COPS Hiring Recovery Program (CHRP) Progress Report

U.S. Department of Justice, Office of Community Oriented Policing Services (COPS) OMB# 1103-#### Expires

ORI-Legal Name MM/DD/YYYY

COPS Hiring Recovery Program (CHRP) Progress Report

This survey pertains to the <TOTAL # FULL-TIME > COPS officer position(s) awarded under the following grant(s) as of < DATE COPS SETS>.

Grant Program	Grant #	New Hires	Rehires Already Laid Off at time of application	Rehires Scheduled to be Laid Off at time of application
COPS CHRP Grant #1	Grant Number	5	3	3

COPS FUNDED OFFICER INFORMATION

As of <DATE COPS SETS>, how many COPS grant position(s) were filled?
Grant Program	Grant #		New Hires		Rehires Already Laid Off at time of application		Rehires Scheduled to be Laid Off at time of application
COPS CHRP Grant #1	Grant Number		3		2		2
As of <DATE COPS SETS>, how many of the unfilled COPS grant position(s) do you intend to fill?
Grant Program		Grant #		New Hires		Rehires Already Laid Off at time of application		Rehires Scheduled to be Laid Off at time of application
COPS CHRP Grant #1		Grant Number		1		1		1
As of <DATE COPS SETS>, how many of the unfilled grant position(s) are not going to be filled?
Grant Program		Grant #		New Hires		Rehires Already Laid Off at time of application)		Rehires Scheduled to be Laid Off at time of application
COPS CHRP Grant #1		Grant Number		1		0		0
*For the position(s) you do not intend to fill, please contact your Grant Program Specialist at 1-800-421-6770 to discuss a grant modification and/or withdrawal.

Does your agency intend to retain with State and local funds the additional officer position(s) awarded under the COPS grant(s) for at least 12 months following the project end date?*

Please mark the appropriate box below to indicate if the position(s) will be retained for each grant. Also, be sure to provide a reason if the position(s) will not be retained.

*COPS grantees are required to retain the increased number of officer positions awarded with local or state funds for at least 12 months following the 36-month funding period for each position awarded. This means that the additional officer positions should be added to your agency’s law enforcement budget over and above all of the other locally funded positions that would exist regardless of the grant. Absorbing your COPS-funded officer positions through attrition (rather than adding extra positions to your budget with additional funding) will not meet the retention requirement.

COPS CHRP Grant #1

New Hires: 5, Rehires (laid off): 3, Rehires (scheduled for lay-off): 3 

All of the position(s) awarded under this grant will be retained.

Some of the position(s) awarded under this grant will not be retained.

(Enter the number of position(s) that you do not plan to retain below)

New Hires: 0 Rehires (already laid off at time of application): 0 Rehire (scheduled to be laid off at time of application): 0

Please mark the reason(s) that the retention requirement will not be met.

(Check all that apply):

Severe fiscal distress Need to withdraw Lack of qualified candidates

Change in administration Staff turnover T emporary hiring freeze

Other (please explain in 500 characters or less):

If not already under COPS Office review, do you require grant assistance within any of the following? (Check all that apply):

Grant Modification Grant Reimbursement Assistance

Grant Extension Grant Withdrawal

Retention Issues Hiring/Recruitment Information

Community Policing Assistance Financial Status Report Questions

Other (please explain in 500 characters or less):

PERFORMANCE MEASURE SECTION:

Community Policing Capacity

The questions in this section refer to the grant number(s) identified below and how it may have assisted your agency.

Example:

Group I

Grant Program Grant # Award Amount

CHRP Grant Number $125,000

Increasing Community Policing Capacity: Grant Resources

Develop Community/Law Enforcement Partnerships

The COPS Office is interested in determining to what extent (if any) your agency’s CHRP grant(s) have assisted your agency to increase your capacity to develop collaborative partnerships with individual and organizational stakeholders in the community you serve.

Please use a 10-point scale, where “1” means “Strongly Disagree” and “10” means “Strongly Agree.” If an item does not apply to you please select “N/A.”

Has the CHRP grant assistance that you received from the COPS Office increased your agency’s capacity to do the following?

P1- Distributes relevant crime and disorder information to community members.

Strongly Strongly

Disagree Agree N/A

1 2 3 4 5 6 7 8 9 10

P2- Seek input from the community to identify and prioritize neighborhood problems(e.g., through regularly scheduled community meetings, annual community surveys, etc.).

Strongly Strongly

Disagree Agree N/A

1 2 3 4 5 6 7 8 9 10

P3- Collaborate with other local government agencies that deliver public services.

Strongly Strongly

Disagree Agree N/A

1 2 3 4 5 6 7 8 9 10

P4- Collaborate with non-profit organizations and/or community groups.

Strongly Strongly

Disagree Agree N/A

1 2 3 4 5 6 7 8 9 10

P5- Collaborate with local businesses.

