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pdfAttachment B (Letters)
D-18(L)CQR-1
Letter to the Highest Elected Official (HEO) and Tribal Chairs in the
United States (US): Delivered in January 2011 to every HEO and
Tribal Chair in all U.S. governments. Mailing includes the 2010
Census Count Question Resolution (CQR) brochure and a copy of the
2010 CQR Federeal Register Notice. Mailed to inform governments
about the 2010 CQR program.
D-18(L)CQR-1(S) Letter to the Highest Elected Official (HEO) in Puerto Rico (PR):
Delivered in January 2011 to every HEO in all PR governments.
Mailing includes the 2010 Census Count Question Resolution (CQR)
brochure (Spanish version) and a copy of the 2010 CQR Federeal
Register Notice. Mailed to inform governments about the 2010 CQR
program.
D-18(L) CQR-A Letter to Challenging Entity: Mailed to acknowledge the receipt of a
CQR challenge after the challenge is logged the CQR Production
Control System (PCS).
D-18(L) CQR-B
Letter to Challenging Entity: Result of the challenge was no change.
Mailed after all research and quality assurance processes have been
completed for the challenge.
D-18(L) CQR-C
Letter to Challenging Entity: Result of challenge was a change.
Mailed after all research and quality assurance processes have been
completed for the challenge.
D-18(L) CQR-D Letter to Adjacent Entity: Notification that the result of a challenge
included a change to a non-challenging entity. Mailed to the nonchallenging entity after all research and quality assurance processes
have been completed for the challenge.
D-18(L) CQR-E
Letter to Challenging Entity: Notification that challenge research is
on-going. Mailed after 21 business days from the date CQR staff
logged the challenge into CQR PCS.
D-18(L) CQR-F
Letter to Challenging or Affected Entity: Statement of Revised
Counts mailed after Population Division has generated corrected 2010
Census population and housing counts and all quality assurance
processes have been completed. This letter and attachments are the
official statement of revised 2010 Census counts.
D-18(L) CQR-G Letter to Challenging Entity: Result of a challenge was a change in
geography but no change to counts. Mailed after all research and
quality assurance processes have been completed for the challenge.
This letter provides a Web site where the updated map is located.
D-18(L) CQR-H Letter to Challenging Entity: Acknowledge receipt of challenge
received prior to June 1, 2011 program start date. Mailed to inform
entities sending CQR challenges into the CQR staff before
production work begins and their challenge will be processed in the
order received starting June 1, 2011.
D-18(L) CQR-I
Letter to Challenging Entity: Challenge is out of scope. Mailed after
the CQR staff determine the basis of the submitted challenge is not
within the scope of the CQR program.
D-18(L) CQR-J
Letter to Challenging Entity: Notification of closing the challenge
due to lack of required documentation. Mailed after several attempts
to obtain the required documentation to support/verify a submitted
challenge.
FROM THE DIRECTOR
U.S. CENSUS BUREAU
The U.S. Census Bureau will be conducting the 2010 Census Count Question Resolution
(CQR) Program between June 1, 2011 and June 1, 2013. The 2010 Census CQR Program
provides state, local, and tribal officials, or their designated representatives in the United
States and Puerto Rico, an opportunity to challenge the 2010 Census counts of housing
units and group quarters.
Please refer to the enclosed Federal Register Notice and the 2010 Census CQR brochure
for detailed information about the program, the types of challenges we will accept, and
the submission process. Additional information about the 2010 Census CQR Program is
available on our Web site at www.2010census.gov/about/cqr.php.
If you have questions, please contact the CQR Program Office at 1-301-763-9329 or send
an email to dmd.cqr@census.gov.
Sincerely,
Robert M. Groves
Director
Enclosures
D-18(L)CQR-1
FROM THE DIRECTOR
U.S. CENSUS BUREAU
The U.S. Census Bureau will be conducting the 2010 Census Count Question Resolution
(CQR) Program between June 1, 2011 and June 1, 2013. The 2010 Census CQR Program
provides state, local, and tribal officials, or their designated representatives in the United
States and Puerto Rico, an opportunity to challenge the 2010 Census counts of housing
units and group quarters. Please note that all CQR challenges to legal areas within Puerto
Rico must be submitted to the Census Bureau by the Puerto Rico Planning Board.
