ATTACHMENT 3A_Interagency Agreement

Department of Health and Human Services

1 NIH Agreement Number (including Mod. No.)

National Institutes of Health

Y1-PC-4032-06

Agency Agreement and Clearance

2. Paying Agency

[]

Intra-Agency Agreement (within NIH)

NIH/NCI/
3. Receiving Agency

.

Inter-Agency Agreemert(ousWIH)

ESAIBC/

4. Title of the Agreement
Next Series of Tobacco Use Supplements to the Current Population Survey-201 0-2011
5. Summary of the Substance of the Agreement (include purpose, resources committed: funds, personnel, equipment, facilities, etc.)
Yl -PC-4032-06 The purpose of this agreement is to conduct the next series of Tobacco Use Supplements to the Current Population Survey(TUS-CPS)in May 2010, August
2010, and January 2011. The TUS-CPS will continue to provide invaluable information for national and state estimates of tobacco use and other tobacco control measures
as part of the continuing need for tobacco control surveillance. In 2006, the National Cancer Institute and the NIH Office of Medical Application of Research sponsored a
State of the Science Conference on Tobacco Use: Prevention, Cessation, and Control. The conference highlighted an array of strategies to address these tobacco use issues.
Ultimately, the conference evoked discussion about “what we need to learn” to further address this problem and emphasized that this future learning depends heavily on
7. Authority for the Agreement
This agreement is made in accordance with the authority in Title 42 USC 285a-2(B) (8) of the Public Health Service Act.The authority for
the Census Bureau to enter into this agreement is Title 13 U.S.C. 8(b).

6. Period of the Agreement
Date of signature to 09/29/2009

Billing Information
‘

8. Agency Location Code
75-08-0031

Paying
Agency

9. Employer Identification Number
152085811501
11. Agency Location Code

•

13040001

Receiving
Agency

12. Employer Identification Number
‘

10. Address
Office of Financial Management,
2115 East Jefferson Street,
Room 46432,
Bethesda, MD 20892-8500-MSC 8500
13. Address
4700 Silver Hill Road,
Suitland, MD 20746

53-0204537F

Accounting Information Paying Agency
-

15. Agreement No. (for
NIH Y1IY2)

Accounting Information Receiving Agency
-

28. NIH Project Officer’s Name

29. IC

30. Phone

Anne Hartman, MS., M.A., 8.5.

DCCPS

301-496-4970

31. NIH Administrative/Budget Office Contact

32. IC

33. Phone

Mary Kashanchi, BA.

DCCPS

301-451-9470

IC
34. Clearances

NIH 1 742 (Rev. 8/08)

Signature and
Date
Use Prescribed by NIH Manual 1165

Department of Health and Human Services
National Institutes of Health
Interagency Agreement (IAA)
between
Department of Commerce, U.S. Census Bureau
No. 0084-2007-035
and
National Cancer Institute (NCI), NIH
Y 1 -PC-4032-06

1. PARTIES, PURPOSE AND BACKGROUND
This Interagency agreement (IAA) establishes an agreement between the National Cancer Institute (NCI),
National Institute of Health (NIH) and the U.S. Census Bureau, U.S. Department of Commerce (DOC)
through which the Nd, NIH will provide funds to the Census Bureau to conduct the Next Series of
Tobacco Use Supplements to the Current Population Survey (TUS-CPS) in May 2010, August 2010 and
January 2011 which will provide invaluable information for national and state estimates of tobacco use
and other tobacco control measures as part of the continuing need for tobacco control surveillance. In
2006, the NCI and the NIH Office of Medical Application of Research sponsored a State of the Science
Conference on Tobacco Use: Prevention, Cessation, and Control. The conference highlighted an array of
strategies to address these tobacco use issues. Ultimately, the conference evoked discussion about “what
we need to learn” to further address this problem and emphasized that this future learning depends heavily
on surveillance programs. Public health strategies require continuous need for surveillance; much that is
needed is provided by the TUS-CPS series public use data, and disseminated reports and publications
based on its data.
This survey is part of a continuing series of surveys that were originally fielded by the Census Bureau
periodically over the 1990’s (YOl -CN-00673, Y1-CN-0002-01 and Yl-PC-8002-01) and early 2000’s
(Y1-PC-0020, Yl-PC-lOlO, Y1-PC-4032) and made available for general public use and will be
continuing in the future alternating between a standard or core tobacco use survey and a special topic
survey focusing on emerging adult tobacco control issues. The CDC has been co-sponsoring these series
with the NCI since 2001.

