Section 1512 Data Elements - State/local/tribal governments

Recipient Reporting Data Model- For Quarter Ending 9/30/20099

“Transparency, Accountability, and Oversight”

Recipient Reporting

Data Model

V3.0

FINAL PRODUCTION RELEASE

• for Quarter Ending September 30, 2009

Note: this model may be adjusted for future reporting cycles

Note to users of this data model

This data model is intended to be used in conjunction with the Section 1512 of American Recovery and Reinvestment Act. Recipient reporting is being executed through the web based FederalReporting.Gov recipient reporting solution. The Web based form, MS Excel template and XML schema options for report submission will be found on that site and will conform to this model. Clarifications to the elements will be published as a set of Frequently Asked Questions to FederalReporting.Gov.

It is important to note that this model is intended for use for the quarter ending September 30, 2009. This model and the report submission templates may not be wholly applicable to future reporting cycles. Recipients should reference formal guidance and updates for future reporting requirements.

Data Dictionary

The data dictionary describes the data elements specifically required for recipient reporting under the American Recovery and Reinvestment Act of 2009 (ARRA).

Table 1 - Recipient Reporting Data Dictionary

Data Elements	Yellow – Input (user provided)
	Blue – System provided (e.g. CCR, Agency Code Reference Table)

                 

Data Element

Definition

Type

Max Length

Example

Comments

Control

Validation and Business Rule(s)

RECIPIENT DATA ELEMENTS

Funding Agency Code

Numeric code of Federal Agency that is responsible for funding/distributing the ARRA funds to Recipients.

string

4

6800

Federal Agency code is mandatory for Recipient Reporting. The Funding Agency is the agency that receives the ARRA funds through the ARRA funds appropriation.

April 1, 2009 Federal Register Transparency Act Guidance March 30, 2007 Initial Reference: fips95-2.pdf Latest Reference: NIST Special Publication 800-87

This is a mandatory field.

Funding Agency Name

The Federal Agency name corresponding to the Federal Agency Code used.

string

55

ENVIRONMENTAL PROTECTION AGENCY

Inferred given the Funding Agency Code

April 1, 2009 Federal Register Transparency Act Guidance March 30, 2007

This field is inferred given the Funding Agency Code provided

Awarding Agency Code

Numeric code of the agency that awarded and administering the award on behalf of the Funding Agency.

string

4

4700

The Awarding Agency is the agency that awards administers the ARRA funds on behalf of the Funding Agency. In many cases, the Awarding Agency is the same as the Funding Agency. In some cases, such as some contracts –the Funding Agency (e.g. HHS) delegates the administration and awarding responsibilities to another agency like GSA.

April 1, 2009 Federal Register Transparency Act Guidance March 30, 2007 Initial Reference: fips95-2.pdf Latest Reference: NIST Special Publication 800-87

This is a mandatory field.

Awarding Agency Name

The Federal Agency name corresponding to the Awarding Agency Code used.

string

55

GENERAL SERVICES ADMINISTRATION

Inferred given the Awarding Agency Code

April 1, 2009 Federal Register Transparency Act Guidance March 30, 2007

This field is inferred given the Awarding Agency Code provided

Program Source (TAS)

The Agency Treasury Account Symbol (TAS) that identifies the funding Program Source. This Program Source is based out of the OMB TAS list. Federal Contractors may find the TAS in their contract or by calling the contracting officer.

string

17

TRAGENCY (2) + "-" + TRACCT (4) + "-" + SUBACCT(3) Note: The SUBACCT (3) is optional; i.e. only provided when applicable

Assuming that Agencies will provide the code to Recipient Note: Program Source (TAS) is mandatory for Recipient Reporting.

Transparency Act Guidance March 30, 2007

OMB TAS list. This is a mandatory field.

Award Number

The identifying num­ber assigned by the awarding Federal Agency, such as the federal grant number, federal contract number or the federal loan number.

string

50

Varies by award and agencies

The award number is case, space and special character sensitive. It should be the same as it appears in the federal award document. Award Number is mandatory for Recipient Reporting

April 1, 2009 Federal Register Transparency Act Guidance March 30, 2007

This is a mandatory field. The award number is case, space and special character sensitive. It should be the same as it appears in the federal award document.

