|
FNS Food Distribution Programs Burden Hour Estimates |
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AFFECTED PUBLIC: STATE, LOCAL, AND TRIBAL GOVERNMENTS |
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Sec. of Regs./Authority |
Title |
Form No. |
Est. No. of Respondents |
No. of Responses per Respondent |
Total Annual Responses (exf) |
Est. total Hours per Response |
Est. total Burden (gxh) |
Change in Burden |
240.4 |
Cash In Lieu of Donated Foods for Nonresidential Child and Adult Care Institutions |
FNS-44 |
Burden Contained in OMB #0584-0078 |
|
240.5 |
Cash In Lieu of Donated Foods for Commodity Schools |
FNS-10 |
Burden Contained in OMB #0584-0002 |
|
240.6 |
Funds for SAs That Have Phased Out Facilities |
FNS-10 |
Burden Contained in OMB #0584-0002 |
|
247.4(a)(1) & (b) |
Federal/State Agreements |
FNS-74 |
Burden Contained in OMB #0584-0067 |
|
247.4(a)(2) & (b) & (c) |
State/Local Agreements |
|
50 |
1.00 |
50.00 |
2.00 |
100.00 |
|
247.6(a-c) |
State Plan |
|
1 |
1.00 |
1.00 |
50.00 |
50.00 |
|
247.6(d) |
State Plan Amendments |
|
35 |
1.00 |
35.00 |
5.00 |
175.00 |
|
247.7(a) |
Applications of Local Agencies |
|
30 |
1.00 |
30.00 |
2.00 |
60.00 |
|
247.19(a) |
Agreement to Prevent Dual Participation |
|
60 |
1.00 |
60.00 |
1.00 |
60.00 |
|
247.23(b) |
State Provision of Administrative Funds |
|
20 |
0.25 |
5.00 |
150.00 |
750.00 |
|
247.26 |
Closeout Procedures |
|
20 |
1.00 |
20.00 |
8.00 |
160.00 |
|
247.29(a) & (b)(2)(ii) |
Receipt, Disposal, and Inventory of Donated Foods |
FNS-153 |
20 |
12.00 |
240.00 |
6.30 |
1512.00 |
|
247.29(a)& (b)(3) |
Civil Rights Participation Data |
FNS-191 |
Burden Contained In OMB # 0584-0025 |
|
247.31(c) |
Audit Responses |
|
20 |
4.00 |
80.00 |
40.00 |
3200.00 |
|
247.34 |
Management Reviews |
|
35 |
2.06 |
72.00 |
8.00 |
575.96 |
|
250.13(a)(6) |
Destination Data for Delivery of Donated Foods |
FNS-7 |
180 |
7.00 |
1,260.00 |
0.50 |
630.00 |
|
250.13(f) |
Report of Shipment Received, Over, Short, and/or Damaged |
FNS-57 |
330 |
303.00 |
99,991.32 |
0.02 |
1999.83 |
|
250.17(a) & 251.10(d)(2) |
Commodity Inventory Report |
FNS-155 |
30 |
2.00 |
60.00 |
0.67 |
40.20 |
|
250.17(e) |
Other Reporting |
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Recall Response Reporting |
|
15 |
4.00 |
60.00 |
24.00 |
1440.00 |
|
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State Option Contract Program |
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2 |
3.00 |
6.00 |
2.00 |
12.00 |
|
250.58 |
Ordering Donated Food |
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Direct Delivery of Commodities |
FNS-52 |
110 |
642.00 |
70,620.00 |
0.10 |
7062.00 |
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Multi-Commodity Food Requisition |
FNS-53 |
145 |
30.00 |
4,350.00 |
0.10 |
435.00 |
|
250.69(f) |
State Report of Commodities Distributed for Disaster Relief |
FNS-292 |
Burden Contained in OMB #0584-0067 |
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253.5(a) & 254.3(a) |