2. DESCRIPTION OF WORK
The Census Bureau will continue the following: 1) Review NCI’ s paper copy of survey instruments and
make recommendations for simplifying code for NCI directed skip patterns as necessary. Work with NCI
to update timeline for project; 2) Develop survey instruments (CAPJJCATI). Instruments should allow as
usual for TUS-CPS at least five household contacts (four call-backs). To maximize overall response rates
especially self-response, if available, use Census Bureau’s newly developed “Contact History Instrument”
(CMI) and any other useful methods from Census Bureau’s vast experience with all its different surveys;
3) Conduct interviewer training and monitoring. Revise previous 2006-07 materials to accommodate
changes in questions and procedures for the 20 10-201 1 instruments and fielding. Make copies of the
NCI Spanish translation of the 2010-2011 TUS and disseminate them to the field for use; 4) Produce
1

sampling statements; 5) Assist NCI in securing of clearances; 6) Conduct full three month field collection
of data in May 2010, August 2010, and January 2011. This year’s work will include preparation and
fielding of May 2010 and August 2010. While the IAA calls for three full months (i.e., 8 panels each
month) of data collection, to reduce respondent burden, we have agreed to give the full TUS instrument to
August panels 1-3 and 5-7. Panels 8 and/or possibly 4, will be given an abbreviated version of the TUS
instrument. The 2010-2011 TUS-CPS abbreviated version’s purpose is to evaluate the validity/reliability
of some concepts being changed in the 2010-2011 TUS so that previous trend data can be calibrated to the
new wording; and; 7) Conduct data handling, processing, and editing. Develop main weights and replicate
weights. Create documentation and data files for NCI and for public users; 8) Provide for further
dissemination of TUS-CPS public use information through Census Bureau’s DataFerrett system. The
Census Bureau will provide to NCI edited data files within 4 months, and corrected edited and weighted
files within 6 months, of fielding each monthly data collection. A more detailed and updated timeline and
specifics will continue to be developed jointly by both the NCI and the Census Bureau shortly after the
contract is signed and executed by both parties.
3. AUTHORITY:
The authority for NCI to enter into this agreement is Title 42 U.S.C. 285a-2(B) (8) of the Public
Health Service Act. The authority for the Census Bureau to enter into this agreement is Title 13
U.S.C. 8(b).

4.

TERMS AND CONDITIONS

The Census Bureau will achieve full cost recovery for the goods and services it is providing under this
agreement. See attached Terms ofAgreement.
This agreement is subject to the availability of funds.
The data collected under this agreement are confidential under Title 13 U.S.C. 9. Should the NCI staff
require access to Title 13 data from this survey to assist in the planning, data collection, data analysis, or
production of final products, those staff members are required to obtain Census Bureau Special Sworn
Status (SSS). They must demonstrate that they have suitable background clearance and they must take
Title 13 Awareness Training.
Any access to Title 13 data at the NCI is subject to prior approval by the Census Bureau’s Data
Stewardship Executive Policy Committee upon assurance that the NCI facility and information
technology security meet Census Bureau requirements.
5.

TRANSFER OF FUNDS

Billing in the amount of $750,000 will be accomplished through the U.S. Treasury’s Intra-Governmental
Payment and Collection system once both parties sign this agreement. Reimbursable billing will be made
to NCI following the effective date of this agreement. Transfer of funds will be by the on-line payment
and collection system. Transfer of funds by the Census Bureau must take place before the end of the fiscal
year (September 2009 for current commitment/obligation). At least quarterly, the parties will reconcile
balances related to revenue and expenses for work performed under the agreement.
2

For performance of this Agreement, the NCI agrees to provide to the Census Bureau for costs incurred in
the direct performance of the Statement of Work outlined above in Section 1, paragraph 2 of this
Agreement. Total cost of $2,800,000 has been estimated based on the last interagency agreement for the
tobacco use supplements (2006-07), colas, pay and data collection increases and other overheads for the
three categories (preparing for and actual data collection; sampling statements; and processing costs
including questionnaire design and programming the revised questionnaire for CATJJCAPI collection,
testing of instrument accuracy before collection, field representative training and other materials,
computer processing programs for editing and weighting, and creation of microdata files and associated
documentation).
--

NCI has already given the Census Bureau $750,000 in FY ‘07 and $750,000 in FY ‘08.. NCI plans to
provide to the Census Bureau the remaining costs of $1,300,000 as follows:
FY 2009

