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Administration for Children and Families
Office of Head Start
American Recovery and Reinvestment Act of 2009 - Early Learning Mentor Coaches
HHS-2010-ACF-OHS-ST-0120
American Recovery and Reinvestment Act of 2009 - Early Learning Mentor Coaches
HHS-2010-ACF-OHS-ST-0120
TABLE OF CONTENTS
Overview
Executive Summary
Section I. Funding Opportunity Description
Section II. Award Information
Section III. Eligibility Information
1. Eligible Applicants
2. Cost Sharing or Matching
3. Other - (if applicable)
Section IV. Application and Submission Information
1. Address to Request Application Package
2. Content and Form of Application Submission
3. Submission Dates and Times
4. Intergovernmental Review
5. Funding Restrictions
6. Other Submission Requirements
Section V. Application Review Information
1. Criteria
2. Review and Selection Process
3. Anticipated Announcement and Award Dates
Section VI. Award Administration Information
1. Award Notices
2. Administrative and National Policy Requirements
3. Reporting
Section VII. Agency Contact(s)
Section VIII. Other Information
Department of Health & Human Services
Administration for Children & Families
Program Office:
Funding Opportunity Title:
Announcement Type:
Funding Opportunity Number:
CFDA Number:
Due Date for Applications:
Executive Summary:
Office of Head Start
American Recovery and Reinvestment Act of 2009 - Early Learning
Mentor Coaches
Initial
HHS-2010-ACF-OHS-ST-0120
93.708
[Insert 30 days from date of publication]
The Administration for Children and Families (ACF), Office of Head Start (OHS) announces the availability
of funds under the American Recovery and Reinvestment Act of 2009 (P.L. 111-5). Approximately $25
million for a project period of eighteen months will be competitively awarded to up to 150 current Head Start
and Early Head Start grantees. These funds will support Early Learning Mentor Coaches (Coaches) who will
provide on-the-job guidance, coaching, training, and technical assistance to classroom teaching staff, home
visitors and family child care providers (teaching staff) who work in Head Start and Early Head Start
programs. The goal of the Coaching initiative is to improve the quality of teaching; assist programs to
promote positive, significant and sustained outcomes for children; and promote career development for
teaching staff working in Head Start programs.
The Coaches will provide professional development related to ongoing child assessment and its connection to
teaching and learning; the aggregation and analysis of child progress data and the use of such information for
curriculum implementation and continuous program improvement; strategies for improving teacher child
interactions; and effective strategies for working with culturally, linguistically, developmentally and age
diverse groups of children. Coaches will also provide encouragement designed to support teaching staff's
completion of college coursework on their paths to earning academic degrees.
Successful applicants will be subject to reporting requirements consistent with the American Recovery and
Reinvestment Act of 2009 (P.L.111-5) and with current Head Start regulations.
I. Funding Opportunity Description
Statutory Authority
Funding is appropriated by the American Recovery and Reinvestment Act of 2009 (P.L.111-5). Funding is
authorized by Sections 648 and 645(A)g of The Improving Head Start for School Readiness Act of 2007, 42
U.S.C. § 9843.
Description
Background and Purpose
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Background and Purpose
Head Start is a nationwide comprehensive child development program serving eligible children from
birth-to-five and their families. In order to promote positive, sustained outcomes for the children served in
Head Start, OHS supports a National Training and Technical Assistance (T/TA) System that consists of three
components:
National Centers form the cornerstone of Head Start's T/TA System. The National Centers provide
OHS with the ability to disseminate a consistent message across regions, States and local programs.
The T/TA, information and materials provided via these National Centers will be reflective of current
research and best practices. The National Centers are:
National Center on Quality Teaching and Learning
National Center on Parent, Family and Community Engagement
National Center on Cultural and Linguistic Responsiveness
National Center on Program Management and Fiscal Operations
National Center on Health, Oral Health, Mental Health and Nutrition
Early Head Start National Resource Center
State Training and Technical Assistance Centers, known collectively as the T/TA Network,
continue and extend the work of OHS and the National Centers by targeting work to individual
grantees and groups of grantees within each State. The T/TA Center in each State will be staffed by
Early Childhood Education (ECE) Specialists whose work will focus on T/TA related to early
childhood teaching and learning. In addition, State T/TA Centers for States where a Regional Office
is located will also be staffed by Grantee Specialists who will be deployed throughout the Region to
work with grantees with deficiencies identified through Federal Monitoring Reviews and/or grantees
with problems identified through Program Information Reports (PIR), Risk Management Meetings,
audits, and other data submitted to and reviewed by OHS. All State T/TA Center staff will receive
guidance, training, technical assistance and training materials from the National Centers, a strategy
designed to ensure consistency across States.
Direct Funding to Grantees accounts for approximately half of all T/TA dollars allocated to Head
Start. Grantees have the discretion to use this money to establish agreements with community
experts, institutions of higher education or private consultants in order to make program
improvements identified by the grantee.
The goal of this National T/TA System is the operation of a seamless system of high-quality support for local
programs.
Description
Coaches will also receive support from staff at the National Centers as well as from the ECE Specialists in
the State T/TA Centers. Staff at the National Center on Quality Teaching and Learning and the Early Head
Start National Resource Center will provide Coaches with resources to use with teaching staff as well as with
ongoing consultation and technical assistance related to work with individual grantees. The Center on
Cultural and Linguistic Responsiveness will provide strategies and materials to Coaches targeting the
specific cultural and linguistic characteristics of children and families with whom the Coach is working. The
Center on Parent, Family and Community Engagement will provide Coaches with strategies for
effectively promoting family engagement in the development and education of their children. Staff from each
of the six Centers will be available to guide and support the work of Coaches.
A close collaborative relationship between the ECE specialists from the State T/TA Centers and the Coaches
is integral to the delivery of seamless T/TA to local programs. ECE specialists and Coaches will
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communicate regularly regarding technical assistance provided to grantees to determine how they can best
collaborate to support local programs.
Coaches will provide support for teaching staff to improve the development and early learning of Head Start
and Early Head Start children. To accomplish this goal, a relationship where ideas can flow in a positive and
supportive environment is formed. As a result, teaching staff can be more comfortable asking questions,
seeking guidance, and reflecting on early child development theory and its relationship to everyday practice.
This relationship enables the Coach to provide feedback and make suggestions to help teaching staff improve
their skills, knowledge and competencies. In turn, this improves the ability of teaching staff to better assess
and understand the children with whom they work. It enables them to work intentionally to individualize
learning so that each child can reach his or her maximum potential.
Coaches will focus on clearly stated outcomes, developed jointly by the Coach and the teaching staff. They
will provide ongoing and consistent assistance to teaching staff over a period of time. This will support
teachers' growth related to curriculum development and implementation; individualizing for children based
on observation and ongoing assessment; and, for three-to-five year old children, positive staff-child
interactions in all domains of The Head Start Child Outcomes Framework.
Coaching will focus on the latest research-based practice. Coaching activities will include, but not be limited
to, the following:
Establishing a comfortable relationship with assigned teaching staff;
Leading discussions on early child development and learning;
Assisting teaching staff with appropriate curriculum planning and implementation;
Conducting observations of teaching staff and of their interactions with children and families to
create opportunities for discussion;
Providing feedback in a supportive, instructive and non-judgmental way;
Enhancing the ability of teaching staff to observe children's activities and experiences as part of the
ongoing assessment process and to use this information to individualize the curriculum;
Modeling appropriate strategies for engaging children in interactions designed to improve their
vocabularies, content knowledge, love of learning and persistence in pursuing inquiries; and
Providing opportunities for participants to reflect on and apply theory and learning to everyday
practice.
