Winter - Human Resources -Degree granting -less than 15 ft employees

Survey Form

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Human Resources

Human Resources Screening Questions
Does your institution have any part-time staff?
If you answer Yes to this question, you will be provided the screens to report part-time staff in the Employees by
Assigned Position (EAP) section.

j
k
l
m
n

Yes

j
k
l
m
n

No

Do ALL of the instructional staff at your institution fall into any of the following categories?
If you answer Yes to any of the questions below, the Salaries section is NOT applicable to your institution and you will
NOT be required to report data for the Salaries section.

j No
k
l
m
n

j Yes
k
l
m
n

Are ALL of the instructional staff military personnel?

j No
k
l
m
n

j Yes
k
l
m
n

Do ALL of the instructional staff contribute their services (e.g., members of a religious order)?

j No
k
l
m
n

j Yes
k
l
m
n

Do ALL of the instructional staff teach pre-clinical or clinical medicine?

The completion of the Fall Staff section is optional this year as it is in even-numbered years.
Do you wish to complete the Fall Staff section this year?
If you answer No, screens to report Fall Staff data will not be displayed.
If you answer Yes, screens to report Fall Staff data will be displayed and you must complete ALL applicable Fall Staff
screens.

j
k
l
m
n

No, I will not complete Fall Staff

j
k
l
m
n

Yes, I will complete Fall Staff

You may use the space below to provide context for the data you've reported above.

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Human Resources Screening Questions
Did your institution hire any full-time permanent staff who were included on the payroll of the institution
between July 1 and October 31, 2008 either for the first time or after a break in service AND who were still on
the payroll of the institution as of November 1, 2008? (Exclude persons who have returned from sabbatical
leave OR full-time staff who are working less-than-9-month contracts/teaching periods and whose primary
responsibility is instruction, research, and/or public service.)
If you answer Yes to this question and your institution has 15 or more full -time staff, you will be provided the screens to
report full-time permanent new hires in the Fall Staff section (long version).

j
k
l
m
n

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Yes

j
k
l
m
n

No

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Screening questions - Method of reporting race and ethnicity for this component
Race/ethnicity question

Which method of reporting race and ethnicity will you use for this component?

j
k
l
m
n

NEW race/ethnicity categories (9 categories):
Notes:
l
l

Report Hispanic/Latino individuals of any race as Hispanic/Latino
Report race for non-Hispanic/Latino individuals only

Nonresident alien
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
Race and ethnicity unknown

j
k
l
m
n

OLD race/ethnicity categories (7 categories):
Nonresident alien
Black, non-Hispanic
American Indian/Alaska Native
Asian/Pacific Islander
Hispanic
White, non-Hispanic
Race and ethnicity unknown

j
k
l
m
n

MIXTURE of new and old race/ethnicity categories (all 14 categories will show on each screen):
NEW categories:
Notes for NEW categories:
l Report Hispanic/Latino individuals of any race as Hispanic/Latino
l Report race for non-Hispanic/Latino individuals only
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
OLD categories:

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Black, non-Hispanic
American Indian/Alaska Native
Asian/Pacific Islander
Hispanic
White, non-Hispanic

Categories used in BOTH New and Old:
Nonresident alien
Race and ethnicity unknown

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Part A - Employees by Assigned Position - Full-time staff, non-medical school
Number of full-time staff (non medical) by faculty status and primary function/occupational activity
As of November 1, 2008
Faculty status
Primary function/
occupational activity
(mutually exclusive categories)

Tenured

On tenure
track

Not on
tenure track/
no tenure
system

Without
faculty
status

Total

Primarily instruction
Instruction/research/public service
Primarily instruction + Instruction/research/public service
Primarily research
Primarily public service
Primarily instruction + Instruction/research/public service +
Primarily research + Primarily public service
Executive/administrative/managerial
Other professionals (support/service)
Technical and paraprofessionals
Clerical and secretarial
Skilled crafts
Service/Maintenance
Total full time (non medical)
Total from prior year

