SUPPORTING STATEMENT
(Form 4419)
CIRCUMSTANCES NECESSITATING COLLECTION OF INFORMATION
According to 26 U.S.C. 6041‑6043, 6047, 6049 and 6109, all persons engaged in a trade or business, and making certain payments of taxable income must file reports of this income to IRS. Payers may file the information returns as paper documents or magnetically/electronically. However, to file magnetically/electronically, the payer must complete and submit an application on Form 4419 and receive prior approval from IRS. Prior approval is required so we can determine if the magnetic media/electronic file is compatible with IRS equipment.
USE OF DATA
Information on the Form 4419 is analyzed by IRS employees to ensure the magnetic media/electronic filer will submit media compatible with IRS equipment. This information is necessary before an applicant can be authorized to file. After the application is approved, a Transmitter Control Code, which is used to schedule and manage the files, is assigned.
USE OF IMPROVED INFORMATION TECHNOLOGY TO REDUCE BURDEN
Form 4419 cannot be filed electronically, since its relatively low volume does not justify the cost electronic enabling.
EFFORTS TO IDENTIFY DUPLICATION
We have attempted to eliminate duplication within the agency wherever possible.
METHODS TO MINIMIZE BURDEN ON SMALL BUSINESSES OR OTHER SMALL ENTITIES
We have been unable to reduce the burden for small businesses.
CONSEQUENCES OF LESS FREQUENT COLLECTION ON FEDERAL PROGRAMS OR POLICY ACTIVITIES
Not applicable.
SPECIAL CIRCUMSTANCES REQUIRING DATA COLLECTION TO BE INCONSISTENT WITH GUIDELINES IN 5 CFR 1320.5(d)(2)
Not applicable.
CONSULTATION WITH INDIVIDUALS OUTSIDE OF THE AGENCY ON AVAILABILITY OF DATA, FREQUENCY OF COLLECTION, CLARITY OF INSTRUCTIONS AND FORMS, AND DATA ELEMENTS
Periodic meetings are held between IRS personnel and representatives of the American Bar Association, the National Society of Public Accountants, the American Institute of Certified Public Accountants, and other professional groups to discuss tax law and tax forms. During these meetings, there is an opportunity for those attending to make comments regarding Form 4419.
In response to the Federal Register Notice (73 FR 73385), dated December 2, 2008, we received no comments during the comment period regarding Form 4419.
EXPLANATION OF DECISION TO PROVIDE ANY PAYMENT OR GIFT TO RESPONDENTS
Not applicable.
ASSURANCE OF CONFIDENTIALITY OF RESPONSES
Generally, tax returns and tax return information are confidential as required by 26 USC 6103.
JUSTIFICATION OF SENSITIVE QUESTIONS
Not applicable.
12 ESTIMATED BURDEN OF INFORMATION COLLECTION
The burden is as follows:
Number of Time per Total
Responses Response Hours
Form 4419 15,000 .4333 6,500
The following regulations impose no additional burden. Please continue to assign OMB number 1545‑0387 to these regulations.
301.6011‑2, 301.6109‑1, 601.602
1.6041‑1 1.6041-4 1.6041-5
1.6041‑7 1.6047-1 1.6042-2
1.6042‑3 1.6043-2 1.6049-1
Estimates of the annualized cost to respondents for the hour burdens shown are not available at this time.
ESTIMATED TOTAL ANNUAL COST BURDEN TO RESPONDENTS
As suggested by OMB, our Federal Register notice dated December 2, 2008, requested public comments on estimates of cost burden that are not captured in the estimates of burden hours, i.e., estimates of capital or start-up costs and costs of operation, maintenance, and purchase of services to provide information. However, we did not receive any response from taxpayers on this subject. As a result, estimates of the cost burdens are not available at this time.
ESTIMATED ANNUALIZED COST TO THE FEDERAL GOVERNMENT
The primary cost to the government consists of the cost of printing Form 4419. We estimate that the cost of printing the form is $105.00.
REASONS FOR CHANGE IN BURDEN
There is no change in the paperwork burden previously approved by OMB.
We are making this submission to renew the OMB approval.
PLANS FOR TABULATION, STATISTICAL ANALYSIS AND PUBLICATION
Not applicable.
REASONS WHY DISPLAYING THE OMB EXPIRATION DATE IS INAPPROPRIATE
See attachment.
18. EXCEPTIONS TO THE CERTIFICATION STATEMENT ON OMB FORM 83-I
Not applicable.
Note: The following paragraph applies to all of the collections of information in this submission:
An agency may not conduct or sponsor, and a person is not required to respond to, a collection of information unless the collection of information displays a valid OMB control number. Books or records relating to a collection of information must be retained as long as their contents may become material in the administration of any internal revenue law. Generally, tax returns and tax return information are confidential, as required by 26 U.S.C. 6103.
| File Type | application/msword |
| Author | TQ1FB |
| Last Modified By | qhrfb |
| File Modified | 2009-03-01 |
| File Created | 2005-12-08 |