
Up to a 4-digit number followed by a decimal point and a 2-digit
suffix, if applicable. Includes a period for suffixed tracts. If no
suffix, includes period and zero fill
A 4-digit number used by the Census Bureau to identify each
census block uniquely within each census tract. The Detailed
Feedback Address List uses “parent” block numbers that do not
contain a suffix (e.g., 1403).
Number of housing addresses originally recorded in the Census
Count of Housing Unit Addresses column for each block on the
Address Count List.
6
The number of housing unit addresses submitted by the
participant for that block
6
Number of housing unit addresses currently listed in the MTDB for
that block.
6
Number of other living quarters addresses originally recorded in
the Census Count of Group Quarters Addresses column for each
block on the Address Count List.
6
Number of other living quarters addresses submitted by the
participant for that block.
6
Number of other living quarters currently listed in the MTDB for
that block.
9
During your initial LUCA review, Other Living Quarters (OLQ) were identified as Group Quarters (GQ). OLQs
are a place where people could live or stay that is normally owned or managed by an entity or organization
providing services or care for the residents. The Census Bureau will verify OLQs as GQs during a separate field
operation.
24
Chapter 4 – Reviewing the Feedback Materials
Chapter 4
2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
The Detailed Feedback Address Count Challenge List uses parent blocks that do
not contain a suffix. Refer to the section, Census Block Number Differences
Between Initial LUCA Products and LUCA Feedback Materials and Figures 2.2
and 2.3.
For instance, in Figure 4.5, the participant challenged the counts for census blocks
1234A, 1234B, and 1234E (column C, in italics). They did not challenge blocks
1234C, 1234D, and 1234F (column C, in parentheses). Therefore, the Census
Bureau infers that the participant agrees with the counts for those unchallenged
blocks. After processing the results of the Address Canvassing operation, the
Final Census Count of Housing Unit Addresses is calculated for each block
(column D).
Figure 4.5: Census Block Differences Between the Initial LUCA Address Count List and the
Detailed Feedback Address Count Challenge List
Census Block
(A)
1234A
1234B
1234C
1234D
1234E
1234F
Total for parent
block 1234
Original Census Count of
Housing Unit Addresses
(B)
10
10
10
5
0
10
Participant Count of
Housing Unit Addresses
(C)
5
15
(10)
(5)
10
(10)
Final Census Count of
Housing Unit Addresses
(D)
13
10
10
7
10
5
45
55
57
Figure 4.6 displays the results for the parent block (all parts of block 1234) on
the Detailed Feedback Address Count Challenge List. The Participant Count
of Housing Unit Addresses column contains the participant count (30) for the
challenged blocks, plus the inferred counts (25) for the unchallenged blocks.
Figure 4.6: Detailed Feedback Address Count Challenge List
Entity
Code
State
Code
County
Code
Census
Tract
Number
Census
Block
Number
Original
Census
Count of
Housing
Unit
Addresses
CO61101
CO61101
61
61
101
101
14.02
14.02
1234
1321
45
20
Participant
Count of
Housing
Unit
Addresses
55
Final
Census
Count of
Housing
Unit
Addresses
Original
Census
Count of
Other
Living
Quarters*
Addresses
Participant
Count of
Other
Living
Quarters
Addresses
Final
Census
Count of
Other
Living
Quarters*
Addresses
57
17
In addition, Figure 4.6 also includes census block 1321 where address counts
decreased as a result of Census Bureau operations. You may wish to review
the Detailed Feedback Address List for census processing code “X1” in
blocks where the address count decreased to ensure that addresses were not
deleted erroneously.
Chapter 4 – Reviewing the Feedback Materials
25
Chapter 4
2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
4. Full Address List
The Full Address List contains all of the residential addresses, including
housing units and other living quarters 10 , currently recorded in the Census
Bureau’s MAF/TIGER Database (MTDB) for your jurisdiction,
reservation, and/or off-reservation trust land. This address list is a result
of your participation in the 2010 Decennial Census LUCA program, the
Census Bureau’s Address Canvassing operation, and address information
provided by the United States Postal Service (USPS). The Census Bureau
visited each census block within your jurisdiction, reservation, and/or offreservation trust land during address canvassing to update the MTDB and
verify your LUCA submissions.
In order to determine which version of an address to use on the Full
Address List, the Census Bureau defers to:
1. The U.S. Postal Service’s (USPS) Delivery Sequence File (DSF) 11
2. Field findings
For example, the initial mailing address sent to a LUCA participant
contained the street name “PNE ST.” The participant submitted a
correction (C) to the street name as “PINE ST.” Although address
canvassing found the street name as “PINE ST,” the Census Bureau
deferred to the USPS DSF, since the mailing address supplied by the
USPS is “PNE ST,” which is used on the Full Address List.
The Full Address List uses the most recent round of resuffixing for census
blocks. Refer to the section, Census Block Number Differences Between
Initial LUCA Products and LUCA Feedback Materials and Figures 2.2
and 2.3.
For local governments, each address record has a maximum length of 427
characters and contains 23 fields of information. The length for each
record may vary. The table in Figure 4.7 shows the field name, the
maximum character length of each field, and a description of the field.
For tribal governments, each address record has a maximum length of 432
characters and contains 24 fields of information. The length for each
record may vary. The table in Figure 4.8 shows the field name, the
maximum character length of each field, and a description of the field.
10
During your initial LUCA review, Other Living Quarters (OLQ) were identified as Group Quarters
(GQ). OLQs are a place where people could live or stay that is normally owned or managed by an entity or
organization providing services or care for the residents. The Census Bureau will verify OLQs as GQs
during a separate field operation.
