SM-45(06)SS Monthly Retail Trade Report, Department Store/Sales Only

OMB No. 0607-0717: Approval Expires 05/31/2011

ENT OF C
TM
OM
AR
CE
ER

U.S.
D

M

EP

DUE DATE:
FORM

R

S

BU

US

U.S. DEPARTMENT OF COMMERCE
EA

EN
U O
F TH E C

MONTHLY RETAIL TRADE REPORT

SM-45(06)SS (11-28-2007)

Economics and Statistics Administration
U.S. CENSUS BUREAU

NOTICE — Your report to the U.S.
Census Bureau is confidential by law
(Title 13, U.S. Code, Section 9). Only
persons sworn to uphold the
confidentiality of U.S. Census Bureau
information may see the questionnaires
and may use them only for statistical
purposes. Additionally, all reports are
immune from legal process.

For assistance in completing this form, you may visit www.census.gov/econhelp/mrts

ITEM 1 MAILING ADDRESS

RETURN COMPLETED FORM
IN THE ENCLOSED ENVELOPE

or FAX: 1–800–447–4613
For help call: 1–800–772–7852
ITEM 2 CONTACT PERSON
Name
Title
Telephone (Area code, number, ext.)
FAX (Area code, number)

(Please correct any error(s) in name, address, and ZIP Code)
ITEM 3 FEDERAL EMPLOYER IDENTIFICATION NUMBER (EIN)

ITEM 4 SALES AND REPORT PERIOD (See instructions on reverse.)
separate monthly retail report. E-commerce sales are sales of
a. Sales
• Report cash and credit sales. If none, enter "0".
• Estimates are acceptable if book figures are not available.
• Explain any significant difference in sales from previous
month in "Remarks" section.
• Include sales from e-commerce if not submitted on a

goods and services where an order is placed by the buyer or
price and terms of the sale are negotiated over an Internet,
extranet, EDI network, electronic mail, or other online system.
Payment may or may not be made online.
• Exclude sales taxes and finance charges.

Dollars

(1) Main store sales – Report sales for all department stores covered by this report including
e-commerce. Exclude leased departments and concessions operated by others.
(2) Leased department sales – Report sales for leased departments and concessions operated by
other firms in the department stores covered by this report. Exclude sales from leased
departments and concessions operated by this firm in other establishments.
(3) TOTAL department store sales – Report total sales for the main stores and leased departments
and concessions including e-commerce. Sum of items 4a(1) and 4a(2).
(4) E-Commerce Sales – Does your firm have e-commerce sales?
Yes – Report e-commerce sales
OR
If e-commerce sales not available – Enter percent of total sales in item 4a(3) that represents e-commerce.
No – Continue with item 4b.
b.Report period
Mark (X) one box to indicate the period covered by the sales entered in
item 4a(1). If other than "Calendar month" is marked, specify ending date.
c. Do the sales reported in item 4a(1) represent book figures or estimates?
ITEM 5 NUMBER OF DEPARTMENT STORES (See instructions on reverse.)
Enter the total number of department stores covered by this report.

USCENSUSBUREAU

Calendar month
4-week period ⎫
5-week period ⎬
⎭

%
Ending date (Month and day)

Book

Estimate

COVERAGE INSTRUCTIONS AND DEFINITIONS OF DEPARTMENT STORES,
E-COMMERCE SALES, AUXILIARY ESTABLISHMENTS, LEASED DEPARTMENTS AND CONCESSIONS
I. Coverage Instructions

II. Department Stores are establishments primarily engaged
in retailing a wide range of the following new products with
no one merchandise line predominating: apparel, furniture,
appliances, and home furnishings; and selected additional
items, such as paint, hardware, toiletries, cosmetics,
photographic equipment, jewelry, toys, sporting goods, and
limited nonperishable food items. Merchandise lines are

normally arranged in separate departments. "Discount
stores" are included as department stores, provided they
meet the criteria described.
III. E-Commerce Sales are sales of goods and services
where an order is placed by the buyer or price and terms
of the sale are negotiated over an Internet, extranet, EDI
network, electronic mail, or other online system. Payment
may or may not be made online.
IV. Auxiliary Establishments are facilities primarily
engaged in furnishing supporting services (such as
warehouses, garages and central administrative offices)
to your retail establishments.
V. Leased Departments and Concessions are separate
businesses that lease space on the premises of another
business.
For more help, access our Business Help Site at
www.census.gov/econhelp/mrts
To view the results of this survey, visit
www.census.gov/mrts/www/mrts.html

Item 4 – Sales and Report Period
INCLUDE
• Cash and credit sales of merchandise whether or not
payment was received
• Leased departments and concessions operated by other
firms in the department stores covered by this report
• E-commerce sales if not submitted on a separate monthly
retail report
• Wholesale sales made by retail establishments covered
by this report
• Receipts from layaway purchases
• Receipts from the rental or leasing of vehicles, equipment,
instruments, tools, etc.
• Receipts from deliveries
• Receipts from installations, maintenance, repairs,
alterations, storage, and other such services
• Value of trade-ins taken as part payment for other
merchandise
• Excise taxes (such as those on gasoline, liquor, and tobacco)
which are levied on the manufacturer or wholesaler and
included in the cost of goods purchased by this firm
EXCLUDE
• Sales taxes collected from customers and paid directly
to a local, State, or Federal tax agency
• Leased departments and concessions operated by this firm
in other establishments

EXCLUDE – Continued
• Carrying or other finance charges
• Commissions from vending machine operators
• Nonoperating receipts (such as interest income, income
from investments, and receipts from the rental or sale of
real estate)
• Commissions from sales of government lottery tickets
• Sales from auxiliary establishments
DEDUCT
• Refunds and allowances for returned goods
• The actual value of rebates and discounts granted to the
purchaser, even if granted as an increase in trade-in
allowance

▼

▼

SPECIFIC INSTRUCTIONS FOR COMPLETING ITEMS 4 AND 5

Item 5 – Number of Department Stores
INCLUDE total number of department stores covered by
this report
EXCLUDE
• Auxiliary establishments
• Leased departments and concessions operated by other
firms in department stores covered by this report
• Leased departments and concessions operated by this firm
in other establishments

REMARKS – Please use this space for comments or to explain any large differences in data from the prior month.

Public reporting burden for this collection of voluntary information is estimated to average
minutes per response, including the time for
reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the
collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including
suggestions for reducing this burden, to: Paperwork Project 0607-0717, U.S. Census Bureau; 4600 Silver Hill Road, AMSD - 3K138,
Washington, DC 20233. You may e-mail comments to Paperwork@census.gov; use "Paperwork Project 0607-0717" as the subject.
Respondents are not required to respond to any information collection unless it displays a valid approval number from the Office of
Management and Budget. This 8-digit number appears in the top right corner on the front of this form.
FORM SM-45(06)SS (11-28-2007)

Page 2