Various Governments Area Pretesting Activities

U.S. DEPARTMENT OF COMMERCE
Economics and Statistics Administration

U.S. CENSUS BUREAU
FORM

E-3

2013 ANNUAL SURVEY OF
PUBLIC EMPLOYMENT & PAYROLL
March 2013 – Special Districts and Local Agencies
OMB No. 0607-0452: Approval Expires 04/30/2013

(03-08-2012) Draft 2

DUE DATE:

RETURN TO:
U.S. Census Bureau
1201 East 10th Street
Jeffersonville, IN 47132-0001

Need help or have
questions?
• Visit
census.gov/govs/apes
• Call
1-800-832-2839 weekdays,
7am to 5pm EST
• Email
govs.employ@census.gov
In correspondence
pertaining to this report,
please refer to the User ID
below the address box.

REPORT ONLINE: It’s fast and secure. Respond
to this survey via the Internet at the following web
address using the supplied User ID and Password:
https://respond.census.gov/aspep

1

User ID:
➤
Password:

Is your addressee title/department and mailing address the same as shown in the address label?
Yes – Go to 2

No – Enter correct information below

Addressee Title or Department

ATTN:
Street 1

City

State

Zip Code

–
2

Does this agency currently have paid employees and/or paid officials? Mark "X" only one box.
Yes – go to 3
No – go to 5

Please continue on the next page

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Street 2

Page 2
PART 1 – FULL-TIME EMPLOYEES STANDARD WEEKLY HOURS

3

On average, how many hours per week do the majority of your full-time employees work?
Include
• Persons paid to work the number of hours that represents regular, full-time employment.
• Temporary or seasonal employees who are working the number of hours that represents regular, full-time
employment.
• Officials paid on salary basis; by fees or commissions; on a per meeting basis; or a flat sum quarterly,
semi-annually, or annually.
Exclude
• Employees on unpaid leave, unpaid officials, pensioners, and contractors and their employees.
Mark "X" only one box.
A

40 hours or more

C

34 to 37.4 hours

E

30 to 31.9 hours

B

37.5 to 39.9 hours

D

32 to 33.9 hours

F

No Full-Time Employees

PART 2 – EMPLOYEES, PAYROLL, AND PART-TIME HOURS

4

For each applicable pay interval, what were the TOTAL number of employees and TOTAL gross payroll
amounts for the pay periods which include MARCH 12, 2013 for both full-time and part-time employees?
Please also report hours paid for each applicable pay interval for part-time employees.
Include
• Salaries, wages, fees, or commissions.
• Amounts withheld for taxes, employee contributions to retirement systems, etc.
• An estimate of hours worked during the pay interval for part-time employees, not compensation on an
hourly basis.
• Part-time employees working less than the regular, full-time workweek.
• Current employees whether paid from the general fund or special funds.
Exclude
• Lump sum payments and the value of living quarters and subsistence allowances furnished to employees.
Do not report
• Cumulative salaries since the beginning of the calendar or fiscal year.
• Payroll amounts from last fiscal year.
• Employer costs of non-wage employee benefits such as workers’ compensation, FICA, health insurance, etc.
Example
A. Weekly
1.

Full-time employees and gross payroll
Gross Payroll for Full-time Employees
Number of
$Bil.
Mil.
Thou.
Dol.
Full-time Employees

1 2 3 4

3 0 4

0 0 0

Part-time employees, gross payroll, and part-time hours
Gross Payroll for Full-time Employees
Number of
Part-time Employees
$Bil.
Mil.
Thou.
Dol.

5 0

2 1 0

0 0 0

Part-time Hours Paid

6 5 0

A. Weekly

FORM E-3

1.

Full-time employees and gross payroll
Gross Payroll for Full-time Employees
Number of
Full-time Employees
$Bil.
Mil.
Thou.
Dol.

2.

Part-time employees, gross payroll, and part-time hours
Gross Payroll for Part-time Employees
Number of
Part-time Employees
$Bil.
Mil.
Thou.
Dol.

19033026

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2.

1 2

Part-time Hours Paid

Please continue on the next page

Page 3

B. Bi-Weekly
1.

Full-time employees and gross payroll
Gross Payroll for Full-time Employees
Number of
Full-time Employees
$Bil.
Mil.
Thou.
Dol.