The funding for Early Learning Mentor Coaches under this announcement will support coaching to up to 150
grantees to enhance high quality teaching.
II. Award Information
Funding Instrument Type:
Estimated Total Funding:
Expected Number of Awards:
Award Ceiling:
Award Floor:
Average Projected Award Amount:
Grant
$25,000,000
150
$225,000 Per Project Period
$175,000 Per Project Period
$200,000 Per Project Period
Length of Project Periods:
Awards will be made for one 18-month project and budget period. Applicants should provide a project budget
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Awards will be made for one 18-month project and budget period. Applicants should provide a project budget
that is calculated on a 12-month budget and a six-month budget that is pro-rated upon the 12-month budget.
The requested amount for the full 18-month project and budget period must not exceed the estimated award
ceiling.
Additional Information on Awards:
Awards made under this announcement are subject to the availability of Federal funds.
Please see Section IV.5 Funding Restrictions for any restrictions on the use of grant funds awarded under this
announcement.
III. Eligibility Information
III.1. Eligible Applicants
ACF seeks applications from current Head Start and Early Head Start grantees. Applicants may include
individual grantees who wish to provide coaching to their own teaching staff in order to improve outcomes
for the children they serve. Such programs must have the organizational capacity to provide for the coaching
to be supplied through this grant, either through reassignment of existing staff or by hiring new staff or
contracting with consultants. OHS also welcomes applicants from current grantees who may wish to expand
the coaching of their own staff to staff in other Head Start and Early Head Start programs. In both cases, the
applicant must document a record of strong performance in their early childhood program as well as their
overall program management and demonstrate that the responsibilities of administering this grant will not
result in a decline in their performance.
Individuals, foreign entities, and sole proprietorship organizations are not eligible to compete for, or
receive, awards made under this announcement.
Faith-based and community organizations that meet eligibility requirements are eligible to receive awards
under this funding opportunity announcement.
See "Legal Status of Applicant Entity" in Section IV.2 for documentation required to support eligibility.
III.2. Cost Sharing or Matching
Cost Sharing / Matching Requirement: Yes
Grantees are required to meet a non-Federal share of the project cost, in accordance with Section 640(b) of
the Head Start Act
Grantees must provide at least 20% percent of the total approved cost of the project. The total approved cost
of the project is the sum of the ACF (Federal) share and the non-Federal share. The non-Federal share may
be met by cash or in-kind contributions, although applicants are encouraged to meet their match
requirements through cash contributions. For example, in order to meet the match requirements, a project
requesting $225,000.00 in ACF (Federal) funds must provide a non-Federal share of the approved total
project cost of at least $56,250.00 , which is 20% percent of total approved project cost of $281,250.00
.Grantees will be held accountable for commitments of non-Federal resources even if they exceed the
amount of the required match. Failure to provide the required amount will result in the disallowance of
Federal funds. A lack of supporting documentation at the time of application submission will not exclude
the application from competitive review.
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the application from competitive review.
To receive a waiver or a reduction in the required non-Federal share, the applicant must provide ACF with
written documentation of need. This request must identify which of the five waiver criteria found at Section
640(b)(1-5) of the Head Start Act it believes to be relevant. It may be submitted with the grant proposal
document or during the budget negotiation period. Approval of the waiver request cannot be assumed by the
applicant without written notice from ACF. In light of the current economic crisis ACF will be receptive to
reasonable arguments for such waivers.
III.3. Other
Disqualification Factors
Applications with requests that exceed the ceiling on the amount of individual awards as stated in Section II.
Award Information, will be deemed non-responsive and will not be considered for funding under this
announcement.
Applications that fail to satisfy the due date and time deadline requirements stated in Section IV.3.
Submission Dates and Times, will be deemed non-responsive and will not be considered for funding under
this announcement.
See Section IV.3. Submission Dates and Times for disqualification information specific to
electronically-submitted applications:
Electronically-submitted applications that do not receive a date/time-stamp email indicating
application submission on or before 4:30 p.m., eastern time, on the due date, will be disqualified and
will not be considered for competition.
Electronically-submitted applications that fail the checks and validations at www.Grants.gov because
the Authorized Organization Representative (AOR) does not have a current registration at the Central
Contractor Registry (CCR) at the time of application submission will be disqualified and will not be
considered for competition.
Applications from all entities other than currently Federally-funded Head Start and Early Head Start
grantees will be deemed non-responsive and will not be considered for funding under this
announcement.
Section IV. Application and Submission Information
IV.1. Address to Request Application Package
Standard Forms, assurances, and certifications are available at the ACF Forms webpage at
http://www.acf.hhs.gov/grants/grants_resources.html.
Standard Forms are also available at the Grants.gov Forms Repository website at
http://apply07.grants.gov/apply/FormLinks?family=15.
OHS Operations Center
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Office of Head Start
c/o Master Key Consulting
4915 St. Elmo Avenue, Suite 101
Bethesda, MD 20814
Phone: (866) 796-1591
Email: OHS@luxcg.com
Federal Relay Service:
Hearing-impaired and speech-impaired callers may contact the Federal Relay Service for assistance at
1-800-877-8339 (TTY - Text Telephone or ASCII - American Standard Code For Information Interchange).
Section IV.2. Content and Form of Application Submission
This section provides information on the required format, Standard Forms (SFs) and other
forms, certifications, assurances, D-U-N-S requirement, project description, budget and budget
justification, and methods of application submission. A checklist of required application elements is
available for applicants' use in Section VIII of this announcement.
Applicants are required to submit one original and two copies of all application materials if applying in
hard-copy. Applicants submitting applications electronically via www.grants.gov need not provide
additional copies of their application materials. The original signature of the Authorized Organization
Representative (AOR) is required only on the original copy. The AOR is named by the applicant, and is
authorized to act for the applicant, to assume the obligations imposed by the Federal laws, regulations,
requirements, and conditions that apply to the grant application or awards. A point of contact on matters
involving the application must also be identified on the SF-424 at 8f. This point of contact, known as the
Project Director or Principal Investigator, should not be identical to the person identified as the AOR.
Application Format
Applications must be organized according to the checklist in Section VIII of this announcement. The project
description of the application must be double-spaced and single-sided on 8.5" x 11" plain white paper, with
1" margins on all sides. Use only a standard font no smaller than 12 point throughout the application. All
sections of the application (including appendices, resumes, references/footnotes, tables, and exhibits) must
be sequentially numbered, beginning on the first page after the table of contents.
The application narrative must be limited to 20 pages, double-spaced (including the summary/abstract,
budget and budget justification), with an additional limit of 10 pages for all appendices and resumes. The
Project Summary/Abstract must be limited to one page in length.
If an application exceeds 20 double-spaced pages in the application narrative and/or exceeds 10 pages in the
appendices and resumes, the extra pages will be removed and not reviewed. In addition, if an application
narrative is single-spaced and/or one-and-a-half spaced (in whole or in part) the total number of these lines
will be doubled. This adjustment may result in an increased total number of pages, which will be removed if
the application narrative as adjusted exceeds the 20 page limit.
Each application should be submitted in the following order: SF-424, SF-424A, SF-424B, Table of Contents,
Program Abstract, Objectives and Need for Assistance, Approach, Staff and Position Data, Organizational
Profiles, and Budget and Budget Justification. Additional supporting documentation should be placed in the
appendices. Assurances and Certifications may be placed after the appendices.
