Form 90-153 Administration Option Agreement

U.S. Department of Homeland Security, Federal Emergency Management Agency
Individuals and Households Program (IHP) – Other Needs Assistance
ADMINISTRATIVE OPTION SELECTION
Instruction: This form must be completed and submitted to FEMA by November 30 every year.
Authority: The authority to collect information regarding the State administrative option for administering the
Individual and Households Program - Other Needs Assistance (IHP-ONA) is derived from section 408 of the
Stafford Act, 42 U.S.C. 5174, as amended.
Primary Purpose: The information is needed to establish a partnership for the delivery of assistance under
Subsections 408 (e) & (f) of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), 42
U.S.C. 5174 (e) and (f). The Federal Emergency Management Agency (FEMA) and the State must sign an
agreement, which establishes a partnership with FEMA for the delivery of the assistance. The agreement identifies
the State’s proposed level of support and participation during disaster recovery.
The Federal share of eligible costs paid for Other Needs Assistance under subsections 408 (e) and (f) of the Stafford
Act will be 75 % Federal and the 25% non-federal share shall be paid from funds made available by the State.

PAPERWORK BURDEN DISCLOSURE NOTICE
FEMA has estimated the public reporting burden for the administrative option selection at 1 hour per response. The
estimate includes time for reviewing supplemental guidance, gathering and maintaining the data needed, and
completion of the form. The estimated time for determining and having the selection signed by the Governor is
included in reporting burden of 1 hour per response.

STATE’S SELECTION AND LINE ITEM MAXIMUM
The State of __________________ selects the following administrative option for the administration of the “Other
Needs Assistance” portion of the Individuals and Households Program:

FEMA Option: FEMA Administers & Processes.
JOINT Option: State Administers & FEMA Participates:
…FEMA Processing System Auto-determination ON
…FEMA Processing System Auto-determination OFF

†

STATE Option: State Administers & Processes.

The State approves the following line item amounts to be awarded for ONA:
Transportation Repair:
$_______________
Transportation Replace (Total loss): $_______________
Funeral Maximum (Unmet Need): $_______________
… The State approves the additional ONA Personal Property and/or Miscellaneous items. Attached is the list
of additional items, the justification, and situations for use.

This administrative option is agreed upon by:
STATE AUTHORIZING SIGNATURE

FEMA AUTHORIZING SIGNATURE

Governor or Designee

Regional Administrator or Designee

Date

Date

SUMMARY OF THE ADMINISTRATIVE OPTIONS
FEMA OPTION: Under this option, FEMA will be the administrator of “Other Needs” Assistance. The State
shall coordinate ONA activities with FEMA. FEMA shall be responsible for functional elements 1 through 10.
JOINT OPTION: Under this option, the State will be the administrator of “Other Needs” Assistance. FEMA shall
participate in providing ONA with State. FEMA shall be responsible for functional elements 1, 2, 3, & 8. The State
shall be responsible for functional elements 4,5,6,7,9, & 10.
STATE OPTION: Under this option, the State will be the administrator of “Other Needs” Assistance. The State
shall report ONA activities to FEMA. The State shall be responsible for functional elements 1 through 10.

DESCRIPTIONS OF FUNCTIONAL ELEMENTS
This section explains the 10 functional elements that must be addressed to successfully implement the Other Needs
Assistance mission.
Functional Element 1:
Registration Intake is a systematic procedure for accepting application
(Application/Registration for Disaster Assistance FEMA Form 90-69) from disaster victims who are in need of
Federal disaster assistance. The Procedures must provide for the acceptance of late applications, up to the
prescribed time limitations as described in 44 CFR 206.103.
Functional Element 2: Inspection Services is standard procedure for inspecting and verifying individually
reported disaster-related damages, which will be used to determine the level of Federal disaster assistance.
Functional Element 3: Processing System is prearranged procedure for making uniformed eligibility
determinations, to include methods for determining cost for personal property and tracking eligibility decisions.
Functional Element 4: Disbursing Awards is a set procedure for issuing funds to applicants.
Functional Element 5: Staffing includes the responsibility for having adequate space and an appropriate
number of trained personnel. It also includes the responsibility for having appropriate equipment necessary to
process assistance (i.e. computers, phones and facsimile machines).
Functional Element 6: Recovery of Funds is an arranged procedure for collecting erroneously awarded funds.
Functional Element 7: Case Processing is standardized system to process applications and respond to applicant
inquiries.
Functional Element 8: Mail Processing is a standard procedure for sending program decisions and receiving
incoming correspondence.
Functional Element 9: Appeals is official protocol for evaluating an applicant request to have a program
decision reviewed.
Functional Element 10: Preparation of Closeout Material involves the preparation of the narrative and
statistical documents that comprise a model closeout package. The duties of this function include ensuring that
there are no cases pending and that all funds are reconciled for grants and reimbursement of State expenses.
Auto-Determination is the process of allowing the NEMIS business rules to routinely process information
received from registrations and inspections and make an eligibility determination without manual intervention.

ADDITIONAL ONA ITEMS
If the State is requesting additional ONA Personal Property, Essential Tools, and/or Miscellaneous items, list the
additional items below, provide the justification, and situations for use.
Line Item:______________________________________ ONA Category: ____________________________________
Standard Quantity: ______________________________ Maximum Quantity Awarded: _______________________
Justification/Situations for Use:____________________________________________________

________________________________________________________________________
________________________________________________________________________
FEMA USE ONLY
† Approved Initial___________________

† Not Approved Initial___________________

Line Item:______________________________________ ONA Category: ____________________________________
Standard Quantity: ______________________________ Maximum Quantity Awarded: _______________________
Justification/Situations for Use:____________________________________________________

________________________________________________________________________
________________________________________________________________________
FEMA USE ONLY
† Approved Initial___________________

† Not Approved Initial___________________

Line Item:______________________________________ ONA Category: ____________________________________
Standard Quantity: ______________________________ Maximum Quantity Awarded: _______________________
Justification/Situations for Use:____________________________________________________

________________________________________________________________________
________________________________________________________________________
FEMA USE ONLY
† Approved Initial___________________

† Not Approved Initial___________________

Line Item:______________________________________ ONA Category: ____________________________________
Standard Quantity: ______________________________ Maximum Quantity Awarded: _______________________
Justification/Situations for Use:____________________________________________________

________________________________________________________________________
________________________________________________________________________
FEMA USE ONLY
† Approved Initial___________________

† Not Approved Initial___________________