2.

Part-time employees, gross payroll, and part-time hours
Gross Payroll for Part-time Employees
Number of
Part-time Employees
$Bil.
Mil.
Thou.
Dol.

Part-time Hours Paid

C. Twice a Month
1.

Full-time employees and gross payroll
Gross Payroll for Full-time Employees
Number of
Full-time Employees
$Bil.
Mil.
Thou.
Dol.

2.

Part-time employees, gross payroll, and part-time hours
Gross Payroll for Part-time Employees
Number of
Part-time Employees
$Bil.
Mil.
Thou.
Dol.

Part-time Hours Paid

1.

Full-time employees and gross payroll
Gross Payroll for Full-time Employees
Number of
$Bil.
Mil.
Thou.
Dol.
Full-time Employees

2.

Part-time employees, gross payroll, and part-time hours
Gross Payroll for Part-time Employees
Number of
$Bil.
Mil.
Thou.
Dol.
Part-time Employees

Part-time Hours Paid

E. Quarterly

FORM E-3

1.

Full-time employees and gross payroll
Gross Payroll for Full-time Employees
Number of
Full-time Employees
$Bil.
Mil.
Thou.
Dol.

2.

Part-time employees, gross payroll, and part-time hours
Gross Payroll for Part-time Employees
Number of
Part-time Employees
$Bil.
Mil.
Thou.
Dol.

19033034

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D. Monthly

Part-time Hours Paid

Please continue on the next page

Page 4

F.

Semi-Annually
1.

Full-time employees and gross payroll
Gross Payroll for Full-time Employees
Number of
Full-time Employees
$Bil.
Mil.
Thou.
Dol.

2.

Part-time employees, gross payroll, and part-time hours
Gross Payroll for Part-time Employees
Number of
Part-time Employees
$Bil.
Mil.
Thou.
Dol.

Part-time Hours Paid

G. Annually
1.

Full-time employees and gross payroll
Gross Payroll for Full-time Employees
Number of
Full-time Employees
$Bil.
Mil.
Thou.
Dol.

2.

Part-time employees, gross payroll, and part-time hours
Gross Payroll for Part-time Employees
Number of
Part-time Employees
$Bil.
Mil.
Thou.
Dol.

Part-time Hours Paid

PART 3 – REMARKS
Use this space to:
a) Explain any significant changes to employment or payroll occurring within the last year that would
aid in understanding this report;
b) Describe any difficulties you encountered in completing this form;
c) List the groups of employees for which you were unable to supply information;
d) Provide contact information for other people who assisted you in completing this report.

FORM E-3

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5

Please continue on the next page

Page 5
PART 4 – CONTACT INFORMATION
6

Who should be contacted to answer questions about data reported on this form?

Name of contact person - Please print

Area code and phone number

E-mail address - Please print

Title of contact person - Please print

Extension

Area code and fax number

Date form was completed
(MM)
(DD)
(YYYY)

Thank you for completing this form.
Retain a copy of the completed questionnaire for your records.
NOTE: The U.S. Census Bureau receives its authorization to conduct this survey from Title 13, United States Code, Section 182. This form has been approved by the Office of
Management and Budget (OMB) and given the number 0607-0452. Please note the number displayed in the upper right-hand corner of this form. Display of this number confirms
that we have approval from OMB to conduct this survey. If this number was not displayed, under the Paperwork Reduction Act, we could not request your participation in this
voluntary survey. Information provided on this questionnaire compiled from or customarily provided in public records are exempt from confidential treatment as cited in Title 13,
United States Code, Section 9.

FORM E-3

19033059

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Please note that this is a national form that applies to governments with wide differences in the size of their service areas, the amount of population served, and the extent and
complexity of their activities. Public reporting burden for this collection of information is estimated to vary from 10 minutes to 1½ hours per response, with an average of 20 minutes
per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of
information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to: Paperwork
Project 0607-0452, U.S. Census Bureau, 4600 Silver Hill Road, AMSD-3K138, Washington, DC 20233. You may e-mail comments to Paperwork@census.gov; use Paperwork Project
0607-0452 as the subject.