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Each application will be duplicated. Therefore, please do not use or include colored paper, colored ink,
separate covers, binders, clips, tabs, plastic inserts, over-sized paper, videotapes, or any other items that
cannot be easily duplicated on a photocopy machine with an automatic feed. Do not bind, clip, staple, or
fasten separate subsections of the application in any way, including the supporting documentation.
Additional Information
Applicants must include documentation of Policy Council approval of the application.
Applicants, including faith based organizations, are required to submit: (1) proof of legal or corporate status;
(3) certification of the organization's last audit report or other similar evidence of financial capability.
To be eligible for funding, public agencies and non-profit applicants must provide evidence of their legal
status. "Legal Status" means being established as a public agency or non-profit or for-profit agency under
applicable State or Federal law. For the purposes of this announcement, "financial viability" means (1)
having the capability to furnish the non-Federal share of the cost of operating a Head Start program; and (2)
demonstrating the capability to assume accountability for the fiscal management of the grant.
For-profit agencies must agree to waive their fee/profit.
Forms, Assurances, and Certifications
Applicants seeking financial assistance under this announcement must submit the listed Standard Forms
(SFs), assurances, and certifications. All required Standard Forms, assurances, and certifications are
available at ACF Funding Opportunities Forms or at the Grants.gov Forms Repository unless specified
otherwise.
Forms / Assurances /
Certifications
Submission Requirement
Notes / Description
SF-424 - Application for
Federal Assistance
Submission required for all
applicants by the application
due date.
Required for all applications.
Submission required for all
applicants applying for a
non-construction project by
the application due date.
Required for all applications.
Submission required of all
applicants prior to award.
Required for all applications.
SF-P/PSL Project/Performance Site
Location(s)
SF-424A - Budget
Information Non-Construction Programs
SF-424B - Assurances Non-Construction Programs
Certification Regarding
Lobbying
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SF-LLL - Disclosure of
Lobbying Activities, if
applicable
If applicable, submission is
required prior to award.
If any funds have been paid or will be
paid to any person for influencing or
attempting to influence an officer or
employee of any agency, a Member of
Congress, an officer or employee of
Congress, or an employee of a Member
of Congress in connection with this
commitment providing for the United
States to insure or guarantee a loan, the
applicant shall complete and submit the
SF-LLL, "Disclosure Form to Report
Lobbying," in accordance with its
instructions. Applicants must furnish an
executed copy of the Certification
Regarding Lobbying prior to award.
The Pro-Children Act of 2001, 42 U.S.C. 7181 through 7184, imposes restrictions on smoking in facilities
where federally funded children's services are provided. HHS grants are subject to these requirements only if
they meet the Act's specified coverage. The Act specifies that smoking is prohibited in any indoor facility
(owned, leased, or contracted for) used for the routine or regular provision of kindergarten, elementary, or
secondary education or library services to children under the age of 18. In addition, smoking is prohibited in
any indoor facility or portion of a facility (owned, leased, or contracted for) used for the routine or regular
provision of federally funded health care, day care, or early childhood development, including Head Start
services to children under the age of 18. The statutory prohibition also applies if such facilities are
constructed, operated, or maintained with Federal funds. The statute does not apply to children's services
provided in private residences, facilities funded solely by Medicare or Medicaid funds, portions of facilities
used for inpatient drug or alcohol treatment, or facilities where WIC coupons are redeemed. Failure to
comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to
$1,000 per violation and/or the imposition of an administrative compliance order on the responsible entity.
By signing and submitting the application, applicants are making the appropriate certification of their
compliance with all Federal statutes relating to nondiscrimination.
Additional information on certifications and assurances may be found in the HHS Grants Policy Statement
at: http://www.acf.hhs.gov/grants/grants_related.html.
D-U-N-S Requirement
All applicants must have a D&B Data Universal Numbering System (D-U-N-S) number. A D-U-N-S
number is required whether an applicant is submitting a paper application or using the Government-wide
electronic portal, Grants.gov. A D-U-N-S number is required for every application for a new award or
renewal/continuation of an award, including applications or plans under formula, entitlement, and block grant
programs. A D-U-N-S number may be acquired at no cost online at http://www.dnb.com. To acquire a
D-U-N-S number by phone, contact the D&B Government Customer Response Center:
U.S. and U.S Virgin Islands: 1-866-705-5711
Alaska and Puerto Rico: 1-800-234-3867 (Select Option 2, then Option 1)
Monday - Friday 7 AM to 8 PM C.S.T.
The process to request a D-U-N-S® Number by telephone takes between 5 and 10 minutes.
You will need to provide the following information:
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You will need to provide the following information:
Legal Name
Tradestyle, Doing Business As (DBA), or other name by which your organization is commonly
recognized
Physical Address, City, State and Zip Code
Mailing Address (if separate)
Telephone Number
Contact Name
SIC Code (Line of Business)
Number of Employees at your location
Headquarters name and address (if there is a reporting relationship to a parent corporate entity)
Is this a home-based business?
The Project Description
Part I: The Project Description Overview
The project description provides the majority of information by which an application is evaluated and ranked
in competition with other applications for available assistance. The project description should be concise and
complete. It should address the activity for which Federal funds are being requested. Supporting documents
should be included where they can present information clearly and succinctly. In preparing the project
description, information that is responsive to each of the requested evaluation criteria must be provided.
Awarding offices use this and other information in making their funding recommendations. It is important,
therefore, that this information be included in the application in a manner that is clear and complete.
General Expectations and Instructions
ACF is particularly interested in specific project descriptions that focus on outcomes and convey strategies
for achieving intended performance. Project descriptions are evaluated on the basis of substance and
measurable outcomes, not length. Extensive exhibits are not required. Cross-referencing should be used
rather than repetition. Supporting information concerning activities that will not be directly funded by the
grant or information that does not directly pertain to an integral part of the grant-funded activity should be
placed in an appendix.
Part II: General Instructions for Preparing a Full Project Description
Introduction
Applicants that are required to submit a full project description shall prepare the project description
statement in accordance with the following instructions while being aware of the specified evaluation
criteria. The topics listed in this section provide a broad overview of what the project description should
include while the Criteria in Section V.1 identify the measures that will be used to evaluate applications.
Project Summary/Abstract
Provide a summary of the application's project description. The summary must be clear, accurate, concise,
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Provide a summary of the application's project description. The summary must be clear, accurate, concise,
and without reference to other parts of the application. The abstract must include a brief description of the
proposed grant project including the needs to be addressed, the proposed services, and the population
group(s) to be served.
Please place the following at the top of the abstract:
Project Title
Applicant Name
Address
Contact Phone Numbers (Voice, Fax)
E-Mail Address
Web Site Address, if applicable
The project abstract must be single-spaced and limited to one page in length.
Objectives And Need For Assistance
Clearly identify the physical, economic, social, financial, institutional, and/or other problem(s) requiring a
solution. The need for assistance including the nature and scope of the problem must be demonstrated, and
the principal and subordinate objectives of the project must be clearly and concisely stated; supporting
documentation, such as letters of support and testimonials from concerned interests other than the applicant,
may be included. Any relevant data based on planning studies or needs assessments should be included or
referred to in the endnotes/footnotes. Incorporate demographic data and participant/beneficiary information,
as needed. In developing the project description, the applicant may volunteer or be requested to provide
information on the total range of projects currently being conducted and supported (or to be initiated), some
of which may be outside the scope of the program announcement.