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Part A - Employees by Assigned Position - Full-time staff, medical school
**** Applicable to institutions with M.D. or D.O. programs ****
Number of full-time staff (medical school) by faculty status and primary function/occupational activity
As of November 1, 2008
Faculty status
Primary function/
occupational activity
(mutually exclusive categories)

Tenured

On tenure
track

Not on
tenure track/
no tenure
system

Without
faculty
status

Total

Primarily instruction
Instruction/research/public service
Primarily instruction + Instruction/research/public service
Primarily research
Primarily public service
Primarily instruction + Instruction/research/public service +
Primarily research + Primarily public service
Executive/administrative/managerial
Other professionals (support/service)
Technical and paraprofessionals
Clerical and secretarial
Skilled crafts
Service/Maintenance
Total full time (medical school)
Total from prior year
If employees in other health-related disciplines are grouped with your medical school employees, please list
the other health-related disciplines here.

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Part B - Employees by Assigned Position - Part-time staff, non-medical school
Number of part-time staff (non medical) by faculty status and primary function/occupational activity
As of November 1, 2008
Faculty status
Primary function/
occupational activity
(mutually exclusive categories)

Tenured

On tenure
track

Not on
tenure
track/
no tenure
system

Without
faculty Total
status

Graduate
assistants

Primarily instruction
Instruction/research/public service
Primarily instruction + Instruction/research/public
service
Primarily research
Primarily public service
Primarily instruction + Instruction/research/public
service + Primarily research + Primarily public
service
Executive/administrative/managerial
Other professionals (support/service)
Technical and paraprofessionals
Clerical and secretarial
Skilled crafts
Service/Maintenance
Total part time (non medical)
Total from prior year

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Part B - Employees by Assigned Position - Part-time staff, medical school
**** Applicable to institutions with M.D. or D.O. programs ****
Number of part-time staff (medical school) by faculty status and primary function/occupational activity
As of November 1, 2008
Faculty status
Primary function/
occupational activity
(mutually exclusive categories)

Tenured

On tenure
track

Not on
tenure
track/
no tenure
system

Without
Graduate
faculty Total
assistants
status

Primarily instruction
Instruction/research/public service/clinical
Primarily instruction + Instruction/research/public
service/clinical
Primarily research
Primarily public service
Primarily instruction + Instruction/research/public
service/clinical + Primarily research + Primarily public
service
Executive/administrative/managerial
Other professionals (support/service)
Technical and paraprofessionals
Clerical and secretarial
Skilled crafts
Service/Maintenance
Total part time (medical school)
Total from prior year
If employees in other health-related disciplines are grouped with your medical school employees, please list
the other health-related disciplines here.

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Part C - Employees by Assigned Position - Total number of staff
Total number of staff by employment status and primary function/occupational activity
As of November 1, 2008
Primary function/occupational activity

Fulltime

Fulltime
py

Parttime

Parttime
py

Graduate
assistants

Total including
Graduate
assistants

Primarily instruction
Instruction/research/public service
Primarily instruction + Instruction/research/public service
Primarily research
Primarily public service
Primarily instruction + Instruction/research/public service
+ Primarily research + Primarily public service
Executive/administrative/managerial
Other professionals (support/service)
Technical and paraprofessionals
Clerical and secretarial
Skilled crafts
Service/Maintenance
Grand total

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Part D - Salaries - Full-time instructional staff by contract length/teaching period - Headcount
Number of full-time instructional staff by contract length/teaching period, gender, and academic rank
As of November 1, 2008
Gender and academic rank

Less-than-9-month

9/10-month

11/12-month

Total

Men
Professors
Associate professors
Assistant professors
Instructors
Lecturers
No academic rank
Total men
Women
Professors
Associate professors
Assistant professors
Instructors
Lecturers
No academic rank
Total women
Total (men + women)
Total from EAP, full-time non-medical section
(Primarily instruction +
Instruction/research/public service lines)
Total from prior year (Salaries section)