Challenges to statistical areas may be submitted by the governmental official that
originally submitted CDP updates to the Census Bureau or by the Puerto Rico Planning
Board.
Please refer to the enclosed Federal Register Notice and the 2010 Census CQR brochure
for detailed information about the program, the types of challenges we will accept, and
the submission process. Additional information about the 2010 Census CQR Program is
available on our Web site at www.2010census.gov/about/cqr.php.
If you have questions, please contact the CQR Program Office at 1-301-763-9329 or send
an email to dmd.cqr@census.gov.
Sincerely,
Robert M. Groves
Director
Enclosures
D-18(L)CQR-1(S)
CQR ACKNOWLEDGEMENT LETTER
< Title & full name>
Case Number:
Dear :
Thank you for your letter of <log in date> expressing your concern about the
officially released 2010 Census counts issued for <GU name>.
The U.S. Census Bureau Count Question Resolution (CQR) staff will review your
concerns and the documentation you provided. We have assigned Case Number
<XXXXXX> to your inquiry. Please provide this number on any subsequent
correspondence you might send to us. We will provide a response upon completion
of our review. If we need more information regarding your challenge, we will contact
you.
Complete information about the CQR Program is available on our Web site
at www.2010census.gov/about/cqr.php. If there are any further concerns, you may
contact the CQR caseworker, <Name of Caseworker>, at 1-301-763-<xxxx> or the
CQR Program Office at 1-301-763-9329.
Sincerely,
Christa D. Jones
Assistant Division Chief
Count Question Resolution Program
Decennial Management Division
D-18(L)CQR-A
CQR NO CHANGES TO OFFICIAL DATA RESULTS LETTER TO GU
< Date>
<Title & full name>
< GU name>
<Address Line 1>
<Address Line 2>
Case Number: <XXXXXX>
Dear <Title & Last Name>:
Thank you for your letter expressing your concerns about the 2010 Census counts
for <GU name> as part of the Count Question Resolution (CQR) Program.
We reviewed the documentation you provided in conjunction with official 2010
Census records as part of our research to resolve your questions. Since our
research did not identify any errors in the census records, we will not revise the
2010 Census counts. This completes our review.
Thank you for your efforts to ensure that the 2010 Census counts are as accurate as
possible. If there are further questions, please contact the CQR Program Office at
1-301-763-9329.
Sincerely,
Frank A. Vitrano
Chief, Decennial Management Division
D-18(L)CQR-B
CQR RE-CERTIFYING COUNTS RESULTS LETTER TO GU
< Date>
<Title & full name>
< GU name>
<Address Line 1>
<Address Line 2>
Case Number: <XXXXXX>
Dear <Title & Last Name>:
This letter is in response to your concerns about the 2010 Census counts for <GU name>
as part of the Count Question Resolution (CQR) Program.
We reviewed the documentation you provided in conjunction with the official 2010
Census records as part of our research to resolve your question(s). Our research found an
error in the geographic assignment of housing units/group quarters related to <GU name>.
The updated census tract and block counts are available at <website>.
We will soon send a Certification Letter from the Director of the Census Bureau stating
the corrected housing units and associated population counts for <GU name> to you and
any adjacent governments, if appropriate.
Thank you for your efforts to ensure that the 2010 Census counts are as accurate as
possible. If there are further concerns, or to request a printed copy of your CQR results,
please contact the CQR Program Office at 1-301-7630-9329.
Sincerely,
Frank A. Vitrano
Chief, Decennial Management Division
cc:
State Data Center
Federal-State Cooperative for Population Estimates
Congressional (if needed)
Adjacent GU (if change affects another)
bcc:
Census Redistricting Office
D-18(L)CQR-C
CQR RE-CERTIFYING COUNTS LETTER TO ADJACENT GU
<Date>
<Title & full name>
< GU name>
<Address Line 1>
<Address Line 2>
Case Number: <XXXXXX>
Dear <Title & Last Name>:
As part of the Census Bureau’s Count Question Resolution (CQR) Program, we received
an inquiry from <adjacent GU Name> expressing their concerns about the 2010 Census
housing unit/group quarters counts.