Approach
Outline a plan of action that describes the scope and detail of how the proposed work will be accomplished.
Account for all functions or activities identified in the application. Cite factors that might accelerate or
decelerate the work and state your reason for taking the proposed approach rather than others. Describe any
unusual features of the project such as design or technological innovations, reductions in cost or time, or
extraordinary social and community involvement.
Provide quantitative monthly or quarterly projections of the accomplishments to be achieved for each
function or activity in such terms as the number of people to be served and the number of activities
accomplished. Data may be organized and presented as project tasks and subtasks with their corresponding
timelines during the project period. For example, each project task could be assigned to a row in the first
column of a grid. Then, a unit of time could be assigned to each subsequent column, beginning with the first
unit (i.e., week, month, quarter) of the project and ending with the last. Shading, arrows, or other markings
could be used across the applicable grid boxes or cells, representing units of time, to indicate the approximate
duration and/or frequency of each task and its start and end dates within the project period.
When accomplishments cannot be quantified by activity or function, list them in chronological order to show
the schedule of accomplishments and their target dates.
Provide a list of organizations, cooperating entities, consultants, or other key individuals who will work on
the project, along with a short description of the nature of their effort or contribution.
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Legal Status of Applicant Entity
Applicants must provide the following documentation of their legal status:
Proof of Non-Profit Status
Non-profit organizations applying for funding are required to submit proof of their non-profit status. Proof
of non-profit status is any one of the following:
A reference to the applicant organization's listing in the IRS's most recent list of tax-exempt
organizations described in the IRS Code.
A copy of a currently valid IRS tax-exemption certificate.
A statement from a State taxing body, State attorney general, or other appropriate State official
certifying that the applicant organization has non-profit status and that none of the net earnings
accrue to any private shareholders or individuals.
A certified copy of the organization's certificate of incorporation or similar document that clearly
establishes non-profit status.
Any of the items in the subparagraphs immediately above for a State or national parent organization
and a statement signed by the parent organization that the applicant organization is a local non-profit
affiliate.
When applying electronically, proof of non-profit status may be submitted as an attachment; however, proof
of non-profit status must be submitted prior to award.
Organizational Capacity
Organizational charts
Board of Directors
Contact persons and telephone numbers
Any other pertinent information the applicant deems relevant.
Provide a biographical sketch or resume for each key person appointed. Resumes should be no more than
two pages in length. Job descriptions for each vacant key position should be included as well. As new key
staff are appointed, biographical sketches or resumes will also be required.
Budget and Budget Justification
Provide a budget with line-item detail and detailed calculations for each budget object class identified on the
Budget Information Form (SF-424A or SF-424C). Detailed calculations must include estimation methods,
quantities, unit costs, and other similar quantitative detail sufficient for the calculation to be duplicated. If
matching is a requirement, include a breakout by the funding sources identified in Block 18 of the SF-424.
Provide a narrative budget justification for the first year of the proposed project. The narrative budget
justification should describe how the categorical costs are derived. Discuss the necessity, reasonableness,
and allocation of the proposed costs.
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General
Use the following guidelines for preparing the budget and budget justification. Both Federal and
non-Federal resources (when required) shall be detailed and justified in the budget and budget narrative
justification. "Federal resources" refers only to the ACF grant funds for which you are
applying. "Non-Federal resources" are all other non-ACF Federal and non-Federal resources. It is suggested
that budget amounts and computations be presented in a columnar format: first column, object class
categories; second column, Federal budget; next column(s), non-Federal budget(s); and last column, total
budget. The budget justification should be in a narrative form.
Personnel
Description: Costs of employee salaries and wages.
Justification: Identify the project director or principal investigator, if known at the time of application. For
each staff person, provide: the title; time commitment to the project in months; time commitment to the
project as a percentage or full-time equivalent; annual salary; grant salary; wage rates; etc. Do not include
the costs of consultants, personnel costs of delegate agencies, or of specific project(s) and/or businesses to be
financed by the applicant.
Fringe Benefits
Description: Costs of employee fringe benefits unless treated as part of an approved indirect cost rate.
Justification: Provide a breakdown of the amounts and percentages that comprise fringe benefit costs such as
health insurance, Federal Insurance Contributions Act (FICA) taxes, retirement insurance, taxes, etc.
Travel
Description: Costs of project-related travel by employees of the applicant organization. (This item does not
include costs of consultant travel).
Justification: For each trip show: the total number of traveler(s); travel destination; duration of trip; per
diem; mileage allowances, if privately owned vehicles will be used to travel out of town; and other
transportation costs and subsistence allowances. If appropriate for this project, travel costs for key staff to
attend ACF-sponsored workshops should be detailed in the budget.
Supplies
Description: Costs of all tangible personal property other than that included under the Equipment category.
Justification: Specify general categories of supplies and their costs. Show computations and provide other
information that supports the amount requested.
Other
Description: Enter the total of all other costs. Such costs, where applicable and appropriate, may include but
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Description: Enter the total of all other costs. Such costs, where applicable and appropriate, may include but
are not limited to: local travel; insurance; food; medical and dental costs (noncontractual); professional
services costs; space and equipment rentals; printing and publication; computer use; training costs, such as
tuition and stipends; staff development costs; and administrative costs.
Justification: Provide computations, a narrative description and a justification for each cost under this
category.
Indirect Charges
Description: Total amount of indirect costs. This category should be used only when the applicant currently
has an indirect cost rate approved by the Department of Health and Human Services (HHS) or another
cognizant Federal agency.
Justification: An applicant that will charge indirect costs to the grant must enclose a copy of the current rate
agreement. If the applicant organization is in the process of initially developing or renegotiating a rate, upon
notification that an award will be made, it should immediately develop a tentative indirect cost rate proposal
based on its most recently completed fiscal year, in accordance with the cognizant agency's guidelines for
establishing indirect cost rates, and submit it to the cognizant agency. Applicants awaiting approval of their
indirect cost proposals may also request indirect costs. When an indirect cost rate is requested, those costs
included in the indirect cost pool should not be charged as direct costs to the grant. Also, if the applicant is
requesting a rate that is less than what is allowed under the program, the authorized representative of the
applicant organization must submit a signed acknowledgement that the applicant is accepting a lower rate
than allowed.
Commitment of Non-Federal Resources
Description: Amounts of non-Federal resources that will be used to support the project as identified in Block
18 of the SF-424.
Justification: If an applicant is relying on match from a third party, then a firm commitment of these
resources (letter or other documentation) is required with the application. Detailed budget information must
be provided for every funding source identified in Block 18 of the SF-424.
Paperwork Reduction Disclaimer
As required by the Paperwork Reduction Act of 1995, Pub.L. 104-13, the public reporting burden for the
Project Description is estimated to average 40 hours per response, including the time for reviewing
instructions, gathering and maintaining the data needed, and reviewing the collection information. The
Project Description information collection is approved under OMB control number 0970-0139, which
expires 11/30/2012. An agency may not conduct or sponsor, and a person is not required to respond to, a
collection of information unless it displays a currently valid OMB control number.
Application Submission Options
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Electronic Submission via www.Grants.gov
ACF will not accept applications via facsimile or email.
The Funding Opportunity Announcement is found on the Grants.gov website at
http://www.grants.gov where the electronic application can be downloaded for completion.
To apply electronically, applicants must be registered with Grants.gov, Dun and Bradstreet, and the
Central Contractor Registry (CCR).
