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Federal Register / Vol. 69, No. 192 / Tuesday, October 5, 2004 / Notices
Assistance Grants; 97.039, Hazard Mitigation
Grant Program.)

DEPARTMENT OF HOMELAND
SECURITY

Michael D. Brown,
Under Secretary, Emergency Preparedness
and Response, Department of Homeland
Security.
[FR Doc. 04–22318 Filed 10–4–04; 8:45 am]

Federal Emergency Management
Agency

BILLING CODE 9110–10–P

Federal Emergency
Management Agency (FEMA),
Emergency Preparedness and Response
(EP and R) Directorate, Department of
Homeland Security (DHS).
ACTION: Notice of proposed revision to
an existing Privacy Act system of
records.

Federal Emergency Management
Agency
[FEMA–1558–DR]

West Virginia; Amendment No. 2 to
Notice of a Major Disaster Declaration
Federal Emergency
Management Agency, Emergency
Preparedness and Response Directorate,
Department of Homeland Security.

AGENCY:

Notice.

SUMMARY: This notice amends the notice
of a major disaster for the State of West
Virginia (FEMA–1558–DR), dated
September 20, 2004, and related
determinations.
EFFECTIVE DATE:

September 27, 2004.

FOR FURTHER INFORMATION CONTACT:

Magda Ruiz, Recovery Division, Federal
Emergency Management Agency,
Washington, DC 20472, (202) 646–2705.
Notice is
hereby given that the incident period for
this disaster is closed effective
September 27, 2004.

SUPPLEMENTARY INFORMATION:

(The following Catalog of Federal Domestic
Assistance Numbers (CFDA) are to be used
for reporting and drawing funds: 97.030,
Community Disaster Loans; 97.031, Cora
Brown Fund Program; 97.032, Crisis
Counseling; 97.033, Disaster Legal Services
Program; 97.034, Disaster Unemployment
Assistance (DUA); 97.046, Fire Management
Assistance; 97.048, Individuals and
Households Housing; 97.049, Individuals and
Households Disaster Housing Operations;
97.050 Individuals and Households ProgramOther Needs, 97.036, Public Assistance
Grants; 97.039, Hazard Mitigation Grant
Program.)
Michael D. Brown,
Under Secretary, Emergency Preparedness
and Response, Department of Homeland
Security.
[FR Doc. 04–22319 Filed 10–4–04; 8:45 am]
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Privacy Act of 1974; Updating the
Student Application and Registration
System of Records
AGENCY:

DEPARTMENT OF HOMELAND
SECURITY

ACTION:

RIN 1660–ZA04

SUMMARY: Pursuant to the Privacy Act of
1974 (5 U.S.C. 552a), FEMA proposes to
upgrade the system of records currently
entitled ‘‘Student Application and
Registration Records, FEMA/NETC/–
017,’’ by amending the method of
collecting the information from hard
copy only to hard copy and electronic.
FEMA is also modifying this system of
records to reflect its transfer to DHS.
Subsections 552a(e)(4) and (11) of Title
5, United States Code, provide that the
public be given a 30-day period in
which to comment on routine uses. The
Office of Management and Budget
(OMB), which has oversight
responsibility under the Act, requires a
40-day period in which to review the
proposed systems.
DATES: The proposed system of records
will be effective November 15, 2004,
unless comments are received that
result in a contrary determination. The
public, OMB and Congress are invited to
comment on the proposed system of
records.
ADDRESSES: We invite your comments
on this system of records. Please address
them to the Rules Docket Clerk, Office
of the General Counsel, Federal
Emergency Management Agency, room
840, 500 C Street, SW., Washington, DC
20472, (telefax) (202) 646–4536, or
(email) FEMA–RULES@dhs.gov.
FOR FURTHER INFORMATION CONTACT:
Rena Y. Kim, Privacy Act Officer, room
840, 500 C Street, SW., Washington, DC
20472; (telephone) (202) 646–3949.
SUPPLEMENTARY INFORMATION: Prior to
March 1, 2003, FEMA was an
independent agency within the Federal
government. While operating as an
independent agency, FEMA established
this Privacy Act system of records. See
55 FR 37182, Sept. 7, 1990; 52 FR 324,
Jan. 5, 1987; 49 FR 45257, Nov. 15,
1984; 48 FR 12132, Mar. 23, 1982; 47 FR
53483, Nov. 26, 1982; 46 FR 49726, Oct.