The CQR Program accepts challenges to official 2010 Census counts of housing units
and group quarters population received from state, local and tribal officials or their
designated representatives in the United States and Puerto Rico. Additional information
regarding the CQR program is available at www.2010census.gov/about/cqr.php.
We reviewed the documentation that <adjacent GU Name> provided in conjunction with
the official 2010 Census records as part of our research to resolve their inquiry. Our
research found an error in the geographic assignment of housing units/group quarters
related to the legal boundary of <GU name>.
This geographic assignment error(s) affect(s) <GU Name> and <adjacent GU Name> and
the corrections will impact the official population and housing unit counts. The updated
census tract and block counts are available at <website>.
We will soon send you a Certification Letter from the Director of the Census Bureau
stating the corrected housing units and associated population counts for <GU Name>. If
you or your staff would like to request a printed copy of your CQR results, or have any
questions, you may contact the CQR Program Office at 1-301-763-9329.
Sincerely,
Frank A. Vitrano
Chief, Decennial Management Division
cc:
Challenging GU
State Data Center
Federal-State Cooperative for Population Estimates
Congressional (if needed)
D-18(L)CQR-D
CQR INTERIM LETTER TO GU (22 calendar days after challenge receipt)
< Date>
<Title & full name>
< GU name>
<Address Line 1>
<Address Line 2>
Case Number: <XXXXXX>
Dear <Title & Last Name>:
This is in reference to your Count Question Resolution (CQR) inquiry.
The purpose of this letter is to notify you that we have not completed our research.
Sometimes the review process takes more time because we need to research
clerical records or return the case to one of our regional offices. Once our research
is complete, we will send you a letter documenting the results.
Thank you for your efforts to ensure that the 2010 Census counts are as accurate as
possible. If there are further questions, please contact the CQR Program Office at
1-301-763-9329.
Sincerely,
Christa D. Jones
Assistant Division Chief
Count Question Resolution Program
Decennial Management Division
D-18(L)CQR-E
CQR STATEMENT OF REVISED COUNTS
<Date>
FROM THE DIRECTOR
U.S. CENSUS BUREAU
This is an official statement of the revised 2010 Census population and housing counts,
including corrections made through <date>, for <GU name>.
According to the official records of the TWENTY-THIRD DECENNIAL
CENSUS OF THE UNITED STATES, on file at the U.S. Census Bureau, the
following are the revised counts as of April 1, 2010 for <GU name>:
Population……………………. <#>
Housing Units………………... <#>
Sincerely,
Robert M. Groves
Director
This statement is being sent to the <insert appropriate highest elected official title of GU
(e.g. HEO or tribal chair), of GU name, the appropriate Secretary of
State/Commonwealth/District title, and other appropriate state/commonwealth/district
officials>.
Census counts used for Congressional apportionment, legislative redistricting and the
2010 Census data products will remain unchanged. The Census Bureau will include the
corrections in the errata information, which will be available via the Internet on the
American FactFinder system, and use them specifically to modify the decennial census
file for use in annual postcensal estimates beginning in December 2012.
Details regarding the Census Bureau’s calculation of these figures are attached. If you
require additional information, you may contact the Census Bureau’s Count Question
Resolution Program Office at 1-301-763-9329 and refer to Case Number <XXXXXX>.
D-18(L)CQR-F
CQR STATEMENT OF REVISED COUNTS
(Example of the POP Count table that will be provided with this letter.)
Area name
Original Tabulation Counts
Corrected Count
Total Housing
Total
Total
Total
Units
Population* Housing Population*
Units
Change
Total
Total
Housing Population*
Units
XYZ City, AR
182
335
196
360
14
*Population counts include population from housing units and group quarters, where applicable.
25
CQR GEO CHANGE BUT NO CHANGE TO COUNTS TO GU
< Date>
<Title & full name>
< GU name>
<Address Line 1>
<Address Line 2>
Case Number: <XXXXXX>
Dear <Title & Last Name>:
Thank you for your letter expressing your concerns about the 2010 Census counts
for <GU name>.
We reviewed the documentation you provided in conjunction with official 2010
Census records as part of our research to resolve your question(s). Our research
found an error in the geographic assignment of housing units/group quarters within
the legal boundary of <GU name>. The updated census tract and block counts are
available at <website>.
However, since the error does not change the population or housing counts for
<GU name>; there is no revision to the 2010 Census counts. This completes our
review.
