7 CFR Part 245, Determining Eligibility for Free & Reduced Price Meals

Forms and Documents

Document Name	Status
Form FNS-742 School Food Authority/Sponsor - 7 CFR 245 Form and Instruction	Modified
DirectCertification Reporting-Recordkeeping Burden 1-21 2010.xls Supplementary Document	2010-01-21
Estimate of the Information Collection Burden Part 245 1-28-10.doc Supplementary Document	2010-01-28
Supporting Statement 1-28-10.doc Supporting Statement A	2010-01-28

IC Document Collections

IC ID	Document Title	Status
45641	Household - 7 CFR 245	Modified
45640	School/Site Recordkeeping - 7 CFR 245	Removed
45639	School/Site - 7 CFR 245	Modified
45638	School Food Authority/Sponsor Recordkeeping - 7 CFR 245	Removed
45629	School Food Authority/Sponsor - 7 CFR 245 Form and Instruction	Modified
37071	7 CFR 245 - State Agency Burden	Modified

ICR Details

OMB Control No: 0584-0026	ICR Reference No: 200902-0584-002
Status: Historical Active	Previous ICR Reference No: 200610-0584-001
Agency/Subagency: USDA/FNS	Agency Tracking No:
Title: 7 CFR Part 245, Determining Eligibility for Free & Reduced Price Meals
Type of Information Collection: Revision of a currently approved collection	Common Form ICR:  No
Type of Review Request: Regular
OIRA Conclusion Action: Approved without change	Conclusion Date: 03/26/2010
	Date Received in OIRA: 01/28/2010
Terms of Clearance: If it is found that recordkeeping burden is attributable to this collection rather than to regular business practices, FNS will update the burden accordingly.

	Inventory as of this Action	Requested	Previously Approved
Expiration Date	03/31/2013	36 Months From Approved	03/31/2010
Responses	10,800,165	0	12,342,257
Time Burden (Hours)	1,073,432	0	1,758,167
Cost Burden (Dollars)	0	0	0

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Abstract: To establish program eligibility and insure that the program is administered according to statutory and USDA implementing regulations.

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Authorizing Statute(s): US Code: 42 USC 1758 Name of Law: Richard B. Russell National School Lunch Act
  

Citations for New Statutory Requirements: None

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Associated Rulemaking Information
RIN:	Stage of Rulemaking:	Federal Register Citation:	Date:
0584-AD61	Final or interim final rulemaking	73 FR 76847	12/18/2008

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Federal Register Notices & Comments
60-day Notice:	Federal Register Citation:	Citation Date:
	74 FR 39607	08/07/2009
30-day Notice:	Federal Register Citation:	Citation Date:
	75 FR 17	01/27/2010
Did the Agency receive public comments on this ICR? No

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Number of Information Collection (IC) in this ICR: 4

IC Title	Form No.	Form Name
Household - 7 CFR 245
School Food Authority/Sponsor - 7 CFR 245	FNS-742	School Food Authority Verification Summary Report
School/Site - 7 CFR 245
7 CFR 245 - State Agency Burden
School Food Authority/Sponsor Recordkeeping - 7 CFR 245
School/Site Recordkeeping - 7 CFR 245

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ICR Summary of Burden

	Total Approved	Previously Approved	Change Due to New Statute	Change Due to Agency Discretion	Change Due to Adjustment in Estimate	Change Due to Potential Violation of the PRA
Annual Number of Responses	10,800,165	12,342,257	0	-1,542,092	0	0
Annual Time Burden (Hours)	1,073,432	1,758,167	0	-684,735	0	0
Annual Cost Burden (Dollars)	0	0	0	0	0	0

Burden increases because of Program Change due to Agency Discretion: Yes

Burden Increase Due to: Miscellaneous Actions

Burden decreases because of Program Change due to Agency Discretion: Yes

Burden Reduction Due to: Miscellaneous Actions

Short Statement: This is a revision of a currently approved information collection. The current burden inventory is 1,758,167. The number of State Agencies increased from 54 to 56; SFA increased from 16,342 to 20,858; Schools decreased from 101,000 to 96,461, however, the burden hours increased from 52,520 to 192,922. This is due to the increase in frequency of responses from 6 to 8 and an increase in the burden hour per respondent from 0.080 minutes (approximately 5 minutes) to 0.25 minutes (15 minutes). The household respondents increased from 4,138,810 to 9,390,000 which increase the household burden from 289,717 to 657,300 an increase of 367,583 burden hours. Additionally, recordkeeping has been decreased from 125,918 to 6,045 State and School Food Authorities are required to keep provision 2 and provision 3 data on file indefinitely; however, all other records are not required to be kept for more than three years. Therefore, the recordkeeping burden for all other provisions in 7 CFR Part 245 has been eliminated. The overall, burden hours has decreased by 684,798 hours. This program change is due to a decrease in burden hours in recordkeeping at the State and Local agency level; therefore, we are requesting 1,073,432.

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Annual Cost to Federal Government: $296,755

Does this IC contain surveys, censuses, or employ statistical methods? No

Is the Supporting Statement intended to be a Privacy Impact Assessment required by the E-Government Act of 2002? No

Is this ICR related to the Affordable Care Act [Pub. L. 111-148 & 111-152]? Uncollected

Is this ICR related to the Dodd-Frank Wall Street Reform and Consumer Protection Act, [Pub. L. 111-203]? Uncollected

Is this ICR related to the American Recovery and Reinvestment Act of 2009 (ARRA)? No

Is this ICR related to the Pandemic Response? Uncollected

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Common Form ICR:  No

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On behalf of this Federal agency, I certify that the collection of information encompassed by this request complies with 5 CFR 1320.9 and the related provisions of 5 CFR 1320.8(b)(3).

The following is a summary of the topics, regarding the proposed collection of information, that the certification covers:

(a) It is necessary for the proper performance of agency functions;

(b) It avoids unnecessary duplication;

(c) It reduces burden on small entities;

(d) It uses plain, coherent, and unambiguous language that is understandable to respondents;

(e) Its implementation will be consistent and compatible with current reporting and recordkeeping practices;

(f) It indicates the retention periods for recordkeeping requirements;

(g) It informs respondents of the information called for under 5 CFR 1320.8 (b)(3) about:

(i) Why the information is being collected;

(ii) Use of information;

(iii) Burden estimate;

(iv) Nature of response (voluntary, required for a benefit, or mandatory);

(v) Nature and extent of confidentiality; and

(vi) Need to display currently valid OMB control number;

(h) It was developed by an office that has planned and allocated resources for the efficient and effective management and use of the information to be collected.

(i) It uses effective and efficient statistical survey methodology (if applicable); and

(j) It makes appropriate use of information technology.

If you are unable to certify compliance with any of these provisions, identify the item by leaving the box unchecked and explain the reason in the Supporting Statement.

Certification Date: 01/28/2010

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