Plans of Operation |
|
24 |
1.01 |
24.26 |
3.00 |
72.79 |
|
253.3(c) |
Prime Vendor Pilot |
|
23 |
1.00 |
23.00 |
1.00 |
23.00 |
|
253.8(b) & 254.3(a) |
Commodity Inventories |
FNS-152 |
97 |
12.00 |
1,164.00 |
2.50 |
2910.00 |
|
253.8(f) & 254.3(a) |
Damaged, or Out of Condition Commodities |
FNS-57 |
97 |
1.55 |
150.35 |
0.25 |
37.59 |
|
253.5(i) & 254.3(a) |
Monitoring and Review of Program Operations |
|
97 |
1.00 |
97.00 |
2.00 |
194.00 |
|
ARRA FDPIR |
ARRA Related Financial Status Reports |
SF-425 |
97 |
6.00 |
582 |
0.75 |
436.50 |
|
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TOTAL REPORTING |
|
330 |
542.37 |
178,980.93 |
0.12 |
21935.87 |
0 |
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Sec. of Regs. |
Title |
Form No. |
Est. No. of Recordkeepers |
Est. # of Records per Recordkeeper |
Total Annual Records |
Est. total Hours per Record |
Est. total Burden |
Change in Burden |
240.4 |
Cash In Lieu of Donated Foods for Nonresidential Child Care Institutions |
|
56 |
12.00 |
672.00 |
0.25 |
168.00 |
|
240.5 |
Cash In Lieu of Donated Foods for Commodity Schools |
|
3 |
12.00 |
36.00 |
0.25 |
9.00 |
|
240.6 |
Funds for States That Have Phased Out Facilities |
|
56 |
93.64 |
5,243.84 |
0.25 |
1310.96 |
|
247.22 |
Record of Use of Funds |
|
20 |
12.00 |
240.00 |
0.05 |
12.00 |
|
247.28(b) |
Records of Receipt, Disposal & Inventory of Donated Foods |
|
56 |
12.86 |
720.16 |
0.05 |
36.01 |
|
247.29(a) |
Records of Fair Hearing Proceedings |
|
20 |
36.00 |
720.00 |
0.05 |
36.00 |
|
247.30(d)(3) |
Records of Participant Claims |
|
56 |
8.93 |
500.08 |
0.08 |
40.01 |
|
253.5(h) & 254.4(a) |
Recordkeeping of Reports: |
|
|
|
|
|
|
|
Plans of Operation |
|
97 |
1.00 |
97.00 |
0.08 |
7.76 |
|
Household Applications |
|
97 |
824.74 |
79,999.78 |
0.08 |
6399.98 |
|
Reporting Changes |
|
97 |
46.39 |
4,499.83 |
0.08 |
359.99 |
|
Disposal of Out of Condition Commodities |
|
25 |
1.00 |
25.00 |
0.08 |
2.00 |
|
ITO Applications |
|
97 |
1.00 |
97.00 |
0.08 |
7.76 |
|
Commodity Inventories |
|
97 |
12.00 |
1,164.00 |
0.08 |
93.12 |
|
Damaged or Out of Condition Commodities |
|
97 |
1.55 |
150.00 |
0.08 |
12.00 |
|
Financial Status Reports |
|
97 |
4.00 |
388.00 |
0.08 |
31.04 |
|
253.5(j) & 254.3(a) |
Investigations and Complaints |
|
97 |
1.00 |
97.00 |
3.00 |
291.00 |
|
253.7(h) & 254.3(a) |
Fair Hearings |
|
97 |
1.00 |
97.00 |
0.25 |
24.25 |
|
253.11(b) & 254.3(a) |
Management of Administration Funds |
|
97 |
1.00 |
97.00 |
0.50 |
48.50 |
|
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TOTAL RECORDKEEPING |
|
56 |
1693.64 |
94,843.69 |
0.09 |
8889.37 |
0 |
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Est. No. of Respondents |
No. of Responses per Respondent |
Total Annual Responses |
Est. total Hours per Response |
Est. total Burden |
|
|
|
Reporting |
330 |
542.37 |
178,980.93 |
0.12 |
21935.87 |
|
|
|
Recordkeeping |
|
|
8,132.08 |
0.09 |
8889.37 |
|
|
|
TOTAL |
330 |
542.37 |
187,169.01 |
0.16 |
30825.24 |
