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pdfU.S. Environmental Protection Agency
Central Data Exchange (CDX)
CDX Workflow for Electronic Toxic
Substances Control Act (eTSCA)
Submissions
User Guide
Version 1.1
November 3, 2008
U.S. Environmental Protection Agency
U.S. EPA CDX
User Guide
Table of Contents
Section 1. Introduction ............................................................................................................. 2
1.1
1.2
Background ................................................................................................................... 2
Scope............................................................................................................................ 2
Section 2. System High Level Overview .................................................................................. 3
Section 3. Web CDX Registration Steps .................................................................................. 4
Section 4. User Certificate and Key Pair Generation ............................................................ 27
Section 5. Data Submission ................................................................................................... 29
Section 6. Download Reports ................................................................................................. 33
Section 7. Transaction History ............................................................................................... 36
Section 8. Transaction Details ............................................................................................... 38
Abbreviations and Acronyms ................................................................................................ 41
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Section 1. Introduction
This document presents the user guide for the U.S. Environmental Protection Agency’s (EPA's)
Office of Prevention, Pesticides, and Toxic Substances (OPPTS) / Office of Pollution Prevention
and Toxics (OPPT), and Central Data Exchange (CDX) Electronic Toxic Substances Control Act
(eTSCA) Submissions data flow that provides service for 30 different types of Toxic Substances
Control Act (TSCA) submissions through EPA’s CDX system.
1.1 Background
The purpose of this system is to provide secure electronic submission and receipt of eTSCA
submissions. Industries can submit the encrypted and signed data through CDX to the OPPT
environment in the Enterprise Content Management System (ECMS). OPPT analysts obtain the
data from ECMS and use it in a workflow process.
The eTSCA application facilitates the receipt and storage of eTSCA-related submissions into
the ECMS.
1.2 Scope
The eTSCA User Guide provides the user with the information that she/he need to know about
Registration for CDX and eTSCA/ePMN software use, as well as handling backup of the
Encryption and Decryption Keys.
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Section 2. System High Level Overview
The eTSCA system involves submission and distribution of eTSCA detail reports using the Web
services capabilities and generic services of the CDX Node, Java Node Client, and eTSCA
back-end node. The eTSCA system provides the following capabilities:
Submitters can submit encrypted and signed eTSCA detail reports in Zip format via Web
services to the CDX Node.
The CDX Node validates the signature on the .zip file
The CDX Node distributes eTSCA detail reports to the NCS Back-end Node via Web
services.
The NCS Back-end Node accepts the eTSCA detail report and validates the signature,
decrypts the document, unzips it, processes it, and loads it to the Documentum system.
The NCS Back-end Node notifies the CDX Node of the document processing outcome.
The NCS Back-end Node submits the copy of records for all received documents to the
CDX Node.
The CDX Node provides the status of the transaction to the eTSCA/ePMN software via
Web services and e-mails.
The CDX Node provides the Copy of Record (CoR) to the eTSCA/ePMN software via
Web services.
The eTSCA/ePMN software provides an ability to decrypt the CoR.
The eTSCA/ePMN software provides an ability to submit Support documents via submit
Web services.
The eTSCA/ePMN software provides an ability to download documents from the CDX
Node via download Web services.
The CDX Node distributes Support documents to the NCS Back-end Node.
The NCS Back-end Node submits documents containing a Submission Report Number
(SRN document) to the CDX Node via submit Web services.
The NCS Backend Node submits document containing a Pre-manufacturing Notice
(PMN) Case Number to the CDX Node via submit Web services.
The CDX Node provides the status of documents downloaded to the NCS Back-end
Node via query Web services.
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Section 3. Web CDX Registration Steps
The following section describes CDX Web registration process for an eTSCA submitter. All CDX
Web users enter the system through the CDX Web Home page as shown in Figure 3-1.
Figure 3-1. CDX Web Home Page
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New users click on a “Registration” link to start a registration wizard. A warning notice will be
displayed as shown in Figure 3-2.
Figure 3-2. CDX Web Warning Notice and Privacy Statement
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The user clicks on the continue option to start the registration process. This action will display
terms and conditions agreement form as shown in Figure 3-3.
Figure 3-3. Terms & Conditions Agreement Form
The user can accept the terms and conditions by clicking the “I Accept” button or cancel the
registration by clicking the “I Decline” button.
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Once the user has accepted the registration agreement, he or she will be redirected to the
personal information form as shown in Figure 3-4.
Figure 3-4. CDX Registration: User Information
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After choosing a login, password and secret question, the user will be asked for his or her
Organization information as shown in Figure 3-5.
Figure 3-5. CDX Registration: Organization Information
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The user will have to provide his or her Organization name, address, e-mail, and phone number.