11
A computerized file containing all delivery point addresses serviced by the U.S Postal Service (USPS).
The USPS updates the DSF continuously as its letter carriers identify addresses for new delivery points or
changes in the status of existing addresses.
26
Chapter 4 – Reviewing the Feedback Materials
Chapter 4
2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
The first row, or header row, displays the field names for each data field in
the file.
Figure 4.7: Full Address List Field Names and Descriptions for Local Governments
Field
Number
Max
Length
Field Name
Field Description
1
2
Entity Code
Line Number
12
7
3
MAFID
9
4
5
6
7
State Code
County Code
Place Code
MCD Code
2
3
5
5
8
Census Tract Number
7
9
Census Block Number
5
10
OLQ 12
1
11
House Number
20
12
13
14
15
16
17
18
Street Name Prefix Qualifier
Street Name Prefix Direction
Street Name Prefix Type
Street Name 13
Street Name Suffix Type
Street Name Suffix Direction
Street Name Suffix Qualifier
3
2
14
100
14
2
3
19
Location Description or
Other Living Quarters Name
100
20
Apt/Unit #
53
21
City-Style Mailing ZIP Code
Noncity-Style Mail Delivery
Address (RR#, HCR#, or PO
BOX#)
Noncity-Style Mailing ZIP
Code
5
Unique number assigned by the Census Bureau to your entity.
Sequential number of the address record.
Unique number assigned by the Census Bureau to each MTDB
address.
2-digit FIPS state code for your jurisdiction.
3-digit FIPS county code for your jurisdiction.
5-digit FIPS place code for your jurisdiction, if applicable.
5-digit FIPS MCD code for your jurisdiction, if applicable.
Up to a 4-digit number followed by a decimal point and a 2-digit
suffix, if applicable. Includes a period for suffixed tracts. If no
suffix, includes period and zero fill (e.g., 1403.00).
Current census block number. A 4-digit number plus a 1 alpha
character suffix, if applicable, used by the Census Bureau to
identify each census block. Census blocks are numbered
uniquely within each census tract (e.g., 1101A, 1101B, 1101C).
Displays a “Y” if the unit is an Other Living Quarters
Housing unit or other living quarters house number, which can
contain numbers, letters, hyphens, or other characters.
e.g., EXT, ALT, BUS, OLD
e.g., N, W, SE
e.g., HWY,RT, US
Full street name.
e.g., ST, CT, AVE, DR
e.g., N, W, SE
e.g., EXT, ALT, BUS
Description of living quarters, e.g., 2 STORY STONE
HOUSE/SHTTERS or name of other living quarters, e.g.,
BAYSIDE NURSING HOME.
Within structure descriptor or identifier, such as APT 5 or 1st FL
FRNT.
5-digit ZIP Code for city-style mailing addresses.
50
Rural route and box number, post office box number, etc.
5
5-digit ZIP Code for noncity-style mailing address.
22
23
12
During your initial LUCA review, Other Living Quarters (OLQ) were identified as Group Quarters (GQ).
OLQs are a place where people could live or stay that is normally owned or managed by an entity or
organization providing services or care for the residents. The Census Bureau will verify OLQs as GQs
during a separate field operation.
13
Blocks with no known addresses will contain the statement “NO KNOWN ADDRESSES IN THIS
BLOCK.”
Chapter 4 – Reviewing the Feedback Materials
27
Chapter 4
2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
Figure 4.8: Full Address List Field Names and Descriptions for Tribal Governments
Field
Number
Max
Length
Field Name
Field Description
1
2
Entity Code
Line Number
12
7
3
MAFID
9
4
5
6
7
State Code
County Code
Place Code
MCD Code
2
3
5
5
8
Tribal Sub-Div
5
9
Census Tract Number
7
10
Census Block Number
5
11
OLQ 14
1
12
House Number
20
13
14
15
16
17
18
19
Street Name Prefix Qualifier
Street Name Prefix Direction
Street Name Prefix Type
Street Name 15
Street Name Suffix Type
Street Name Suffix Direction
Street Name Suffix Qualifier
3
2
14
100
14
2
3
20
Location Description or
Other Living Quarters Name
100
21
Apt/Unit #
53
22
City-Style Mailing ZIP Code
Noncity-Style Mail Delivery
Address (RR#, HCR#, or PO
BOX#)
Noncity-Style Mailing ZIP
Code
5
Unique number assigned by the Census Bureau to your entity.
Sequential number of the address record.
Unique number assigned by the Census Bureau to each MTDB
address.
2-digit FIPS state code for your jurisdiction.
3-digit FIPS county code for your jurisdiction.
5-digit FIPS place code for your jurisdiction, if applicable.
5-digit FIPS MCD code for your jurisdiction, if applicable.
The Tribal Subdivision Code is a unique number assigned by the
Census Bureau to a legal subdivision of a federally-recognized
American Indian reservation, off-reservation trust land, or Oklahoma
tribal statistical area.
Up to a 4-digit number followed by a decimal point and a 2-digit
suffix, if applicable. Includes a period for suffixed tracts. If no suffix,
includes period and zero fill (e.g., 1403.00).
Current census block number. A 4-digit number plus a 1 alpha
character suffix, if applicable, used by the Census Bureau to identify
each census block. Census blocks are numbered uniquely within
each census tract (e.g., 1101A, 1101B, 1101C).