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FNS Food Distribution Programs Burden Hour Estimates |
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AFFECTED PUBLIC: PRIVATE - FOR PROFIT |
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REPORTING |
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Sec. of Regs./Authority |
Description of Collection Activity |
Form No. |
Est. No. of Respondents |
No. of Responses per Respondent |
Total Annual Responses |
Est. total Hours per Response |
Est. total Burden |
Change in Burden |
|
250.17(c) and 250.30(m) |
Processors' Performance Reports |
|
500 |
9 |
4,500 |
1 |
4,500.00 |
|
|
250.18(c) |
Multi-State Processor’s Response to CPA Audit Deficiencies |
|
30 |
2 |
60 |
4 |
240.00 |
|
|
|
TOTAL: Summary of Private For Profit Burden |
|
500 |
9.120 |
4,560 |
1.039 |
4,740.00 |
0 |
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RECORDKEEPING |
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|
Sec. of Regs. |
Description of Collection Activity |
Form No. |
Est. No. of Record keepers |
Est. # of Records per Record keeper |
Total Annual Records |
Est. total Hours per Record |
Est. total Burden |
Change in Burden |
|
240.4 |
Cash In Lieu of Donated Foods for Nonresidential Child Care Institutions |
|
500 |
363.978 |
181,989 |
0.25 |
45,497.25 |
|
|
250.18(b) |
Multi-State Processor CPA Audits |
|
15 |
2 |
30 |
0.35 |
10.50 |
|
|
250.30(c) |
Recordkeeping Requirements for All Processors |
|
57 |
1 |
57 |
0.5 |
28.50 |
|
|
|
TOTAL RECORDKEEPING |
|
500 |
364.152 |
182,076 |
0.250 |
45,536.25 |
0 |
|
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SUMMARY OF PRIVATE FOR PROFIT |
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Est. No. of Respondents |
No. of Responses per Respondent |
Total Annual Responses |
Est. total Hours per Response |
Est. total Burden |
|
|
|
|
Reporting |
500 |
9.120 |
4,560 |
1.039 |
4,740.00 |
|
|
|
|
Recordkeeping |
|
|
182,076 |
0.250 |
45,536.25 |
|
|
|
|
TOTAL |
500 |
9.120 |
187,136 |
0.269 |
50,276.25 |
|
|
FNS Food Distribution Programs Burden Hour Estimates |
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AFFECTED PUBLIC: PRIVATE - NOT FOR PROFIT |
|
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REPORTING |
|
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|
Sec. of Regs./Authority |
Title |
Form No. |
Est. No. of Respondents |
No. of Responses per Respondent |
Total Annual Responses |
Est. total Hours per Response |
Est. total Burden |
Change in Burden |
250.10(b) & 250.12 (a) |
USDA Agreements with Private Agencies and Distributing Agencies |
FNS-74 |
Burden Contained in OMB #0584-0067 |
|
250.12(a) & 250.42(c ) |
Distributing Agency Agreements/Agreements for Cash in Lieu of Commodities |
FNS-74 |
Burden Contained in OMB #0584-0067 |
|
|
|
|
|
250.12(b) |
Distributing Agency/Recipient Agency Agreement |
|
11,211 |
0.25 |
2,802.75 |
0.2 |
560.55 |
|
250.12(e) & 250.14(d) |
Storage Facility Agreements |
|
250 |
0.25 |
62.50 |
0.33 |
20.63 |
|
250.12(f) & 250.30(c) |