Electronically submitted applications must be submitted and time/date stamped by the due date and
receipt time described in Section IV.3. Submission Dates and Times, of this announcement.
To submit an application through Grants.gov, the applicant must be an Authorized Organization
Representative (AOR) for their organization and must have a current registration with the Central
Contractor Registry (CCR).
Central Contractor Registry (CCR) registration must be updated annually. Electronically
submitted applications will not pass the validation check at Grants.gov if the AOR does not have a
current CCR registration and electronic signature credentials.
Applications rejected by Grants.gov for an unregistered AOR will be disqualified and will not be
considered for competition.
Additional guidance on the submission of electronic applications can be found at
http://www.acf.hhs.gov/grants/registration_checklist.html.
If difficulties are encountered in using Grants.gov, applicants must contact the Grants.gov Contact
Center at:1-800-518-4726, or by email at support@grants.gov, to report the problem and obtain
assistance.
Applicants are advised to retain Grants.gov Contact Center service ticket number(s) as they may be
needed for future reference.
Applicants that submit their applications electronically are encouraged to retain a hard copy of their
application.
It is to an applicant's advantage to submit their applications 24 hours in advance of the closing date
and time.
Contact with the Grants.gov Contact Center prior to the listed due date and time does not ensure
acceptance of your application. If difficulties are encountered, the Grants Management Officer
(GMO) will make a determination whether the issues are due to system errors or user error.
Hard Copy Submission
Applicants that are submitting their application in paper format should submit one original and two copies of
the complete application with all attachments. The original and each of the two copies must include all
required forms, certifications, assurances, and appendices, be signed by the Authorized Organization
Representative (AOR), and be unbound. The original copy of the application must have original signature(s).
See Section IV.6 of this announcement for address information for hard copy application submissions.
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Applicants may refer to Section VIII. Other Information for a checklist of application requirements that may
be used in developing and organizing application materials. Details concerning acknowledgment of received
applications are available in Section IV.3. Submission Dates and Times of this announcement.
IV.3. Submission Dates and Times
Due Date for Applications: [Insert 30 days from date of publication]
Explanation of Due Dates
The due date for receipt of applications is listed in this section. Applications received after 4:30 p.m., eastern
time, on the due date will be classified as late and will not be considered in the current competition.
Applicants are responsible for ensuring that applications are received by mail, hand-delivery, or submitted
electronically well in advance of the application due date and time.
Mailed Applications
Mailed applications must be received no later than 4:30 p.m., eastern time, at the address provided in Section
IV.6 of this announcement on the due date listed in this section.
Hand-Delivered Applications
Applications hand-delivered by applicants, applicant couriers, other representatives of the applicant, or by
overnight/express mail couriers must be received on, or before, the due date listed in this section, between
the hours of 8:00 a.m. and 4:30 p.m., eastern time, Monday through Friday (excluding Federal holidays).
Applications should be delivered to the address provided in Section IV.6. of this announcement.
Electronically-Submitted Applications
ACF cannot accommodate transmission of applications by facsimile or email. Instructions for electronic
submission through www.Grants.gov may be found at
http://www.acf.hhs.gov/grants/registration_checklist.html.
After the application is submitted electronically via Grants.gov, the applicant will receive three emails.
The following emails will be sent to the applicant from Grants.gov:
1. An automatic acknowledgement from Grants.gov of the application's submission that provides a
Grants.gov tracking number.
The date/time-stamp in this email serves as the official record of your application submission.
The date/time-stamp must reflect a submission time on or before 4:30 p.m., eastern time, on the
application due date for the application to be considered as meeting the due date and to be
considered for competition.
2. An acknowledgement from Grants.gov that the submitted application package has passed or failed a
series of checks and validations.
Applications that fail the validation check at Grants.gov because the Authorized Organization
Representative (AOR) is not currently registered with the Central Contractor Registry (CCR)
will be disqualified and will not be considered for competition.
3. An additional email from the Administration for Children and Families (ACF) will be sent to the
applicant indicating that the application has been retrieved from Grants.gov and received by ACF.
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Late Applications
No appeals will be considered for applications classified as late under the three cited circumstances:
Hard-copy applications received after 4:30 p.m., eastern time, on the due date will be classified
as late and will be disqualified.
Electronically-submitted applications are considered late and are disqualified when the
date/time-stamp received by email from www.Grants.gov is after 4:30 p.m., eastern time, on
the due date.
Electronically-submitted applications submitted by an AOR that does not have a current
registration with the Central Contractor Registry (CCR) will be rejected by Grants.gov.
Although the applicant may have an acceptable dated and time-stamped email from
Grants.gov, these applications are considered late and are disqualified and will not be
considered for competition.
Extension/Waiver of Due Date and Receipt Time
ACF may extend an application due date and receipt time when circumstances such as natural disasters occur
(floods, hurricanes, etc.); when there are widespread disruptions of mail service; or in other rare cases. The
determination to extend or waive due date and receipt time requirements rests with ACF's Chief Grants
Management Officer.
Acknowledgement of Received Application
ACF will provide acknowledgement of receipt of hard copy application packages submitted via mail or
courier services.
Applicants who submit their application packages electronically via http://www.Grants.gov will receive two
email acknowledgements from that website:
1. Your application has been submitted and provides a Time/Date Stamp. This is considered the
official submission time.
2. Your application has been validated and provides a Time/Date Stamp. See the previous section on
disqualification for failing validation check because of an unregistered Authorized
Organization Representative.
An acknowledgement email from the Administration on Children and Families (ACF) indicating that the
application has been retrieved and received by ACF will be sent to applicants that apply via
http://www.Grants.gov
IV.4. Intergovernmental Review of Federal Programs
This program is covered under Executive Order (E.O.) 12372, "Intergovernmental Review of Federal
Programs," and 45 CFR Part 100, "Intergovernmental Review of Department of Health and Human Services
Programs and Activities." Under the Executive Order, States may design their own processes for reviewing
and commenting on proposed Federal assistance under covered programs.
Applicants should go to the following URL for the official list of the jurisdictions that have elected to
participate in E.O. 12372 http://www.whitehouse.gov/omb/grants_spoc/.
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Applicants from participating jurisdictions should contact their SPOC, as soon as possible, to alert them of
their prospective applications and to receive instructions on their jurisdiction's procedures. Applicants must
submit all required application materials to the SPOC and indicate the date of submission on the Standard
Form (SF) 424 at item 19.
Under 45 CFR 100.8(a)(2), a SPOC has 60 days from the application due date to comment on proposed new
awards.
SPOC comments may be submitted directly to ACF to: U.S. Department of Health and Human Services,
Administration for Children and Families, Office of Grants Management, Division of Discretionary Grants,
370 L'Enfant Promenade SW., 6th Floor East, Washington, DC 20447.
Entities that meet the eligibility requirements of this announcement are still eligible to apply for a grant even
if a State, Territory or Commonwealth, etc., does not have a SPOC or has chosen not to participate in the
process. Applicants from non-participating jurisdictions need take no action with regard to E.O.
12372. Applications from Federally-recognized Indian Tribal governments are not subject to E.O. 12372.
IV.5. Funding Restrictions
Costs of organized fund raising, including financial campaigns, endowment drives, solicitation of gifts and
bequests, and similar expenses incurred solely to raise capital or obtain contributions, are considered
unallowable costs under grants awarded under this announcement.
Grant awards will not allow reimbursement of pre-award costs.
Construction is not an allowable activity or expenditure under this grant award.
Purchase of real property is not an allowable activity or expenditure under this grant award.