Displays a “Y” if the unit is an Other Living Quarters
Housing unit or other living quarters house number, which can
contain numbers, letters, hyphens, or other characters.
e.g., EXT, ALT, BUS, OLD
e.g., N, W, SE
e.g., HWY,RT, US
Full street name.
e.g., ST, CT, AVE, DR
e.g., N, W, SE
e.g., EXT, ALT, BUS
Description of living quarters, e.g., 2 STORY STONE
HOUSE/SHTTERS or name of other living quarters, e.g., BAYSIDE
NURSING HOME.
Within structure descriptor or identifier, such as APT 5 or 1st FL
FRNT.
5-digit ZIP Code for city-style mailing addresses.
50
Rural route and box number, post office box number, etc.
5
5-digit ZIP Code for noncity-style mailing address.
23
24
14
During your initial LUCA review, Other Living Quarters (OLQ) were identified as Group Quarters (GQ).
OLQs are a place where people could live or stay that is normally owned or managed by an entity or
organization providing services or care for the residents. The Census Bureau will verify OLQs as GQs
during a separate field operation.
15
Blocks with no known addresses will contain the statement “NO KNOWN ADDRESSES IN THIS
BLOCK.”
28
Chapter 4 – Reviewing the Feedback Materials
Chapter 4
2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
5. Full Address Count List
The Full Address Count List contains the current residential address
counts, including those for housing units and other living quarters, for
each census block within your jurisdiction, reservation, and/or offreservation trust land.
The list contains a census place code and/or a MCD code applicable to
your jurisdiction and is sorted by census tract number, census block
number, MCD code, and place code.
The Full Address Count List uses the most recent round of resuffixing for
census blocks. Refer to the section, Census Block Number Differences
Between Initial LUCA Products and LUCA Feedback Materials and
Figures 2.2 and 2.3.
Each address record has a maximum length of 51 characters and contains
nine fields of information. The length for each record may vary. The
table in Figure 4.9 shows the field name, the maximum character length of
each field, and a description of the field.
The first row, or header row, displays the field names for each data field in
the file.
Figure 4.9: Full Address Count List Field Names and Descriptions
Field
Number
Max
Length
Field Name
1
2
3
4
5
Entity Code
State Code
County Code
Place Code
MCD Code
12
2
3
5
5
6
Census Tract Number
7
7
Census Block Number
5
Final Count of Housing Unit
Addresses
Final Count of Other Living
Quarters 16 Addresses
8
9
6
6
Field Description
Unique number assigned by the Census Bureau to your entity.
2-digit FIPS state code for your jurisdiction.
3-digit FIPS county code for your jurisdiction.
5-digit FIPS place code for your jurisdiction, if applicable.
5-digit FIPS MCD code for your jurisdiction, if applicable.
Up to a 4-digit number followed by a decimal point and a 2digit suffix, if applicable. Includes a period for suffixed tracts.
If no suffix, includes period and zero fill (e.g., 1403.00).
Current census block number. A 4-digit number plus a 1
alpha character suffix, if applicable, used by the Census
Bureau to identify each census block. Census blocks are
numbered uniquely within each census tract (e.g., 1101A,
1101B, 1101C).
Total number of housing unit addresses currently listed in the
MTDB for each census block within your jurisdiction.
Total number of other living quarters addresses currently listed
in the MTDB for each census block within your jurisdiction.
16
During your initial LUCA review, Other Living Quarters (OLQ) were identified as Group Quarters (GQ).
OLQs are a place where people could live or stay that is normally owned or managed by an entity or
organization providing services or care for the residents. The Census Bureau will verify OLQs as GQs
during a separate field operation.
Chapter 4 – Reviewing the Feedback Materials
29
Chapter 4
2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
6. Paper Maps or Shapefiles
The paper maps or shapefiles include any feature updates provided by you
or other LUCA participants that the Census Bureau verified during address
canvassing and/or additional updates added by the Census Bureau. The
paper maps and shapefiles are provided for geocoding reference.
Note: You may not submit map or shapefile updates for the 2010 Census
LUCA Feedback phase due to 2010 Census scheduling.
The paper maps or shapefiles use the most recent round of resuffixing for
census blocks. Refer to the section, Census Block Number Differences
Between Initial LUCA Products and LUCA Feedback Materials and
Figures 2.2 and 2.3.
The map legend on the LUCA feedback paper maps is similar to the
legend example described in Attachment D. Refer to the readme file for
shapefile layout
7. Map Sheet to Block Number Relationship List
The Map Sheet to Block Number Relationship List (for use with paper
maps) shows all the census block numbers for your jurisdiction and the
map sheet(s) on which they are found. This list is sorted by census tract
number and census block number in ascending order. Refer to Figure 4.10
for an example.