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Part D - Salaries - Full-time instructional staff on 9/10-month contracts/teaching periods Faculty status
**** Applicable to 4-year degree-granting institutions only ****
Number of full-time instructional staff on 9/10-month contracts/teaching periods by faculty status, gender, and
academic rank
As of November 1, 2008
Faculty status
Gender and academic rank
Tenured

On tenure track

Not on
tenure track/
no tenure system

Without
faculty
status

Total from Part D
(Headcount screen)

Men
Professors
Associate Professors
Assistant Professors
Instructors
Lecturers
No academic rank
Total men
Total men prior year
Women
Professors
Associate Professors
Assistant Professors
Instructors
Lecturers
No academic rank
Total women
Total women prior year
Total (men + women)

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Part D - Salaries - Full-time instructional staff on 11/12-month contracts/teaching periods Faculty status
**** Applicable to 4-year degree-granting institutions only ****
Number of full-time instructional staff on 11/12-month contracts/teaching periods by faculty status, gender, and
academic rank
As of November 1, 2008
Faculty status
Gender and academic rank
Tenured

On tenure track

Not on
tenure track/
no tenure system

Without
faculty
status

Total from Part D
(Headcount screen)

Men
Professors
Associate Professors
Assistant Professors
Instructors
Lecturers
No academic rank
Total men
Total men prior year
Women
Professors
Associate Professors
Assistant Professors
Instructors
Lecturers
No academic rank
Total women
Total women prior year
Total (men + women)

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Part E - Salaries - Full-time instructional staff on 9/10-month contracts/teaching periods Salary outlays
Salaries of full-time instructional staff on 9/10-month contracts/teaching periods by gender and academic rank
As of November 1, 2008
Gender and academic rank

Number

Salary outlays

Average salary

Prior year
Average salary

Men
Professors
Associate professors
Assistant professors
Instructors
Lecturers
No academic rank
Total men
Women
Professors
Associate professors
Assistant professors
Instructors
Lecturers
No academic rank
Total women
Total (men + women)

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Part E - Salaries - Full-time instructional staff on 11/12-month contracts/teaching periods Salary outlays
Salaries of full-time instructional staff on 11/12-month contracts/teaching periods by gender and academic rank
As of November 1, 2008
Gender and academic rank

Number

Salary outlays

Average salary

Prior year
Average salary

Men
Professors
Associate professors
Assistant professors
Instructors
Lecturers
No academic rank
Total men
Women
Professors
Associate professors
Assistant professors
Instructors
Lecturers
No academic rank
Total women
Total (men + women)

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Part F - Salaries - Full-time instructional staff on 9/10-month contracts/teaching periods Fringe benefits
Fringe benefits of full-time instructional staff on 9/10-month contracts/teaching periods
As of November 1, 2008
Fringe benefits

Number
covered

Expenditures

Average
expenditures

Prior year
Average
expenditures

Retirement plans (other than Social Security) - Vested
within 5-years
Retirement plans (other than Social Security) - Vested
after 5-years
Medical/dental plans
Group life insurance
Other insurance benefits (cafeteria plan, etc.)
Guaranteed disability income protection
Tuition plan (dependents only)
Unrestricted
Restricted
Housing plan
Unrestricted
Restricted
Social Security taxes
Unemployment compensation taxes
Worker's compensation taxes
Other benefits in kind with cash options
Total expenditures

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Part F - Salaries - Full-time instructional staff on 11/12-month contracts/teaching periods Fringe benefits
Fringe benefits of full-time instructional staff on 11/12-month contracts/teaching periods
As of November 1, 2008
Fringe benefits

Number
covered

Expenditures

Average
expenditures

Prior year
Average
expenditures

Retirement plans (other than Social Security) - Vested
within 5-years
Retirement plans (other than Social Security) - Vested
after 5-years
Medical/dental plans
Group life insurance
Other insurance benefits (cafeteria plan, etc.)
Guaranteed disability income protection
Tuition plan (dependents only)
Unrestricted
Restricted
Housing plan
Unrestricted
Restricted
Social Security taxes
Unemployment compensation taxes
Worker's compensation taxes
Other benefits in kind with cash options
Total expenditures