Order Number

This data element only applies to Contract.

string

50

Varies by award and agencies

This is a contract only data element. If applicable, order number should be entered; otherwise the field should be left blank. The order number is case, space and special character sensitive. It should be the same as it appears in the federal award document.

This is an optional field. This is only for Contract.

Recipient DUNS Number

The prime recipient organization’s 9-digit Data Universal Numbering System (DUNS) number

string

9

123456789

The 9-digit DUNS# is mandatory

April 1, 2009 Federal Register Transparency Act Guidance March 30, 2007

This is a mandatory field.

Parent DUNS Number

Unique Identifier of Parent Organization / Company (DUNS No.)

string

9

This field is inferred; obtained through CCR.

The System will pull the parent organization’s DUNS# from CCR

Transparency Act Guidance March 30, 2007

Recipient Type

This data element is inferred from CCR. The field inferred is “Business Type” in CCR.

string

300

2F - U.S. State Government M8 - Educational Institution

The System will pull this field from CCR

April 1, 2009 Federal Register

Fixed list from CCR

CFDA Number

The Catalog of Federal Domestic Assistance (CFDA) number is the number associated with the published description of Federal assistance program in the Catalog of Federal Domestic Assistance.

string

6

66.039

This field only applies to grants and loans. The CFDA number should be the same as the one found in CFDA.gov for Recovery.

April 1, 2009 Federal Register Transparency Act Guidance March 30, 2007

This field only applies to grants and loans.

Government Contracting Office Code

The agency supplied code of the contracting office that executes the transaction.

string

6

064MA

This contracting office code can be located on the contract document

This field only applies to federally awarded contracts.

Government Contracting Office Name

The government contracting office name inferred from the government contracting office code used.

string

100

DEPT OF AGRIC/FARMERS HOME ADMINISTRATION

Inferred given the Government Contracting Office Code

This field only applies to federally awarded contracts.

Recipient Legal Name

Recipient name and address of Organization. The legal and DBA (Doing-Business-As) name of recipient organization and address, including zip code. This should be the same name and address that appears in recipient’s Central Contractor Registration (CCR) profile.

string

120

This field is inferred; obtained through CCR

The System will pull this information from CCR

April 1, 2009 Federal Register Transparency Act Guidance March 30, 2007

Data populated from details found in CCR through the Recipient DUNS# look-up

Recipient DBA Name

string

120

Recipient Address 1

string

55

Recipient Address 2

string

55

Recipient Address 3

string

55

Recipient City

string

35

Recipient State

string

2

Recipient Zip Code

string

9

Recipient Country

string

3

Recipient Congressional District)

string

2

51

This field is mandatory.

April 1, 2009 Federal Register

This is a mandatory field.

Recipient Account Number

Recipient's internal account number for award. The account number or any other identifying number assigned by the recipient to the award. This number is strictly for the recipient’s use only and is not required by the awarding Federal agency.

string

255

This field is optional.

This is an internal tracking number for the Prime Recipient community.

April 1, 2009 Federal Register

This is an optional field.

Final Report

Final Project Report Indicator (i.e. no future reports) (Y or N). Check "Y" only if this is the final report and there will be no further quarterly reports.

string

1

Y

Check ‘‘Y’’ only if this is the final report for the award period specified.

April 1, 2009 Federal Register

This is a mandatory field

Award Type

Award Type—Grant, Loan, or Federally Awarded Contract Other types of federal financial assistance not specifically identified above should be reported under the award type of Grant.

string

8

GRANT

This is a mandatory field.

Transparency Act Guidance March 30, 2007

This is a mandatory field.

Award Date

The date when the award is signed.

Date (YYYYMMDD)

8

20090530

This is a mandatory field.

Transparency Act Guidance March 30, 2007

This is a mandatory field.

Award Description

For Grants and Loans: Award title and description with purpose of each funding action if any. The description should capture the overall purpose of the award. For example, ‘‘community development,’’ ‘‘comprehensive community mental health services to adults with a serious mental illness,’’ etc. For Federally Awarded Contracts: Provide a description of the overall purpose and expected outcomes, or results of the contract or action under the contract funded by the Recovery Act, including significant deliverables and, if appropriate, associated units of measure.

string

4000

Special Education - PART B/PRESCHOOL

This is a mandatory field.

April 1, 2009 Federal Register Transparency Act Guidance March 30, 2007

This is a mandatory field.