IV.6. Other Submission Requirements
Submit applications to one of the following addresses:
Submission By Mail
Office of Head Start
OHS Operations Center
c/o Master Key Consulting
4915 St. Elmo Avenue, Suite 101
Bethesda, MD 20814
Hand Delivery
Office of Head Start
OHS Operations Center
c/o Master Key Consulting
4915 St. Elmo Avenue, Suite 101
Bethesda, MD 20814
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Electronic Submission
See Section IV.2 for application requirements and for guidance when submitting applications electronically
via http://www.Grants.gov.
For all submissions, see Section IV.3 for information on due dates and times.
V. Application Review Information
V.1. Criteria
Applications competing for financial assistance will be reviewed and evaluated using the criteria described in
this section. The corresponding point values indicate the relative importance placed on each review criterion.
Points will be allocated based on the extent to which the application proposal addresses each of the criteria
listed. Applicants should address these criteria in their application materials, particularly in the project
description and budget justification, as they are the basis upon which competing applications will be judged
during the objective review. The required elements of the project description and budget justification may be
found in Section IV.2 of this announcement.
Objectives and Need for Assistance
Maximum Points: 25
The evaluation of this criterion will be based on the extent to which the applicant's proposal demonstrates
the applicant's:
Description of each grantee's learning environment; number of teachers, home visitors and family
child care providers to be coached;
Interest in improving the abilities and qualifications of their teaching staff;
Quality and availability of the supports currently available to teaching staff;
Diversity of strengths, needs, experience and education of the teaching staff, home visitors, and
family child care providers to be coached
Demonstrated need for assistance;
Clearly stated attainable objectives for improving the quality of teaching; and
Specific and measurable outcomes expected for both teaching staff and children. Measurable
outcomes should include improved scores in the domain of Instructional Support as measured by the
Classroom Assessment Scoring System (CLASS).
Approach
Maximum Points: 30
The evaluation of this criterion will be based on the degree to which the applicant's
proposal demonstrates the following:
Knowledge of factors that can interfere with coaching success;
Knowledge of factors the can facilitate coaching success;
Knowledge of strategies for individualization;
Strategies for providing coaching in diverse settings; and
Strategies for providing logistical support for a successful coaching initiative.
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Organizational Capacity
Maximum Points: 25
The evaluation of this criterion will be based on the degree to which the applicant's proposal demonstrates
the following:
Key staff have demonstrated experience, knowledge, skills and education to support early childhood
development and learning, teaching, and mentoring/coaching;
Backgrounds of coaches is appropriately diverse for the populations they will serve;
Organization will provide sufficient time for staff to participate in training, discussions and other
activities with their Coach; and
Evaluation criteria for the coaching program including measures of success for staff/coach dyads.
Budget
Maximum Points: 20
The evaluation of this criterion will be based on the degree to which the applicant's proposal demonstrates
the following:
Proposed costs must be reasonable, appropriately allocated and sufficient to implement the Early
Learning Mentor Coach Project; and
Proposed costs must be justified based on the needs and resources of the program and the
community served.
V.2. Review and Selection Process
No grant award will be made under this announcement on the basis of an incomplete application.
Initial ACF Screening
Each application will be screened to determine whether it was received by the closing date and time and
whether the requested amount exceeds the award ceiling. Applications that are designated as late according
to Section IV.3. Submission Dates and Times or those with requests that exceed the award ceiling, stated in
Section II. Award Information will be returned to the applicant with a notation that they were
deemed non-responsive and will not be reviewed.
Objective Review and Results
Applications competing for financial assistance will be reviewed and evaluated by objective review panels
using the criteria described in Section V.1 of this announcement. Each panel is made up of experts with
knowledge and experience in the area under review. Generally, review panels are composed of three
reviewers and one chairperson.
Results of the competitive objective review are taken into consideration by ACF in the selection of projects
for funding; however, objective review scores and rankings are not binding and are one element of the
decision-making process.
ACF may elect to not fund applicants with management or financial problems that would indicate an
inability to successfully complete the proposed project. Applications may be funded in whole or in part.
Successful applicants may be funded at an amount lower than that requested. ACF reserves the right to
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Successful applicants may be funded at an amount lower than that requested. ACF reserves the right to
consider a preference to fund organizations serving emerging, unserved, or under-served populations,
including those located in pockets of poverty, and to consider the geographic distribution of Federal funds in
its funding decisions.
ACF reserves the right to deny funding to any applicant that is presently designated as "high risk," or has
received a summary suspension of financial assistance under Section 646 if the Head Start Act (42 U.S.C.
9841), or has been debarred, or whose financial assistance has been terminated by any Federal agency. ACF
may elect not to fund applicants that have management or financial problems that make it unlikely the
applicant would be able to provide effective services.
Approved but Unfunded Applications
Applications that are approved but unfunded may be held over for funding in the next funding cycle, pending
the availability of funds, for a period not to exceed one year.
V.3. Anticipated Announcement and Award Dates
VI. Award Administration Information
VI.1. Award Notices
Successful applicants will be notified through the issuance of a Financial Assistance Award (FAA) document
that sets forth the amount of funds granted, the terms and conditions of the grant, the effective date of the
grant, the budget period for which initial support will be given, the non-Federal share to be provided (if
applicable), and the total project period for which support is contemplated. The FAA will be signed by the
Grants Officer and transmitted via postal mail. Following the finalization of funding decisions,
organizations whose applications will not be funded will be notified by letter, signed by the Program Office
head.
VI.2. Administrative and National Policy Requirements
Awards issued under this announcement are subject to the uniform administrative requirements and cost
principles of 45 CFR Part 74 (Awards And Subawards To Institutions Of Higher Education, Hospitals, Other
Nonprofit Organizations, And Commercial Organizations), or 45 CFR Part 92 (Grants And Cooperative
Agreements To State, Local, And Tribal Governments).
An application funded with the release of Federal funds through a grant award, does not constitute, or imply,
compliance with Federal regulations. Funded organizations are responsible for ensuring that their activities
comply with all applicable Federal regulations.
Grantees are subject to the limitations set forth in 45 CFR Part 74, Subpart E-Special Provisions for Awards
to Commercial Organizations (45 CFR §74.81_Prohibition against profit), which states that, "... no HHS
funds may be paid as profit to any recipient even if the recipient is a commercial organization. Profit is any
amount in excess of allowable direct and indirect costs."
Grantees are also subject to the requirements of 45 CFR Part 87, Equal Treatment for Faith-Based
Organizations: "Direct Federal grants, sub-award funds, or contracts under this ACF program shall not be
used to support inherently religious activities such as religious instruction, worship, or proselytization.
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used to support inherently religious activities such as religious instruction, worship, or proselytization.
Therefore, organizations must take steps to separate, in time or location, their inherently religious activities
from the services funded under this program. Regulations pertaining to the Equal Treatment for Faith-Based
Organizations, which includes the prohibition against Federal funding of inherently religious activities, can
be found at the HHS web site at: http://www.hhs.gov/fbci/waisgate21.pdf.
A faith-based organization receiving HHS funds retains its independence from Federal, State, and local
governments, and may continue to carry out its mission, including the definition, practice, and expression of
its religious beliefs. For example, a faith-based organization may use space in its facilities to provide secular
programs or services funded with Federal funds without removing religious art, icons, scriptures, or other
religious symbols. In addition, a faith-based organization that receives Federal funds retains its authority over
its internal governance, and it may retain religious terms in its organization's name, select its board members
on a religious basis, and include religious references in its organization's mission statements and other
governing documents in accordance with all program requirements, statutes, and other applicable
requirements governing the conduct of HHS funded activities." Additional information on "Understanding
the Regulations Related to the Faith-Based and Community Initiative" can be found at:
http://www.hhs.gov/fbci/regulations/index.html.