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59609

7, 1981; 45 FR 67830, Oct. 14, 1980; and
45 FR 51431, Aug. 1, 1980. As of March
1, 2003, FEMA became a component of
EP and R, which is a Directorate of DHS.
The previous notice is, therefore, being
updated in part to reflect the transfer of
FEMA’s functions to the EP and R
Directorate within DHS and in part to
reflect a conversion in the type of
records being maintained in this system.
This system of records contains
information provided by individuals
applying for courses offered by the
National Fire Academy (NFA) and the
Emergency Management Institute (EMI)
on-campus and off-campus, by State and
local training agencies, through selected
colleges and universities, and through
independent self-study. Information
collected includes citizenship (city and
country of birth for non-U.S. citizens),
social security number or an alternate
number that has been assigned in lieu
of the social security number, name,
mailing address, work phone number,
alternate phone number, fax number, email address, course code and title,
course location, dates requested, course
pre-requisite as described in the course
catalog, special assistance request, name
and address of the organization being
represented, fire department
identification number, current position
and years in that position, category of
the position, jurisdiction type, type of
work for the organization, organization
type, employment status, number of
staff in the organization, size of
population served by the organization,
brief description of the activities or
responsibilities as they relate to the
course for which they are applying,
primary responsibility and type of
experience, number of years of
experience, date of birth, sex, ethnicity
and race. Information such as age, sex,
and ancestral heritage are used for
statistical purposes only and are
provided on a voluntary basis. The
social security number is necessary
because of the large number of
individuals who may have identical
names and birth dates and whose
identities can only be distinguished by
their social security number. Disclosure
of an individual’s social security
number is voluntary. However, if an
applicant does not provide a social
security number, a unique identification
number will be substituted, which will
affect the ability to retrieve complete
training information on an applicant.
The information is contained in the
National Emergency Training Center
(NETC) Admissions System. It will
consist of computerized files and paper
records retrieved by name or social
security number.

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Federal Register / Vol. 69, No. 192 / Tuesday, October 5, 2004 / Notices

Dated: September 29, 2004.
David A. Trissell,
General Counsel, Emergency Preparedness
and Response, Department of Homeland
Security.

Accordingly, we add DHS/EP and R/
FEMA/NETC/017, of the FEMA Privacy
Act systems of records to read as
follows:
SYSTEM NAME:

Student Application and Registration
Records.
SECURITY CLASSIFICATION:

Unclassified.
SYSTEM LOCATION:

NETC, 16825 South Seton Avenue,
Emmitsburg, Maryland 21727–8998.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:

The system covers those individuals
who apply for or take courses offered by
FEMA’s NFA or EMI. Courses are
offered on-campus and off-campus, by
State and local training agencies,
through selected colleges and
universities, and through independent
self-study. Information can be obtained
by individuals completing a general
admissions application or by applying
for a course electronically. Information
may also be provided by a State or local
training agency when the course has
been taken through that agency.
CATEGORIES OF RECORDS IN THE SYSTEM:

Files include application forms and
other information submitted either in
hard copy or electronically by the
applicant. Information collected
includes, but is not limited to, U.S.
citizenship (city and country of birth is
also included for non-U.S. citizens),
social security number or an alternate
number that has been assigned in lieu
of the social security number, name,
mailing address, work phone number,
alternate phone number, fax number,
email address, course code and title,
course location, dates requested, course
pre-requisite as described in the course
catalog, an indication if they require
special assistance, name and address of
the organization being represented, fire
department identification number,
current position and years in that
position, category of the position,
jurisdiction type, type of work for the
organization, organization type,
employment status, number of staff in
the organization, size of population
served by the organization, brief
description of the activities or

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responsibilities as they relate to the
course for which they are applying,
primary responsibility and type of
experience, number of years of
experience, date of birth, sex, ethnicity
and race. Information such as age, sex,
and ancestral heritage are used for
statistical purposes only. Personal
information is provided on a voluntary
basis. Failure to provide certain
information being requested, however,
may result in a delay in processing an
application because the information
provided may be insufficient to
determine eligibility for the course. The
social security number is necessary
because of the large number of
individuals who may have identical
names and birth dates and whose
identities can only be distinguished by
their social security number. The social
security number is used for recordkeeping purposes, i.e., to ensure that
academic records are maintained
accurately. Disclosure of an individual’s
social security number is voluntary.
However, if an applicant does not
provide a social security number, a
unique identification number will be
substituted, which will affect the ability
to retrieve complete training
information on an applicant.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:

Pub. L. 93–498, Federal Fire
Prevention and Control Act of 1974, as
amended; Pub. L. 93–288, Robert T.
Stafford Disaster Relief and Emergency
Assistance Act; Pub. L. 93–579, 44
U.S.C. 3101; Privacy Act of 1974; E.O.
12127; E.O. 12148; and Reorganization
Plan No. 3 of 1978; 5 U.S.C. 301;
Presidential Memorandum, ‘‘Electronic
Government’s Role in Implementing the
President’s Management Agenda,’’ July
10, 2002; 15 U.S.C. 2206, 44 U.S.C.
3101; 50 U.S.C. App. 2253 and 2281;
E.O. 12127, 12148 and 9397; Title VI of
the Civil Rights Act of 1964; and Section
504 of the Rehabilitation Act of 1973.
Executive Order 9397 authorizes the
collection of the social security number.
PURPOSE(S):

For the purpose of determining
eligibility and effectiveness of NFA and
EMI courses; to reimburse students
under the Student Stipend Program, and
to provide housing to students and other
official guests of the NETC. Information
such as age, sex, and ancestral heritage
are used for statistical purposes only.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:

Information in this system may be
disclosed as a routine use as follows:
1. Audits and Oversight: To an
agency, organization, or individual for

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the purposes of performing authorized
audit or oversight operations.
2. Congressional Inquiries: To a
congressional office from the record of
an individual in response to an inquiry
from that congressional office made at
the request of the individual to whom
the record pertains.
3. Contractors, et al: To contractors,
grantees, experts, consultants, students,
and others performing or working on a
contract, service, grant, cooperative
agreement, or other assignment for the
Federal government, when necessary to
accomplish an agency function related
to this system of records.
4. Investigations: Where a record,
either on its face or in conjunction with
other information, indicates a violation
or potential violation of law—criminal,
civil or regulatory—the relevant records
may be referred to an appropriate
Federal, State, territorial, tribal, local,
international, or foreign agency law
enforcement authority or other
appropriate agency charged with
investigating or prosecuting such a
violation or enforcing or implementing
such law.
5. Litigation: To the Department of
Justice (DOJ) or other Federal agency
conducting litigation or in proceedings
before any court, adjudicative or
administrative body, when: (a) DHS, or
(b) any employee of DHS in his/her
official capacity, or (c) any employee of
DHS in his/her individual capacity
where DOJ or DHS has agreed to
represent the employee, or (d) the
United States or any agency thereof, is
a party to the litigation or has an interest
in such litigation and when the records
are determined by the DHS to be
arguably relevant to the proceeding
6. Privacy Act Verification and
Amendment: To a federal, State,
territorial, tribal, local, international, or
foreign agency or entity for the purpose
of consulting with that agency or entity
(a) to assist in making a determination
regarding access to or amendment of
information, or (b) for the purpose of
verifying the identity of an individual or
the accuracy of information submitted
by an individual who has requested
access to or amendment of information.
7. Privacy/Act FOIA Access and
Amendment: To the submitter or subject
of a record or information to assist DHS
in making a determination as to access
or amendment.
8. Records Management: To the
National Archives and Records
Administration or other Federal
government agencies pursuant to
records management inspections being
conducted under the authority of 44
U.S.C. sections 2904 and 2906.

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Federal Register / Vol. 69, No. 192 / Tuesday, October 5, 2004 / Notices
9. Requesting Information: To a
Federal, State, local, tribal, territorial,
foreign, or international agency, if
necessary to obtain information relevant
to a DHS decision concerning the hiring
or retention of an employee, the
issuance of a security clearance, the
reporting of an investigation of an
employee, the letting of a contract, or
the issuance of a license, grant or other
benefit.
10. Requested Information: To a
Federal, State, local, tribal, territorial,
foreign, or international agency, in
response to its request, in connection
with the hiring or retention of an
employee, the issuance of a security
clearance, the reporting of an
investigation of an employee, the letting
of a contract, or the issuance of a
license, grant, or other benefit by the
requesting agency, to the extent that the
information is relevant and necessary to
the requesting agency’s decision on the
matter.
11. Medical Assistance: To a
physician(s) in order to provide
information from the application for
students who become ill or are injured
during courses and are unable to
provide the information.
12. Boards of Visitors: To members of
the NFA and EMI Boards of Visitors
Federal advisory committees for the
purpose of evaluating NFA’s and EMI’s
programmatic statistics.
13. Sponsors: To sponsoring States,
local officials, or state agencies to
update/evaluate statistics on NFA and
EMI educational program participation.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:

Records in this system do not qualify
for the purpose of disclosure to
consumer reporting agencies.
POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:

Copies of paper applications as well
as information maintained
electronically are stored in a work area
that is locked when it is not staffed. The
doors to the work area are kept closed
and signs stating that access is limited
to authorized personnel are posted on
the doors. There is limited access given
to persons who have a need to have
access to the information to perform
their official duties. Computerized
records are stored in a database server
in a secured file server room. Electronic
records are stored on a file server in
another building and backed up nightly.
The backup tapes are stored in a
separate area from the file server for
seven days. After that they are placed in

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a safe in another building and retained
for one year.

are made available. All reports are based
on organizational information.

RETRIEVABILITY:

RECORD ACCESS PROCEDURES:

Records can be retrieved by an
individual’s last name or social security
number.
SAFEGUARDS:

The admissions contractor controls
access to hardcopy records by keeping
them in file cabinets when not being
used and in a work area that is locked
when it is not occupied by authorized
personnel. The System Administrator
controls access to the electronic files by
use of passwords and the Admissions
Specialist assigns rights to modules of
the system based on work
responsibility. The files are stored in a
secure server room at FEMA’s
Emmitsburg facility. Records are
maintained in accordance with Federal
computer security standards.

Same as Notification Procedure above.
CONTESTING RECORD PROCEDURES:

Same as Notification Procedure above.
State clearly and concisely the
information being contested, the reasons
for contesting it, and the proposed
amendment to the information sought.
RECORD SOURCE CATEGORIES:

The sources are the individuals
themselves, applicants to NFA or EMI
courses, Federal employees, and FEMA
employees and contractor support
processing NFA or EMI course
applications as part of their official
duties.
EXEMPTION CLAIMED FOR THE SYSTEM:

None.

RETENTION AND DISPOSAL:

[FR Doc. 04–22363 Filed 10–4–04; 8:45 am]

Hard copy records are maintained for
one year and nine months, at which
time they are retired to the Federal
Records Center. Records are retained for
a total of 40 years. Computerized
records are stored in a database server
in a secured file server room. The same
retention schedule that applies to paper
records will be followed. This is
consistent with the records retention
schedule that has been developed for
this system.

BILLING CODE 9110–17–P

SYSTEM MANAGER(S) AND ADDRESS:

Senior Admissions Specialist,
National Emergency Training Center,
16825 South Seton Avenue,
Emmitsburg, Maryland, 21727–8998.
NOTIFICATION PROCEDURE:

Individuals seeking notification and
access to any records contained in the
system of records, or seeking to contest
its content, may inquire in accordance
with instructions appearing at 6 CFR
Part 5, subpart B, with specific reference
to the verification of identity
requirements of 6 CFR 5.21.
Requests for Privacy Act protected
information must be made in writing,
and clearly marked as a ‘‘Privacy Act
Request.’’ The name of the requester, the
nature of the record sought, and the
required verification of identity must be
clearly indicated. Requests should be
sent to: Privacy Act Officer, DHS/FEMA
Office of General Counsel (GL), room
840, 500 C Street, SW., Washington, DC
20472.
Certain public information such as
name, organizational address,
organizational telephone number, email
address, position title, course code and
title, and the dates the course was taken

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DEPARTMENT OF HOMELAND
SECURITY
Federal Emergency Management
Agency
Announcement of Performance Review
Board Members
Federal Emergency
Management Agency, Emergency
Preparedness and Response Directorate,
Department of Homeland Security.
ACTION: Notice.
AGENCY:

SUMMARY: This notice announces the
names of new members of the
Emergency Preparedness and Response
Directorate Performance Review Board.
FOR FURTHER INFORMATION CONTACT:
Shirley Schell, Executive Resources
Program Manager, Human Capital
Division, 500 C Street, SW.,
Washington, DC 20742, 202–646–3297.
SUPPLEMENTARY INFORMATION: 5 U.S.C.
4314 (c)(4) requires agencies to publish
notice of Performance Review Board
appointees in the Federal Register
before their service begins. The role of
the Performance Review Board is to
review and make recommendations to
the appointing authority on
performance management issues such as
appraisals, pay adjustments, bonuses,
and Presidential Rank Awards for
members of the Senior Executive
Service. Under Secretary Michael D.
Brown has named the following
members of the Emergency
Preparedness and Response Directorate
Performance Review Board:

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