Project Name or Project/Program Title

The brief descriptive title of the project or activity funded in whole or in part with Recovery Act funds

string

256

F006: Land Treatment Practices Services (plowing/clearing, etc.)

Title as indicated on the Award document/Product or Service Code

April 1, 2009 Federal Register

This field only applies to Grants and Loans.

Quarterly Activities/Project Description

For Grants and Loans A description of the overall purpose and expected outputs and outcomes or results of the award and first-tier Subaward(s), including significant deliverables and, if appropriate, units of measure. For an award that funds multiple projects such as a formula block grant, the purpose and outcomes or results may be stated in broad terms. For Federally Awarded Contracts A description of all significant services performed/supplies delivered, including construction, for which the prime contractor invoiced in this calendar quarter.

string

2000

Powers and Gold Beach Ranger Districts Curry County OR Has Fuels Item 1 Chetco Area and Item 3 - Powers Area

This is a mandatory field

April 1, 2009 Federal Register

This is a mandatory field

Project Status

Evaluation of completion status of the project, activity, or federally awarded contract action funded by the Recovery Act. The status of the work that has been completed. This evaluation should be based on performance progress reports and other relevant non-financial performance information. Options for selection: Not started; Less than 50% completed; Completed 50% or more; Fully Completed. For awards funding multiple projects such as formula block grants, provide your best estimate of completion of all projects based on any aggregate data and information.

string

20

"Fully Completed"

This is a mandatory field. Options for selection: Not started; Less than 50% completed; Completed 50% or more; Fully Completed.

April 1, 2009 Federal Register

This is a mandatory field

Activity Code (NAICS or NTEE-NPC)

For Federally Awarded Contracts: Enter the 6-digit North American Industry Classification System (NAICS) code found in the solicitation/contract. For Grants and Loans: For awards primarily funding infrastructure projects, enter the North American Industry Classification System (NAICS) code(s) that describe the Recovery Act projects or activities under this award. A searchable code list is at http://www.census.gov/naics/. For all other awards, provide the National Center for Charitable Statistics ‘‘NTEE–NPC’’ code(s) that describe the Recovery Act projects or activities under this award. A searchable code list is at http://nccsdataweb.urban.org/PubApps/nteeSearch. php?gQry=all-core&codeType=NPC.

string

2 0

115310

NAICS - annual; NPC - annual

April 1, 2009 Federal Register

This is a mandatory field

Activity Description

Description of the Activity Code for NAICS or NTEE-NPC.

string

2000

Support Activities for Forestry

This field is inferred from the Activity Code entered/provided

This field is inferred from the Activity Code entered/provided

Number Of Jobs

Jobs created and retained. An estimate of the number of jobs created and jobs retained in the United States and outlying areas. At a minimum, this estimate shall include any new positions created and any existing filled positions that were retained to support or carry out Recovery Act projects, activities, or federally awarded contracts managed directly by the recipient or federal contractor. For grants and loans, the number shall include the number of jobs created and retained by sub recipients and vendor. The number shall be expressed as ‘‘full-time equivalent’’ (FTE), calculated cumulatively as all hours worked divided by the total number of hours in a full-time schedule, as defined by the recipient or federal contractor. For instance, two full-time employees and one part-time employee working half days would be reported as 2.5 FTE in each calendar quarter. A job cannot be reported as both created and retained. As used in this instruction, United States means the 50 States and the District of Columbia, and outlying areas means— (1) Commonwealths. (i) Puerto Rico. (ii) The Northern Mariana Islands; (2) Territories. (i) American Samoa. (ii) Guam. (iii) U.S. Virgin Islands; and (3) Minor outlying islands. (i) Baker Island. (ii) Howland Island. (iii) Jarvis Island. (iv) Johnston Atoll. (v) Kingman Reef. (vi) Midway Islands. (vii) Navassa Island. (viii) Palmyra Atoll. (ix) Wake Atoll.

Number

10

100

This is a mandatory field.

This is a mandatory field.

