Form HUD-50072 Public Housing Assessment System (PHAS) Management Opera

Public Housing Assessment
System (PHAS) Management
Operations Certification

U.S. Department of Housing

OMB No. 2535-0106

and Urban Development

(exp. 5/31/2009)

Real Estate Assessment Center

Public reporting burden for this collection of information is estimated to average 1.8 hours per response, including the time for reviewing instructions, searching existing data
sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. This agency may not collect this information, and you are not required
to complete this form, unless it displays a currently valid OMB control number.
This information is collected to implement section 502 of the National Affordable Housing Act of 1990, as amended, which established specific indicators to assess the management
performance of public housing agencies (PHAs) in all major areas of management operations. PHAs will complete the PHAS Certification form HUD-50072 and electronically submit it
to HUD. If a PHA does not have this capability in-house, the PHA should consider utilizing local resources, such as the library or another local government entity that has Internet
access. In the event local resources are not available, a PHA may go to the nearest HUD Public Housing program office and assistance will be given to the PHA to transmit this PHAS
certification. The information is used by HUD as a component of PHAS to assess all major areas of PHA’s management operations, designate PHAs as troubled and PHAs troubled
with respect to the program for assistance from the Capital Fund under Section 9, enter into a Memorandum of Agreement (MOA) with troubled PHAs and PHAs troubled with respect to
the program for assistance from the Capital Fund under Section 9, and report annually to Congress on the status of troubled PHAs and PHAs troubled with respect to the program for
assistance from the Capital Fund under Section 9. This information is required for HUD to fulfill statutory requirements of the 1990 Act. The information collected does not lend itself to
confidentiality.
Instructions: A PHA/AME’s electronic responses to this certification must be the PHA/AME’s actual data; e.g., prior to any adjustments to the indicators. Round percentages to the
nearest two decimal points.
PHA/AME Name
For FY Ending
Submission Date
Project name(s) if AME

The management functions for the following sub-indicator (s) have been assumed by an RMC, and the RMC certification will be completed and submitted to HUD (enter sub-indicator
numbers or N/A):

Sub-Indicator #1: Vacant Unit Turnaround Time

V12400
V12500
V12600
V12700
V12800
V12900
V13000
V13100

Total number of turnaround days.
Total number of vacancy days exempted for Capital Fund.
Total number of vacancy days exempted for other reasons.
Total number of vacant units turned around and lease in effect in the PHA’s immediate past fiscal year.
Average number of calendar days units were in down time.
Average number of calendar days units were in make ready time.
Average number of calendar days units were in lease up time.
Average unit turnaround days.
Sub-Indicator #2: Capital Fund

CF10000
Component #1:

CF10050
CF10100
CF10200
CF10300
CF10400
CF10500

Do you have any open Capital Fund programs (e.g., CGP, Hope VI,) (Y/N)? Open = any program that
does not have a pre-audit end date or that received a pre-audit end date during the fiscal year being
assessed. Component #1 and #2 (please circle yes or no)
Unexpended Funds Over Three Federal Fiscal Years (FFYs) Old
Total funds authorized over 3 FFYs old that do not have a pre-audit end date or that received a pre-audit
end date during the fiscal year being assessed.
Total funds expended over 3 FFYs old that do not have a pre-audit end date or that received a pre-audit
end date during the fiscal year being assessed.
Unexpended funds to be recaptured.
Unexpended funds approved by HUD over 3 FFYs old.
Unexpended funds with time extensions due to reasons outside of PHA control.
Adjusted total unexpended funds.

Yes

$
$
$
$
$
$

No

Component #2:

CF11100
CF11200
CF11300
CF11400
CF11500
Component #3:

CF11700
CF11800
CF11900
CF12000
Component #4:

CF12200
CF12300
CF12400
CF12500
Component #5:

CF12700
CF12800
CF12900
CF13000

Timeliness of Fund Obligation
Total funds authorized for grants older than 2 FFYs old.
Total funds obligated over 2 FFYs old.
Unobligated funds approved by HUD over 2 FFYs old.
Unobligated funds with time extensions due to reasons outside of PHA control.
Adjusted total unobligated funds.

$
$
$
$
$

Adequacy of Contract Administration
The date of the last HUD/Army Corps of Engineers on-site inspection and/or audit related to contract
administration (include A-133 Audit).
The number of findings related to contract administration.
The number of findings related to contract administration that have been corrected by the PHA.
The number of findings related to contract administration that the PHA is in the process of correcting.
Quality of the Physical Work
The date of the last HUD/Army Corps of Engineers on-site inspection related to the quality of physical
work.
The number of findings related to the quality of physical work.
The number of findings related to the quality of physical work that have been corrected by the PHA.
The number of finding related to the quality of physical work that the PHA is in the process of correcting.
Adequacy of Budget Controls
Total amount of Capital Funds expended during the PHA fiscal year being assessed.
The amount of Capital Funds expended on approved work items not subject to budget revisions during the
PHA fiscal year being assessed.
The amount of Capital Funds expended under budget revisions with prior HUD approval during the PHA
fiscal year being assessed.
The amount of Capital Funds expended under budget revisions not requiring prior HUD approval during
the PHA fiscal year being assessed.

$
$
$
$

Sub-Indicator #3: Work Orders
Component #1:

W10000
W10100
W10200
Component #2:

W10500
W10600
W10700
W10800

Emergency Work Orders
Total number of emergency work orders.
Total number of emergency work orders completed / abated within 24 hours.
Percentage of emergency work orders completed / abated within 24 hours.