30
Chapter 4 – Reviewing the Feedback Materials
Chapter 4
2010 Decennial Census Local Update of Census Addresses (LUCA) Program
Reviewing the Feedback Materials
Figure 4.10: Map Sheet to Block Number Relationship List
D-1699
2010 Decennial Census
Local Update of Census Addresses Program
Map Sheet to Block Number Relationship List
ST/CO:
61/923
Listing for: ANY CITY PL6144444
Census
Tract
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
Census
Block #
1040
1041
1042
1043
1044
1069
1070
1071
1072
1073
1074
1075
1077
1078A
1078B
1079
1080A
1080B
1080C
1080D
1080E
1080F
1080G
Map# (s)
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Date: 06/14/2009
Page: 1 of 1
Census
Tract
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
14.02
15.01
15.01
15.01
Census
Block #
1080H
1080I
1075
1077
1076
1090
1101A
1101B
1101D
1101E
1101F
1101G
1108
1109
1218
1219
1220
1221
1222
2331
2332
2333
Map# (s)
Census
Tract
Census
Block #
Map# (s)
1
1
1
1
1
1
1
1,2
1,2
2
2
2
2
2
2
2
2
2
2
3
3
3
Chapter 4 – Reviewing the Feedback Materials
31
Chapter 5
2010 Census Local Update of Census Addresses (LUCA) Program
How to File an Address Appeal
Background
Where to File an Appeal
Deadline for Filing an Appeal
Instructions
Chapter 5 is provided by the 2010 Decennial Census LUCA Appeals Staff, an
independent, temporary federal entity set up by Office of Management and Budget
(OMB) to administer the appeals process. This chapter includes step-by-step
instructions for participating governments to file an address appeal. Filing an appeal
is optional and is not a requirement of the LUCA program.
Background
To ensure that LUCA program participants have a means to dispute the
Census Bureau’s determinations regarding their suggestions for the Census
Address List, the Census Address List Improvement Act of 1994 requires the
OMB, in consultation with the Census Bureau, to develop an appeals process.
The Final Procedures for Participation in the 2010 Decennial Census Local
Update of Census Addresses Program can be found in Federal Register / Vol.
73, No. 46, Pages 12369-12373 / Friday, March 7, 2008 / Notices. A copy of
that notice is included with your feedback materials for your reference and is
available at .
Deadline for Filing an Appeal
The deadline for filing an appeal is 30 calendar days after the date you
receive your feedback materials from the Census Bureau. Appeals filed
after the 30-day deadline will be denied by the Appeals Staff as untimely.
Where to File an Appeal
Participants must submit their Appeal address materials to the Appeals
Staff via regular or Express Mail or overnight delivery service, and must
keep a record of the date it mails these materials. The ‘‘filing date’’ for
the Appeal is the date the Appeal is postmarked or the date it is shipped by
the delivery service. All Appeals filed after the deadline (30 calendar days
from the date you receive your feedback materials) will be denied as
untimely. If using FedEx or another delivery service not affiliated with
the USPS, use the Direct Deliveries address identified below.
32
Chapter 5 – How to File an Address Appeal
Chapter 5
2010 Census Local Update of Census Addresses (LUCA) Program
How to File an Address Appeal
Direct Deliveries (FedEx, UPS):
LUCA Appeals Staff
Room 3H160
4600 Silver Hill Rd.
Suitland, MD 20746-7199
Mail Address (USPS):
LUCA Appeals Staff
Room 3H160
4600 Silver Hill Rd.
Washington, DC 20233-7199
Do not mail address appeals to the Census Bureau Regional Census Centers or
the National Processing Center. It is imperative that your address appeal
package be returned to the Appeals Staff ONLY. The Appeals Staff will deem
all misdirected returns as untimely. See section 7 “Organize and Ship Your
Appeal Materials to the Appeals Staff” for detailed shipping instructions.
Appeal Staff Phone Number and Email Address
You may direct questions about the appeal process to the LUCA Appeal Staff
toll free at 1-877-898-6880. For the Appeal Staff email address see the LUCA
program Web site at
Instructions
1. Determine if You are Eligible to File an Appeal
You are eligible to file an appeal if:
• You returned address additions or corrections to the 2010 Census Address
List after your LUCA review, or
• You challenged the count of addresses in one or more census blocks on the
Address Count List after your LUCA review, or
• You certified to the Census Bureau after your LUCA review that the 2010
Census Address List was correct and required no update.
2. Review Your Feedback Materials and Identify Addresses That Are
Eligible for Appeal
You may appeal the following types of addresses:
•
Address additions and corrections you provided to the Census Bureau after
your LUCA review of the 2010 Census Address List that the Census
Bureau was able to process, but ultimately did not accept because they
could not be verified during the Address Canvassing operation. These
addresses are identified on the Detailed Feedback Address List by Census
Processing Codes:
- A8
- C6
- A10 - C9
Chapter 5 – How to File an Address Appeal
33
Chapter 5
2010 Census Local Update of Census Addresses (LUCA) Program
How to File an Address Appeal
•
•
Addresses deleted by the Census Bureau during the Address
Canvassing operation. These addresses are identified on the Detailed
Feedback Address List by Census Processing Code:
− X1
Addresses you believe are still missing from blocks whose address
counts you challenged during your LUCA review, as evidenced by the
revised address counts for those blocks shown on the Detailed
Feedback Address Count Challenge List.
3. Create an Appealed Addresses File
Your Appealed Addresses File will include the addresses from your
Detailed Feedback Address List that you wish to appeal, as well as
addresses (if any) located in census blocks you challenged during your
LUCA review that you still believe to be missing from the 2010 Census
Address List and want to have added to the list.
4. Flag and Extract Records from Your Detailed Feedback Address List
For the eligible addresses on your Detailed Feedback Address List that
you wish to appeal, set flags in the Address Appeal Flag field of each
record and make any necessary corrections to the records as described
below. Save the file frequently to avoid any possible loss of work.
•
Enter an "R" in the Address Appeal Flag field for address records that
you believe should be restored to the 2010 Census Address List.
Once you have completed your review of the Detailed Feedback Address
List:
• Save to a new file only those records that have an entry (R) in the
Address Appeal Flag field as a pipe-delimited, ASCII text file. (If you
need further instruction on saving a pipe-delimited, ASCII text file,
please call the LUCA Technical Help Desk toll free at 1-866-919LUCA (5822).)