Description of Jobs Created

A narrative description of the employment impact of the Recovery Act funded work. This narrative is cumulative for each calendar quarter and at a minimum, will address the impact on the recipient’s or federal contractor’s workforce (for grants and loans, recipients shall also include the impact on the workforces of sub recipients and vendors). At a minimum, provide a brief description of the types of jobs created and jobs retained in the United States and outlying areas. ‘‘Jobs or positions created’’ means those new positions created and filled, or previously existing unfilled positions that are filled, as a result of Recovery Act funding. ‘‘Jobs or positions retained’’ means those previously existing filled positions that are retained as a result of Recovery Act funding. This description may rely on job titles, broader labor categories, or the recipient’s existing practice for describing jobs as long as the terms used are widely understood and describe the general nature of the work. ALTERNATE METHOD FOR GRANT AND LOAN RECIPIENTS: In those circumstances where the recipient employs an approved statistical methodology to generate estimates of job impact, thereby collecting data from a smaller subset of sub-recipients and vendors in order to extrapolate an estimate of job impact to all applicable sub recipients and vendors, the recipient must provide a description of the methodology used.

string

4000

This is a mandatory field.

April 1, 2009 Federal Register ARRA

This is a mandatory field

Amount of Award

For Grants: The total amount of Federal dollars on the award. For Loans: The total amount of the loan obligated by the Federal Agency. This is the face value of the loan. For Federally Awarded Contracts: The total amount obligated by the Federal Agency.

Currency (Dollar value - numeric)

18,21

200000.01

Total specific federal funding as indicated on the award document

April 1, 2009 Federal Register Transparency Act Guidance March 30, 2007

This is a mandatory field

Total Federal Amount ARRA Funds Received/Invoiced

For Grants and Loans: The amount of Recovery Act funds received through draw-down, reimbursement or invoice. For Federally Awarded Contracts: The amount of Recovery Act funds invoiced by the federal contractor (cumulative).

Currency (Dollar value - numeric)

18,2

200000.01

This is a mandatory field

April 1, 2009 Federal Register ARRA

This is a mandatory field.

Total Federal Amount of ARRA Expenditure

This is for grants and loans only. Amount of recovery funds received that were expended to projects or activities (‘‘Federal Share of Expenditures’’). The cumulative total for the amount of Federal fund expenditures. For reports prepared on a cash basis, expenditures are the sum of cash disbursements for direct charges for property and services; the amount of indirect expense charged; the value of third-party in-kind contributions applied; and the amount of cash advance payments and payments made to subcontractors and Subawardees. For reports prepared on an accrual basis, expenditures are the sum of cash disbursements for direct charges for property and services; the amount of indirect expense incurred; the value of in-kind contributions applied; and the net increase or decrease in the amounts owed by the recipient for (1) goods and other property received; (2) services performed by employees, contractors, subcontractors, Subawardees, and other payees; and (3) programs for which no current services or performance are required. Do not include program income expended.

Currency (Dollar value - numeric)

18,2

200000.01

This only applies to grants and loans .

April 1, 2009 Federal Register ARRA

Total Federal Amount of ARRA Expenditure should not exceed the Amount of Award

Total Federal ARRA Infrastructure Expenditure

This is for grants and loans only Total federal ARRA Infrastructure expenditure

Currency (Dollar value - numeric)

18,2

200000.01

This is a conditional field for investing in infrastructure

April 1, 2009 Federal Register

This is a conditional field for investing in infrastructure

Infrastructure Purpose and Rationale

This is for grants and loans only Purpose and rationale of funds received for infrastructure investment with funds made available under the Recovery Act. Identify the purpose and explain how the infrastructure investment will contribute to one or more purposes of the Recovery Act: Purposes: (1) To preserve and create jobs and promote economic recovery. (2) To assist those most impacted by the recession. (3) To provide investments needed to increase economic efficiency by spurring technological advances in science and health. (4) To invest in transportation, environmental protection, and other infrastructure that will provide long-term economic benefits. (5) To stabilize State and local government budgets, in order to minimize and avoid reductions in essential services and counterproductive state and local tax increases.

string

Variable (Maximum 4000 characters)

This is a conditional field. If reporting infrastructure investment, a rationale/explanation has to be provided.

April 1, 2009 Federal Register ARRA

This is a conditional field. If reporting infrastructure investment, a rationale/explanation has to be provided.