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Part G - Fall Staff - Full-time professional staff
Number of full-time staff by primary function/occupational activity, gender, and race/ethnicity
As of November 1, 2008
l Report Hispanic/Latino individuals of any race as Hispanic/Latino
l Report race for non-Hispanic/Latino individuals only

Gender and race/ethnicity

Staff whose primary
responsibility is
instruction, research,
and/or public service

Executive/
administrative/
managerial

Other professionals
(support/service)

Men
Nonresident alien
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
Race and ethnicity unknown
Total men
Women
Nonresident alien
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
Race and ethnicity unknown
Total women
Total (men+women)
Total from EAP

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Part G - Fall Staff - Full-time non-professional staff and totals
Number of full-time staff by primary function/occupational activity, gender, and race/ethnicity
As of November 1, 2008
l Report Hispanic/Latino individuals of any race as Hispanic/Latino
l Report race for non-Hispanic/Latino individuals only

Gender and race/ethnicity

Technical and
paraprofessionals

Clerical and
Service/
secretarial
Skilled crafts Maintenance

Full-time
grand total

Men
Nonresident alien
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
Race and ethnicity unknown
Total men
Women
Nonresident alien
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
Race and ethnicity unknown
Total women
Total (men+women)
Total from EAP

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Part H - Fall Staff - Part-time professional staff
Number of part-time staff by primary function/occupational activity, gender, and race/ethnicity
As of November 1, 2008
l Report Hispanic/Latino individuals of any race as Hispanic/Latino
l Report race for non-Hispanic/Latino individuals only

Gender and race/ethnicity

Staff whose primary
responsibility is
instruction, research,
and/or public service

Executive/
administrative/
managerial

Other professionals
(support/service)

Men
Nonresident alien
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
Race and ethnicity unknown
Total men
Women
Nonresident alien
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
Race and ethnicity unknown
Total women
Total (men+women)
Total from EAP

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Part H - Fall Staff - Part-time non-professional staff and totals
Number of part-time staff by primary function/occupational activity, gender, and race/ethnicity
As of November 1, 2008
l Report Hispanic/Latino individuals of any race as Hispanic/Latino
l Report race for non-Hispanic/Latino individuals only

Gender and race/ethnicity

Technical and
paraprofessionals

Clerical and
Service/
secretarial
Skilled crafts Maintenance

Part-time
grand total

Men
Nonresident alien
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
Race/ethnicity unknown
Total men
Women
Nonresident alien
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
Race/ethnicity unknown
Total women
Total (men+women)
Total from EAP

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Part H - Fall Staff - Graduate assistants and part-time staff totals
Number of part-time staff by primary function/occupational activity, gender, and race/ethnicity
As of November 1, 2008
l Report Hispanic/Latino individuals of any race as Hispanic/Latino
l Report race for non-Hispanic/Latino individuals only

Gender and race/ethnicity

Subtotal

Graduate assistants

Part-time grand total
(including graduate assistants)

Men
Nonresident alien
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
Race/ethnicity unknown
Total men
Women
Nonresident alien
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific Islander
White
Two or more races
Race/ethnicity unknown
Total women
Total (men+women)
Total from EAP

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Part I - Fall Staff - Total number of staff
Total number of staff by employment status, gender, and race/ethnicity
As of November 1, 2008
Full-time
men

Full-time
women

Part-time
men

Part-time
women

Total
men

Total
women

Nonresident alien
Hispanic/Latino
American Indian or Alaska Native
Asian
Black or African American
Native Hawaiian or Other Pacific
Islander
White
Two or more races
Race/ethnicity unknown
Grand total

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Human Resources Survey Evaluation
Were any staff members difficult to categorize? If so, please explain in the box below.

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Print Form(s)

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