Strongly Strongly

Disagree Agree N/A

1 2 3 4 5 6 7 8 9 10

P6- Collaborate with informal neighborhood groups and resident associations.

Strongly Strongly

Disagree Agree N/A

1 2 3 4 5 6 7 8 9 10

Problem-Solving

The COPS Office is interested in determining to what extent (if any) your agency’s CHRP grant(s) have assisted your agency to increase your capacity to use problem-solving. Problem-solving is an analytical process for systematically 1) identifying and prioritizing problems, 2) analyzing problems, 3) responding to problems, and 4) evaluating problem-solving initiatives. Problem-solving involves an agency-wide commitment to go beyond traditional police responses to crime to proactively address a multitude of problems that adversely affect quality of life.

Please use a 10-point scale, where “1” means “Strongly Disagree” and “10” means “Strongly Agree.” If an item does not apply to you please select “N/A.”

Has the CHRP grant assistance that you received from the COPS Office increased your agency’s capacity to do the following?

PS1-Incorporate problem-solving principles into patrol work.

Strongly Strongly

Disagree Agree N/A

1 2 3 4 5 6 7 8 9 10

PS2-Identify and prioritize crime and disorder problems through the routine examination of patterns and trends involving repeat victims, offenders, and locations.

Strongly Strongly

Disagree Agree N/A

1 2 3 4 5 6 7 8 9 10

PS3-Explore the underlying factors and conditions that contribute to crime and disorder problems.

Strongly Strongly

Disagree Agree N/A

1 2 3 4 5 6 7 8 9 10

PS4-Tailor responses to crime and disorder problems that address the underlying conditions that contribute to them.

Strongly Strongly

Disagree Agree N/A

1 2 3 4 5 6 7 8 9 10

PS5- Conduct assessments to determine the effectiveness of responses to crime and disorder problems.

Strongly Strongly

Disagree Agree N/A

1 2 3 4 5 6 7 8 9 10

Organizational Change

The COPS Office is interested in determining to what extent (if any) your agency’s CHRP grant(s) have assisted your agency to increase your capacity to transform your agency environment, organizational structure, personnel, practices, and policies to support the community policing philosophy and community policing activities.

Please use a 10-point scale, where “1” means “Strongly Disagree” and “10” means “Strongly Agree.” If an item does not apply to you please select “N/A.”

Has the CHRP grant assistance that you received from the COPS Office increased your agency’s capacity to do the following?

OC1-Incorporate community policing principles into your agency’s mission/vision statement and strategic plan.

Strongly Strongly

Disagree Agree N/A

1 2 3 4 5 6 7 8 9 10

OC2-Practice community policing as an agency-wide effort involving all staff (i.e., not solely housed in a specialized unit)

Strongly Strongly

Disagree Agree N/A

1 2 3 4 5 6 7 8 9 10

OC3-Incorporate problem-solving and partnership activities into personnel performance evaluations.

Strongly Strongly

Disagree Agree N/A

1 2 3 4 5 6 7 8 9 10

The COPS Office is committed to continuously improving our processes and systems based upon grantee feedback. Please rate your overall satisfaction with this online Progress Report:

Please use a 10-point scale, where “1” means “Highly Dissatisfied” and “10” means “Highly Satisfied”.

Highly Highly

Dissatisfied Satisfied

1 2 3 4 5 6 7 8 9 10

Do you have any best practices or success stories that you would like to share with the COPS Office related to CHRP officer activities? (Optional Question)

Certification and Contact Information

Title of Person Completing this Report:

First and Last Name of Person Completing this Report:

E-mail of Person Completing this Report (if applicable):

Phone Number of Person Completing this Report:

Please type your name here in place of your signature:

I certify that the information provided on this form is true and accurate to the best of my knowledge and belief. I understand that false statements or claims made in connection with COPS grant awards may result in fines, imprisonment, debarment from participating in Federal grants or contracts, and/or any other remedy available by law to the Federal Government. Please be advised that a hold may be placed on COPS grant awards if it is deemed that the agency is not in compliance with federal civil rights laws and/or is not cooperating with an ongoing federal civil rights investigation.

PAPERWORK REDUCTION ACT NOTICE

The public reporting burden for this collection of information is estimated to be up to one hour per response including time for searching existing data sources, gathering the data needed, and completing and reviewing the report. Send comments regarding this burden estimate or any other aspects of the collection of this information, including suggestions for reducing this burden, to the Office of Community Oriented Policing Services, U.S. Department of Justice, 1100 Vermont Avenue, N.W., Washington, D.C. 20530; and to the Public Use Reports Project, Office of Information and Regulatory Affairs, Office of Management and Budget, Washington, D.C. 20530.

You are not required to respond to this collection of information unless it displays a valid OMB control number. The OMB control number for this application is 1103-#### and the expiration date is MM/DD/YYYY.

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