Form SF 270 SF 270 Request for Advance or Reimbursement

OMB APPROVAL NO.

REQUEST FOR ADVANCE
OR REIMBURSEMENT
(See instructions on back)

PAGE

0348-0004

PAGES
2. BASIS OF REQUEST

a. "X" one or both boxes
1.
TYPE OF
PAYMENT
REQUESTED

REIMBURSEMENT

ADVANCE

CASH

b. "X" the applicable box

FINAL

3. FEDERAL SPONSORING AGENCY AND ORGANIZATIONAL ELEMENT TO
WHICH THIS REPORT IS SUBMITTED

4. FEDERAL GRANT OR OTHER
IDENTIFYING NUMBER ASSIGNED
BY FEDERAL AGENCY

6. EMPLOYER IDENTIFICATION
NUMBER

8.

7. RECIPIENT'S ACCOUNT NUMBER
OR IDENTIFYING NUMBER

ACCRUAL

PARTIAL

5. PARTIAL PAYMENT REQUEST
NUMBER FOR THIS REQUEST

PERIOD COVERED BY THIS REQUEST

FROM (month, day, year)

TO (month, day, year)

9. RECIPIENT ORGANIZATION

10. PAYEE (Where check is to be sent if different than item 9)

Name:

Name:

Number
and Street:

Number
and Street:

City, State
and ZIP Code:

City, State
and ZIP Code:

11.

OF

COMPUTATION OF AMOUNT OF REIMBURSEMENTS/ADVANCES REQUESTED

PROGRAMS/FUNCTIONS/ACTIVITIES ©

a. Total program
outlays to date

(As of date)

(a)

(b)

(c)

TOTAL
$

$

$

$

b. Less: Cumulative program income
c. Net program outlays (Line a minus
line b)
d. Estimated net cash outlays for advance
period
e. Total (Sum of lines c & d)
f. Non-Federal share of amount on line e
g. Federal share of amount on line e
h. Federal payments previously requested
i. Federal share now requested (Line g
minus line h)
j. Advances required by
month, when requested
by Federal grantor
agency for use in
making prescheduled
advances

1st month
2nd month
3rd month

12.

ALTERNATE COMPUTATION FOR ADVANCES ONLY

a. Estimated Federal cash outlays that will be made during period covered by the advance

$

b. Less: Estimated balance of Federal cash on hand as of beginning of advance period
$

c. Amount requested (Line a minus line b)
AUTHORIZED FOR LOCAL REPRODUCTION

(Continued on Reverse)

STANDARD FORM 270 (Rev. 7-97)

Prescribed by OMB Circulars A-102 and A-110

CERTIFICATION

13.
I certify that to the best of my knowledge
and belief the data on the reverse are
correct and that all outlays were made in
accordance with the grant conditions or
other agreement and that payment is due
and has not been previously requested.

SIGNATURE OR AUTHORIZED CERTIFYING OFFICIAL

DATE REQUEST
SUBMITTED

TYPED OR PRINTED NAME AND TITLE

TELEPHONE (AREA
CODE, NUMBER,
EXTENSION)

This space for agency use

Public reporting burden for this collection of information is estimated to average 60 minutes per
response, including time for reviewing instructions, searching existing data sources, gathering and
maintaining the data needed, and completing and reviewing the collection of information. Send
comments regarding the burden estimate or any other aspect of this collection of information,
including suggestions for reducing this burden, to the Office of Management and Budget,
Paperwork Reduction Project (0348-0004), Washington, DC 20503.
PLEASE DO NOT RETURN YOUR COMPLETED FORM TO THE OFFICE OF MANAGEMENT
AND BUDGET. SEND IT TO THE ADDRESS PROVIDED BY THE SPONSORING AGENCY.

INSTRUCTIONS

Please type or print legibly. Items 1, 3, 5, 9, 10, 11e, 11f, 11g, 11i, 12 and 13 are self-explanatory; specific
instructions for other items are as follows:
Item

Entry

2 Indicate whether request is prepared on cash or accrued
expenditure basis. All requests for advances shall be
prepared on a cash basis.
4 Enter the Federal grant number, or other identifying number
assigned by the Federal sponsoring agency. If the advance
or reimbursement is for more than one grant or other
agreement, insert N/A; then, show the aggregate amounts.
On a separate sheet, list each grant or agreement number
and the Federal share of outlays made against the grant or
agreement.
6 Enter the employer identification number assigned by the
U.S. Internal Revenue Service, or the FICE (institution)
code if requested by the Federal agency.
7 This space is reserved for an account number or other
identifying number that may be assigned by the recipient.
8 Enter the month, day, and year for the beginning and
ending of the period covered in this request. If the request
is for an advance or for both an advance and
reimbursement, show the period that the advance will
cover. If the request is for reimbursement, show the period
for which the reimbursement is requested.
Note: The Federal sponsoring agencies have the option of
requiring recipients to complete items 11 or 12, but not
both. Item 12 should be used when only a minimum
amount of information is needed to make an advance and
outlay information contained in item 11 can be obtained in
a timely manner from other reports.
11 The purpose of the vertical columns (a), (b), and (c) is to
provide space for separate cost breakdowns when a
project has been planned and budgeted by program,
function, or activity. If additional columns are needed,use

Item

Entry

as many additional forms as needed and indicate page
number in space provided in upper right; however, the
summary totals of all programs, functions, or activities
should be shown in the "total" column on the first page.

11a Enter in "as of date," the month, day, and year of the
ending of the accounting period to which this amount
applies. Enter program outlays to date (net of refunds,
rebates, and discounts), in the appropriate columns. For
requests prepared on a cash basis, outlays are the sum of
actual cash disbursements for goods and services, the
amount of indirect expenses charged, the value of in- kind
contributions applied, and the amount of cash advances
and payments made to subcontractors and subrecipients.
For requests prepared on an accrued expenditure basis,
outlays are the sum of the actual cash disbursements, the
amount of indirect expenses incurred, and the net increase
(or decrease) in the amounts owed by the recipient for
goods and other property received and for services
performed by employees, contracts, subgrantees and
other payees.
11b Enter the cumulative cash income received to date, if
requests are prepared on a cash basis. For requests
prepared on an accrued expenditure basis, enter the
cumulative income earned to date. Under either basis,
enter only the amount applicable to program income that
was required to be used for the project or program by the
terms of the grant or other agreement.
11d Only when making requests for advance payments, enter
the total estimated amount of cash outlays that will be
made during the period covered by the advance.
13 Complete the certification before submitting this request.
STANDARD FORM 270 (Rev. 7-97) Back