Processor/Processing Agreements with Distributing Agencies/Recipient Agencies |
|
30 |
5.4 |
162.00 |
2 |
324.00 |
|
250.13(i) |
Notification of Suspected Embezzlement, Misuse, Theft, etc. |
|
57 |
1 |
57.00 |
0.33 |
18.81 |
|
250.13(k) & 250.17(d) |
Commodity Acceptability Reports |
FNS-663 |
252 |
1 |
252.00 |
50 |
12,600.00 |
|
250.14(a)(2) |
Noncommercial Warehouse Evaluation |
|
6 |
1 |
6.00 |
30 |
180.00 |
|
250.14(a) (4)(iv) |
Cost Comparison of Existing Warehouse System with Commercial System |
|
6 |
1 |
6.00 |
10 |
60.00 |
|
250.14(e) |
Distributing Agency's Physical Inventory Reporting |
|
97 |
1 |
97.00 |
2 |
194.00 |
|
250.14(f) |
Recipient Agency Excessive Inventories |
|
20 |
1 |
20.00 |
0.33 |
6.60 |
|
250.15(a) |
Distribution Charges |
|
97 |
0.33 |
32.01 |
0.25 |
8.00 |
|
250.15(f)(4) |
Excess Funds Justification |
|
5 |
1 |
5.00 |
0.33 |
1.65 |
|
250.17(b) & 250.30(o) |
Processing Inventory Reports |
|
57 |
4 |
228 |
4 |
912 |
|
250.19(b) |
Distributing Agency's Management Evaluation System |
|
97 |
1 |
97.00 |
0.33 |
32.01 |
|
250.22 |
Reporting Irregularities Found Through Complaints |
|
78 |
8 |
624.00 |
0.1 |
62.40 |
|
250.30(k) |
Processing Refund Applications |
|
2,350 |
3 |
7,050.00 |
0.57 |
4,018.50 |
|
250.30(l) |
Processing Contract Preparation Approval and Submission to FNS |
|
19 |
12 |
228.00 |
2 |
456.00 |
|
250.30(m) |
Processor's Monthly Performance Reports and Processor's Inventory Reports |
FNS-519A & 519B |
40 |
13 |
520 |
3 |
1,560 |
|
250.30(s) |
Processing Manual |
|
57 |
1 |
57 |
0.33 |
18.81 |
|
250.53 |
Contract Provisions Between RAs and Food Service Management Companies |
|
2,783 |
1 |
2,783.00 |
1 |
2,783.00 |
|
250.69(a) & 250.70(a) |
Emergency Organization Feeding Application to State for Disasters and Situations of Distress |
|
500 |
1 |
500.00 |
0.02 |
10.00 |
|
250.69(g) |
State Written Request for Replacement of Donated Disaster Foods |
|
10 |
1 |
10.00 |
1 |
10.00 |
|
251.2(c) & 251.5(a) |
Federal-State Agreements and State Agency Recipient Agency Agreements |
FNS-74 |
Burden Contained in OMB #0584-0067 |
|
|
251.4(g) |
Availability and Control of Commodities |
|
56 |
1 |
56.00 |
2 |
112.00 |
|
251.4(j) |
Inter Agency Agreements |
|
2 |
1 |
2.00 |
0.5 |
1.00 |
|
251.4(l) |
Commodity Losses and Claims Determinations |
|
100 |
1 |
100.00 |
8 |
800.00 |
|
251.6(b) |
State Agency Distribution Plan |
|
14 |
1 |
14.00 |
19 |
266.00 |
|
251.9(e) & 251.10(d) (1) |
Report of State Administrative Cost Matching Requirements |
FNS-667 |
55 |
5 |
275.00 |
3.5 |
962.50 |
|
ARRA TEFAP |
Report of State Administrative Cost Matching Requirements |
FNS-667 |
55 |
8 |
440.00 |
3.5 |
1,540.00 |
|
251.10(e) |
Monitoring Eligible Recipient Agencies |
|
56 |
1 |
56.00 |
2 |
112.00 |
|
|
TOTAL REPORTING |
|
11,211 |
1.476 |
16,542.26 |
1.670 |
27,630.46 |
0 |
|
RECORDKEEPING |
|
|
|
|
|
|
|
Sec. of Regs. |
Title |
Form No. |
Est. No. of Recordkeepers |
Est. # of Records per Recordkeeper |
Total Annual Records |