Infrastructure Contact Name

This is for grants and loans only Name, phone number, address and email address of the appropriate contact.

string

120

This field is a conditional requirement associated with infrastructure investment

April 1, 2009 Federal Register Transparency Act Guidance March 30, 2007

Infrastructure Contact Street Address 1

string

55

Infrastructure Contact Street Address 2

string

55

Infrastructure Contact Street Address 3

string

55

Infrastructure Contact City

string

35

Infrastructure Contact State

string

2

Infrastructure State/Local Contact Zip Code + 4

string

9

Infrastructure Contact Email

string

320

Infrastructure Contact Phone

string

30

Infrastructure Contact Extn

string

10

Primary Place of Performance – Street Address 1

Recipient Primary Place of Performance (city, state, congressional district, and country) physical location of primary place of performance.

string

55

This field is optional.

This field is optional.

Primary Place of Performance – Street Address 2

string

55

This field is optional

This field is optional

Primary Place of Performance – State

string

2

MD

This is a mandatory field

April 1, 2009 Federal Register Transparency Act Guidance March 30, 2007

This is a mandatory field.

Primary Place of Performance – Country

string

2

US

This is a mandatory field This is the 2 letter alpha code.

This is a mandatory field

Primary Place of Performance – Zip Code + 4

string

9

220334902

This is a mandatory field

This is a mandatory field.

Primary Place of Performance – City

string

35

Rockville

This is a mandatory field

This is a mandatory field.

Primary Place of Performance - Congressional District

string

2

08

This is a mandatory field

This is a mandatory field.

Prime Recipient indication of reporting applicability

Names and total compensation of each of the five most highly compensated officers of the recipient for the calendar year in which the award is awarded if— (i) In the recipient’s preceding fiscal year, the recipient received— (A) 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and (B) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and (ii) The public does not have access to information about the compensation of the senior executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986.

string

3

Yes

This is a Yes or No field

If all of the conditions in the definition apply the recipient must report in the highly compensated fields

Prime Recipient Highly Compensated Name(5)

Names of each of the five most highly compensated officers of the recipient for the calendar year in which the award is awarded if— (i) In the recipient’s preceding fiscal year, the recipient received— (A) 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and (B) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and (ii) The public does not have access to information about the compensation of the senior executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986.

string array

55

Tom Jones John Doe Mary Smith Ivana B. Rich Amanda King

This is a conditional field based on the “Prime Recipient indication of reporting applicability” data element

April 1, 2009 Federal Register

This is a conditional field based on the “Prime Recipient indication of reporting applicability” data element If all of the conditions in the definition apply the recipient must report in the highly compensated fields

Prime Recipient Highly Compensated Compensation(5) (Conditional)

For the five most highly compensated officers of the recipient: total compensation ‘‘Total compensation’’ is defined for Federally Awarded Contracts: FAR Clause 52.204-11 Grants and Loans: ‘‘Total compensation’’ means the cash and noncash dollar value earned by the executive during the sub recipient’s past fiscal year of the following (for more information see 17 CFR 229.402(c)(2)): (i). Salary and bonus. (ii). Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with FAS 123R. (iii). Earnings for services under non-equity incentive plans. Does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. (iv). Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. (v). Above-market earnings on deferred compensation which are not tax-qualified. (vi). Other compensation. For example, severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property if the value for the executive exceeds $10,000.

Currency Array (Dollar value - numeric)

18,2

100000.01 500000.01 400000.01 350000.01 700000.01

This is a conditional field based on the “Prime Recipient indication of reporting applicability” data element

April 1, 2009 Federal Register

This is a conditional field based on the “Prime Recipient indication of reporting applicability” data element If all of the conditions in the definition apply the recipient must report in the highly compensated fields

Total Number of Sub-awards to individuals

Total Number of Sub-awards to individuals.

string

6

10

This is a mandatory field

April 1, 2009 Federal Register

This is a mandatory field

Total Amount of Sub-awards to individuals

Total Amount of Sub-awards to individuals.

Currency (Dollar value - numeric)

18,2

240000.01

This is a mandatory field

April 1, 2009 Federal Register

This is a mandatory field

Total Number of payments to vendors less than $25,000/award

For Grants and Loans Only Total Number of payments to vendors less than $25,000/award.

string

6

10

This is a mandatory field

April 1, 2009 Federal Register

This is a mandatory field for grants and loans

Total Amount of payments to vendors less than $25,000/award

For Grants and Loans Only Total Amount of payments to vendors less than $25,000/award.for the reporting quarter.