The Code of Federal Regulations (CFR) is available at http://www.gpoaccess.gov/CFR/.
Award Term and Condition for Trafficking in Persons
Awards issued under this announcement are subject to the requirements of Section 106 (g) of the Trafficking
Victims Protection Act of 2000, as amended (22 U.S.C. 7104). For the full text of the award term, go to
http://www.acf.hhs.gov/grants/award_term.html. If you are unable to access this link, please contact the
Grants Management Contact identified in Section VII. Agency Contacts of this announcement to obtain a
copy of the Term.
HHS Grants Policy Statement
The HHS Grants Policy Statement (HHS GPS) is the Department of Health and Human Services' single
policy guide for discretionary grants and cooperative agreements. ACF grant awards are subject to the
requirements of the HHS GPS, which covers basic grants processes, standard terms and conditions, and
points of contact, as well as important agency-specific requirements. Appendices to the HHS GPS include a
glossary of terms and a list of standard abbreviations for ease of reference. The general terms and conditions
in the HHS GPS will apply as indicated unless there are statutory, regulatory, or award-specific requirements
to the contrary that are specified in the Financial Assistance Award (FAA). The HHS GPS is available at
http://www.acf.hhs.gov/grants/grants_related.html.
VI.3. Reporting
Grantees under this announcement will be required to submit performance progress and financial reports
periodically throughout the project period. The frequency of required reporting is listed later in this section.
In FY 2009, most ACF grantees began using a standard form for required performance progress reporting
(PPR). Use of the new standard form, the ACF-OGM SF-PPR, began for new awards and continuation
awards made by ACF in FY 2009. At a minimum, grantees are required to submit the ACF-OGM SF-PPR,
which consists of the ACF-OGM SF-PPR Cover Page and the Program Indicators-Attachment B. ACF
Programs that utilize reporting forms or formats in addition to, or instead of, the ACF-OGM SF-PPR have
listed the reporting requirements later in this section.
Grant award documents will inform grantees of the appropriate performance progress report form or format
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Grant award documents will inform grantees of the appropriate performance progress report form or format
to use beginning in FY 2009. Grantees should consult their award documents to determine the appropriate
performance progress report format required under their award.
Grantees will continue to use the Financial Status Report (FSR) SF-269 (long form) for required financial
reporting.
Performance progress and financial reports are due 30 days after the end of the reporting period. Final
program performance and financial reports are due 90 days after the close of the project period. Final
reports may be submitted in hard copy to the Grants Management Office Contact listed in Section VII.
Agency Contacts of this announcement.
The SF-269 (long form) and the ACF-OGM-SF-PPR may be found at
http://www.acf.hhs.gov/grants/grants_resources.html.
Program Progress Reports: Semi-Annually
Financial Reports:
Semi-Annually
VII. Agency Contacts
Program Office Contact
Patricia McMahon
Administration for Children and Families
Office of Head Start
Portals Building
1250 Maryland Ave SW
WASHINGTON, DC 20024
Phone: (866) 796-1591
Email: OHS@luxcg.com
Office of Grants Management Contact
David Kadan
ACF Grants Management Officer
Office of Grants Management
Administration for Children and Families
370 L'Enfant Promenade, SW
Aerospace Building - 6th Floor East
Washington, DC 20447
Phone: (202) 401-5513
Email: ACFOGME-Grants@acf.hhs.gov
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Federal Relay Service:
Hearing-impaired and speech-impaired callers may contact the Federal Relay Service for assistance at
1-800-877-8339 (TTY - Text Telephone or ASCII - American Standard Code For Information Interchange).
VIII. Other Information
Reference Websites
U.S. Department of Health and Human Services (HHS) on the Internet http://www.hhs.gov/
Administration for Children and Families (ACF) on the Internet http://www.acf.hhs.gov/.
Administration for Children and Families - Funding Opportunities
homepage http://www.acf.hhs.gov/grants/.
Catalog of Federal Domestic Assistance (CFDA) https://www.cfda.gov/.
Code of Federal Regulations (C.F.R.) http://www.gpoaccess.gov/cfr/index.html
United States Code (U.S.C) http://www.gpoaccess.gov/uscode/
Sign up to receive notification of ACF Funding Opportunities at www. Grants.gov
http://www.grants.gov/applicants/email_subscription.jsp
Checklist
All required Standard Forms, assurances, and certifications are available on the ACF Forms page
at http://www.acf.hhs.gov/grants/grants_resources.html and on the Grants.gov Forms Repository webpage
at http://apply07.grants.gov/apply/FormLinks?family=15.
Versions of other Standard Forms (SFs) are available on the Office of Management and
Budget (OMB) Grants Management Forms web site at http://www.whitehouse.gov/omb/grants_forms/.
For information regarding accessibility issues, visit the Grants.gov Accessibility Compliance Page at
http://www07.grants.gov/aboutgrants/accessibility_compliance.jsp.
What to Submit
Where Found
When to Submit
SF-424 - Application for Federal
Assistance
Referenced in Section IV.2 and
found at http:// www.acf.hhs.gov/
grants/grants_resources.html and at
the Grants.gov Forms Repository at
http:// apply07.grants.gov
/apply/FormLinks?family=15.
Submission due by
application due date found
in Overview and Section
IV.3.
SF-P/PSL - Project/Performance
Site Location(s)
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SF-424A - Budget Information Non-Construction Programs
Referenced in Section IV.2 and
found at http:// www.acf.hhs.gov
/grants/grants_resources.html.
Submission due by
application due date found
in Overview and Section
IV.3.
Project Summary/Abstract
Referenced in Section IV.2 of the
announcement under "Project
Description."
Submission due by
application due date found
in Overview and Section
IV.3.
Project Description
Referenced in Section IV.2 of the
announcement.
Submission due by
application due date found
in Overview and Section
IV.3.
Budget and Budget Justification
Referenced in Section IV.2 of the
announcement under "Project
Description."
Submission due by
application due date found
in Overview and Section
IV.3.
Documentation of Commitment
of Non-Federal Resources
Referenced in Section IV.2 of the
announcement under "Budget and
Budget Justification."
Submission due by
application due date found
in Overview and Section
IV.3.
Proof of Non-Profit Status
Referenced in Section IV.2 of the
announcement under "Legal Status
of Applicant Entity" in the "Project
Description."
Submission due by date of
award.
Certification Regarding Lobbying
Referenced in Section IV.2 of the
announcement and found at http://
www.acf.hhs.gov
/grants/grants_resources.html.
Submission due by date of
award.
This program is covered under
E.O. 12372, "Intergovernmental
Review of Federal Programs,"
and 45 CFR Part 100,
"Intergovernmental Review of
Department of Health and
Human Services Programs and
Activities". Applicants must
submit all required application
materials to the State Single
Applicants should go to the
following URL for the official list of
the jurisdictions that have elected to
participate in E.O. 12372 http://
www.whitehouse.gov
/omb/grants_spoc/ as indicated in
Section IV.4 of this announcement.
Submission due to State
Single Point of Contact by
the application due date
found in Overview and
Section IV.3.
SF-424B - Assurances Non-Construction Programs
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materials to the State Single
Point of Contact (SPOC) and
indicate the date of submission
on the Standard Form (SF) 424
at item 19.