• Sort the records in the new file by Line Number in ascending order so
the records in the extract file are in the same sequence as they were in
the Detailed Feedback Address List.
• Name the new Appealed Addresses File XXyyyyyyyyyy_APL.txt.
(XXyyyyyyyyyy is your entity identification code found on your LUCA
feedback materials.)
5. Add Records to Your Appealed Address File for Addresses (if any)
Still Missing from Previously Challenged Blocks
If you wish to appeal the revised address count for one or more census
blocks whose counts you challenged during your LUCA review (as
evidenced by the revised address counts for those blocks as shown on your
34
Chapter 5 – How to File an Address Appeal
Chapter 5
2010 Census Local Update of Census Addresses (LUCA) Program
How to File an Address Appeal
Detailed Feedback Address Count Challenge List), follow the instructions
below for adding addresses to your Appealed Addresses File.
• Append added addresses at the end of the Detailed Feedback Address
List extract. Save the file frequently to avoid any possible loss of
work.
• Create a new record or start/insert a new row for each added address.
• For each added record, enter an “A” in the Address Appeal Flag field.
• Enter the required address information in the appropriate fields for
each added address record. See Table 4.2 for field names and
descriptions. For city-style addresses, provide the House Number,
Street Name, and ZIP Code. For noncity-style addresses, provide the
location description (if available, the Rural Route and Box Number).
Note: Do not provide the “*” symbol in the Apt/Unit # field or PO
Box Numbers. You must provide an actual apartment or unit number.
•
•
•
•
Note: You must provide the correct census geographic codes—state
code, county code, census tract number (from the map or shapefile),
and census block number (from the map or shapefile)—when adding
an address record. The Census Bureau cannot process an address add
without a complete set of geocodes.
After you have entered all of the add records to the file, number them
using the next sequential number for the first added record, by entering
the next highest number in the Line Number field of each record. For
example, if there are 521 address records currently in your Detailed
Feedback Address List, begin numbering your adds with line number
522.
Make a copy of the completed Appealed Addresses File to keep for
your records.
o All address list copies are confidential Title 13, U.S.C.
information. Keep all copies in a secure location.
Zip and password protect the files.
o If you do not have Zip software, Freebyte Zip software is provided
on your CD-ROM. Instructions for zipping files are provided in
Chapter 3.
o Use the case-sensitive password provided to you by the Census
Bureau.
Burn the Appealed Addresses File to a CD-ROM in preparation for
sending it the LUCA Appeals Staff.
Chapter 5 – How to File an Address Appeal
35
Chapter 5
2010 Census Local Update of Census Addresses (LUCA) Program
How to File an Address Appeal
6. Prepare Supporting Documentation
You must submit printed documentary evidence in paper form that
substantiates the existence or correctness of each address you appeal. Useful
types of evidence to support your appeal include:
• Tax assessment records.
• Provision of utilities (electricity, gas, sewer, water, telephone, etc.) to the
residence.
• Documentation of an on-site inspection and/or interview of residents and/or
neighbors.
• Issuance of a recent occupancy permit for the unit.
• Provision of other governmental services (driver’s licenses, vehicle
registrations, voter registrations, housing assistance, welfare, etc.) to
residents of the unit.
• Photography, including aerial photography.
• Aerial maps printed from an online mapping service.
• Land use maps.
• Local 911 emergency lists.
For each address you are appealing, print its Address Appeal Flag and Line
Number on the supporting documentation you submit to show the exact
location in the document where the evidence for that address is located. For
example, if you are submitting property tax records to support your appeals,
you are appealing 400 Elm Street, Anytown, ZIP Code 12345 to be restored to
the Census Address List, and its Address Appeal Flag is “R” and its Line
Number is 275, print “R275” on the tax record next to the address that supports
your appeal.
Only submit documentation specific to the addresses you are appealing, e.g.,
one property tax record or one utility record for each appealed address or only
those pages of a list with the records for the appealed addresses highlighted
and annotated.
Also provide information that demonstrates the accuracy of the address
reference sources you provide as supporting evidence, such as the date of the
source, the methods used to update the source, and how you or the originator
use the source.
For more details on acceptable supporting documentation, contact the Appeals
Staff at 1-877-898-6880.
7. Organize and Ship Your Appeal Materials to the Appeals Staff
Prepare a cover letter describing your appeal to the Appeals Staff. The cover
letter should outline the basis of your appeal and your explanation why the
Appeals Staff should adopt your recommendations.
36
Chapter 5 – How to File an Address Appeal
Chapter 5
2010 Census Local Update of Census Addresses (LUCA) Program
How to File an Address Appeal
The cover letter must provide the contact information for the appeal, including:
• The name of the governmental jurisdiction filing the appeal
• The name of the contact person for the appeal, and their
o mailing address
o telephone number
o fax number (if any)
o electronic mail address (if any).
Package the cover letter, the CD-ROM containing your Appealed Addresses
File, the supporting documentary evidence you are submitting, and any other
related material in the following manner:
•
•
•
•
Double wrap all address materials. Label both sides of the inner envelope
or wrapping with the disclosure notice as shown below and in Appendix C:
“This Package Contains U.S. Census Bureau Address Information:
DISCLOSURE PROHIBITED BY Title 13 U.S.C.”
Do not label the outer envelope with the disclosure notice.
Use the FedEx billable stamp provided to you with the address for the
LUCA Appeals Staff. (Be sure to keep a record of the mailing date.) The
Census Bureau uses FedEx to ship materials to you because it costs less
and includes shipment tracking.