Currency (Dollar value - numeric)

18,2

20000.01

No single Sub-award can exceed $24,999 or must be submitted individually

April 1, 2009 Federal Register

This is a mandatory field for grants and loans

Total Number of Sub-awards less than $25,000/award.

Total Number of Sub-awards less than $25,000/award.

string

6

10

This is a mandatory field

April 1, 2009 Federal Register

This is a mandatory field

Total Amount of Subawards less than $25,000/award.

Total Amount of Subawards less than $25,000/award.for the reporting quarter.

Currency (Dollar value - numeric)

18,2

20000.01

No single Sub-award can exceed $24,999 or must be submitted individually

April 1, 2009 Federal Register

This is a mandatory field

SUB RECIPIENT DATA ELEMENTS

Sub recipient DUNS Number

The sub recipient organization’s 9- digit Data Universal Numbering System (DUNS) number

string

9

123456789

9digit DUNS# is mandatory

April 1, 2009 Federal Register

This is a mandatory field.

Subaward Number

Subaward Number or Other Identifying Number Assigned by the Recipient Entity

string

55

Sub-award number provided by Prime Recipient

Prime Recipient assigns a sub-award number (federally awarded contract, grant, loan) to the Sub Recipient

April 1, 2009 Federal Register

This is a mandatory field.

Sub recipient Legal Name

The legal name of sub recipient as registered in CCR or D&B

string

120

This field is inferred; obtained through CCR or D&B.

The System will pull this information from CCR or D&B

April 1, 2009 Federal Register

Data Populated from details found in CCR or D&B through the DUNS# look-up

Sub recipient DBA Name

The Doing-Business-As (DBA) name of sub recipient as registered in CCR or D&B

string

120

Sub recipient Address 1

Sub recipient Location. Physical location as listed in the Central Contractor Registration.

string

55

Sub recipient Address 2

string

55

Sub recipient Address 3

string

55

Sub recipient City

string

35

Sub recipient State

string

2

Sub recipient Zip+4

string

9

Sub recipient Country

string

3

Sub recipient Congressional District

string

2

51

This field is mandatory

April 1, 2009 Federal Register

This is a mandatory field

Sub recipient Type

This data element is inferred from CCR. The field inferred is “Business Type” in CCR.

string

300

2F - U.S. State Government M8 - Educational Institution

The System will pull this field from CCR

April 1, 2009 Federal Register

Fixed list from CCR

Amount of Subaward

The anticipated total amount of funds to be disbursed to the sub-awardee over the life of the award. For Federally Awarded Contracts: Total amount of subcontract

Currency (Dollar value - numeric)

18,2

200000.01

April 1, 2009 Federal Register

This is a mandatory field

Total Subaward Funds Disbursed

For Grants and Loans Only Amount of Subaward Disbursed. The cumulative amount of cash disbursed to the sub-awardee as of the reporting period end date.

Currency (Dollar value - numeric)

18,2

200000.01

April 1, 2009 Federal Register

This field is mandatory

Subaward Date

Subaward Date. The date the Subaward was signed (mm/dd/yyyy).

Date (YYYYMMDD)

8

20091212

The date is found on the sub-award document

April 1, 2009 Federal Register

This field is mandatory

Sub recipient Primary Place of Performance – Street Address 1

Sub recipient Place of Performance (city, state, congressional district, and country). The physical location of primary place of performance.

string

55

This field is optional.

This field is optional.

Sub recipient Primary Place of Performance – Street Address 2

string

55

This field is optional

This field is optional

Sub recipient Place of Performance - State

string

2

MD

April 1, 2009 Federal Register Transparency Act Guidance March 30, 2007

This field is mandatory

Sub recipient Place of Performance – Country

string

2

US

This field is mandatory This is the 2 letter alpha code.