Clicking the “Next” button will lead to the Add CDX Web Program page. On this page the user
will be able to choose the “TSCA” dataflow as shown in Figure 3-6.
Figure 3-6. CDX Registration: Add Program
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After adding the “TSCA” program to the new user account, the user will have to choose between
the roles “Authorized Official” and “Support Registrant” for the Program ID type on the Add
Program ID page as shown in Figure 3-7. Enter N/A for the ID field (this field is not used for the
eTSCA workflow).
Figure 3-7. Add Program ID
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If registering as a Support Registrant, the user will need to specify who their authorized official is
on the eTSCA Support Registrant page as shown in Figure 3-8. Enter the UserID of the under
which the authorized official is registered and approved.
Figure 3-8. eTSCA Support Registrant Page
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Once the authorized official is specified, the user is then prompted to select the Authorized
Official’s organization with which they’ll be associated as shown in Figure 3-9.
Figure 3-9. eTSCA Support Registrant Page – Select Organization
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For authorized officials and support registrants, if the user has not previously provided an
electronic signature agreement (ESA) for eTSCA and been their account has not been
approved, they will be prompted to print, sign and mail an ESA to the EPA as shown on figure
3.10. A copy of the ESA form will be saved in the user’s MyCDX Inbox for future reference and
reprinting, if needed.
Figure 3-10. CROMERR ESA page
The user clicks on the “Create ESA & Continue” button to proceed with the Electronic Signature
Agreement (ESA) generation process. The resulting agreement form is shown in Figures 3-11,
3-12 and 3-13.
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Figure 3-11. Electronic Signature Agreement Form
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Figure 3-12. Electronic Signature Agreement Form (Cont’d)
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Figure 3-13. Electronic Signature Agreement Form (Cont’d)
The user will be asked to print the resulted ESA as part of the ESA procedure.
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Once the user clicks to view and print the ESA, they will be prompted to print, sign and mail a
verification form as shown on figure 3.14. Like the ESA, the verification form will be saved to
the user’s MyCDX Inbox for future reference.
Figure 3-14. eTSCA Verification Form Page
The user clicks on the “Create Form & Continue” button to proceed with the Verification Form
generation process. The resulting agreement form is shown in Figures 3-15 and 3-16.
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Below is top half of the verification form for a Support Registrant.
Figure 3-15. eTSCA Verification Form
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Below is the bottom half of the verification form for a Support Registrant.
Figure 3-16. eTSCA Verification Form (Cont’d)
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This completes the initial user registration process.
Figure 3-17. Registration Complete
After hitting the “Finished” button, the user will be redirected to the CDX Web home page screen
as shown in Figure 3-18.
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Figure 3-18. Empty CDX Web Home Page
The user’s ESA and verification forms will be reviewed by the eTSCA approver and if the user
credentials are confirmed, the user will be notified via e-mail that his or her account has been
activated.
Upon receiving the approval letter, the user will be able to login to the CDX Web application as
shown in Figure 3-19.
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Figure 3-19 Central Data Exchange Login
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The first time a user logins into CDX Web, he or she will be asked to provide answers to 5 out of
20 questions. Each time the user enters CDX Web thereafter one of the answered questions will
be used to confirm the identity of the submitter to satisfy the 20-5-1 CROMERR requirement.
The questions are shown in Figure 3-20.
Figure 3-20. 20-5-1 CROMERR Questions Page
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A Confirmation Page will be displayed to a user after he or she have answered the verification
questions and saved the desired answers, as shown in Figure 3-21.
Figure 3-21. Answers to Your eSIG-PIN Questions
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After the account has been activated, the user will have a “TSCA” program link on his or her
CDX Web home page as shown in Figure 3-22.
Figure 3-22. TSCA Program Link
The Authorized Official users are shown a link to download the eTSCA/ePMN software and view
their support registrants. (Shown in Figure 3-22)
The Support Registrant users are shown a link to download the eTSCA/ePMN software. (Not
shown)
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CDX Web will send a confirmation letter for 20-5-1 e-signature questions as shown in Figure 323.
Figure 3-23. eSIG-PIN Questions Answered Confirmation Letter
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Section 4. User Certificate and Key Pair
Generation
A user certificate and Private/Public Key pair is used to digitally sign and encrypt the submitted
documents, providing security protection for eTSCA submissions. The certificate and key pair
will be automatically obtained by the eTSCA/ePMN software after the first login. When the
document submission function of report tool is accessed, the eTSCA/ePMN software dialog
login screen will be displayed as shown in Figure 4-1.