SF-LLL - Disclosure of
Lobbying Activities, if applicable
"Disclosure Form to Report
Lobbying" is referenced in Section
IV.2 and found at http://
www.acf.hhs.gov
/grants/grants_resources.html.
Submission due by
application due date found
in Overview and Section
IV.3.
Submission of this form is required if
any funds have been paid, or will be
paid, to any person for influencing,
or attempting to influence, an officer
or employee of any agency, a
Member of Congress, an officer or
employee of Congress, or an
employee of a Member of Congress
in connection with this commitment
providing for the United States to
insure or guarantee a loan.
Signature
Date:
_________________________________________________
Yvette Sanchez Fuentes
Director
Office of Head Start
Appendices
Attachment 1
Standard Terms and Conditions
American Recovery and Reinvestment Act of 2009
Division A Funds
February 26, 2009
1. Other Standard Terms and Conditions
All other grant policy terms and conditions contained in applicable Department of Health and Human
Services (HHS) Grant Policy Statements apply unless they conflict or are superseded by the following
terms and conditions implementing the American Recovery and Reinvestment Act of 2009 (ARRA)
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terms and conditions implementing the American Recovery and Reinvestment Act of 2009 (ARRA)
requirements below. Recipients are responsible for contacting their HHS grant/program managers for
any needed clarifications.
2. Recipient Reporting
Recipients of Federal awards from funds authorized under Division A of the ARRA must comply with
all requirements specified in Division A of the ARRA (P.L. 111-5), including reporting requirements
outlined in Section 1512 of the Act. For purposes of reporting, ARRA recipients must report on ARRA
sub-recipient (sub-grantee and sub-contractor) activities as specified below.
Not later than 10 days after the end of each calendar quarter, starting with the quarter ending December
31, 2010 and reporting by January 10, 2011, the recipient must submit quarterly reports to HHS that will
posted to Recovery.gov, containing the following information:
a. The total amount of ARRA funds under this award;
b. The amount of ARRA funds received under this award that were obligated and expended to
projects or activities;
c. The amount of unobligated award balances;
d. A detailed list of all projects or activities for which ARRA funds under this award were
obligated and expended, including
The name of the project or activity;
A description of the project or activity;
An evaluation of the completion status of the project or activity;
An estimate of the number of jobs created and the number of jobs retained by the
project or activity; and
For infrastructure investments made by State and local governments, the purpose, total
cost, and rationale of the agency for funding the infrastructure investment with funds
made available under this Act, and the name of the person to contact at the agency if
there are concerns with the infrastructure investment.
e. Detailed information on any sub-awards (sub-contracts or sub-grants) made by the grant
recipient to include the data elements required to comply with the Federal Funding
Accountability and Transparency Act of 2006 (P.L. 109-282).
For any sub-award equal to or larger than $25,000, the following information:
The name of the entity receiving the sub-award;
The amount of the sub-award;
The transaction type;
The North American Industry Classification System code or Catalog of Federal
Domestic Assistance (CFDA) number;
Program source;
An award title descriptive of the purpose of each funding action;
The location of the entity receiving the award;
The primary location of performance under the award, including the city, State,
congressional district, and country; and
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A unique identifier of the entity receiving the award and of the parent entity of the
recipient, should the entity be owned by another entity.
f. All sub-awards less than $25,000 or to individuals may be reported in the aggregate, as
prescribed by HHS.
g. Recipients must account for each ARRA award and sub-award (sub-grant and sub-contract)
separately. Recipients will draw down ARRA funds on an award-specific basis. Pooling of
ARRA award funds with other funds for drawdown or other purposes is not permitted.
h. Recipients must account for each ARRA award separately by referencing the assigned CFDA
number for each award.
The definition of terms and data elements, as well as any specific instructions for reporting, including
required formats, will be provided in subsequent guidance issued by HHS.
3. Buy American - Use of American Iron, Steel, and Manufactured Goods
Recipients may not use any funds obligated under this award for the construction, alteration,
maintenance, or repair of a public building or public work unless all of the iron, steel, and manufactured
goods used in the project are produced in the United States or unless HHS waives the application of this
provision. (ARRA Sec. 1605)
4. Wage Rate Requirements
[This term and condition shall not apply to tribal contracts entered into by the Indian Health Service
funded with this appropriation. (ARRA Title VII-Interior, Environment, and Related Agencies,
Department of Health and Human Services, Indian Health Facilities)]
Subject to further clarification issued by the Office of Management and Budget, and notwithstanding
any other provision of law and in a manner consistent with other provisions of ARRA, all laborers and
mechanics employed by contractors and subcontractors on projects funded directly by or assisted in
whole or in part by and through the Federal Government pursuant to this award shall be paid wages at
rates not less than those prevailing on projects of a character similar in the locality as determined by the
Secretary of Labor in accordance with subchapter IV of chapter 31 of title 40, United States Code. With
respect to the labor standards specified in this section, the Secretary of Labor shall have the authority
and functions set forth in Reorganization Plan Numbered 14 of 1950 (64 Stat. 1267; 5 U.S.C. App.) and
section 3145 of title 40, United States Code. (ARRA Sec. 1606)
5. Preference for Quick Start Activities (ARRA)
In using funds for this award for infrastructure investment, recipients shall give preference to activities
that can be started and completed expeditiously, including a goal of using at least 50 percent of the funds
for activities that can be initiated not later than 120 days after the date of the enactment of ARRA.
Recipients shall also use grant funds in a manner that maximizes job creation and economic benefit.
(ARRA Sec. 1602)
6. Limit on Funds (ARRA)
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None of the funds appropriated or otherwise made available in ARRA may be used by any State or local
government, or any private entity, for any casino or other gambling establishment, aquarium, zoo, golf
course, or swimming pool. (ARRA Sec. 1604)
7. Disclosure of Fraud or Misconduct
Each recipient or sub-recipient awarded funds made available under the ARRA shall promptly refer to
the HHS Office of Inspector General any credible evidence that a principal, employee, agent, contractor,
sub-recipient, subcontractor, or other person has submitted a false claim under the False Claims Act or
has committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery,
gratuity, or similar misconduct involving those funds. The HHS Office of Inspector General can be
reached at http://www.oig.hhs.gov/fraud/hotline/
8. Schedule of Expenditures of Federal Awards
Recipients agree to separately identify the expenditures for each grant award funded under ARRA on the
Schedule of Expenditures of Federal Awards (SEFA) and the Data Collection Form (SF-SAC) required
by Office of Management and Budget Circular A-133, "Audits of States, Local Governments, and
Nonprofit Organizations." This identification on the SEFA and SF-SAC shall include the Federal award
number, the Catalog of Federal Domestic Assistance (CFDA) number, and amount such that separate
accountability and disclosure is provided for ARRA funds by Federal award number consistent with the
recipient reports required by ARRA Section 1512(c). (2 C.F.R. 215.26, 45 C.F.R. 74.26, and 45 C.F.R.
92.26)
9. Responsibilities for Informing Sub-recipients
Recipients agree to separately identify to each sub-recipient, and document at the time of sub-award and
at the time of disbursement of funds, the Federal award number, any special CFDA number assigned for
ARRA purposes, and amount of ARRA funds. (2 C.F.R. 215.26, 45 C.F.R. 74.26, and 45 C.F.R. 92.26)
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| File Type | application/pdf |
| File Modified | 2010-05-18 |
| File Created | 2010-05-18 |