Thank you for your efforts to ensure that the 2010 Census counts are as accurate as
possible. If there are further concerns, please contact the CQR Program Office at
1-301-763-9329.
Sincerely,
Frank A. Vitrano
Chief, Decennial Management Division
D-18(L)CQR-G
CQR Early Receipt letter for challenges submitted before June 1, 2011
<Date>
< Title & full name>
<GU Name>
<Address Line 1>
<Address Line 2>
Dear <Title & Last name>:
Thank you for your letter of <log in date> expressing your concern about the officially
released 2010 Census counts issued for <GU name>.
The U.S. Census Bureau Count Question Resolution (CQR) staff will review the
information you sent to us beginning on June 1, 2011, which is the official start date
of the 2010 Census CQR program.
When we begin our review, we will send you a letter with a Case Number assigned to
your inquiry, which you should use on any future correspondence to us.
We will provide a response to your inquiry upon completion of our review. If we
need more information regarding your challenge, we will contact you.
Complete information about the CQR Program is available on our Web site at
www.2010census.gov/about/cqr.php. If there are any further concerns, you may
contact the CQR Program Office at 1-301-763-9329 or send a message to
dmd.cqr@census.gov.
Sincerely,
Christa D. Jones
Assistant Division Chief
Count Question Resolution Program
Decennial Management Division
D-18(L)CQR-H
CQR Out of Scope Challenge letter
< Date>
<Title & full name>
< GU name>
<Address Line 1>
<Address Line 2>
<Case Number <XXXXX>
Dear <Title & Last Name>:
Thank you for your letter expressing concerns about the 2010 Census counts for
<GU name> as part of the 2010 Census Count Question Resolution (CQR)
Program.
We reviewed the documentation you provided and have determined your challenge
is not within the scope of the 2010 Census CQR Program. The challenges that are
in scope for the CQR Program include challenges to:
1.
Correct inaccurate or recording of boundaries legally in effect on
January 1, 2010;
2.
Correct the placement of living quarters and/or associated
population within the correct governmental unit boundaries and
2010 Census tabulation blocks; and
3.
Add or delete specific living quarters and/or people associated with
them, identified during the census process, but erroneously included
as duplicates or excluded due to processing errors.
Please, also refer to www.2010census.gov/about/cqr.php to review the CQR
Federal Register Notice or for additional details about the program. This completes
the Census Bureau review of your submission to the 2010 Census CQR Program.
Thank you for your efforts to ensure that the 2010 Census counts are as accurate as
possible. If there are further questions, please contact the CQR Program Office at
1-301-763-9329 or send a message to dmd.cqr@census.gov.
Sincerely,
Christa D. Jones
Assistant Division Chief
Count Question Resolution Program
Decennial Management Division
D-18(L)CQR-I
CQR Challenge Close Out Letter
< Date>
<Title & full name>
< GU name>
<Address Line 1>
<Address Line 2>
<Case Number <XXXXX>
Dear <Title & Last Name>:
Thank you for your letter expressing concerns about the 2010 Census counts for
<GU name> as part of the 2010 Census Count Question Resolution (CQR)
Program.
We reviewed the information you provided and have determined that the Census
Bureau cannot research your challenge because we have not received all of the
required documentation necessary to verify your concerns. Please refer to the
CQR Web site at www.2010census.gov/about/cqr.php to review the CQR Federal
Register Notice or for additional details about the requirements for this program.
This completes the Census Bureau review of your submission to the 2010 Census
CQR Program.
Thank you for your efforts to ensure that the 2010 Census counts are as accurate as
possible. If there are further questions, please contact the CQR Program Office at
1-301-763-9329 or send a message to dmd.cqr@census.gov.
Sincerely,
Christa D. Jones
Assistant Division Chief
Count Question Resolution Program
Decennial Management Division
D-18(L)CQR-J
</pre><Table class="table"><tr><Td>File Type</td><td>application/pdf</td></tr><tr><Td>File Title</td><td>Attachment C</td></tr><tr><Td>Author</td><td>Bureau of the Census</td></tr><tr><Td>File Modified</td><td>2010-11-09</td></tr><tr><Td>File Created</td><td>2010-11-03</td></tr></table></div></div></div><hr>
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