%

Non-Emergency Work Orders
Total number of non-emergency work orders.
Total number of calendar days it took to complete non-emergency work orders.
Average number of days PHA has reduced the time it takes to complete non-emergency work orders over
the past three years.
Average completion days.

Previous editions are obsolete

Page 2 of 5

form HUD-50072 (5/2005)
ref. Handbook 7460.5

Sub-Indicator #4: Annual Inspection of Dwelling Units and Systems
Component #1:

A10000
A10100
A10200
A10300
A10400
A10550
A10600
A10700
A10800
Component #2:

A11100
A11200
A11300
A11400
A11500
A11600
A11700
A11800
A11900

Annual Inspection of Dwelling Units
The total number of ACC units.
The sum of units exempted where the PHA made two documented attempts to inspect and is enforcing
the lease.
Vacant units exempted for Capital Fund.
Vacant units exempted for other reasons.
Total number of units inspected using the Uniform Physical Condition Standards (UPCS).
Total number of units inspected that did not require repairs.
The number of units where necessary repairs were completed to comply with UPCS either during the
inspection, issued work orders for the repairs, or referred the deficiency to the current year’s or next year’s
Capital Fund program.
Adjusted units available.
Percent of units inspected by PHA.

%

Annual Inspection of Systems including Common Areas and Non-Dwelling Space
Total number of projects.
Total number of projects exempted from the inspection of systems.
The total number of projects where all systems were inspected in accordance with the UPCS.
Total number of buildings.
Total number of buildings exempted from the inspection of systems.
The total number of buildings where all systems were inspected in accordance with the UPCS.
The number of buildings and projects where necessary repairs were completed to comply with the UPCS
either during the inspection, issued work orders for the repairs, or referred the deficiency to the current
year’s or next year’s Capital Funds program.
Percentage of projects inspected.
Percentage of buildings inspected.

%
%
Sub-Indicator #5: Security

Component#1:

S10000
S10100
S10200
S10300
S10400
Component#2:

S10500
S10600
S10700
S10800

Component#3:

Tracking and Reporting Crime-Related Problems
The date that the Board adopted current policies to track crime and crime-related problems.
The date that the PHA implemented the current procedures to track crime and crime-related problems.
The date that the PHA implemented a current cooperative system for tracking and reporting crime to local
police authorities.
The number of crimes that the PHA can document it reported to local police authorities.
Percentage of developments where PHA can document it tracks crime and crime-related problems.

%

Screening of Applicants
The date the Board adopted current screening policies that reflect the applicable criteria.
The date the PHA implemented current screening procedures that reflect the applicable criteria.
PHA can document that current screening procedures result in successfully denying admission to
applicants who meet the applicable criteria. (Please circle yes or no)
The total number of applicants denied who met the applicable criteria.

Yes

No

Lease Enforcement

Previous editions are obsolete

Page 3 of 5

form HUD-50072 (5/2005)
ref. Handbook 7460.5

S10900
S11000

The date the Board adopted current eviction policies that reflect the applicable criteria.
The date the PHA implemented current eviction procedures that reflect the applicable criteria.

S11100
S11200

PHA can document that current eviction screening procedures resulted in the eviction of residents who
meet the applicable criteria. (Please circle yes or no)
The total number of evictions as a result of the applicable criteria.

Component#4:

S11350
S11450
S11550
S11600
S11700

Yes

Drug Prevention and/or Crime Reduction Program Goals
The number of HUD-funded drug prevention and/or crime reduction programs.
The number of non HUD-funded drug prevention and/or crime reduction programs that the PHA requests
to be assessed.
The number of documented program goals that are related to drug prevention and/ or crime reduction.
The number of goals the PHA can document it met under the implementation plan(s) for any and all of
these programs.
Percentage of goals that the PHA can document it met under implementation plan(s) for any and all of
these programs.

No

%

Sub-Indicator #6: Economic Self-Sufficiency

E10000
E10100
E10200
E10300
E10400

The number of HUD-funded economic self-sufficiency programs.
The number of non HUD-funded economic self-sufficiency programs that the PHA requests to be
assessed.
The number of documented program goals that are related to economic self-sufficiency.
The number of goals the PHA can document it met under the implementation plan(s) for any and all of
these programs.
Percentage of goals that the PHA can document it met under implementation plan(s) for any and all of
these programs.

[%

Adjustments for Physical Condition and/or Neighborhood Environment
Please enter project number and name and indicate which area the adjustment for Physical Condition and/or Neighborhood Environment applies for
a project. (Check all that apply)
Project No.
Project Name
Site
Common Areas
Building Exteriors

Please attach additional sheets as necessary for additional projects.

I certify that, as of the submission date, the above sub-indicators, under Public Housing Assessment System indicator #3 Management Operations
are true and accurate for the fiscal year indicated. I further certify that, to my present knowledge, there is no evidence to indicate seriously deficient
performance that casts doubt on the PHA’s capacity to present and protect its public housing developments and operate them in accordance with
Previous editions are obsolete

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form HUD-50072 (5/2005)
ref. Handbook 7460.5

Federal law and regulations. Appropriate sanctions for intentional false certification will be imposed, including suspension or debarment of the
signatory.
A Board Resolution approving this certification is required. I further certify that Board Resolution number _____________ approving this
certification was passed on (mm/dd/yyyyy) __________.

Executive Director

Date (mm/dd/yyyy)

(signature)

X

Previous editions are obsolete

X

Page 5 of 5

form HUD-50072 (5/2005)
ref. Handbook 7460.5