Spring Collection - Fall Enrollment ( for less than 4 yr) form (AY)

Survey Form

Page 1 of 16
Fall Enrollment 2008

Screening questions - Method of reporting race and ethnicity for this component
Race/ethnicity question
Which method of reporting race and ethnicity will you use for this component?

j
k
l
m
n

NEW race/ethnicity categories (9 categories):
Notes:
l
l

Report Hispanic/Latino individuals of any race as Hispanic/Latino
Report race for non-Hispanic/Latino individuals only

Nonresident alien
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
Race and ethnicity unknown

j
k
l
m
n

OLD race/ethnicity categories (7 categories):
Nonresident alien
Black, non-Hispanic
American Indian/Alaska Native
Asian/Pacific Islander
Hispanic
White, non-Hispanic
Race and ethnicity unknown

j
k
l
m
n

MIXTURE of new and old race/ethnicity categories (all 14 categories will show on each screen):
NEW categories:
Notes for NEW categories:
l Report Hispanic/Latino individuals of any race as Hispanic/Latino
l Report race for non-Hispanic/Latino individuals only
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
OLD categories:

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Black, non-Hispanic
American Indian/Alaska Native
Asian/Pacific Islander
Hispanic
White, non-Hispanic

Categories used in BOTH New and Old:
Nonresident alien
Race and ethnicity unknown

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Part Selection
Completion of Part B (Enrollment of Students by Age) is optional this year.
Do you wish to complete Part B this year? If you select 'Yes', you will see Part B and be expected to complete
the screens. If you select 'No', you will skip Part B.

j
k
l
m
n

Yes, I will complete Part B

j
k
l
m
n

No, I will not complete Part B

You may use the space below to provide context for the data you've reported above.

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Part A - Fall Enrollment by race/ethnicity and gender
Enrollment as of the institution's official fall reporting date or as of October 15, 2008
CIPCODE: 99.0000 -- Summary
Full-time undergraduate students
l Report Hispanic/Latino individuals of any race as Hispanic/Latino
l Report race for non-Hispanic/Latino individuals only

Degree/certificate-seeking
Students enrolled for credit

Other
TransferFirst-time
degree/certificate- Total
in
seeking

Non-degree/
non-certificateseeking

Total,
full-time
undergraduate
students

Men
Nonresident alien
Hispanic/Latino
American Indian or Alaska
Native
Asian
Black or African American
Native Hawaiian or Other
Pacific Islander
White
Two or more races
Race and ethnicity unknown
Total men
Total men prior year
Women
Nonresident alien
Hispanic/Latino
American Indian or Alaska
Native
Asian
Black or African American
Native Hawaiian or Other
Pacific Islander
White
Two or more races
Race and ethnicity unknown
Total women
Total women prior year
Total men+women

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Part A - Fall Enrollment by race/ethnicity and gender
Enrollment as of the institution's official fall reporting date or as of October 15, 2008
CIPCODE: 99.0000 -- Summary
Part-time undergraduate students
l Report Hispanic/Latino individuals of any race as Hispanic/Latino
l Report race for non-Hispanic/Latino individuals only

Degree/certificate-seeking
Students enrolled for credit

Other
TransferFirst-time
degree/certificate- Total
in
seeking

Non-degree/
non-certificateseeking

Total,
part-time
undergraduate
students

Men
Nonresident alien
Hispanic/Latino
American Indian or Alaska
Native
Asian
Black or African American
Native Hawaiian or Other
Pacific Islander
White
Two or more races
Race and ethnicity unknown
Total men
Total men prior year
Women
Nonresident alien
Hispanic/Latino
American Indian or Alaska
Native
Asian
Black or African American
Native Hawaiian or Other
Pacific Islander
White
Two or more races
Race and ethnicity unknown
Total women
Total women prior year

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Part A - Fall Enrollment - Summary by race/ethnicity
Fall enrollment totals
CIPCODE: 99.0000 -- Summary
Students enrolled for credit

Total full-time
students

Total part-time
students

Grand total,
all students

Men
Nonresident alien
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
Race/ethnicity unknown
Total men
Women
Nonresident alien
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
Race/ethnicity unknown
Total women
Grand Total

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Page 7 of 16

Part B - Fall Enrollment by age and gender
NOTE: These data are optional this year.
Enrollment as of the institution's official fall reporting date or as of October 15, 2008
Age

Full-time undergraduate students
Men

Women

Under 18
18-19
20-21
22-24
25-29
30-34
35-39
40-49
50-64
65 and over
Age unknown/unreported
Total full-time undergraduate students (from part A)

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Page 8 of 16

Part B - Fall Enrollment by age and gender
NOTE: These data are optional this year.
Enrollment as of the institution's official fall reporting date or as of October 15, 2008
Age

Part-time undergraduate students
Men

Women

Under 18
18-19
20-21
22-24
25-29
30-34
35-39
40-49
50-64
65 and over
Age unknown/unreported
Total part-time undergraduate students (from part A)

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Page 9 of 16

Part C - Freshmen Question
Do you have any first-time, degree/certificate-seeking undergraduate students who graduated from high school
or received their GED within the past 12 months?

j
k
l
m
n

Yes, I have students who graduated high school or received their GED in the past 12 months.

j
k
l
m
n

No, I do not have any students who graduated high school or received their GED in the past 12 months.

You may use the space below to provide context for the data you've reported above.