Peel the white portion from the label and adhere it to the package. The
gray portion of the billable stamp is the receipt for your records.
•
If you need to ship multiple packages to the appeals office, take the billable
stamp to a FedEx store and ship multiple packages using the same billable
stamp.
• If FedEx service is not available, use shipping contractors that provide
tracking services, such as U.S. Postal Service certified or registered mail,
United Parcel Service (UPS), or similar service. (Be sure to keep a record
of the mailing date.)
Direct Deliveries (FedEx, UPS):
LUCA Appeals Staff
Room 3H160
4600 Silver Hill Rd.
Suitland, MD 20746-7199
Mail Address (USPS):
LUCA Appeals Staff
Room 3H160
4600 Silver Hill Rd.
Washington, DC 20233-7199
DO NOT MAIL ADDRESS APPEALS TO THE CENSUS BUREAU REGIONAL
CENSUS CENTERS OR THE NATIONAL PROCESSING CENTER. It is imperative
that your appeals package be returned to the Appeals Staff ONLY. The Appeals Staff
will deem all misdirected returns as untimely.
Chapter 5 – How to File an Address Appeal
37
Chapter 6
2010 Census Local Update of Census Addresses (LUCA) Program
Returning or Destroying Census Bureau Title 13, U.S.C. Confidential
Address Materials
Program Conclusion
Returning Census Bureau Confidential Title 13, U.S.C. Address Materials
Destroying Census Bureau Confidential Title 13, U.S.C. Address Materials
Program Conclusion
At the conclusion of the appeals process, you must return to the Census Bureau or
destroy all Title 13, U.S.C. confidential address lists and all copies. If you choose
to destroy Title 13, U.S.C. materials, you must follow the Census Bureau’s specific
guidelines for destroying Title 13 materials as described below or in the
Confidentiality and Security Guidelines.
The designated liaison is required to verify the return or destruction of any
remaining Title 13 materials, both paper and computer-readable (i.e. paper copies,
backup files, etc.) by signing and returning to the Census Bureau the Return or
Destruction of Title 13, U.S.C. Materials form found in Appendix B. If you return
your Title 13 materials to the Census Bureau, this form must be included. All
LUCA program reviewers and anyone with access to Title 13 materials (includes
all persons who signed the Confidentiality Agreement Form) are required to sign
and date this form once the appeals process has concluded. Should any liaison,
reviewer, or anyone with access to Title 13 materials leave before the completion
of the LUCA program, they are required to sign out of the program by signing and
dating this form. If any liaison or reviewer leaves and fails to sign and date this
form, the current liaison can sign out on their behalf.
Returning Census Bureau Title 13, U.S.C. Confidential Address Materials
•
•
•
•
Double wrap all Title 13 materials. This includes your original CDROM and all paper copies and backup files of the Census Bureau’s
Address List.
Label both sides of the inner envelope or wrapping with the disclosure
notice as shown below and in Appendix C:
“This Package Contains U.S. Census Bureau Address Information:
DISCLOSURE PROHIBITED BY Title 13 U.S.C.”
Do not label the outer envelope with the disclosure notice.
Address all envelopes, mailing boxes, mailing tubes, etc. to:
ATTN: GEOGRAPHY (LUCA)
U.S. Census Bureau
Address for your Census Bureau Regional Census Center
(The address for your Census Bureau Regional Census is on the back
cover)
38
Chapter 6 – Returning or Destroying Census Bureau Confidential Title 13, U.S.C.
Address Materials
Chapter 6
2010 Census Local Update of Census Addresses (LUCA) Program
Returning or Destroying Census Bureau Confidential Title 13, U.S.C. Address Materials
•
•
If FedEx service is not available, use shipping contractors that
provide tracking services, such as U.S. Postal Service certified or
registered mail, United Parcel Service (UPS), or similar service.
Keep a record of the tracking number.
Destroying Census Bureau Title 13, U.S.C. Confidential Address Materials
•
Only those individuals who signed the Confidentiality Agreement
Form are permitted to destroy the materials.
•
Never deposit Census Bureau confidential materials in a trash or
recycle container before destruction.
•
Store the materials in a secure area in a container labeled
“document destruction container” until they are destroyed.
•
The destruction process must prevent recognition or reconstruction
of the paper or computer-readable information. Use one of the
following methods to destroy census confidential materials:
o
o
o
o
o
o
o
o
Shredding.
Chemical decomposition.
Pulverizing (such as, hammer mills, choppers, etc.).
Burning (only in a facility approved by the Environmental
Protection Agency).
Clear magnetic media (tapes, disks, hard drives) containing
Census Bureau address information before reuse. To clear,
overwrite all Title 13 data a minimum of three times using a
commercial disk utility program or degauss using a commercial
degausser.
Clear diskettes by running a magnetic strip of sufficient length
to reach all areas of the disk over and under each surface a
minimum of three times. If the information cannot be
destroyed as suggested, the disk must be damaged in an
obvious manner to prevent use in any disk drive unit and
discarded.
Destroy CD-ROMs and DVDs using a commercial grade
shredder, suitable for rendering them unusable; or cut them up
with scissors in an obvious manner to prevent use in a drive
unit.
Note: Hand tearing or burying information in a landfill are
unacceptable methods of disposal.
If you have questions regarding the destruction of Title 13 confidential
address materials, contact your Census Bureau Regional Census Center.
Contact information for your Regional Census Center is on the back cover
of this user guide.
Chapter 6 – Returning or Destroying Census Bureau Confidential Title 13, U.S.C.