Figure 4-1. eTSCA/ePMN software Login and Warning Notice
On this screen the user will be presented with a warning notice, privacy statements and links to
CDX Web resources for account management. The user enters his or her user name and
password and chooses between the Production, Test, and Development environments. This
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choice will determine the destination for all document submissions and queries that will be
performed through the eTSCA/ePMN software during the current login session. After successful
login, the user key pair and certificate will be created automatically and managed by the
eTSCA/ePMN software, without requiring user interaction.
The eTSCA/ePMN software stores the following data into a keystore under the user home
directory:
user ID
user private key
user certificate
creation time
The following file will be created: \\ .-cromerr-keystore.jks
Where is a local user home directory (C:\Documents and Settings\myuser) and
is an eTSCA user ID, registered with CDX Web. The user can copy this file to another
safe location for backup, if desired.
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Section 5. Data Submission
The user will prepare the desired document for submission using the eTSCA/ePMN software
Submit dialog. Upon successful login, the following dialog will be presented to the user:
Figure 5-1. Submit Dialog, Before Submission
The document path will be automatically populated for the user by the Report Tool. The user
has the option to submit Original or Support documents through this dialog. Support documents
require a valid Transaction ID, corresponding to an original submission. The user can click on a
“Submit File to Node” button to initiate the transaction. The following confirmation dialog will be
displayed to the user:
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Figure 5-2. Confiramtion dialog
After the user confirmation one of the 20-5-1 questions will be presented to the user to verify his
or her identity.
Figure 5-3. 20-5-1 CROMERR Question
The system will then encrypt the desired document with the Public key of the back-end server
and transmit the encrypted document with related metadata to CDX. The CDX Transaction ID
will be presented to the user on a submit dialog for the user’s reference.
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Figure 5-4. Document Submitted to CDX
The user can click on a “Check Transaction Status” button to check the status of submitted
document and download any document related reports. CDX will also send an email
confirmation of the submission as shown in Figure 5-5.
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Figure 5-5. Submission Confirmation E-mail
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Section 6. Download Reports
CDX will send notification e-mails (see Figure 6-1) in case any transaction related reports are
available for download through the eTSCA/ePMN software.
Figure 6-1. Report Notification E-mail
The user can open the eTSCA/ePMN software and click on the eTSCA Document Download
tab.
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Figure 6-2. Document Download tab
The user can copy the transaction ID and a report name from an e-mail notification and click on
the “Document Download” button. The system will attempt to download the requested file and
decrypt it using the private key of the currently logged in user. The file save dialog will be
presented to the user as shown in Figure 6-3.
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Figure 6-3. File Save Dialog
All transaction related reports are also available for search and download through the
transaction details dialog, discussed later in this guide.
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Section 7. Transaction History
The transaction history search dialog will be presented to a user upon clicking the “ETSCA
Transaction Search” tab as shown in Figure 7-1.
Figure 7-1. Transaction Search
The user can search for a specific transaction within a given time period using transaction ID
and/or status, or request a complete list of transactions during this time period. Transaction
search results will be presented to the user in the “Transaction Search Results” panel.
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Figure 7-2. Transaction Search Results
Two buttons are available for each transaction; “Check Status” and “Details”. The Check Status
button will refresh the status column of a given transaction with a new CDX status. This way the
user can quickly check if a given transaction failed on the server. The Details button will open
the transaction details dialog.
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Section 8. Transaction Details
The Transaction Details dialog displays the detailed transaction information, including all of the
documents and reports associated with the current transaction.
Figure 8-1. Transaction Details Dialog
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The user can check the transaction status by clicking the “Check Status” button and can review
the audit information by clicking on the “Audit Details” button as shown in Figure 8-2.
Figure 8-2. Audit Details dialog
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The user can close the dialog by clicking the “Done” button.
The user can also download available reports by clicking the “Download” button related to a
desired report. This will automatically initiate the download procedure. The document will get
decrypted with the current user private key and the Save File dialog will be presented to a user.
Reports can be saved on a local hard drive and accessed with the appropriate application.
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Abbreviations and Acronyms
Acronym/Term
Definition
CDX
Central Data Exchange
CoR
Copy of Record
ECMS
Enterprise Content Management System
EPA
Environmental Protection Agency
ESA
Electronic Signature Agreement
eTSCA
Electronic Toxic Substances Control Act
IE
Internet Explorer
OPPT
Office of Pollution Prevention and Toxics
OPPTS
Office of Prevention, Pesticides, and Toxic Substances
PMN
Pre-manufacturing Notice
SRN
Submission Report Number
SSL
secure socket layer
TSCA
Toxic Substances Control Act
UI
user interface
WSDL
Web services description language
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| File Type | application/pdf |
| Author | ctsuser |
| File Modified | 2009-09-24 |
| File Created | 2009-09-24 |