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Page 10 of 16

Part C - Residence of first-time undergraduate students
NOTE: These data are mandatory this year.
Enrollment as of the institution's official fall reporting date or as of October 15, 2008
State of residence when student
was first admitted

FIPS Code

Alabama

01

Alaska

02

Arizona

04

Arkansas

05

California

06

Colorado

08

Connecticut

09

Delaware

10

District of Columbia

11

Florida

12

Georgia

13

Hawaii

15

Idaho

16

Illinois

17

Indiana

18

Iowa

19

Kansas

20

Kentucky

21

Louisiana

22

Maine

23

Total first-time
undergraduate(degree/
certificate-seeking only)
(1)

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Those who graduated from
high school OR received a
GED in the past 12 months
(2)

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Part C - Residence of first-time undergraduate students
NOTE: These data are mandatory this year.
Enrollment as of the institution's official fall reporting date or as of October 15, 2008
State of residence when student
was first admitted

FIPS Code

Maryland

24

Massachusetts

25

Michigan

26

Minnesota

27

Mississippi

28

Missouri

29

Montana

30

Nebraska

31

Nevada

32

New Hampshire

33

New Jersey

34

New Mexico

35

New York

36

North Carolina

37

North Dakota

38

Ohio

39

Oklahoma

40

Oregon

41

Pennsylvania

42

Rhode Island

44

Total first-time
undergraduate (degree/
certificate-seeking only)
(1)

http://surveys.nces.ed.gov/IPEDS/PrintForms.aspx

Those who graduated from
high school OR received a
GED in the past 12 months
(2)

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Part C - Residence of first-time undergraduate students
NOTE: These data are mandatory this year.
Enrollment as of the institution's official fall reporting date or as of October 15, 2008
State of residence when student
was first admitted

FIPS Code

South Carolina

45

South Dakota

46

Tennessee

47

Texas

48

Utah

49

Vermont

50

Virginia

51

Washington

53

West Virginia

54

Wisconsin

55

Wyoming

56

State Unknown

57

American Samoa

60

Federated States
of Micronesia

64

Guam

66

Marshall Islands

68

Northern Marianas

69

Palau

70

Puerto Rico

72

Virgin Islands

78

Foreign Countries

90

Residence unknown/
unreported

98

Total first-time
undergraduate (degree/
certificate-seeking only)
(1)

Those who graduated from
high school OR received a
GED in the past 12 months
(2)

Total first-time
undergraduate students
(FT+PT from part A)

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Part D - Total Entering Class
Total Entering Class - Fall 2008

Number of full-time first-time degree/certificate-seeking undergraduates
(your fall cohort reported in Part A)
Total entering students at undergraduate level, Fall 2008
Note: This number should include first-time (both part-time and full-time)
students, students transferring to the institution, and non-degree/certificate-seeking undergraduates entering
in Fall 2008.
Percentage of entering class represented by your GRS cohort

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Page 14 of 16

Part E - Retention Rates
Retention rates will be automatically calculated based on information provided by the institution.
Data to be entered by the institution:*
l
l
l

Full- and part-time cohorts from Fall 2007 (include only FIRST-TIME students);
Exclusions from each of these cohorts (see below for allowed exclusions); and
Number of students from these cohorts who are still enrolled OR have completed their program
as of Fall 2008 (include students that re-enrolled and students with continuous enrollment).

Use your institution's official fall reporting date or October 15 when counting students. The student status (full- or parttime) should be based on the fall 2007 status, even if this has changed by fall 2008 (e.g., if a student has gone from
part-time to full-time, report them as part of the part-time cohort). For institutions that use a full-year cohort: Use the
3 month period of August 1 through October 31 to define the retention cohort.
*Report full-time and part-time separately in their appropriate boxes.
In the Exclusions boxes (for both full- and part-time), report the number of students who left the institution for any of the
following reasons:
l
l
l
l

Died or were totally and permanently disabled;
Serve in the armed forces (including those called to active duty);
Serve with a foreign aid service of the Federal Government (e.g., Peace Corps); or
Serve on official church missions.

The system will subtract these from the cohort prior to calculating the retention rate. Do not include students who
transferred into the institution as part of your fall cohort.
Retention rates (for both full- and part-time) will be computed by the system and will appear in the 2nd column after
clicking Save.

Retention Rates
Full-Time Fall 2007 Cohort
Full-Time Exclusions
Full-Time Adjusted Fall 2007 Cohort
Full-Time Students from Fall 2007 still enrolled
OR who have completed as of Fall 2008

%

Part-Time Fall 2007 Cohort
Part-Time Exclusions
Part-Time Adjusted Fall 2007 Cohort
Part-Time Students from Fall 2007 still enrolled
OR who have completed as of Fall 2008

%

You may use the space below to provide context for the data you've reported above.

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Part F - Student-to-Faculty Ratio
Please provide the following Fall 2008 data. These data will be used to calculate a student-to-faculty (i.e.,
student-to-instructional staff) ratio for display on College Navigator. (Note: Logic in this item is the same as
item I-2 from the Common Data Set data collection.)
Students, Fall 2008

1 Total full-time students

2 Total part-time students
3 Full-time equivalent of part-time students

4 Total full-time equivalent students
Instructional staff, Fall 2008
5

Number of full-time instructional staff (as reported on EAP, full-time, non-medical, Line 1
Total + Line 2 Total)

6

Number of part-time instructional staff (as reported on EAP, part-time, non-medical, Line 1
Total + Line 2 Total [Note: this calculated Total does not include graduate assistants])

7 Full-time equivalent of part-time instructional staff

8 Total full-time equivalent instructional staff

9 Student-to-faculty ratio

to 1

You may use the space below to provide context for the data you've reported above. These context notes will
be posted on the College Navigator website.

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Print Form(s)

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GoBack

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