FY 2010

$750,000

$550,000

Funds currently available in FY ‘09 and allotted to this Agreement are $750,000. While it is the intention
of the NCI to fund this Agreement up to the full amount over the period of performance, the NCI will not
be obligated to reimburse the Census Bureau for costs in excess of periodic allotments, nor will the
Census Bureau be obligated to continue performance in excess of the amounts allotted. It is anticipated
that this agreement will be renewed/amended in FY 2010. Future funding is subject to availability of
funds.
6. PROJECT OFFICERS:

For U.S. Census Bureau:

For NCI/DCCPS:

Christopher J. Laskey
Assistant Chief for Continuing Surveys
Demographic Surveys Division
U.S. Census Bureau
4600 Silver Hill Road, Room HQ-7H013
Suitland, MD 20746

Anne M Hartman
National Cancer Institute
Division of Cancer Control and Population Sciences
EPN Room 4005
6130 Executive BLVD., MSC 7344

Phone: 301-763-5312
Fax: 301-763-3930
E-mail: christopher.j Jaskey@census.gov

Bethesda, MD 20892-7344
(For Fed EX use: Rockville, MD 20852)
Phone: 301-496-4970
Fax: 301-435-3710
E-mail: Anne Hartman@nih.gov

3

7.

BUDGET CONTACTS

For the U.S. Census Bureau:

For the NT[-IJNCI:

Angelia G. Johnson
U.S. Census Bureau
4600 Silver Hill Road, Room HQ-2K1 IOE
Suitland, MD 20746
Phone: 301-763-9495
Fax: 301-763-3737
E-mail: angela.g.johnson @census.gov

Mary Kashanchi
NIHJNCJIDCCPS
6130 Executive Blvd. MSC 7343
Room 3035
Rockville, MD 20892
Phone: 301-451-8251
Fax: 301-435-5071
E-mail: kashancm@mail.nih.gov

8.

ACCOUNTING DATA: (FY 2009)
To Census Bureau
929955383
13040001
53-0204537F
13X4512

Agency DUNS Number/BPN:
Agency Location Code:
EIN:
Treasury Account Symbol
Appropriation:
Allowance
Object Class Code
Amount:
Business Event Type Code
CAN

From NCJJDCCPS
927645168
75-08-003 1
152085811501
7 5—9—0849
75-9-0849
N/A
25.38
$750,000
DISB
8481398

$750,000
COLL

Fiscal Year Y’09 Funds Available:
-

Mary Kashanchi
Deputy ARC Manager,
Administrative Resource Center, DCCPS, NCI

Date

The parties agree that if there is a change regarding the information in this section, the party making the
change will notify the other party in writing of such change.

9.

DURATION OF AGREEMENT, AMENDMENTS AND MODIFICATIONS

This agreement shall be effective on the date signed by both parties. Work can continue until project is
complete. This agreement authorizes FY 2009 funding. Authorization for funding in future years, or
changes to the current Fiscal Year funding, will require an amendment to this agreement and may be
modified by mutual written consent of both parties.

4

Any party may terminate this agreement by providing 60 days written notice to the other party.

If the NCI cancels the order, the Census Bureau is authorized to collect costs incurred prior to
cancellation of the order plus any termination costs, up to the total payment amount provided for under
this agreement.
This year’s obligation of the agreement shall be in effect from its execution through September 30, 2009.
Work will continue until the purpose of the agreement is achieved. However, this agreement only
authorizes Fiscal Year 2009 funding, the third year. This project is expected to continue for two years as
outlined in this agreement in part 5.
10. RESOLUTION OF DISAGREEMENTS
Nothing herein is intended to conflict with current Census Bureau or CNCS directives. If the terms of
this agreement are inconsistent with existing directives of either of the agencies entering into this
agreement, then those portions of this agreement that are determined to be inconsistent shall be invalid,
but the remaining terms and conditions not affected by the inconsistency shall remain in full force and
effect. At the first opportunity for review of the agreement, all necessary changes will be accomplished
either by an amendment to this agreement or by entering into a new agreement, whichever is deemed
expedient to the interest of both parties.
Disputes shall be resolved pursuant to applicable provisions of the Business Rules for litra-governmenta1
Transactions delineated in the Treasury Financial Manual, Vol. 1, Bulletin 2007-03, Section VII
(Resolving Jntra-governmental Disputes and Major Differences).

11. APPROVAL
A
By:
Robert T. Croyle, Ph.D.
Director, DCCPS, NCI, NIH
.

-L f’x 4,

Rachel Ba1lard-Barbafi, M.D., MPH
Associate Director
ARP, DCCPS, NCI, Nifi

Date

Approved and accepted for Census Bureau:

By:
Howar Hogan
Associate Director for Demographic Programs
U.S. Census Bureau

Date

5

7 TJ I

n