Address Materials
39
ATTACHMENTS
Attachment A
Confidentiality Agreement Form
Confidentiality Agreement Form
40
Attachment B
Return or Destruction of Title 13, U.S.C. Materials
Return or Destruction of Title 13, U.S.C. Materials
41
Attachment C
Title 13 Disclosure Notice
Special Notice
This Package Contains
U.S. Census Bureau Address Information
DISCLOSURE PROHIBITED BY
TITLE 13, U.S.C.
Title 13 Disclosure Notice
42
Attachment D
The Map Legend
This map legend is provided as an example for reading Census Bureau paper maps and may not be an exact
replication of the 2010 Census LUCA Feedback paper map.
The Map Legend
43
The map legend describes the various symbols and colors used on the paper
maps. The legend is divided into three columns:
1. The Symbol Description column includes the type of features,
boundaries, and geography shown on the map.
2. The Symbol column shows the symbols representing the feature in the
symbol description.
3. The Name Style column shows an example of the name of a particular
feature such as a road, waterway, or geographic area displayed on the
map.
Boundaries
The first group of symbols in the legend refers to different boundary types or
geographic area shown on the map. Each type of boundary has a distinct
color or symbol.
44
The Map Legend
Transportation
The second group of symbols
represents various types of
transportation features.
Thicker lines identify major
roadways such as interstates
and U.S. highways while
thinner lines represent
secondary roads and city
streets. Also identified are
cul-de-sacs and circles. Jeep
trails, walkways, stairways,
and ferries, represented by
distinctive dashed lines, are
included in this section.
Other Features
The third group of symbols represents
other feature types such as pipelines and
streams and nonvisible boundaries.
Streams and shorelines are blue and
geographic offset and corridors are
speckled red.
The Map Legend
45
Landmarks
The last group of symbols
represents various landmarks on
the map such as rivers and lakes,
glaciers, airports, cemeteries,
golf courses, jails, military
installations, parks, and
mountain peaks. The area
outside of the subject area is
speckled gray.
Footnotes and Notes
The footnote and notes section of the legend provide additional information
and details on geographic relationships, boundaries, and symbols
46
The Map Legend
Attachment E
Physical Location Description and Street Type Abbreviation Examples
Full Name
Alternate Route
Avenue
Blue
Boulevard
Brown
Boarded Up
Circle
County Highway
County Road
Court
Drive
East
Four-Wheel Drive Trail
Freeway
Green
General Delivery
Hospital
Highway Contract Route
House
Interstate
Intersection
Lane
North
Parkway
Post Office Box
Road
Route
Rural Route
South
Star Route
State Highway
State Road
State Route
Street
Thoroughfare
Township Highway
Township Road
West
White
Yellow
With
Abbreviations
ALT
AVE
BL
BLVD
BRN
BU
CIR
CO Hwy
CO Rd
CT
DR
E
4WD
FWY
GR
GEN DEL
HOSP
HCR
HSE
I
INT
LN
N
PKWY
PO BOX
RD
RTE
RR
S
ST RT
ST HWY
ST RD
ST RTE
ST
THFR
TWP HY
TWP RD
W
WHT
YLW
W/
Physical Location Description and Street Type Abbreviation Examples
47
Attachment F
Unit Designation Abbreviation Examples
Name
Apartment
Basement
Bottom
Downstairs
Floor
Front
Interior
Level
Lower
Middle
Mobile Home
Number
Penthouse
Room
Right
Space
Studio
Suite
Suites
Trailer
Upper
Upstairs
48
Abbreviation
APT
BSMT
BOTM
DOWN
FLR
FRNT
INTE
LVL
LOWR
MIDL
MH
#
PH
RM
RGHT
SP
STUD
STE
STES
TRLR
UPPR
UPS
Unit Designation Abbreviation Examples
Glossary
American Indian area – A Census Bureau term that refers to any or all of the following
entities: American Indian reservation, American Indian off-reservation trust land,
Oklahoma tribal statistical area, joint use area, American Indian tribal subdivision, tribal
designated statistical area, and state designated American Indian statistical area.
American Indian off-reservation trust land – The United States holds title for specific
areas in trust for the benefit of federally recognized American Indian tribes (tribal trust
land) or for individual American Indians (individual trust land). Although trust land may
be located on or off a reservation, the Census Bureau recognizes and tabulates data only
for off-reservation trust land. Census data always associate off-reservation trust land
with a specific federally recognized reservation or tribal government.
American Indian reservation – A federal American Indian reservation is an area that
has been set aside by the United States for the use of one or more federally recognized
American Indian Tribes. It covers territory over which a tribe(s) has primary
governmental authority. Its boundary is defined by tribal treaty, agreement, executive or
secretarial order, federal statute, or judicial determination. A state American Indian
reservation is an area that a state government has allocated to a tribe recognized by that
state, but not by the federal government.
Census Bureau Address List – A nationwide list of all housing unit and group quarter
addresses known to the Census Bureau. In addition to the mailing address and ZIP Code,
the address list may identify the location of each housing unit and group quarters.
Census block – A geographic area bounded by visible features, such as streets, roads,
streams, and railroad tracks, and invisible features, such as the boundaries of
governmental units and other legal entities. A census block is the smallest area for which
the Census Bureau collects and tabulates statistical information. Census blocks are
numbered within census tracts and are unique to the census tract to which they belong.
Census block number – Census block numbers may contain a 4-digit number plus a 1digit alpha character, if applicable, e.g. 3001A. Suffixes, such as 2011A and 2011B,
reflect boundary changes as well as added features. See tabulation block.