This field is mandatory

Sub recipient Place of Performance – Zip Code + 4

string

9

220334902

This field is mandatory

Sub recipient Place of Performance - City

string

35

Rockville

This field is mandatory

Sub recipient Place of Performance - Congressional District

string

2

8

This field is mandatory

This field is mandatory

Sub Recipient indication of reporting applicability

Names and total compensation of each of the five most highly compensated officers of the sub recipient for the calendar year in which the awarded is awarded if— (i) In the sub recipient’s preceding fiscal year, the sub recipient received— (A) 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and (B) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and (ii) The public does not have access to information about the compensation of the senior executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986.

string

3

Yes

This is a Yes or No field

If all of the conditions in the definition apply the recipient or delegated sub recipient must report in the highly compensated fields

Sub Recipient Highly Compensated Name(5)

Names of each of the five most highly compensated officers of the sub recipient for the calendar year in which the award is awarded if— (i) In the sub recipient’s preceding fiscal year, the sub recipient received— (A) 80 percent or more of its annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and (B) $25,000,000 or more in annual gross revenues from Federal contracts (and subcontracts), loans, grants (and subgrants) and cooperative agreements; and (ii) The public does not have access to information about the compensation of the senior executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986.

string array

55

Tom Jones John Doe Mary Smith Ivana B. Rich Amanda King

This is a conditional field based on the sub recipient indication of reporting applicability data element

April 1, 2009 Federal Register

This is a conditional field based on the “Sub Recipient indication of reporting applicability” data element If all of the conditions in the definition apply the recipient or delegated sub recipient must report in the highly compensated fields

Sub Recipient Highly Compensated Compensation(5) (Conditional)

For the five most highly compensated officers of the sub recipient: total compensation ‘‘Total compensation’’ is defined for Federally Awarded Contracts: FAR Clause 52.204-11 Grants and Loans: ‘‘Total compensation’’ means the cash and noncash dollar value earned by the executive during the sub recipient’s past fiscal year of the following (for more information see 17 CFR 229.402(c)(2)): (i). Salary and bonus. (ii). Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with FAS 123R. (iii). Earnings for services under non-equity incentive plans. Does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives, and are available generally to all salaried employees. (iv). Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. (v). Above-market earnings on deferred compensation which are not tax-qualified. (vi). Other compensation. For example, severance, termination payments, value of life insurance paid on behalf of the employee, perquisites or property if the value for the executive exceeds $10,000.

Currency Array (Dollar value - numeric)

18,2

100000.01

This is a conditional field based on the sub recipient indication of reporting applicability data element.

April 1, 2009 Federal Register

This is a conditional field based on the “Sub Recipient indication of reporting applicability” data element If all of the conditions in the definition apply the recipient must report in the highly compensated fields

500000.01

400000.01

350000.01

700000.01

VENDOR DATA ELEMENTS (All these elements are for Grants and Loans Only)

Award Number – Prime Recipient Vendor

For Grants and Loans Only: Identifying Num­ber Assigned by the prime recipient.

string

50

Varies by award and agencies

Complete this field if submitting Prime Recipient vendor information.

April 1, 2009 Federal Register Transparency Act Guidance March 30, 2007

This is a mandatory field for Prime Recipient Report

Subaward Number – Sub-recipient Vendor

For Grants and Loans Only: Award Number or Other Identifying Number Assigned by the Sub-recipient

string

55

Sub-award number provided by Prime Recipient

Complete this field if submitting Sub Recipient vendor information.

April 1, 2009 Federal Register

This is a mandatory field for Sub Recipient Report

Vendor DUNS Number

For Grants and Loans Only: Vendor DUNS Number. The vendor’s 9 digit Data Universal Numbering System (DUNS) number

string

9

123456789

DUNS# 9digit is preferred. See comments for Vendor HQ Zip Code and Vendor Name data elements

April 1, 2009 Federal Register

Vendor HQ Zip Code + 4

For Grants and Loans Only: The zipcode of the vendor's headquarters.

string

9

220334902

Vendor HQ Zip Code and Vendor Name are required if DUNS# is not available

Vendor Name

For Grants and Loans Only: The name of the vendor.

string

55

ROOFING RESOURCES INC

Vendor HQ Zip Code and Vendor Name are required if DUNS# is not available

Product and Service Description

For Grants and Loans Only: A description of the product and/or service provided by the vendor This field is optional for vendors of sub-recipients

string

2 55

Runway repair

Short description of product and/or service

April 1, 2009 Federal Register

Payment Amount

For Grants and Loans Only: The amount invoiced to the vendor (aggregated) that will be paid with ARRA funds This field is optional for vendors of sub-recipients

Currency (Dollar value - numeric)

18,2

50000.01

April 1, 2009 Federal Register

1 The data length of 18,2 indicates total length of 18 characters with 2 characters after the decimal.

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