Est. total Hours per Record |
Est. total Burden |
Change in Burden |
250.10(b) & 250.12(a) |
USDA Agreements with Private Agencies/Distributing Agencies |
FNS-74 |
Burden Contained in OMB #0584-0067 |
|
250.12(b) |
Distributing Agency Agreements with Recipient Agencies |
|
11,211 |
1 |
11,211.00 |
0.08 |
896.88 |
|
250.12(e) & 250.14(d) |
Storage Facility Agreement |
|
250 |
1 |
250.00 |
0.08 |
20.00 |
|
250.12(f) & 250.30(c)(1) |
Processing Contracts |
|
30 |
5.533 |
166.00 |
0.08 |
13.28 |
|
250.13(a)(1)(v) |
Distributing Agency Documentation for the Transfer of Donated Foods |
|
97 |
1 |
97.00 |
0.08 |
7.76 |
|
250.13(a)(5) |
Distributing Agency Documentation of Method Used to Determine Commodity Value |
|
68 |
1 |
68.00 |
0.08 |
5.44 |
|
250.14(c) |
Storage Facility Reviews |
|
97 |
1 |
97.00 |
0.08 |
7.76 |
|
250.14(e) |
Physical Inventory Records |
|
97 |
1 |
97.00 |
0.08 |
7.76 |
|
250.15(f) |
Segregating Operating Funds |
|
11,211 |
9.365801445 |
105,000.00 |
0.08 |
8,400.00 |
|
250.16 & 250.30 |
Maintenance of Records (Including Processor Contracts) |
|
11,211 |
10.257782535 |
115,000.00 |
0.08 |
9,200.00 |
|
250.19(b) |
Maintain Management Evaluation & Review Records |
|
88 |
1 |
88.00 |
0.33 |
29.04 |
|
250.22 |
Distributing Agency Complaint Records |
|
97 |
1 |
97.00 |
0.33 |
32.01 |
|
250.53 & 250.54 |
RA Recordkeeping and Reviews of Food Service Management Companies |
|
2,783 |
1 |
2,783.00 |
0.25 |
695.75 |
|
250.64(f) |
Records and Reports in the Pacific Islands |
|
88 |
1 |
88.00 |
2 |
176.00 |
|
250.67(a) (2)(ii) |
Correctional Institutions |
|
300 |
1 |
300.00 |
0.08 |
24.00 |
|
250.69(a) & 250.70(a) |
Records for Disaster Organizations Maintain Applications |
|
1,000 |
1 |
1,000.00 |
0.02 |
20.00 |
|
251.2(c )(1) |
Federal-State Agreements |
|
56 |
1 |
56.00 |
0.08 |
4.48 |
|
251.2(c)(2) & 251.5(a) |
State Agency-Eligible Recipient Agency Agreements |
|
1,600 |
1 |
1,600.00 |
0.08 |
128.00 |
|
251.4(g) |
Documentation of Transfer of Section 32 Commodities |
|
56 |
1 |
56.00 |
0.33 |
18.48 |
|
251.4(j) |
Inter-Agency Agreements |
|
2 |
1 |
2.00 |
0.08 |
0.16 |
|
251.4(l)(5) |
Claims and Adjustments |
|
56 |
1 |
56.00 |
2 |
112.00 |
|
251.10(a)(1) |
Receipt, Disposal, and Inventory of Commodities |
|
56 |
1 |
56.00 |
5.67 |
317.52 |
|
251.10(a) (2) |
Funds Paid to Eligible Recipient Agencies for Storage and Distribution |
|
56 |
1 |
56.00 |
0.33 |
18.48 |
|
251.10(a)(3) |
Eligibility Determination and Collection of Participating Household Information |
|
1,600 |
1 |
1,600.00 |
419.9 |
671,840.00 |
|
|
TOTAL RECORDKEEPING |
|
11,211 |
21.392 |
239,824.00 |
2.885 |
691,974.80 |
0 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Est. No. of Respondents |
No. of Responses per Respondent |
Total Annual Responses |
Est. total Hours per Response |
Est. total Burden |
|
|
|
Reporting |
11,211 |
1.476 |
16,542.26 |
1.670 |
27,630.46 |
|
|
|
Recordkeeping |
|
|
239,824.00 |
2.885 |
691,974.80 |
|
|
|
TOTAL |
11,211 |
1.476 |
267,577.26 |
2.689 |
719,605.26 |
|