Census tract – A small relatively permanent statistical division of a county or
statistically equivalent entity, delineated for the purpose of presenting Census Bureau
statistical data. Census tracts never cross the boundary of a county or statistically
equivalent entity, but may split other geographic entities; e.g., minor civil divisions and
places.
Census tract number – Unique numbers to identify census tracts within a county or
statistically equivalent entity. Census tract numbers contain up to a 4-digit number
followed by a decimal point and a 2-digit number for suffixed tracts, e.g., 1234.01. For
census tracts without a suffix, the number will contain a period with zero fill, e.g.,
4567.00. Leading zeros are not shown on Census Bureau maps.
City-style address – An address that consists of a house number and street name; for
example, 201 Oak Street. The address may or may not be used for the delivery of mail
and may include apartment number/designations or similar identifiers.
Glossary
49
Confidentiality – The guarantee made by law (Title 13, United States Code) to
individuals who provide information about themselves or their business to the Census
Bureau. This item refers to the Census Bureau’s promise of nondisclosure of that
information to others.
Feature – Any part of the landscape, whether natural (a stream or ridge) or artificial (a
road or power line). In a geographic context, features are any part of the landscape
portrayed on a map, including nonvisible boundaries of legal entities, such as, city limits
or county lines.
Geocodes – Codes that place an individual address in its correct geographic location,
which includes the correct state, county, census tract, and census block codes.
Group quarters (GQ) – A place where people live or stay, in a group living
arrangement, that is owned or managed by an entity or organization providing housing
and/or services for the residents. This is not a typical household-type living arrangement.
These services may include custodial or medical care as well as other types of assistance,
and residency is commonly restricted to those receiving these services. People living in
group quarters are usually not related to each other.
Housing unit (HU) – A single-family house, townhouse, mobile home, trailer,
apartment, group of rooms, or a single room occupied as a separate living quarters or, if
vacant, intended for occupancy as a separate living quarters. A separate living quarters is
one in which one or more occupants (or intended occupants, if vacant) live separate from
any other individual(s) in the building and have direct access to the living quarters
without going through another living quarters, such as from outside the building or
through a common hall.
Legal boundary – The legally defined boundary of a governmental unit, usually
referring to a county, minor civil division, or incorporated place. The legal boundary
identifies the area within a tribal government’s jurisdiction, and thus bounds the area of
LUCA responsibility.
Master Address File (MAF) – A nationwide database of all addresses to support many
of the Census Bureau’s operations. Besides containing mailing addresses and ZIP Codes,
a MAF record also contains geographic information about the location of addresses.
Now a part of the MAF/TIGER Database (MTDB).
Noncity-style address – An address that does not have a house number and/or street
name or may not include a complete house number and street name address. This
includes rural route and box number address and highway contract route addresses, etc.,
which may include a box number, post office boxes and drawers, and general delivery.
Other living quarters – An Other Living Quarters (OLQ) is a place where people could
live or stay that is normally owned or managed by an entity or organization providing
services or care for the residents. The Census Bureau verifies OLQs as Group Quarters
(GQ) during a separate field operation.
Place – A concentration of population either legally bound as an incorporated place or
identified by the Census Bureau as a census designated place.
50
Glossary
Shapefile – Spatial and attribute file used to represent geographic features such as streets
and boundaries. Shapefiles can represent point, line, or are features and require GIS or
mapping software.
Surviving MAFID – Because MAF addresses are constantly updated and changed as a
result of various census operations, (i.e., LUCA, Address Canvassing, etc.) it is possible
for two or more addresses associated with different MAFIDs to match to each other. In
instances where multiple MAFIDs actually represent the same single address, one
MAFID is assigned to the address for future census operations. This MAFID is called the
Surviving MAFID. Any previously used MAFIDs that share this address remain in the
MAF and are linked (retired) to this Surviving MAFID.
Tabulation block – The smallest area for which the Census Bureau provides decennial
census data. A tabulation block cannot be split by the boundary of any legal or statistical
entity recognized by the Census Bureau for data presentation.
Title 13, U.S.C. – Provides for the confidential treatment of census-related information,
including individual addresses and map structure points. Title 13 requires that all
liaisons, reviewers, and anyone with access to Title 13 abide by the Confidentiality and
Security Guidelines. Title 13 also requires that the Census Bureau maintain the
confidentiality for all of the information that it collects.
Topologically Integrated Geographic Encoding and Referencing (TIGER®) – A
computer database that contains a digital representation of all map features (streets, roads,
rivers, railroads, lakes, and so forth) required to support Census Bureau operations, the
related attributes for each, and the geographic identification codes for all entities used by
the Census Bureau to tabulate data for the United States, Puerto Rico, and Island Areas.
Now a part of the MAF/TIGER Database.
Uninhabitable – The living quarters cannot be lived in. It is open to the elements, or is
burned out and there is no evidence of reconstruction or habitation.
U.S. Postal Service’s (USPS) Delivery Sequence File (DSF) – A computerized file
containing all delivery point address serviced by the U.S Postal Service (USPS). The
USPS updated the DSF continuously as its letter carriers identify addresses for new
delivery points or changes in the status of existing addresses.
Glossary
51
Census Bureau Regional Census Centers
Call toll free at 1-866-511-LUCA (5822)
| File Type | application/pdf |
| File Title | 2008 Census Dress Rehearsal Local |
| Subject | 113 |
| Author | Bureau Of The Census |
| File Modified | 2009-09-29 |
| File Created | 2009-09-29 |